Anda di halaman 1dari 5

STATEMENT of POLICY and PROCEDURE Manual: Section: Su"#ect: Issue to: Issued "y: Finance and Accounting Revenue

Cycle CEDI CASH POINT OF SALE REVENUES All Manual &olders SPP No. Issued: $%%ective: Page: Replaces: (ated: FN 1.01 Apr. 10, 00! Apr. 10, 00! 1 o% ' FN 1.01 (ec , 00)

1 1.01 1.0

POLICY *+e co,pany accepts de"it cards and cas+ %or Cedi sales. *+e co,pany accepts t+e %ollo-ing credit cards: .isa, Mastercard and /Ameri an E!"re##0. *+e co,pany does not accept personal c+e2ues unless t+e c+e2ues are aut+ori3ed "y t+e location ,anager and are acco,panied "y driver4s licence identi%ication 5picture I(6 and a credit card nu,"er. A sales person -+o +as not o"tained valid aut+ori3ation %or a transaction t+at su"se2uently proves to "e invalid ,ay "e su"#ect to disciplinary action.

1.01

1.07

$ .01

PURPOSE *+e purpose o% t+is State,ent o% Policy and Procedure is to record sales accurately and on a ti,ely "asis, ,ini,i3e ris8 to t+e co,pany, and provide guidance to C$(I Cas+9Salespoint o% sale e,ployees.

% 1.01

SCOPE *+is policy applies to all C$(I salespersons and supporting accounting tea,point o% sale e,ployees and t+eir direct ,anage,ent.

& 7.01

RESPONSI'ILITY Front line sales persons C$(I cas+iers and Sales Ad,inistrators are responsi"le %or: $nsuring t+at all transactions are processed in accordance -it+ co,pany policy :alancing cas+ to transactions at t+e end o% every days+i%t, and reporting overages or s+ortages to ,anage,ent

Finance and Accounting PolicyPro

1.01-1

STATEMENT of POLICY and PROCEDURE Manual: Section: Su"#ect: Issue to: Issued "y: Finance and Accounting Revenue Cycle POINT OF SALE REVENUES All Manual &olders SPP No. Issued: $%%ective: Page: Replaces: (ated: FN 1.01 Apr. 10, 00! Apr. 10, 00! o% ' FN 1.01 (ec , 00)

7.0

Cedi9l;ocation ,anage,ent is responsi"le %or: Re,oving surplus cas+ or replenis+ing cas+ %loats in cas+ dra-ers Ma8ing "an8 deposits Resolving overages or s+ortages $nsuring relevant accounting in%or,ation isaccounting tapes are %or-arded to t+e Finance (epart,ent

7.01

*+e Finance (epart,ent 5Accounting6 is responsi"le %or: Any ad#ust,ents to cas+ records ste,,ing %ro, overages or s+ortages Reconciling cas+ re,oval ,e,os to actual "an8 deposits

( '.01

DEFINITIONS <A o)n*in+ *a"e= ,eans t+e paper roll o% all transactions ,aintained "y t+e cas+ register 5i.e., t+e copy le%t in t+e cas+ register6. <O,era+e= ,eans t+e e>cess a,ount o% cas+ actually +eld co,pared to t+e a,ount -+ic+ s+ould "e +eld according to calculations o% all cas+9a%%ecting transactions underta8en. <S-or*a+e= ,eans t+e di%%erence in cas+ -+ic+ s+ould "e +eld according to calculations o% all cas+9a%%ecting transactions underta8en co,pared to t+e actual a,ount o% cas+ +eld. <S.U= ,eans stoc898eeping unit nu,"er. *+is is a nu,"er assigned to an inventory ite, %or trac8ing and analysis purposes.

'.0

'.01

'.07

REFERENCES AND RELATED STATEMENTS OF POLICY AND PROCEDURE SPP FN 1.0? @ Custo,er Re%unds @ Retail SPP FN 1.11 @ Sales *a>es

1.01-2

Finance and Accounting PolicyPro

STATEMENT of POLICY and PROCEDURE Manual: Section: Su"#ect: Issue to: Issued "y: Finance and Accounting Revenue Cycle CEDI CASH POINT OF SALE REVENUES All Manual &olders SPP No. Issued: $%%ective: Page: Replaces: (ated: FN 1.01 Apr. 10, 00! Apr. 10, 00! 1 o% ' FN 1.01 (ec , 00)

0 ?.01

PROCEDURES A11 Tran#a *ion# 5a6 All sales transactions ,ust "e entered into Magic tered into t+e cas+ register or point o% sale ter,inal, and t+e custo,er ,ust "e given t+e auto,atic receipt. 5"6 $nsure t+at t+e inventories assigned to a given %reig+t operator are reconciled upon return t+roug+ p+ysical settle,ent. point o% sale ter,inal captures t+e SAB o% t+e product %or inventory and ,anage,ent in%or,ation purposes. 5c6 $nsure t+at Magict+e point o% sale ter,inal captures t+e sales person %or ,anage,ent in%or,ation purposes and sales co,,ission -+ere applica"le. Ca#- Tran#a *ion# 5a6 *+e cas+ "o> and cas+ier4s roo,register or point o% sale ter,inal ,ust "e loc8ed -+en not attended. 5"6 Cas+ is "alanced against t+e opening %loat C cas+ sales receipts @ any petty cas+ overages on a daily "asis. e register at t+e end o% every s+i%t. De2i* and Credi* Card Tran#a *ion# *+e co,pany accepts de"it cards and ,a#or credit cards 5.isa, Mastercard and /Ameri an E!"re##06. All transactions are aut+ori3ed "y t+e point o% sale credit and de"it card syste,. *ransactions t+at are not aut+ori3ed ,ust "e cancelled. C-e3)e# Personal c+e2ues ,ust "e aut+ori3ed "y t+e location ,anager and t+e custo,er ,ust provide a valid driver4s licence 5picture I(6 and a credit card nu,"er. *+is in%or,ation ,ust "e -ritten on t+e "ac8 o% t+e c+e2ue. *+ird party c+e2uesD t+at is, c+e2ues not issued "y t+e custo,er "ut t+at are paya"le to t+e custo,er, -ill not "e accepted, e>cept %or c+e2ues listed "elo- in paragrap+ 5c6. C+e2ues issued "y t+e Eovern,ent o% Canada, a provincial govern,ent, or payroll c+e2ues issued "y a corporation ,ay "e accepted, su"#ect to t+e re2uire,ents o% paragrap+ 5a6 a"ove.

?.0

?.01 5a6 5"6

?.07 5a6

5"6

5c6

Finance and Accounting PolicyPro

1.01-3

STATEMENT of POLICY and PROCEDURE Manual: Section: Su"#ect: Issue to: Issued "y: Finance and Accounting Revenue Cycle POINT OF SALE REVENUES All Manual &olders SPP No. Issued: $%%ective: Page: Replaces: (ated: FN 1.01 Apr. 10, 00! Apr. 10, 00! 7 o% ' FN 1.01 (ec , 00)

?.0'

Dai14 Ca#- Sa1e#Poin* of Sa1e Pro e##in+ 5a6 At t+e end o% every s+i%t, eac+ cas+iersales person -ill "alance t+eir cas+ receipts against t+e cas+ sales recorded on t+e register tape 5or point o% sale ter,inal report6 on a cas+ reconciliation %or,. Fverages and s+ortages s+all "e reported to t+e location ,anager %or investigation. 5"6 At t+e end o% every s+i%t, eac+ sales person -ill "alance t+e su, o% t+eir cas+ receipts, recorded total o% de"it card, credit card, and ot+er transactions to t+eir total sales as recorded on t+e cas+ register tape 5or point o% sale ter,inal report6. 5"6 *+e location ,anager, or a designated e,ployee, -ill re,ove surplus cas+ %ro, eac+ cas+ dra-er in t+e presence o% t+e sales person and "ot+ -ill sign t+e cas+ re,oval ,e,o. *+ese cas+ a,ounts are totalled and a "an8 deposit slip is created. *+e "an8 deposit slip s+ould ,atc+ t+e totals %ro, t+e cas+ re,oval ,e,osD t+e location ,anager s+all initial t+e deposit "oo8 to t+is e%%ect. 5c6 Any re2uired cas+ 5coins, s,all "ills6 s+all "e e>c+anged %or larger "ills %ro, t+e cas+ dra-er. G+ere an e>c+ange is possi"le, no records need "e produced. G+ere an e>c+ange is not possi"le, a credit cas+ re,oval ,e,o s+ould "e prepared and aut+ori3ed. 5d6 *+e accounting tape is sent to Accounting along -it+ Aall cas+ re,oval ,e,os, credit and de"it slips and t+e cas+ reconciliation %or,s are sent to Accounting. Accounting s+all veri%y cas+ re,oval ,e,os against actual deposits recorded "y t+e "an8. 5e6 Any overages or s+ortages not resolved "y t+e location ,anager ,ust "e reported to t+e accounting ,anager -+o -ill decide -+et+er to -rite o%% and -+et+er to ta8e %urt+er action.

5. Re1e,an* In*erna1 Con*ro1#6 Con*ro1 7 Ca#- i# re on i1ed dai14 Con*ro1 7 Ca#- re ei"*# re orded are re,ie8ed a+ain#* 2an9 de"o#i*#. :5 ATTACHMENTS Cas+ Settle,ent For, Su,,ary Cas+ Reconciliation For, Cas+ Re,oval For, None.

1.01-4

Finance and Accounting PolicyPro

STATEMENT of POLICY and PROCEDURE Manual: Section: Su"#ect: Issue to: Issued "y: Finance and Accounting Revenue Cycle CEDI CASH POINT OF SALE REVENUES All Manual &olders SPP No. Issued: $%%ective: Page: Replaces: (ated: FN 1.01 Apr. 10, 00! Apr. 10, 00! ' o% ' FN 1.01 (ec , 00)

Finance and Accounting PolicyPro

1.01-5