Project Management Module Group 45 Virtual Project Management Committee

There will be a meeting of the above committee at 12.30 on 7th October 2013.

Agenda
1. Apologies N/A

2. Approval of minutes of the previous meeting N/A First Group Meeting 3. Introduce each other to the group 4. Brainstorm Task 1 Devise a SMART objective Discuss some points for the SWOT analysis of the restaurant 5. Allocation of future tasks Divide up the workload for Task 1 between the group members ( to be summarised in the meeting minutes) 6. Decide on PM and Secretary rota for each task 7. Agree the date, time and place for the next meeting 8. Any Other Business

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Project Management Module

Group 45 Virtual Project Management Committee

Minutes of the meeting on the 7th October 2013

Group Name/Number: Meeting Topic:

45 Introductory Meeting

Meeting Date and time : Location:

12:30pm - 7/10/13 Walker building

Attendees:

Dhyan Tailor (Chairman/PM) Lima Nance (Secretary) Graeme Smith

Apologies: Absentees: Theo Smith Samir AlKhafaji Isaac Wong Isaac Wong not notified of the meeting in time as he was a late addition to the group

1) SMART Objective

Brainstorm Graeme Smith proposed that the objective be for the restaurant to be open for a certain date SMART objective was agreed and refined

2) SWOT analysis Brainstorming each of the four SWOT areas to get ideas of what aspects of the restaurant fall into each category Strengths, weaknesses, opportunities and threats were assigned to each group member to look at individually Dhyan Tailor was assigned to discuss the findings and put together the final document

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3) Allocation of future actions

Agreed and summarised table below Lima Nance to do the minutes Dhyan Tailor to e-mail Elaine Cross the agreed PM and Secretary rota Group to attend Fridays session in the Sherrington Lecture Theatre to discuss progress and voice any problems individuals may be experiencing

4) Any other business: N/A

5) Next meeting: To be held at 13:00 on 14th October in the Engineering building

ACTIONS SUMMARY For review at next meeting

Future agreed Actions 1. Graeme will be finding Strengths for the SWOT analysis 2. Lima will be finding Weaknesses for the SWOT analysis 3. Samir will be finding Opportunities for the SWOT analysis 4. Theo will be finding Threats for the SWOT analysis 5. Dhyan will be writing the discussions at the end and put the rest of the team members work together for the SWOT analysis

Initials

Due date

GS LN SA TS DT

12/10 12/10 12/10 12/10 12/10

Project Managers Note: On Tuesday 8th October, I realised that a 6th member, Isaac Wong, had been added to our group on VITAL. Since we had already had our meeting, brainstormed the task and divided up the work evenly on Monday 7th October, I got in touch with Isaac to explain the situation. We agreed that for this week he will be tasked with coming up with 3-4 points for each component of the SWOT analysis. Dhyan Tailor PM for Task 1

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Project Management Module Group 45 Virtual Project Management Committee

There will be a meeting of the above committee at 13.00 on 14th October 2013.

Agenda
9. Apologies

10. Approval of minutes of the previous meeting 11. Approval of final Task 1 Document for Submission Any objections, corrections or further points should be raised now 12. Allocation of future tasks Everyone to submit final document by deadline on Tuesday 15th October 13. Confirm next PM and Secretary from rota 14. Agree the date, time and place for the next meeting 15. Any Other Business

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Project Management Module

Group 45 Virtual Project Management Committee

Minutes of the meeting on the 14th October 2013

Group Name/Number: Meeting Topic:

45 Final Meeting Before Submission

Meeting Date and time : Location:

13.00pm - 14/10/13 Walker building

Attendees:

Dhyan Tailor (Chairman/PM) Lima Nance (Secretary) Graeme Smith Theo Smith Samir Al-Khafaji Isaac Wong Apologies:

Absentees:

1) Approval of Minutes

All individuals agreed that the minutes were accurate and ready to be submitted

2) Approval of Final Task 1 Document SWOT Analysis & SMART Objective Final document was discussed Opportunity given to raise any last minute points for improvement A couple of subtle changes were suggested

3) Allocation of future actions -

Dhyan Tailor to amend the final Task 1 document Dhyan Tailor to upload the Meeting Agendas, Minutes and Task 1 Document to Group File Exchange on VITAL
Everyone to submit work by 5pm Tuesday 15 October
th

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4) Conformation of next PM and secretary Graeme Smith (PM), Samir Al-Khafaji (SEC)

ACTIONS SUMMARY For review at next meeting

Future agreed Actions 6. Files for submission to be finalised and made available to group by Dhyan 7. Everyone to complete the submission before Tuesdays deadline 8. 9. 10.

Initials

Due date

DT ALL

15/10 15/10

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