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THURSDAY, 30 JUNE 2011

SAP BI Sales Analysis Configuration Document

SALES ANALYSIS Configuration Document

Table of Contents

1 Part-1: Organisation Structure 2 Part-2: Global Settings 3 Part-3: Final Config Settings 3.1.1 Customising for extractors 3.1.2 Logistics Extract Structures Customizing Cockpit 3.1.3 Set Application Active Indicator 3.1.4 Deleting BW Setup Data 3.1.5 Setup Sales Data 3.1.6 Replicating DataSources 3.2 Activating Business Content 3.2.1 Assigning Source System for Activation 3.2.2 Activating Business Content: InfoObject Catalogs 3.2.3 Activating Business Content: InfoCubes 3.2.4 Loading Data 3.2.5 Loading Transaction Data

1 2 3

Part-1: Organisation Structure Part-2: Global Settings Part-3: Final Config Settings
Customizing for the Extractors
Config-ID and Title: Organization/Area: ERP Responsible: Define settlement profile SALES ANALYSIS BW Team File Name: Status: Sales_Analysis_Config.doc Open / Closed

3.1.1

Responsibility:

BW Team

1. 2. 3. 4. 1. 1. 2.

Enhancement You need to perform the following steps:First identify the DataSorce in which enhancement has to be done. Append the respective fields to Extract Structure. Edit DataSources and Application Component Hierarchy. Required Changes in User Exits. Following enhancement has been done for V_SD_C03 Obtain Cycle wise Week Following Changes or activities has been done for enhancement. Appended ZZCALWEEK MC11VA0ITM, MC11VA0HDR, MC12VC0ITM, MC12VC0HDR, MC13VD0ITM, MC13VD0HDR The DataSource has opened in edit mode and removed the HIDE check. Enahancement in Transfer Rule a. For Storage Location Included the field in the communication structure and altered the transfer rules for the 2 item info sources(2LIS_11_VAITM,2LIS_12_VCITM).

3. Created ZBW_TR project for below mentioned Exits. EXIT_SAPLRSAP_001 EXIT_SAPLRSAP_002 EXIT_SAPLRSAP_003 EXIT_SAPLRSAP_004 4. User Exit EXIT_SAPLRSAP_001 has modified for the required fields. Use
If you want to transfer data from a source system into a BW using a Business Content DataSource, then you have to first transfer the data in the source system from the D version into the active version (A version).

This activity is also required for the use of InfoCube Sales Analysis ( V_SD_C03). If you performed it already you do not have to do it again. In that case you can skip this chapter.

Procedure This step has to be carried out in the R/3 system.

SAP R/3 role menu Transaction code Transfer Business Content DataSources RSA5

1. On the Installation of DataSource from Business Content view expand the node SAPR/3 (SAP Application Components), mark the relevant DataSources (see table below) and choose Select Sub-tree +/. 2. Once you have selected all required DataSources and nodes choose Trans. DataSources from the application toolbar. 3. If a dialog box appears requesting the user to enter a development class enter the appropriate development class and choose Save. 4. Choose Back. Relevant DataSources
Path SD SD-IO SD SD SD SD SD SD Relevant DataSources All DataSources as per Annexure-Master Data 2LIS_11_VAITM 2LIS_11_VAHDR 2LIS_12_VCITM 2LIS_12_VCHDR 2LIS_13_VDITM 2LIS_13_VDHDR

3.1.2 Logistics Extract Structures Carry out the following steps in SAP R/3.

Customizing Cockpit

Procedure 1. To customize the logistic extract structures, choose:

SAP R/3 Role Menu Transaction code Logistics Extract Structures Customizing Cockpit LBWE

2. Expand the nodes Logistics applications 11: SD Sales BW Extract structures. 3. For all DataSources transferred in previous step, click on Inactive in column Update of the line containing the extract structure. If the system prompts you for a customizing request enter the appropriate customizing request or create a new one. 4. In the column Update Mode of the line containing the Sales Application 11: SD Sales the entry should be Queued Delta. If this is not the case click on the entry. On the Select Update Mode dialog box select Queued Delta and choose Continue. 5. On the Notifications MCEX 167 dialog box choose Continue. 6. Choose Back twice. 7. Repeat steps 2-6 for 12: LE Shipping BW and 13 SD Billing BW

Result You have activated the update of the extract structures. Transaction data will be written into the extract structures from now on.
3.1.3 Set Application Active Indicator This step has to be carried out in SAP R/3. Procedure This is a cross-client operation. If it has been done for the same system before, just skip this section.
SAP R/3 role menu Transaction code Set Application Active Indicator BF11

1. Mark the checkbox on the BW application line. 2. Save the change.

3.1.4 Deleting BW Setup Data Carry out the following steps in the SAP R/3. Procedure 1. To delete the setup data, choose:
SAP R/3 role menu Transaction code Deleting BW Setup Data LBWG

2. 3. 4. 5. 6.

Enter the relevant application number 11. Choose Execute Confirm the warning message with Yes. Repeat Steps 2-4 for application numbers 12 and 13 Choose Back.

3.1.5 Setup Sales,Shipping,Billing Data This step has to be carried out in the SAP R/3. Procedure 1. To setup the Sales data, choose:
SAP R/3 role menu Transaction code Setup sales data OLI7BW

2. On the Statistical Setup of Info structures from purchasing documents screen, make the following entries:
Field Name of run New run Date of Termination Time of termination Entry Any name X Enter a date in the future (e.g. tomorrow) Time in the future

3. 4. 5. 6.

Choose Execute. On the Information dialog box confirm the message with Continue. Choose Back twice. To setup the Delivery data, choose:
SAP R/3 role menu Transaction code Setup Shipping Data OLI8BW

3. On the Statistical Setup of Info structures from purchasing documents screen, make the following entries:
Field Name of run New run Date of Termination Time of termination Entry Any name X Enter a date in the future (e.g. tomorrow) Time in the future

7. Choose Execute. 8. On the Information dialog box confirm the message with Continue. 9. Choose Back twice. 10. To setup the Billing data, choose:
SAP R/3 role menu Transaction code Setup Billing Data OLI9BW

4. On the Statistical Setup of Info structures from purchasing documents screen, make the following entries:
Field Name of run New run Date of Termination Time of termination Entry Any name X Enter a date in the future (e.g. tomorrow) Time in the future

11. Choose Execute. 12. On the Information dialog box confirm the message with Continue. 13. Choose Back twice.

3.2 REPLICATING DATASOURCES

This activity has to be carried out in SAP BW. Procedure 1. To replicate the DataSources from the source systems, choose:
SAP BW role menu Transaction code Replicating DataSources for R/3 System RSA13

2. On the Administrator Workbench: Modeling screen: a. Select your R/3-Source System in the right hand window. b. From the context menu choose Replicate DataSources.

3.2.1
3.2.1.1

Activating Business Content

Assigning Source System for Activation

Use
When you activate Business Content, DataSources from source systems are assigned to InfoSources in BW. If you do not select a source system, all source systems are automatically assigned. If you have several source systems, this may take a lot of time because also transfer rules have to be activated for each DataSource from each source system. However, an assignment of a DataSource to an InfoSource may not be necessary for all existing source systems. Assign only the source systems you need to load data from for the Business Content Objects that you are going to activate. You can subsequently change the selection you made.

Procedure To assign a source system, choose:

SAP BW Role Menu Transaction Code Assigning Source System for Activation RSORBCT

Then carry out the following steps: 1. In the Administrator Workbench: Business Content view choose Edit Source System Assignment. 2. In the Choose source system by default? dialog box select the checkbox in the column Default assignment in the row containing the source systems you need to load data from. 3. Choose Continue. Result By assigning the source systems, you limit the assignment to the DataSources from the assigned source systems only. This reduces the time for activation.
3.2.2 Activating Business Content: InfoObject Catalogs Use Carry out the following steps in SAP BW. Procedure 1. To activate the relevant InfoObject Catalogs in business content, choose:
SAP BW role menu Transaction code Replicating DataSources for R/3 System RSORBCT

2. On the Administrator Workbench: Business Content screen: a. At the top of the right frame, choose Grouping and select In Data Flow Before. b. At the top of the right frame, choose Collection mode and select collect automatically. c. In the left frame, select Object types. d. In the middle frame, expand InfoObject Catalog and double-click Select Objects. e. On the Input help for Metadata dialog box. i. Select the following InfoObject catalogs: 0SD_CHA01 0SD_KYF01 For multiple selection use the Ctrl-Key. ii. Choose Transfer selections. f. If a dialog box Exceeded runtime when collecting objects appears choose Continue.

g. h. i. j.

At the top of the right frame, choose Install and select Install in Background. In the Install Business Content in the Background dialog box choose Yes. In the information dialog box choose Continue. Choose Back.

3.2.3 Activating Business Content: InfoCubes This activity has to be carried out in the BW system. Procedure 1. To activate the InfoCubes in the Business content, choose:
SAP BW role menu Transaction code Activating Business Content: InfoCubes RSORBCT

2. On the Administrator Workbench: Business Content screen: a. At the top of the right frame, choose Grouping and select In Data Flow Before. b. At the top of the right frame, choose Collection mode and select Collect Automatically. c. In the left frame, select Object types. d. In the middle frame, expand the InfoCube and double-click Select Objects. e. In the Input help for Metadata dialog box: i. Select the InfoCube 0SD_C03 (Purchasing Data). ii. Choose Transfer selections. iii. If a dialog box Exceeded runtime when collecting objects appears, choose Continue. f. At the top of the right frame, choose Install and select Install in Background . g. If a new screen appears choose Transfer all without dialog. h. A monitor section appears. Choose Back. Result
You have started a background job in order to activate the Business Content. Check the status of the background job using transaction SM37. Make sure that the current job has finished successfully before you proceed on with the activation of further objects.

3.2.4

Loading Data

Carry out the following steps in SAP BW.

Use
The master data from the source system is loaded in to SAP BW. If there is no master data in the source systems, just skip to the next activity.

Procedure 1. To load master data, choose:

SAP BW role menu Transaction code Loading Master Data RSA12

2. Look for the InfoSources using Find In Subtree Function. You will find your corresponding Source System below each InfoSource where DataSources are assigned.

3. Select the Source System below the InfoSource and choose Create Info Package from the context menu. a. In the Create InfoPackage dialog box you can see all assigned DataSources. b. Make the following entries:
Field InfoPackage description Entry Any name

c. Select one DataSource. d. Choose Save 4. On the Scheduler (Maintain InfoPackage) screen: a. If you want to load master data hierarchies choose the Hierarchy Selection tab. Otherwise proceed with step b. On the Hierarchy Selection tab make the following changes: i. Click Available Hierarchies from OLTP. ii. Choose the hierarchies you want to upload by clicking the radio box. iii. Tick the checkbox of the selected hierarchies b. Choose the Update parameters tab and make the following entries:
Field Initialize Delta Process Entry X

c. Choose the Schedule tab and make the following entries:

Field Start data load immediately 3.2.4.1 Entry X

d. Choose Start (Execute) on Schedule tab. Relevant Characteristics

The following characteristics are used in the Infocube V_SD_C03. Check which one of them you need for your analysis. Then load master data attributes/ texts hierarchies for the InfoSources (with the same name as the characteristic ) that you need.

0COMP_CODE 0DISTR_CHAN 0DOC_CATEG 0PLANT_ATTR 0PLANT_TEXT 0SALESORG 0SALES_GRP 0SALES_OFF 0VERSION 0DIVISION 0MATERIAL_ATTR 0MATERIAL_TEXT 0SHIP_POINT 0CUSTOMER_ATTR 0CUSTOMER_TEXT

Company Code Distribution Channel Sales Document Category Plant (Attributes) Plant (Texts) Sales Organization Sales group Sales Office Version Division Material (Attributes) Material (Texts) Shipping point Customer (Attributes) Customer (Text)

If you want to continue with the next activity, do not leave the transaction.
3.2.5 Use

Loading Transaction Data

Transaction data from a source system is loaded into SAP BW. If there is no data in the source systems, complete this activity later and go to the next activity.

Procedure 1. To load transaction data, choose:

SAP BW Role menu Transaction code Loading Transaction Data RSA12

2. On the Administrator Workbench: Modeling screen, perform the following activities for InfoSource 2LIS_11_VAITM,2LIS_11VAHDR,2LIS_12_VCITM,2LIS_12_VDHDR,2LIS_13_VDITM ,2LIS_13VDHDR. a. Select the Source system below the InfoSource. b. From the context menu choose Create InfoPackage. c. In the Create InfoPackage dialog box: Make the following entries:
InfoPackage description Entry Enter a description

d. Select the DataSource you want to upload data from. e. Choose Save. 3. On the Scheduler (Maintain InfoPackage) screen: a. Choose the Processing tab and make the following entries:
Field PSA and then into data targets (Package by Package) Entry X

b. Choose the Data targets tab and make the following entries:
Field Select Data Sargets- Videocon Purchasing V_SD_C03 Entry X

c. Choose the Update parameters tab. Here you have the following options for the update mode:
Update Mode Initialize Delta Process Description A full update requests all data that corresponds to the selection criteria you determined in the Scheduler. If you load data the first time and you want to load all existing data into BW, choose update mode Full update

Posted by Sreeram A at 02:15 Email ThisBlogThis!Share to TwitterShare to Facebook Labels: SAP BI Sales Analysis Configuration

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