The Training and Event Management component lets you plan and manage any kind of business event: Training courses, Conferences, Lectures etc. With Training and Event Management you can manage both internal and external events and make bookings, pre bookings and cancellations. The Configuration steps for the Training and Event Management is:
Configuration Path SPRO SAP Reference IMG Training and Event Management
Business Event Preparation: Define Cost Items: Training and Event Management uses cost items to determine and represent the costs incurred by business events. Cost items are also required when you want to transfer event costs to cost accounting, for internal activity allocation for instructors, and for determining a price proposal. The costs items are used for resources, resources types, business events, and business event types.
Define Time Schedule: A time schedule defines the timetable of a business event that comprises a number of days, each day consisting of up to three day segments.
In the Day segment click on new entries and divide the 4 days schedule into full session and half session.
In the Day schedules give the Time schedule 4DAYSSCH as shown below.
In the Day schedules call the full sess and half sess for the four days as shown below.
Save it.
Give any start date as per your requirement and click on create.
System automatically generates the number for every event. In the Organizers node Click on Create Company
Note: System automatically generates the number sequentially. Just give the start date and click on create. For Location it has generated the number 50041422 For Company it has generated as 50041423 as shown below.
Click on create. Give the abbreviation/name and description about the purpose of the business event group. Save it.
In the Relation ships tab. In the Belong to line call the SAP SKILLS the one which has been created earlier and save it.
System asks for the different delivery methods as shown below select the one which you want as per your requirement. In this scenario select the classroom training.
In the Main schedule model call the Schedule which we created in Time Schedule.
In the Relationship tab Give the Business Event Group as: SAP HCM Skills.
In the same Relationship tab scroll down and in the line Is organized by Company: SAP TRNG PRY and finally save it.
In the Validity Period mention how long the Business event is valid (Duration).
The configuration which as been set in SPRO is shown in the PSV2 as shown below
Right click on the SAP HCM Business event type and Click on Create with Resources.
In Location Search for the Training Location Vertical Heights and press enter
Click on the SAP HCM BET you can see the Schedule Model.
Can create the Attendee List from the button in Application Tool bar or at the bottom of the table there is one more Attendee List button.
With this we can create the list of attendee for the Business event rather than create one by one in the earlier configuration step PV00.
If any of the employees want to cancel the training just right click on that particular employee and click on cancel. Just click on delete button.