About keyboard shortcuts You can quickly perform tasks by using keyboard shortcuts one or more keys that you press on the keyboard to complete a task. For example, pressing +P opens the Print dialog box.
To Undo Cut text from the active cell Edit a cell comment Copy text from the active cell Open the Formula Builder Paste text into the active cell Repeat the last Find (Find Next) Close the window Display the Go To dialog box Display the Find dialog box Restore the window size. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Move to the next workbook window Move to the previous workbook window Check spelling Turn on extend selection mode; used with arrow keys or cursor Add to the selection Display the Macro dialog box Calculate all sheets in all open workbooks. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Calculate the active sheet. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Display a contextual menu. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Maximize or restore the workbook window Make the first button on a floating toolbar active Insert a new chart sheet. Press F1 F2 SHIFT+F2 F3 SHIFT+F3 F4 SHIFT+F4 +F4 F5 SHIFT+F5 +F5
SHIFT+F9
SHIFT+F10
This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Insert a new sheet. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Insert an Excel 4.0 macro sheet Display the Save As dialog box. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Display the Open dialog box Display the Print dialog box +F12 CONTROL+SHIFT+F12 SHIFT+F11
+F11 F12
PAGE DOWN PAGE UP OPTION+PAGE DOWN OPTION+PAGE UP CONTROL+PAGE DOWN CONTROL+PAGE UP CONTROL+TAB CONTROL+SHIFT+TAB F6 SHIFT+F6 CONTROL+DELETE CONTROL+G +F +G TAB
In print preview, move to the first page when zoomed out In print preview, move to the last page when zoomed out
Define a name
CONTROL+L
Undo the last action Turn on Show Formulas view Move from top to bottom within the selection (down), or move in the direction that is selected in Edit in the Preferencesdialog box (Excel menu, Preferences command) Move from bottom to top within the selection (up), or move opposite to the direction that is selected in Edit in thePreferences dialog box (Excel menu, Preferences command) Move from left to right within the selection, or move down one cell if only one column is selected Move from right to left within the selection, or move up one cell if only one column is selected Move clockwise to the next corner of the selection Move to the right between nonadjacent selections Move to the left between nonadjacent selections
+Z CONTROL+SHIFT+PLUS SIGN RETURN SHIFT+RETURN TAB SHIFT+TAB CONTROL+PERIOD CONTROL+OPTION+RIGHT ARROW CONTROL+OPTION+LEFT ARROW
Ledger Sheets
To Press
Show the Category AutoComplete Menu Move to the previous item in the Category AutoComplete Menu Move to the next item in the Category AutoComplete Menu Scroll up one page in the Category AutoComplete Menu Scroll down one page in the Category AutoComplete Menu Go to the bottom of the Category AutoComplete Menu Closes the Category AutoComplete Menu Assign the selected category in the Category AutoComplete Menu Show the Priority menu Move in the priorities list Assign the selected priority in the priority list Close the priorities list and return to the cell Close the priorities list and return to the cell Show the menu for the first variable field in the header Show the menu for the second variable field in the header
OPTION+DOWN ARROW UP ARROW DOWN ARROW PAGE UP PAGE DOWN END ESC TAB, ENTER, or RETURN OPTION+DOWN ARROW Arrow keys TAB, ENTER, or RETURN ESC +PERIOD +OPTION+1 +OPTION+2
Charts
To Insert a new chart sheet. This keyboard shortcut conflicts with a default Expos key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Expos keyboard shortcut for this key. On the Apple menu, click System Preferences. UnderPersonal, click Dashboard & Expos.Under Keyboard Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click . Cycle through chart object selection Alternate between hiding chart objects, displaying chart objects, and displaying placeholders for chart objects Press F11
Data forms
To Move to the same field in the next record Move to the same field in the previous record Move to the next field that you can edit in the record Move to the previous field that you can edit in the record Move to the first field in the next record Move to the first field in the previous record Move to the same field 10 records forward Move to a new record Move to the same field 10 records back Move to the first record Move one character left within a field Move one character right within a field Select the character to the left Select the character to the right Press DOWN ARROW UP ARROW TAB SHIFT+TAB RETURN SHIFT+RETURN PAGE DOWN CONTROL+PAGE DOWN PAGE UP CONTROL+PAGE UP LEFT ARROW RIGHT ARROW SHIFT+LEFT ARROW SHIFT+OPTION+RIGHT ARROW
Select the previous item in the AutoFilter list or PivotTable page field Select the first item (Sort Ascending) in the AutoFilter list or PivotTable page field Select the last item in the AutoFilter list or PivotTable page field Filter the list by using the selected item in the AutoFilter list or PivotTable page field
Outlining data
To Display or hide outline symbols Hide selected rows Unhide selected rows Hide selected columns Unhide selected columns Press CONTROL+8 CONTROL+9 CONTROL+SHIFT+( CONTROL+ZERO CONTROL+SHIFT+)
Toolbars
To Make the first button on a floating toolbar active When a toolbar is active, select the next button or menu on the toolbar When a toolbar is active, select the previous button or menu on the toolbar When a toolbar is active, select the next toolbar When a toolbar is active, select the previous toolbar Perform the action assigned to the selected button Press OPTION+F10 TAB SHIFT+TAB CONTROL+TAB CONTROL+SHIFT+TAB RETURN
Windows
To Switch to the next application Switch to the previous application Close the active workbook window Restore the active workbook window size. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Move to the next pane in a workbook that has been split Move to the previous pane in a workbook that has been split Switch to the next workbook window Switch to the previous workbook window Restore the window size. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Maximize or restore the workbook window Copy the image of the screen to the Clipboard. This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. Copy the image of the active window to the Clipboard (after pressing and releasing the key combination, click the window that you want to take a picture of). Press +TAB +SHIFT+TAB +W +F5
CONTROL+F10 +SHIFT+3
+SHIFT+4
This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard & Mouse. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off.
Dialog boxes
To Move to the next text box Move to the previous text box Switch to the next tab in a dialog box Switch to the previous tab in a dialog box Perform the action assigned to the default command button in the dialog box (the button with the bold outline, often the OKbutton) Cancel the command and close the dialog box Press TAB SHIFT+TAB CONTROL+TAB CONTROL+SHIFT+TAB RETURN ESC