DeKalb County School District Workers Legal Fund

To DeKalb County Board of Education and Superintendent Michael Thurmond:

The DeKalb County School District (DCSD) Workers Legal Fund members received new forms on Friday, November 8, 2013 within the Transportation Department which caused great concern.

According to the School Bus Operations Standard Operating Procedures (SOP) on page 1-1, time sheets and all supporting documentation (requisitions, statement of leave, etc.) must be However, several fellow bus submitted to a driver's Supervisor before 12 noon on Monday.

drivers delivered documents for the employees (bus drivers) to sign which include: Memo dated November 7,2013 from Joseph Johnson stated there would be a meeting on November 15, 2013 at Miller Grove High School and also detailed a change in the policy involving the method drivers filled out their time sheets. The memo stated that the drivers are to turn in time sheets on Friday morning following the am route. If the drivers have a field trip on Friday night or over the weekend, drivers may turn in their time sheets first thing Monday morning. There were no supervisors available to answer questions concerning this document especially since this new policy contradicts the written SOP. The Employment Verification Audit Certification sheet required we sign our name, job position, and that we are employees of the DeKalb County School District.

The Employment Verification Audit Certification sheet had a second section that required drivers verify, under penalty of perjury of the laws of the State of Georgia that the employees have actually worked for the hours that they have been paid.

The DeKalb School Bus Driver & Aide Timesheet has a section in the shade box that stated the drivers "understand that the above timesheet will be used for payroll purposes and certifies that they have worked all of the hours reported on the timesheet" .

The calendars given to the bus drivers states that the drivers' timesheets are due each Monday except on holiday.

These new forms cause a large amount of confusion among the employees. opportunity to speak with a supervisor. are committing

We request an

By signing three of these documents, the bus drivers

perjury because three of the documents contradict each other. We also have

the following concerns: A. The documents change the policy within our school bus operations; however, there are no signatures or letterhead on the documents disseminated by fellow co-workers. There were no meetings given to the employees to explain these new policy changes by a supervisor and department director. The employees received less than 24 hour notice and documentation on the prorated pay and the is presented to each of these policy changes and had no supervisor available to answer questions. B. The drivers request more information amount each driver has in his/her account. Until documentation

driver detailing the amount of money withheld from each person's pay check and the total amount owed each employee, the bus drivers refuse to sign that they have been paid the full amount they are due. C. The drivers have every plan to follow up on the common practice of altering the bus drivers time sheets without the driver's permission especially when drivers' actual work time is cut and the drivers are not given credit for all the time they have worked. Members of the DeKalb County School District Workers Legal Fund request a meeting with the supervisors to make these concerns known and find an alternative to signing the section dealing with the issue of perjury. Sincerely,

Mary Marshall Executive Organizer

D E K A L B C 0 U N T Y S C }J'O 0 L D J S T R r c r DE PAR T MEN T 0 F T RAN S P 0 R TAT ION

COMPLETING

THE TIMESHEET
1JI..

ll bus drivers and bus monitors will receive a base pay of 5 hours. Additionally, bus drivers and bus monitors are required to complete timesheets that will document all hours

worked. Timesheets and all supporting documentation (requisitions, statement of leave, etc.) must be submitted to a driver's Supervisor before 12 noon on Mondax~

1. Timesheet Instructions
1) Fill out the top portion of timesheet by printing clearly.

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2) Complete daily time a. Find the correct day of the week & fill in the current date .
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b. Morning route time starts at the beginning of the pre-trip inspection. The 1st stop is the record of when the driver arrived at his/herfirst student pickup. Morning route time ends when the bus is parked and the post trip is completed.

(In the example below the driver began their pre-trip at 6:00 am, after

1-1

MEMO
111111111111111111111111111111111111111111111111111111111111111111111111111111.1111111

DATE: November 7,2013

FROM: THROUGH: Joseph E Johnson (Field Liason Support Supervisor) Driver)

Herbert Hill (Transportation

Supervisor/Drivers

Meeting

There will be a meeting on Friday, November 15, 2013 at Miller Grove High School at 10.00 am to 12.00 noon. This meeting will be held in the school auditorium. be sure to bring your driver licenses and county Id badge. Bus

1596 will

depart

Pantherville Stadium at

9.30 am. Please be sure to ride the shuttle bus due to limited parking at Miller Grove High School. Please

Time sheets and Field Trip Requisition

.JI UWe sheets are to

be

turn;q in on

Friday morni"i5

following your am (oute.lfyou

have a field trip on ~e sure to sign

. Friday night or over the weekend, you may turn yours in first thing Monday morning.

and date and fill out all entrees provided. Field trip requisitions should have the date, mileage, time you departed and time you returned as well as drivers signature and date.J/-

Headcount and Mileage

Headcount and mileage report are to be conducted November 12 thruthe

14.

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Employee ID #
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Employment Verification Audit Certification

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,

hereby certify that I am a current employee of

the DeKalb County School District, currently assigned to work at _________ , under the supervision of , in the position of ~
(Princ~aL1)elPadInentlIead)

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*"1 further

hereby veQ[x under 12enaltyof.EeQury of the 'laws of the State ~qave actuall;y ~Q for the Jw.urs that I have beeneai~ ""

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BUS#

PARKING LOCATION

DEKALB SCHOOL BUS DRIVER & AIDE TIMESHEET

THIS TIMESHEET MUST BE IN THE TRANSPORTATION OFFICE NO LATER THAN NOON MONDAY OF EACH WEEK

NAME:
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eVENT ..':'. ABSENT ACTIVITY MORNING ROUTE FUELING FIELD TRIP INSPECTION MID DAY OTHER AFTERNOON ROUTE REPAIR STAFF DEVELOPMENT SAFETY & TRAINING

01'"
(check)

IUl1d~r~tilridW"t the /lbove tlmesheet wlUbe used for payrOll purposes andl her~by cilrtl/ythat I, hav~worked al! of the ,,:," ",'.' ,;,':' hciurs:reported on lhls'tlmesheet ,.' '; ',' , ' ,' ..' ',>

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,_V TOTAL

EMPLOYEE SIGNATURE:

DATE:

DM SIGNATURE:
White Payroll Yellow Supervisor

DATE:
Pink Employee

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October 2013
NOTE:

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Staff Development #3 Staff Development #3 Staff Development #3

SHEETSDUi: ~
ONLY EXCEPTION LISTEN. V . :.,.' FORALL CALL ~

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Day

12

13

14
Teacher Workday

15

Critical Day

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18

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Nation

School Bus Safe

October 21 - 25

Week

20

21

22

23

24

25

26

BusDri ~r~Bus ~nnorADO ~ci~ffon ~ek

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Open EnrollmentHealth / Flex Benefits Charity Drive

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November 2013
TIME SHEETS DUE
NOTE:

NOTE: Review logbook for Winter Weather Emergency Procedures.

~
ONLY EXCEPTION LISTEN FOR ALL CALL ~'

...J.

*Remember to always have appropriate signatures on field trip requisitions.

. ht ",''.J',l".:1 DaYlg, ~ \,~,,. ,' Savings' ". ,~ Time Changes@ 2:00 am

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Forms Due Mileage I Head Count

19

20

Critical Day

21

Critical Day

22

Critical Day

23

24

December 2013
,SUrtdpY
NOTE: TIME

.Tuesday: .
ALL BUSES MUST BE CLEAN. ALL DRIVERS MUST PARK BUSES ON DEC. 20th

Wednesday

SHEETS DUE

.MQ.'Q9d' - 1LIDAYS ARE

ONLY EXCEPTIONLISTEN FOR ALL CALL

Have a safe and happy hoJidayl/

Critical Day

Critical Day

Critical Day

10

11

12

13

14

15

16

17

18

Critical Day

19

Critical Day

20

Critical Day

21

Winter Holidays begin at the end of the day

22

29

BUS #~ NAME:

PARKING LOCATION

-------''----T

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DEI'..AL8 SCHOOL BUS DRIVER & AIDE TIMESHEET

MUST ElE IN THE TRANSPORTATION OFFICE NCl.LATER THAN NOON MONDAY

. or
EACH WEEK

.THIS TIMESHEET

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ABS ACT AM.

ABSENT AC . VITY. MORNI G ROUlE FUELING

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FI,iEL

FT FIELD TRIP I::-IN:::S--fuIN:,;::.S:;.:;PE""C;;;;TI.o:::.N:;-----t

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SIGNATURE:

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DATE:

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.oTHER AFTERNOON ROUTE . REPAIR STAFFDEVEl.oPMENT SAFETY 8. TRAINING

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REP' SDV 5&T

OM SIGNATURE:
White PayroH
Yellow - Supervisor

DATE:

Pink Employee