What

Direction/Vision

Recap that outcome is to "increase student involvement in Oreg

Decide on "Big Draw"
E-mail out options

Vote
Decide on target audience
Determine desired number of participants
Next steps?

Logistics
Determine date and number of days

E-mail out proposal

Vote
Determine location
Compile a list of possible locations
E-mail to SAB

Vote
Find and schedule venue
Find space at college or university in decided up location
E-mail proposal to SAB
Reserve venue
Tour venue
Lodging
Find and reserve lodging in decided upon location

Food
Determine number of meals

Find and book a caterer

Day-of-materials
Design day-of-materials
Find printer
Day-of-materials printed
AV Equipment
Find out AV needs of presenters
 Gather AV Equipment

Budget/Fundraising
Determine whether resources are available to hold conference
Determine approximate cost
Determine ORCC's contribution
Determine Student Fees

Determine fundraising potential

Create and implement fundraising strategy

Raise money for conference: grants, corporate sponsorships

Specific donation requests in-kind donations

Allocate money to specific areas (i.e. lodging, publicity, etc)

Publicity, Communications, and Enrollment

Save-The-Date
Design Save-The-Date materials: electronic (and print?)

Distribute Save-The-Date materials

Recruitment

Create and implement publicity/communication strategy to recr

students from all of Oregon's post-secondary institutions

Enrollment

Develop and implement enrollment process

Enrollment deadline

Programming
 Conference schedule
Create outline of schedule
E-mail proposal for outline of schedule to SAB
Create detailed conference schedule: incld. educational pieces
breakers and team building activities, reflection sessions, and a
plan format
Content
Decide what skills and information will be offered during educat
pieces

Develop ice-breakers and team building activities

Develop action plan creation and presentation process

Develop reflection sessions
Workshop Leaders/Panelists/Presenters/Facilitators/Speakers
Speakers/Panelists/Workshop Leaders

Action Plan Mentors/Session Volunteers

Follow-up/ Evaluation

Develop evaluation form for planners and participants

Thank you letters

Following up with conference planners

Press release
Follow up with participants
hat

ecap that outcome is to "increase student involvement in Oregon"

ecide on "Big Draw"
E-mail out options

Vote
ecide on target audience
Determine desired number of participants
Next steps?

etermine date and number of days

E-mail out proposal

Vote
etermine location
Compile a list of possible locations
E-mail to SAB

Vote
nd and schedule venue
Find space at college or university in decided up location
E-mail proposal to SAB
Reserve venue
Tour venue
odging
Find and reserve lodging in decided upon location

ood
Determine number of meals

Find and book a caterer

ay-of-materials
Design day-of-materials
Find printer
Day-of-materials printed
V Equipment
Find out AV needs of presenters
 Gather AV Equipment

etermine whether resources are available to hold conference

Determine approximate cost
Determine ORCC's contribution
Determine Student Fees
Determine options
E-mail out options

Vote
Determine fundraising potential
Ask SAB Members if they have fundraising connections (w/
individuals, corporations, etc)
Other fundraising avenues?
eate and implement fundraising strategy

Raise money for conference: grants, corporate sponsorships

Specific donation requests in-kind donations

locate money to specific areas (i.e. lodging, publicity, etc)

cations, and Enrollment

ave-The-Date
Design Save-The-Date materials: electronic (and print?)

Distribute Save-The-Date materials

ecruitment

Create and implement publicity/communication strategy to recruit

students from all of Oregon's post-secondary institutions
Create and distribute publicity materials: electronic campaign and
print campaign
Word-of-mouth campaign
nrollment

Develop and implement enrollment process

Enrollment deadline
onference schedule
Create outline of schedule
E-mail proposal for outline of schedule to SAB
Create detailed conference schedule: incld. educational pieces, ice
breakers and team building activities, reflection sessions, and action
plan format
ontent
Decide what skills and information will be offered during educational
pieces
Develop proposal
E-mail to SAB
Develop ice-breakers and team building activities

Develop action plan creation and presentation process

Develop reflection sessions
orkshop Leaders/Panelists/Presenters/Facilitators/Speakers
Speakers/Panelists/Workshop Leaders
Determine how many we will need

Outreach/recruitment
Call prior to the event
Follow-up and thank-you
Action Plan Mentors/Session Volunteers
Determine how many we will need
Define role; develop position description
Outreach/recruitment
Pre-event orientation and training
On-going communication
Follow-up and thank-you

evelop evaluation form for planners and participants

hank you letters

ollowing up with conference planners

ess release
ollow up with participants
Who When

Elizabeth will e-mail SAB

Members Week of August 3rd

Elizabeth
Before next conference
SAB call

ORCC DONE

Between August 3rd and

Elizabeth next conference call
Between August 3rd and
SAB next conference call

ORCC Week of August 3rd

Elizabeth Week of August 3rd
Before next conference
SAB call

ORCC August
Elizabeth August
ORCC By second week of Sept.
ORCC? SAB? October
August
ORCC By second week of Sept.
Last two weeks of
September-November
ORCC DONE
Sept.-first two weeks of
ORCC Oct.

SAB October
ORCC October
Printer November
October-November
October
 November

ORCC DONE
Emily G. Week of August 3rd
SAB Before next conference
ORCC Week of August 3rd
Elizabeth Week of August 3rd
Before next conference
SAB call

Elizabeth

August
August-1st two weeks of
Sept.
August-1st two weeks of
Sept.

Aug.

SAB (Individual) August

August-1st two weeks of
ORCC and SAB Sept.

Individual comes up with

draft and then brings it back
to group August
Last half of September-
November

Last half of September-

October
Last week of Oct? First
Week of Nov?
ORCC DONE
Elizabeth Week of August 3rd

End of September

ORCC DONE
Elizabeth Week of August 3rd
Sept.-Oct.
Amber has notes from
Babson Conference Sept.-Oct.
Sept.-Oct.

Aug.
Sept.-first two weeks of
Oct.
Nov.
Nov., post-conference

Aug.
Aug.
Sept.-Oct.
Last week of Oct.-Nov.
Sept.-Nov.
Nov., post-conference

November-pre
conference
November-post
conference
November-post
conference
November-post
ORCC conference
Spring Semester?