Business Process Flow in Oracle Applications PDF

Business Process Flow in Oracle Applications
Prepared by
Sivakumar Ganesan ISC
Index
A. Business Case 1) Creation of Items 2) Setting up Selling Price for an Item 3) Define Customer 4) Creation of Sales Order 5) Enter Item Costs 6) Define Resources 7) Define Departments 8) Define Routing (CPU Sub assembly) 9) Define Bill of Materials (BOM) CPU Sub assembly 10) Define Routing (Dell Computer) 11) Define Bill of Materials (BOM) (Dell Computer) 12) Define Suppliers 13) Enter Purchase Requisitions 14) Create Purchase Orders 15) Enter Receipts (Inventory Receipt) 16) Auto-create Supplier Invoice 17) Create, View Invoices and Make Payments in Payables 18) Payments Reconciliation 19) Create, Release, Complete, Close Discrete Job for CPU Subassembly 20) Create, Release, Complete, Close Discrete Job for Dell Computer 21) Sales Order Booking, Releasing, Ship Confirm the Finished Goods 22) Run Auto invoice 23) View Sales Invoice, Create Receipt, Remittance and view Account Balances 24) Receipt Reconciliation Pages 3-5 5 34 35 - 37 38 - 40 41 - 47 48 55 56 58 59 63 64 70 71 82 83 85 86 97 98 105 106 115 116 136 137 144 145 148 149 167 168 175 176 204 205 215 216 235 236 242 243 255 256 - 262
Oracle Internal - Confidential
Business Process Flow in Oracle Applications

Case Study: Dell Computers is manufacturing Computers based on the Orders received from the Customers. Dell Computer has received an Order from IBM Corporation for supply of Dell Computers. Dell computer Purchases Raw materials from two suppliers for manufacture of Dell Computers. Motherboard, Floppy Drive, Compact Disc Drive is purchased from Flextronics Inc for manufacture of CPU subassembly. Monitor, Mouse, Printer is purchased from HP Incorporated for manufacture of Dell Computers. For the purchases made from HP Incorporated, Dell computer Uses Self billing to make payment to the supplier. The Cost Prices and the Process of Manufacturing is detailed below. Assumptions: 1. It is assumed that for this cycle all the Basic set up required in Oracle Applications is in order. (i.e) Business group, Set of Books, Operating Unit, and Inventory Org. Business Group Vision Operations Set of Books Vision Operations Legal Entity Vision Operations Operating Unit Vision Operations Inventory Org M1-Seattle Manufacturing 2. Basic Set up required in Application Modules like (PO, INV, AP, MFG, OM, AR & CM) are in place. 3. For this exercise, we are using Standard Costing which is set in the Inventory Org M1- Seattle Manufacturing
Dell Computers is Manufacturing Slim Computers and their Manufacturing Process is as follows
Dell Computer
(M) Finished Goods
Assembly Department 10 Hours @ 40 USD per Hour Monitor (P) 500 USD Mouse (P) 100 USD Printer (P) 900 USD CPU (Sub Assembly) (M)
Mother Board (P) 1000 USD
CD Drive (P) 750 USD
Floppy Drive (P) 250 USD Soldering Department 10 Hrs to 10 USD per Hour Fixing Department 4 Hrs @ 125 USD per Hour
P Stands for Purchased Item M Stands for Manufactured Item.
Overheads Apportionment for this Product for each of the Department is as Follows Soldering Department - 250 USD Fixing Department - 400 USD Assembly Department - 350 USD
The Purchase cost of a CPU Sub Assembly Item is as follows CPU (Sub Assembly) Mother Board 1000 USD + CD Drive 750 USD + Floppy Drive 250 USD -------------Purchase Item Cost 2000 USD ========= Manufacturing Cost of CPU Sub assembly is as follows Purchase Item Cost is Operations Cost Soldering Dept Cost 100 USD Fixing Dept Cost 500 USD Departmental Overheads 2000 USD
600 USD 650 USD -------------Manufacturing Cost of CPU 3250 USD ======== The Purchase cost of a CPU Sub Assembly Item is as follows CPU (Sub Assembly) 2000 USD Mouse 100 USD Printer 900 USD Monitor 500 USD -------------Purchase Item Cost 3500 USD ========= Manufacturing Cost of CPU Sub assembly is as follows Purchase Item Cost is Operations Cost Soldering Dept Cost 100 USD Fixing Dept Cost 500 USD Assembly Dept Cost 400 USD Departmental Overheads Manufacturing Cost of Dell Computer 3500 USD Variable cost of an Item
1000 USD 1000 USD -------------5500 USD ======== 6000 USD
Fixed Cost Apportionment
Selling Price of Dell Computer is
1. Creation of Items First, We will create Purchased, Subassembly and Finished Goods Items Entering details in Master Item form for the Purchased Item Floppy Drive Navigation Path Manufacturing and Distribution Manager Inventory Items Master items
Double Click on Master Items Form Organization Window will pop up. Choose M1- Seattle Manufacturing Inventory Organization.
Enter Item Name and Description as Floppy drive and save the item.
Click on Tools Screen and choose copy from Icon from the List of Menu
Choose the Template Purchased Item from the List of Values and Click OK.
Oracle Provides 16 seeded Templates.
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Click on Apply Button First and then Done Button to copy the Attributes of Purchases Item Properties.
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You will find in the Field User Item Type Field is shown as Purchased Item and we will see all the other Tabs to ensure is the Item Properties have been copied or not.
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Click on Inventory Tab
Ensure the check Boxes of Inventory Item, Stockable, Transactable and Reservable check boxes are enabled.
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Click on Bill of Material Tab
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Click on Asset Management Tab
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Click on Costing Tab and check the following a) Costing Enabled check box is checked or Not. b) Include in Rollup check box is checked or not. This is required to include the Item cost of this item in Cost roll up of finished goods.
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Click on Purchasing Tab and enter the List Price Field Value 250.This Price will default when we create Purchase Requisition or Purchase Order for this Item. Ensure the Purchased, Purchasable check boxes are enabled or not.
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Click on Receiving Tab
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Click on Physical Attributes Tab
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Click on Right arrow to view the other Tabs
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Click on MRP/MPS Planning tab
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Click on Lead Times Tab
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Click on Work in Process Tab
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Click on Order Management Tab and ensure Customer ordered, Customer Orders enabled, Shippable, OE Transactable, Returnable check boxes are enabled.
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Click on Invoicing Tab and ensure Invoiceable Item and Invoice enabled check boxes are enabled.
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Click on Service Tab
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Click on Web Option Tab and Click on Save Button
Similarly, We need to Define Purchased Item Using Purchased Item Template for Compact Disc Drive, Mother Board, Monitor, Printer and Mouse Respectively. You need to enter the Purchase Price Value in the List Price Field of Purchasing Tab and save it.
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Next, We need to assign this Item to M1-Seattle Manufacturing Organization Click on Tools Menu and click on Organization Assignment
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Click on Assigned Check Box for M1- Seattle Manufacturing Inventory Org and save it.
Similarly, after defining Purchased Item using Purchased Item Template for Compact Disc Drive, Mother Board, Monitor, Printer and Mouse Respectively, You need to enter the Purchase Price Value in the List Price Field of Purchasing Tab and save it. Also we need to assign all the items defined to M1- Seattle Manufacturing Inventory Org.
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Next, we need to define the CPU Sub Assembly Item using Sub assembly Template and complete the same Process as above. Click on OK button to enable Costs on Roll up basis.
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The CPU Subassembly Item will have the User Item Type as Subassembly Item
Assign this item also to M1- Seattle Manufacturing Org as explained above. Note: - We do not enter the List Price for this item, as it is a manufactured item. Therefore the Cost for this Item is sum of all the Purchased Item and Operations cost involved in manufacturing this product.
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We will define the Finished Goods Item Dell Computer as above using the Finished Goods Item Template.
Note: - We do not enter the List Price for this item, as it is a manufactured item. Therefore the Cost for this Item is sum of all the Purchased Item and Operations cost involved in manufacturing this product plus the cost of CPU subassembly item.
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Go to Tools menu and Copy from option choose Finished Goods Template and click Apply button. A Note will Pop up for Rollup of Cost, click OK and click on Done Button.
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Assign the Finished Goods Item Dell computer also to M1-Seattle Manufacturing Inventory Org.
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2. Setting up Selling Price for an Item Next Step is to define the Selling Price for the item Dell Computer in Oracle Pricing Module. Log on to Oracle Order Management Super User Responsibility. Navigation Path Pricing Price List
Price List Set up
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Click on the Form and Query for %Corporate% in Name Field. Click on New Button keeping the cursor in Product Context Field Enter the Following Product Context Item Product Attribute Item Number Product Value Choose from LOV Dell Computer, which is the Finished Goods Item.
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Scroll towards right in the same form and check Application method Field has Unit Price and enter 6000 in the Value field which is the Selling Price of the Dell Computer and save it.
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3. Define Customers Next step is to define the Customer from whom the Sales Order is received. In Order Management Super User responsibility enter the Customer from which you got the Sales Order. Navigation Path Order Management Super User responsibility Customers Standard Enter the Name of the Customer and ensure Customer type is Organization. Click on Find Button. System will Prompt the Customer do not exist and Do you want to create a New Customer. Click New and Continue.
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Customer Standard form will open. Click on New button to enter the address for the customer.
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Click on New Button to create an address for the Customer Enter the Address and Choose Bill to and Ship to Business Purpose and enable the Primary check box for both Business Purpose and attach the Bill to site for the Ship to site. Note down the Organization Number (Party Number), Customer Number Generated for the Customer. The Default Customer Profile Class will get attached to the Customer the moment you save the Customer.
You are ready to create a Sales Order for the Customer you have created now.
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4. Creation of Sales Order Order Management Super User Responsibility In Sales Order form Enter the Sales Order for the Finished Goods Item Dell Computer Navigation Path Order Management Super User Responsibility Order, Returns Sales Orders
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Click on the Sales order form and enter the Customer Number or Name. The Bill to and Ship to Information will default from the Customer. Enter the Order type as Mixed from the LOV and choose the Price List as Corporate (We entered our Finished Goods Item under this Price List and defined the Selling Price for this item).
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Click on Other Tab in Sales Order Header Form and some fields will be populated from the Customer Form. Choose Warehouse as M1- Seattle Manufacturing and save the Sales Order.
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Click on Line Items Tab Enter the Ordered Item as Dell Computer from the LOV and Enter the Quantity Field, the Unit Price Field and Extended Field amount will populate from the Price List we defined above.
Scroll towards Right in Main tab of Line Items and choose the Tax Code Field as Exempt and save the record.
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It pops up a Message unable to Reserve the quantity, as there is no Stock.

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Click OK and go to Sales Order Header Screen.
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In the Sales Order Header Screen, now you will find the Status of the Sales Order is entered and the Value is populated with the Quantity and the Selling Price of the item.
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5. Enter Item Costs We have to define the BOM (Bill of Materials) and Routing for the Finished Goods to create a Discrete Job to get the Inventory for the Finished Good. We need to define the Lower Level first and then Higher Level to define the BOM and Routing. The Steps involved are as follows. Define Item Enter Item Costs
Define Resource Enter Resource cost Define Departments Enter Resource Utilization in Man hours Enter Departmental Fixed Overhead Define Routing Attach the Department to Routing Define BOM for Subassembly Attach Purchased Item Attach Operations Run Item Roll up Costs Update Standard Costs Define BOM for Finished Goods Attach Subassembly Attach additional Purchased Item Attach Operations Run Item Roll up Costs Update Standard Costs.
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We have already defined the Purchased Items, Sub assembly Item and Finished Goods Item. First Let us define the Item Costs for the Purchased Items. Log on to Manufacturing and Distribution Manager Responsibility Navigation Path Manufacturing and Distribution Manager Costs Item Costs Item Costs
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Click on the Item Costs Form and Choose M1-Seattle Manufacturing Inventory Org. Find Window Pops up. Enter the Purchased Item and Click Find
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Item Costs Summary Window Pops up which is as follows. Click on Open Button
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Item Costs Summary Window Opens with Following Details. This is a Purchased Item. Hence Based on Roll up is not enabled and Make or Buy field shows as Buy. The Material Overhead by Default shows the Value of 20.We will overwrite this amount and make the changes in Costs Screen. Click on Costs Screen.
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In the Costs Screen click on Cost Elements LOV, You will find Five List of Values. The Cost Elements in Oracle Applications are as Follows 1. Materials 2. Material Overheads 3. Resource 4. Outside Processing 5. Overhead The Cost of an Item is calculated using the above five Cost Elements.
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In the Item Costs Screen Overwrite the Material Overheads with the Following Values. Cost Element - Materials Sub element Materials Basis Item Rate or Amount 250 Save the Record
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Now close the Item Costs Screen and come to Item Cost Details Screen and you will find Unit cost is updated with 250 and Material Overhead is zero.
Similarly, Enter the Item Cost Details of other Items as Follows. Compact Disc Drive 750 USD Mother Board 1000 USD Printer 900 USD Mouse 100 USD Monitor 500 USD All of them should be entered Cost Element as Materials.
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6. Define Resources Before defining Routing, We Need to Define Resources, Resource Costs, Define Departments and Departmental Overheads. First we will define the Resources. Manufacturing and Distributions Manager Responsibility Bill of Materials Routings Resources
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Click on the Resource Form and enter the following Resource Soldering Description Soldering Department UOM HR Type Person Charge Type WIP Move Enable costed check box and choose activity as Move from LOV and enable Standard Rate Button. Enter the absorption account and variance account.
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Click on Rates tab in the Resource form and enter the Resource unit cost
Similarly define Resources Fixing and Assembly and enter the Rates as follows. Fixing 125 USD Assembly 40 USD
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7. Define Departments Next we need to define Department and attach the Resources to the Department Navigation Path Manufacturing and Distributions Manager Responsibility Bill of Materials Routings Departments
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Click on Department Form and Enter the Department Name. Click on Resources Button.
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For Fixing Resource the UOM defaults from the Resource we defined earlier and enter the Utilization of the Resource for this Department to manufacture this Product.
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Close the previous Window and come to main Department screen. Click on rates Button
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This Opens the Overhead Rates Window. Apportionment to this Product as follows.
Enter
the
Overhead
Choose Cost Type as pending and in Overhead rates choose overhead as Indirect from the LOV. Basis of charge choose as Item from LOV and enter the Rate or amount field with Overhead Apportionment. (i.e) 250 USD in this case.
Similarly Define Departments for soldering and Assembly. Enter the utilization of the Resource for the Department and enter the Departmental Overheads. Fixing Department Man-hour Utilization 4 Hrs. Fixed Overheads 400 USD Assembly Department Man hour Utilization 10 Hours Fixed Overheads 350 USD
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8. Define Routing (CPU Sub assembly) After Defining resources and departments, next we need to define Routing for CPU Sub Assembly. Routing is the Sequence of operation performed to convert the Raw material to Finished Goods. Navigation Path Manufacturing and Distributions Manager Responsibility Bill of Materials Routings Routings
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Click on the Routings and choose the CPU Subassembly from the Item Field
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Enter the Sequence in which operations are performed for Manufacture of Subassembly 10 Soldering 20 Fixing Dep
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Under the Routing Form, WIP Tab check whether back flush checkbox is enabled or not.
Click on Operation Resources Button keeping the cursor in Soldering Department. This allows you to enter the Resource Soldering for Soldering Department attached to Routing CPU Assembly.
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In Operation Resources Form, Choose the Soldering Resource and enter the Usage as 10 Hours. Save the Record.
Close the Form
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In the Main Routings Form Keep the Cursor in Fixing Dep and Click Operation Resource button again and enter the Usage for the Fixing Department for CPU Subassembly. The Usage value is the utilization of hours for this operation.
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Click on the Scheduling Tab and choose the Schedule to Yes. We need to do this for all Resources. (Fixing and Soldering). The Purpose of setting the Schedule field to Yes is to calculate the starting operation hours to close operation hours. If we set it to No, then operational hours will not be calculated.
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9. Define Bill of Materials (BOM) CPU Sub assembly Next, we have to define the BOM (Bill of Materials) for CPU Sub assembly. Navigation Path Manufacturing and Distributions Manager Responsibility Bills of Materials Bills Bills
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Click on Bills and Choose the CPU Subassembly from Item Field In the Item sequence 10 Defaults Choose Operation Sequence as 1 and Component as Mother Board Similarly Enter Item Sequence 20 and choose Operation Sequence 1 and component Compact Disc Drive Similarly Enter Item Sequence 30 and choose Operation Sequence 1 and component Floppy Drive
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In the Component Details Section You can check whether the Chosen Items are included in cost roll up and whether it is a Purchased Item or Sub assembly Item.
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Click on Material Control Tab and choose Supply Type as Assembly Pull and Sub-inventory as RM Stores and save the work. The Purpose of choosing Supply Type as Assembly Pull the Raw material items pertaining to the Finished Goods will get consumed once we complete the Discrete Job or Scheduled Job. The Sub-inventory is the Location where the Purchased Items are stored will get reduced as Consumption once we complete the Discrete Job.
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Click on Tools Menu and click on Roll up costs button.
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Choose cost Type as Pending and click OK. This will create a concurrent request to run the Roll up Cost Report for CPU Sub assembly.
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Click on View Menu 1770313
Requests
Find Requests
check for Request ID
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Click on View Output file to view the Cost Report.
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We have to run the Update Standard costs Program to Update the Standard Costs after checking the Costs have been calculated Properly. Navigation Path Manufacturing and Distributions Manager Costs Item costs Standard Cost Updates
Update costs
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Click on Update Costs. This will run a Concurrent request. Enter The Parameters
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View Request for Concurrent Request ID 1770355 completed Normal.
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The Item cost for CPU Sub assembly after running the Standard Cost Update is as Follows Navigation Path. Manufacturing and Distributions Manager Costs item Costs Item Costs
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10. Define Routing (Dell Computer) Next, we need to Define Routing for Dell Computer. Navigation Path Manufacturing and Distributions Manager Bill of Materials Routings Routings Attach the Assembly department to the Dell Computer Item. The steps are exactly same as what we did in CPU Subassembly.
Click on Operation Resources Button
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In Operation Resources Form choose the Resource Assembly and enter the Usage and click Scheduling tab.
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In the Scheduling Tab set schedule to Yes and save the Record.
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11. Define Bill of Materials (Dell Computer) Next step is to define the BOM (Bill of Material) for Finished Goods item Dell computer Navigation Path Manufacturing and Distributions Manager Bills of Materials Bills Bills
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Click on Bills and Choose the Dell Computer from Item Field In the Item sequence 10 Defaults Choose Operation Sequence as 1 and Component as CPU Subassembly Similarly Enter Item Sequence 20 and choose Operation Sequence 1 and component Mouse Similarly Enter Item Sequence 30 and choose Operation Sequence 1 and component Printer Similarly Enter Item Sequence 40 and choose Operation Sequence 1 and component Monitor
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Go to Component Details Tab and check Roll up cost is enabled or not
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Go to Material Control tab and enter the Supply type as Assembly Pull for all the three Items. In sub-inventory field enter FG Stores from LOV for CPU subassembly Item and RM Stores for Printer and Mouse and save the records. The Purpose of choosing Supply Type as Assembly Pull is the Raw material items pertaining to the Finished Goods will get consumed once we complete the Discrete Job or Scheduled Job. The Sub-inventory is the Location where the Purchased Items are stored will get reduced as Consumption once we complete the Discrete Job
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We have to run the Rollup Cost to get the Cost of Finished Goods Item Dell Computers. In the Same Bills Form for Dell Computer Item Click on Tools Menu Roll up costs.
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Choose cost Type as Pending and click OK. This will create a concurrent request to run the Roll up Cost Report for Dell Computer.
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View Request
find Request
Request ID 1770655
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Click on View Output file to view the Cost Price calculated for Finished Goods item Dell Computer.
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We have to run the Update Standard costs Program to Update the Standard Costs after checking the Costs have been calculated Properly. Navigation Path Manufacturing and Distributions Manager Costs Item costs Standard Cost Updates
Update costs
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Submit the Request with the parameters given.
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View the Request 1770664 and check is it completed normal.
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The Item cost for CPU Sub assembly after running the Standard Cost Update is as Follows Navigation Path. Manufacturing and Distributions Manager Costs Item Costs Item Costs
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12. Define Suppliers Then, We have to complete the Purchasing to Inventory Receipt cycle in Purchasing Responsibility. Log into Purchasing Responsibility Supply Base Suppliers
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Click on the Supplier Form and Enter the Suppliers Name Flextronics Inc And click on Sites Button For this Business case, we assume Flextronics Inc is Supplying Mother Board, Compact Disc Drive and Floppy Drive.
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In the Supplier Sites Form enter the Address for the Supplier and save the record.
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For this Business case we assume HP Incorporated is supplying Mouse and Printer on Self Billing Basis. We need to create one More Supplier to Show the Pay On Receipt Invoice. (Self-billing Invoice) Log into Purchasing Responsibility Supply Base Suppliers
Click on Site Button and enter Address for the Supplier.

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In General Tab/ Site Uses / Pay Site / Purchasing
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In Supplier Site Payment Tab change Terms to Immediate and payment method to Electronic
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In Supplier Sites Bank Account Tab attach the bank Account and Enable the Primary check box as it is an Electronic payment method.
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In Supplier Sites Purchasing tab under Self Billing Pay on Field choose Receipt and save the Record.
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13. Enter Purchase Requisitions We have to Create Purchase requisition (PR) for the Purchased items In Purchasing Responsibility Requisitions Requisitions
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Enter the Purchase Requisition for Flextronics Inc for Purchase of other Board, Compact disc Drive and Floppy Drive. Enter Each Item One by one and choose the following for each of the record and save the record. Organization - M1-Seattle Manufacturing, Location F1 Seattle, Sub Inventory RM Stores Supplier Flextronics Inc, Site New york and save the record
click on the Distributions Button.
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The Distributions form will open and show the account to which the charge account will get booked.
Close the Form and go to the main form. Click on Approve button.
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Approve Document forms Open up Check Submit for Approval check Box is enabled and click OK.
Click OK and go to Requisition summary form to check whether the created PR is approved or not.
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Navigation Path Purchasing Responsibility Requisitions Requisition Summary Enter the Requisition Number in the Field and Click on Find Button.
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Check the Status of the Purchase Requisition in Requisition Headers Summary Form.
The Status shows Approved.
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If the Status of the PR is in the status of in-Process click on tools menu view Action History Button to find out who is the approver for this Purchase Requisition.
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In this Case the Buyer and Approver are same. Hence the Purchase Requisition is showing as approved.
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Similarly we need to create another Purchase Requisition (PR) for Purchase of Mouse and Printers.
Click on Approve Button and check the Status of the Purchase Requisition is approved or not in Purchase Requisition Summary.
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Purchase Requisition 1757 for HP Incorporated for Purchase of Mouse and Printer is approved.
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14. Create Purchase Orders Next we have to create Purchase order from the Purchase Requisition created above. We have auto-create Purchase order option to create Purchase order (PO) from Purchase Requisition (PR) Using Auto-create also there are Two Options to create Purchase order. (i.e) Manual or Automatic. We will use For PR 1756 Manual option and for PR 1757 Automatic Option. Navigation Path Purchasing Responsibility Auto-create Form
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Click on the Form and enter Purchase Requisition (PR) 1756 and click on Find Button
Note: By default when you open the Form, Buyer field and Ship-to Location Field would have populated with default values. Before clicking the Find Button remove those default values and then click on Find Button otherwise system will show as No data found.
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This Opens auto-create Documents form. Choose the checkbox against the each of the item and click on manual button
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This opens the form New Document Form. Choose the Supplier Flextronics Inc and click create Button.
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It creates a Document Builder in Autocreate Documents Form
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Choose Item one by one and click on Add to document Button. This will add each Item to Document Builder Tab. After adding all the Items click on Create button in the Bottom.
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A message pops up stating the PO created with the PO Number. Click Ok to view the PO Details.
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View the PO created from the above, which is as follows. The Status of the PO is showing as Incomplete. We need to approve the PO.
Before approving the PO click on Shipments form and change the receipt Routing to Direct Delivery in receiving Controls button for each of the Item.
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Click on Shipments Button and go to More tab and change the Match Approval level to 2 way matching and click on Receiving Controls Tab.
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In Receiving Controls Tab change the receipt Routing from standard Receipt to Direct Delivery and click on OK button.
Standard Routing : This process wil receive the Inventory in Main Inventory Org and you need to do a manual transfer to Sub-inventory if we choose this option. Direct Delivery:- This Process Delivers the Goods directly in Subinventories. Inspection required: This Process requires inspection of Goods before Receiving the Goods in the inventory org. Perform the above steps for Items Floppy Drive and Compact Disc Drive Also.
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After doing the above steps for all the three Items, Click on Approve Button to Approve the PO.
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In Approve Document screen click on OK Button.
Click OK and check the status of the PO.
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Status of the PO is now showing approved. We can Receive Inventory against this Purchase Order.
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Similarly we will use Auto-create option to create automatic approval for PR 1757. Navigation Path. Purchasing Responsibility Auto-create Form
Click on Find Button
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It opens Auto-create Documents form. Choose the two Items and click on Automatic button.
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It opens the New Documents Button. Click on Create Button.
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This has created a new PO 3610.Click Ok to view the PO.
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The PO 3610 is created with a status of Incomplete. We need to perform the above steps as we did for Previous Purchase order. Change the Match Approval level to 2 Way in Shipments More Tab and in Receiving controls change the Receipt Routing to Direct Delivery before Approving the Receipt.
Click on Approve button after doing the above steps.
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View the status of the PO after Approval.
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We will create PO without PR for Monitor and approve it for 10 Units.
Click on Approve Button in the same lines.
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Check the PO 3611 created is Approved status.
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15. Enter Receipts (Inventory Receipt) Next we need to Receive Inventory against PO 3609 Navigation Path. Purchasing responsibility Receiving Receipts
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Click on the Receipts Form and enter the PO Number 3609 and click on find Button
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Receipt Header Form Opens. Enter Comments Filed PO 3609 and close the window.
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Receipts screen opens up. Select all the three Items on the Left-hand side check Box and Save the record.
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Click on the Header Button to note down the Receipt Number
Similarly Receive the Inventory against PO 3610 and PO 3611. Receipt 6150 and 5151 created.
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You can view the details of Inventory receipts in the Following Screen Shot. Log into Inventory Responsibility On- Hand availability On-hand Quantity
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Click on the Form and choose M1- Seattle Manufacturing Inventory and choose Sub inventory as RM Stores. Click on the Find Button at the bottom.
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Material Workbench Form opens up and you can view the stock of Floppy Drive, Compact Disc Drive, Mother Board, Printer, Monitor and Mouse showing onhand stock as 10 units.
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16. Auto-create Supplier Invoice Next we have to run Pay on Receipt Program to create self Billing Invoices for Receipts 5150 and 5151 Navigation Path Purchasing Responsibility Requests
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Click on the Requests Window Choose the Pay on Receipts Autoinvoice Program Enter the Receipt Number 5150
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Click Ok and Submit the Request. View the Request 1770748 to check the status.
147
View the Invoice Report and Note Down the Invoice number ERS 09Nov-03
Similarly run the Pay on Receipt Auto-invoice for Receipt 5151 also
148
17. Create, View Invoices and Make Payments in Payables View the Invoice created in AP Responsibility Log into Payables Responsibility Invoices Invoices. Query for Supplier 5091 You can view the Invoice Created for Receipts 5150 and 5151.
149
Next we have to create an Invoice for the PO 3609 and Match it with an Invoice. Navigation Path Payables responsibility Invoices Invoices
150
Click on Match Button. Find Purchase Orders for Matching Window pops up. Enter the PO number 3609 and click on Find
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Match to Purchase Orders Window Pops up. Enable the Match check Box on the Left hand corner.
152
Click on Distributions Button to view the Distributions.
Click on Actions Button to Validate the Invoice.
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Invoice Actions Screen Opens up. Enable the validate check box and click OK
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Check the Status of the Invoice Now. It will have status as validated.
Click on Actions Button again.
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Enable Create Accounting Check Box and Click Ok.
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Click on Tools Menu and view Accounting to view the accounting entries Created.
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Output of the Accounting Entries
Close the window and Click on Actions Button from the Invoice Screen to make Payment for the Invoice.
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In Invoice Actions Button enable Pay in full check Box and click Ok.
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Payments Window opens up. Choose the Type as Quick and choose the Bank account and Document Type and save the Record. Payment Document Generated for this record.
Close the Screen and Query for the Invoice again to View the Payment details in Invoice Header Screen.
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View the Details of the Payments in Invoice Header screen.
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Click on the Overview Button to view the complete details of Invoice and Payments.
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We need to Account for the Check Payment what have been made. Navigation Path Accounts Payables Payments Entry
Payments
163
Click on the Payment form and Query for the Document Number 95003
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Click on Actions Button and Enable the Create Accounting Check Box and Click Ok Button.
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Click on Tools Menu to view the Accounting Entries created for the Payment
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The View Accounting Screen Displays the Accounting Entries Generated for the Payment we have made for Invoice 2345.
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18. Payments Reconciliation Next, we need to Log into Cash Management Responsibility and Reconcile the Payments We need to enter the Bank Statement First in the system and call the Payment advice to reconcile with Bank Statement. Navigation Path Cash Management Responsibility Bank Reconciliation Bank Statements.
168
Click on the Bank Statements and Click on the new Button
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These Opens the Bank Statements Form and enter the Bank Account for which you want to enter the Bank Statement. Enter in Control Totals Payments field 20000 and click on Lines Button.
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Click on the New Button and Enter the Lines for a Bank statement and enter 20000 in the amount column and save the record.
Close the Window.
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Next we need to call the Payment advice 95003 and reconcile with the Bank Statements. Navigation Path Cash Management Responsibility Bank Reconciliation Manual Clearing
Clear Transactions
172
Open the Form and Find Transactions Window, by default the Radio Button Details will be enabled and all the check Box (Receipts, Payments & Miscellaneous) will be enabled. Uncheck the Receipts and Miscellaneous Check box and choose the Bank Account Number from the LOV. Click on Find Button.
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Clear Transaction Form opens and you will find number of transactions, which are not cleared. In the Number field Query for the Payment advice 95003.Enable the Check box on the left-hand side and click the Clear Transaction.
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After clicking Clear Transactions You will find there are No Transactions in the screen. This indicates the Transaction is cleared and reconciled.
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19. Create, Release, Complete, Close Discrete Job for CPU Subassembly Next we need to create a Discrete Job for the CPU Subassembly to build inventory for the CPU Sub assembly. Navigation Path. Manufacturing and Distribution Manager. WIP Discrete Discrete Job
176
Click on the Discrete Job form and enter the following details. Choose the Inventory Org as M1- Seattle Manufacturing Responsibility and click on the New Button.
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Discrete Job form Opens, Click on the Assembly field then automatically Discrete Job number is created. Choose CPU Subassembly Item in the Assembly Field. The Type field as Standard, Class Field as Discrete and Status Field as Unreleased defaults from the system. Enter the Start Quantity and Start Date and click on the Routing Tab.
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Choose the Sub-inventory field as FG Stores in Discrete Job form and save the record.
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We need to release the discrete Job to shop floor to get the job executed. Change the status of the Discrete Job from Unreleased to Released and Save the Record.
180
We need to complete the Discrete Job to get the Finished Goods entry to be created. Navigation Path Manufacturing and Distributions Manager. WIP Move Transactions Move Transactions
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Click on the Form and click on the LOV of Job Field and find Job number 59099. In the Transaction Type, enable the complete button and choose the From Seq to have the value of 10 and step field as Queue and To Sequence to have the value of 20 and the step field as To Move. Enter Quantity Field under Transaction as 5, which indicates those many CPU subassembly units are completed and save the transaction.
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The Moment you click the save button, you will find the screen is blank for the record created. This indicates the Job is completed.
183
Now you can go back to Discrete Job screen and view the status of the Job. Navigation Path Manufacturing and Distribution Manager WIP Discrete Discrete Job
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The Discrete Job for CPU subassembly 59099 need to be closed in order to get the Account Distributions for the above Job. Unless we close the Job, the Distribution entries are created only for the Material Consumption, but the Transaction value for the Finished Goods (i.e) CPU subassembly is not created. The Transaction Value for the Discrete Job is created only when we close the Job. Navigation Path Manufacturing and Distributions Manager WIP Discrete Close Discrete Jobs Close Discrete Job (Forms)
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To close the Discrete Job, Find window pops up. Enter the job number 59099 and click the find button.
186
Close Discrete Job form opens. Click on Tools Menu and click on Close 1 Button
187
Close Discrete Jobs Request screen opens. Keep the Report type as Summary and click OK. This will generate a Concurrent Request.
188
Concurrent Request ID Number is 1772713.
189
View the Concurrent Request 1772713. It is completed Normal. Click on View Output to view the Report.
190
The output of the file will be as follows.
191
We can view the Material Distributions for this Job now. Navigation Path. Manufacturing and Distributions Manager Inventory Transactions Receiving Material Transactions
192
Click on the Form and Enter the Item Detail and click the Find Button.
193
Material Transactions Window Opens and Primary Quantity field shows the Quantity available. Click on Distributions window to view the accounting Entries generated for the CPU subassembly.
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Material Transaction Distributions window Opens and you can view the accounting distribution entries. Click on Type Tab to view the Accounting Type
195
The Type Tab shows the Accounting Type of Transactions. Inv Valuation Dr WIP Valuation Cr
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We can also view the Material Consumption accounting entries for the Manufacture of CPU subassembly. Navigation Path Manufacturing and Distributions Manager Inventory Transactions Receiving Material Distributions.
197
Click on the Form and Enter in the Sub inventory field as RM Stores and click on Find Button.
198
This will show the Material Transaction Distributions value for 10000
Click on the Type Tab.
199
The Type Tab shows the Accounting Type of Transaction WIP Valuation Dr Inventory Valuation Cr
200
We can also view the Resource Transactions for the CPU subassembly Navigation Path. Manufacturing and Distributions Manager WIP Resource Transactions View Resource Transactions.
201
Click on the View Resource Transactions form and enter the Job Number and click on Find Button
202
This will show the individual details of Resource Cost and Overhead cost for the Job 59099.We need to click Distributions Line one by one Line to get the value of 6250.
203
Click on Tools Menu View Accounting to view the Accounting entries generated. WIP Valuation Dr Overhead Absorption Cr.
204
20. Create, Release, Complete, Close Discrete Job for Dell Computer Next, We have to create a Discrete Job for Finished Goods Item Dell Computer. The Steps involved are same as CPU Sub assembly. Navigation Path. Manufacturing and Distributions Manager WIP Discrete Discrete Job Discrete Job 59100 has been created to Produce 3 units of Dell computer with the Status of Unreleased.
205
Release the Discrete Job 59100.
206
Complete the Discrete Job 59100. Enter the Details and Save the Transactions. Navigation Path Manufacturing and Distributions Manager WIP Move Transactions Move Transactions
207
We have to Close the Discrete Job 59100 for the Finished Goods Item Dell computer to get the accounting Entries Generated. Navigation Path. Manufacturing and Distributions Manager WIP Discrete Close Discrete Job Close Discrete Job (Forms)
Click on Tools Menu and click on Close 1 to close the Discrete Job.
208
Closing the Discrete Job generates a Concurrent Request ID.
209
View the Concurrent Request 1772830. It is Completed Normal. Click on View Output to view the accounting entries generated.
210
View the Output file for the Discrete Job Value Report 59100.
We can check the Inventory created for the Finished Goods Item
211
Navigation Path. Manufacturing and Distributions Manager Inventory On Hand Availability On Hand Quantity.
212
Click on the Form and Enter the Sub inventory as FG Stores and click Find Button.
213
Material Workbench form opens up and you can view the Stock on Hand for the Dell Computer is showing as 3 Units and the CPU subassembly is showing as 2. This indicates that 3 units of CPU subassembly has been consumed for the manufacture of Dell Computer.
214
Similarly will view the Stock in Hand for the RM Stores also. This shows the Stock Purchase and Consumption details as follows. Raw Material Consumption = Received Inventory less Consumed in Manufacture of CPU Sub assembly Compact Disc Drive = 10-5 = 5 Floppy Drive = 10-5 = 5 Mother Board = 10-5 = 5 Raw Material Consumption = Received Inventory less Consumed in Manufacture of CPU Sub assembly Monitor = 10-3 = 7 Printer = 10-3 = 7 Mouse = 10-3 = 7
215
21. Sales Order Booking, Releasing, Ship Confirm Since we have the Inventory on Hand now, we can execute the Sales Order. Log into Order Management Super User Responsibility and check for the availability of the Inventory and book the Sales order. Navigation Path. Order management Super user Responsibility Order, Returns Sales Orders
216
Open the Sales Order form and Query for the Sales order number 51823, which was created earlier.
217
Click on availability button to check the stock for the Item.
218
Close the window and book the Sales order now.
219
Release the Sales order for Shipment of the Item. Navigation Path Order Management Super User Responsibility Shipping release Sales orders Release Sales orders
220
Click on the form and choose the Based on Rule field as Standard and enter the Order Number 51823. Click on Shipping tab and check Auto-create Delivery is set to Yes and auto-pack delivery also to Yes. Click on Inventory Tab.
221
In the Inventory Tab of Release Sales Order for Picking Form, check the Warehouse is showing as Mi- Seattle Manufacturing and Auto-allocate and auto-pick confirm to Yes. Choose the sub inventory as FG Stores in Default Stage area and save the Transaction.
222
This will generate a concurrent Request.
223
View the concurrent Request 1772895.It is completed Normal.
224
Next, we have to Ship the Sales Order. Navigation Path Shipping Transactions
225
Click on the Form and enter the Sales Order Number 51823 and click on Find Button
226
Shipping Transactions Window Opens and the Line Status shows as Stage /Pick Confirmed for the Sales Order 51823.
227
Click on Delivery Tab and choose Ship Confirm from Actions LOV and click Go Button.
228
This Opens the Confirm Delivery Screen. Click on OK Button. This will generate a concurrent request. Click OK and view the Concurrent Request 1772932.
229
View the Concurrent Request 1772932. The Request completed Normal. We can view the Output of the commercial Invoice created in concurrent Request ID 1772931
230
The Output of Commercial Invoice created at Ship Confirm Stage.
231
Next we can go and Check the Status of the Sales Order. Navigation Path. Order Management Super User Order, Returns Sales Order Query for the Sales Order Number and click on Line Items to view the Status.
232
Next, we need to run the Workflow Back ground Process to populate the AR Interface Table. Navigation Path Order Management Super User Responsibility. Report and Requests Run Requests Choose the Concurrent Request Workflow Back ground Process And Enter the Parameters as follows. Process Deferred set to Yes Process Timed Out No. Click on OK and Click Submit Button.This will generate a Concurrent Request.
233
The Concurrent Request ID 1772692 is created.
234
View the Concurrent request ID 1772692.
235
22. Run Auto invoice Process Next, we need to Log on to Accounts Receivables Module to view the Data Populated in AR Inter face table. Navigation Path. Receivables, Vision Operations Control Autoinvoice Interface Lines
236
Click on the Interface Lines and Query for the Sales Order Number 51823 in the SALES_ORDER Field. Click on the Errors Button to find any errors is there.
237
Clicking on Errors screen opens Line Errors Form and nothing is displayed.
238
Run the Autoinvoice Program now. Navigation Path. Receivables, Vision Operations Controls Requests Run Choose Autoinvoice master program and Pass the Following Parameters. Invoice Source Choose from LOV as ORDER ENTRY Default Date Todays Date 10 Nov 2003 Sales Order number Low and High 51823 Based Due Date on Trx Date Set to Yes. Click Ok Button and Submit Button. This will generate a concurrent request ID.
239
Concurrent Request ID 1774355 is submitted. View the Concurrent Request to see it is completed Normal.
240
The Concurrent Request ID 1774355 is completed Normal. We can view the Concurrent request ID 1774357 to view the Autoinvoice validation Report to check is the transaction Imported successfully or not.
241
The Auto-invoice Validation Report completed successfully.
242
23. View Sales Invoice, Create Receipt, and Remittance and view Account Balances We can view the Sales Invoice created in Accounts Receivables Transaction Form. Navigation Path. Receivables, Vision Operations Transactions Transactions. Query for the Sales Order number 51823 by inputting the Value of the Sales order number in the reference field. Sales Invoice 10008669 is created.
Click on Line Items to view the Details of the Lines.
243
Line Item shows two Quantities of Dell computer finished goods have been sold for USD 6000 each.
244
We have to receive Money against the Invoice Created above. Navigation Path Receivables, Vision Operations Receipts Receipts
245
Click on the form and enter a Receipt for the Sales Invoice created. Navigation Path Receivables, Vision Operations Receipts Receipts Enter a Receipt number. The Currency field is defaulted is defaulted from Functional currency and the Receipt Date and GL Date are defaulted from System Date and choose the Payment method of Manual Remittance. Enter in Transaction Number field 10008669, which is the Sales Invoice number against which cash is received and Click on the Applications Button.
246
The Applications For opens up and check whether the Apply to field is showing the invoice number 10008669 and amount applied field shows as 6000 USD. Save the Record and close the window.
247
We can go to Collections Form and view the amount due from the customer. Navigation Path. Receivables, Vision Operations Collections Account Details
248
Click on the Account Details form and enter the Customer number 2239 in the number field. Click on the Find Button
249
Account details Window opens for the IBM Corporation and shows the Balance due as 6000 USD. Invoice Balance 12000 (Invoice Number 10008669) Receipt - 6000 (Receipt Number 1645) Balance Due form the Customer is 6000 USD.
250
Next, we have to remit the check we have received from IBM Corporation Navigation Path Receivables, Vision Operations Receipts Remittance
251
Click on the Remittances Form and enter the following details Remittances Form opens and Currency, Batch Date, GL Date and Remittance method defaults. Enter the Payment method Manual Remittance and choose the Bank Account Number from the List of Values. Click on Auto Create Button
252
Create Remittance Batch Window Opens and enter the Receipt Number 1645 and the Customer Number 2239 and enable the Create, Approve and Format check box. Click on OK Button and a message pops up Submit 1 Batches for Format. Click on Yes Button.
253
This Generates a Concurrent request and generates the Automatic Remittances Execution Report.
254
Now, You go to Receipts screen and Query for the Receipt Number 1645, the status of the Receipt might have changed from Confirmed to remitted. Navigation Path Receivables, Vision Operations Receipts Receipts Query for Receipt number 1645
255
24. Receipt Reconciliation Next, we need to clear the Receipt in Cash Management. Navigation Path Cash Management, Vision Operations Bank Reconciliation Bank Statements
256
Click on the Form and Click on New Button. Enter the Account Number and Date. Enter Receipts as 6000 in Control Totals. Click on the Lines Button.
257
Click on New Button. Bank Statement Line Window Opens up. Enter the Line Number 1 and choose the Type as Receipt and Enter the amount as 6000 and save the record. Close the Window.
258
Next Step is to choose the Receipt advice and reconcile with the Bank Statement we created. Navigation Path Cash Management, Vision Operations Bank Reconciliation Manual Clearing
Clear Transactions
259
Click on the Clear Transactions form and enter the following. Find Transactions Window opens up and the radio button detail is enabled and uncheck the Payment and Miscellaneous check box. Click on the Find Button.
260
Clear transactions Form opens up and enable the check box on left-hand side for the receipt number 1645 and click on clear Transaction. This will clear the Transaction and reconcile the Transactions with the bank Statement.
261
Now, Log on to receivables Responsibility and check the status of the Receipt 1645. This will have the Status of cleared. Navigation Path Receivables, Vision Operations Receipts Receipts Query for Receipt Number 1645
The above full cycle shows the complete steps involved in Make to Order Cycle.
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