Haryana Power Generation Corporation Limited (A Government of Haryana Undertaking) Urja Bhawan, Sector-6, Panchkula Haryana-134109

ENGAGING THE SERVICES OF CONSULTANT FOR PROVIDING END TO END CONSULTANCY FOR IMPLEMENTATION OF ENTERPRISE RESOURCE PLANNING (ERP) SOLUTION IN HPGCL Ref No. 01/ERP/2012-13 Last Date of Submission: 28.01.2013 (by 15.00 Hrs)

HPGCL Appointment of Consultant for implementation of ERP Solution

Table of Contents

Table of Contents
TABLE OF CONTENTS ................................................................................................................. 2 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 DEFINITIONS. .................................................................................................................. 3 INTRODUCTION ............................................................................................................... 6 OBJECTIVE FOR ERP IMPLEMENTATION IN HPGCL. ...................................................... 7 BROAD SCOPE OF WORK FOR THE CONSULTANT. .......................................................... 8 DETAILED SCOPE OF WORK FOR THE CONSULTANT...................................................... 8 DELIVERABLES OF THE CONSULTANT. ......................................................................... 13 APPROVAL...................................................................................................................... 13 LOCATION OF PROJECT. ................................................................................................ 14 SERVICE DELIVERY TIMELINE: ......................................................................................15 ELIGIBILITY CRITERIA. ................................................................................................. 16 EVALUATION CRITERIA. ................................................................................................. 17

11.1 11.2
12.0 13.0 14.0 15.0 16.0

TECHNICAL EVALUATION:......................................................................................................... 17 FINANCIAL EVALUATION: ......................................................................................................... 19

TERMS OF PAYMENT: .................................................................................................... 20 FACILITIES: .................................................................................................................... 21 INSTRUCTIONS TO BIDDERS: ........................................................................................ 22 OTHER TERMS & CONDITIONS OF CONTRACT. ............................................................. 26 SCHEDULE OF ANNEXURE. ........................................................................................... 31

ANNEXURE-A.1 .................................................................................................................................... 32 ANNEXURE-A.2 .................................................................................................................................... 34 ANNEXURE-A.3 .................................................................................................................................... 35 ANNEXURE-A.4 .................................................................................................................................... 36 ANNEXURE-A.5 .................................................................................................................................... 37

Page | 2

HPGCL Appointment of Consultant for implementation of ERP Solution

Definitions

1.0

DEFINITIONS.

For the purpose of this document, the expressions mentioned hereunder shall have the meaning specified against them unless there is anything repugnant in the subject or context: (a) Owner or Employer Shall mean the Haryana Power a Generation Company

Corporation

Limited

(HPGCL),

incorporated under the Companies Act, 1956 having its registered office at Urja Bhawan, C-7, Sector-6, Panchkula, Haryana and its power stations, units and all offices under its control. (b) Tender Shall mean the tender submitted by the tenderer for acceptance by the Owner. (g) Managing Director Shall mean the Managing Director (MD) of HPGCL, or his successors in office as designated by the Owner. (c) Consultant shall mean the person or persons, firm or company whose tender has been accepted by HPGCL and includes the Consultants legal representatives, his successors and permitted assignees. (d) Sub-contractor or another consultant shall mean any person or firm or company (other than the consultant) to whom any part of the work has been entrusted by the Consultant, with the written consent of the owner or his representative and the legal representatives, successors and permitted company.. (e) Contract Shall mean the agreement between the Owner and the Consultant for execution of the contract including therein all documents such as the invitation to Tender, instructions to tenderer, Special Conditions of Contract, Scope of Work, agreed Variations if any etc. assignee of such person, firm or

Page | 3

HPGCL Appointment of Consultant for implementation of ERP Solution

Definitions

(f)

Contract Document

Shall mean collectively the tender documents, agreed variations, if any and other documents constituting the tender and acceptance thereof.

(h)

Site

Shall mean the locations and places wherever business activities are conducted by the Owner. A list of such locations is provided at clause no. 8.

(i) (j)

Plant Offices

Shall mean the Power Generating station of HPGCL. Shall mean Corporate Office and Offices at various Power Generating station of HPGCL

(k)

Notice

Shall mean a notice in written, typed or printed characters sent (unless delivered personally or otherwise proved to have been received) by registered post/speed post/e-mail to the last known private or business address or registered office of the addressee and shall be deemed to have been received in the ordinary course of post/electronic post it would have been delivered.

(l)

Appointing Authority

Shall be the Managing Director or any other person so designated by him for the purpose of arbitration.

(m)

Letter of Intent

Shall mean intimation by a Letter to tenderer that the tender has been accepted in accordance with the provisions contained in the letter.

(n)

Days

Shall mean a calendar day of 24 hours from midnight to midnight irrespective of the number of hours worked in that day.

(o)

Total Value of Contract

Shall mean the total consultancy price including all applicable taxes in accordance with the prices accepted in tender as payable to the consultant for providing the consulting services

(p)

OEM

Shall mean the Original Hardware Equipment and ERP Software Manufacturer.

Page | 4

HPGCL Appointment of Consultant for implementation of ERP Solution

Definitions

(q)

Implementation Agency

is the Consultant authorised by OEM to provide implementation services on the OEMs products and/or equipment

(r)

Project Manager

Shall mean person with at least 10 years of experience having successfully managed at least two ERP implementation projects in large organizations

(s)

Functional experts or Infrastructure expert

Shall mean persons with at least 5 years experience in respective functional areas, having worked in ERP Program management engagement of similar type. Infrastructure expert should have at least five years of experience in hardware, networking and related areas.

(t)

Energy (Power Generation) Shall mean persons with at least 10 years experience Domain expert in power Generation sector (Govt/PSU)

In the event of any doubts arising with respect to the provisions of the rules and inadequacy in the scope of its coverage, the final authority of interpretation shall vest with the MD whose decision shall be final.

Page | 5

HPGCL Appointment of Consultant for implementation of ERP Solution

Introduction

2.0 INTRODUCTION
2.1 Haryana Power Generation Corporation Ltd. came into existence on 14.08.98 after the restructuring of Haryana State Electricity Board into Haryana Power Generation Corporation Ltd. (HPGCL), Haryana Vidyut Prasaran Nigam Ltd. (HVPNL), Uttar Haryana Bijli Vidyut Nigam Ltd.(HPGCLL) & Dakshin Haryana Bijli Vidyut Nigam Ltd. (DHBVNL) under the Reform Programme. The main objectives of HPGCL are as under: To generate power from its existing Generating Stations in the most efficient manner on commercial lines and to sell the same to distribution companies. To set up new Power Generation Projects. 2.2 Sr.No i. ii. iii. iv. HPGCL owns & operates the following power plants in the state: Name of Power Station Panipat Thermal Power Station, Panipat. Deen Bandhu Chhotu Ram Thermal Power Project, Yamuna Nagar. Rajiv Gandhi Thermal Power Project, Khedar, Hisar WYC Hydro Electric Station, Yamuna Nagar Unit Details 1x117.8MW+3x110MW+ 2x210MW+2x250MW 2x300 MW 2x600 MW 6x8MW+2x7.2MW Total Capacity (MW) 1367.8 MW 600 MW 1200 MW 62.4 MW

2.3 Apart from the above power projects following new projects are planned to be set-up in 12th/13th five Year Plan: a) 1x660 MW Thermal Unit based on Super Critical Technology at Yamunanagar. b) 1500 MW Gas based Project planned at Faridabad. c) Development of Coal block at Mara-II-Mahan in MP with estimated coal reserves of 956 Million Tonnes allocated jointly to HPGCL and Delhi Govt. d) Capacity expansion planned at PTPS Panipat. 2.4 HPGCL is also coordinating the activities of following power project:

a) 1500MW Indira Gandhi Super Thermal Power (IGSTPP) Project, Jhajjar The Project is
being executed by NTPC from concept to commissioning in Joint Venture with Government of Delhi and Government of Haryana. b) 1320 MW Mahatma Gandhi Thermal Power Project (MGTPP) in Jhajjar under Case-2 mechanism of Government of India. 2.5 An Application i.e Computerized Integrated Plant Management System (CIPMS) has already implemented at PTPS, Panipat consist of modules i.e OPMS (Operation & Performance Monitoring System) , MMS (Maintenance Management System) & Financial Accounting System. Under CIPMS Finance & Accounting Systems (FAS) at corporate office Panchkula, RGTPP Hisar, DCRTPP Yamunanagar & WYC Hydel has also been implemented however; none of the FAS module at above said locations is integrated with each other.

Page | 6

HPGCL Appointment of Consultant for implementation of ERP Solution Objective for ERP Implementation in HPGCL

3.0 Objective for ERP Implementation in HPGCL.

HPGCL plans to engage consultant to assist in full life cycle of ERP implementation to take advantage of their experience and expertise to help in ensuring the success of ERP project. HPGCL & consultant teams shall jointly work for the total life cycle of the project with a goal of successful system implementation. HPGCL's goal is to build capability of its own employees to maintain the system after ERP implementation & its sustainability. The Objective for ERP Implementation is as under: 3. 1 Establishment of automated and integrated single platform for different business processes of organization i.e Operation & Maintenance Management, Fuel Management, Material & Inventory, Procurement Management, Supplier Management, Projects Management, Finance & Accounts Management, Commercial& Tariff Management,MIS,Environment Management, Ash Utilisation, Document & office Management, HR & Payroll management & other areas if required. 3. 2 Standardization of Business Processes through IT application, in line with the best available practices/procedures in use and Standardization of information-capture and report templates across all functions and customization as per requirements of business need. 3. 3 3. 4 3. 5 3. 6 3. 7 Faster and real-time availability of seamless information without manual interventions, Availability of MIS & dashboards for quick & better decision making across organization's Business Processes defined in line with standard Industry practices. Achieving clean environment complying with environmental regulations & business needs. Business Areas to be covered for ERP. The following business areas of HPGCL shall be included in the study by the Consultants for preparation of the ERP implementation roadmap: 3.7.1 Operation & Maintenance Management. 3.7.2 Fuel Management. 3.7.3 Material & Inventory Management. 3.7.4 Procurement Management including Supplier Management (incl. e-Procurement). 3.7.5 Projects Management. 3.7.6 Budgeting Management. 3.7.7 Finance & Accounts Management. 3.7.8 Commercial & Tariff Management. 3.7.9 MIS. 3.7.10 Environment Management. 3.7.11 Ash Utilization. 3.7.12 Document & office Management. 3.7.13 Human Resource & Payroll Management. 3.7.14 Pension & Provident Fund Management. HPGCL reserves the right to add more functions to, or exclude some functions from above mentioned list, as deemed fit, during bid process &/or contract negotiations. across all functions, based on user rights and authorizations. hierarchy.

Page | 7

HPGCL Appointment of Consultant for implementation of ERP Solution Scope of Work for the Consultant

4.0 Broad Scope of Work for the Consultant.

HPGCL would like to improve its organizational efficiency and effectiveness through adoption of ERP and introduction of best practice business processes. To attain this goal, HPGCL wants the Consultant to provide an implementation roadmap for ERP, through the following: 4. 1 Identification of improvement opportunities for existing business processes &

legacy systems in relation to industry practices in ERP implementation through Business Process Re-engineering. 4. 2 4. 3 4. 4 Recommendation on capacity building requirements with regard to improving In-depth analysis and comparison of ERP procurement options for ERP Product, The Consultant shall also assist HPGCL in the evaluation and selection of Vendors business processes and IT infrastructure including networking and communication. infrastructure and implementation agency. required for ERP infrastructure, ERP product and implementation agency to implement the entire ERP project 4. 5 The consultant shall also assist in any other work not specifically included in the scope of work but essentially required for implementation of the ERP solution in HPGCL, shall be deemed to be included in the scope of work.

5.0 Detailed Scope of Work for the Consultant.

The detailed scope of work for the consultant is described as under:

5.1

As-is Study / Assessment. The As-is Assessment phase will consist of the following key activities 5.1.1 Assessment of Processes and Organization. functions under consideration for implementation of ERP. 5.1.3 Study of existing Chart of Accounts (COA) and Cost Centers and review its suitability vis--vis the proposed ERP adoption. The study will also recommend necessary modifications if required. 5.1.4 Study organizational hierarchy, departments, roles and responsibilities of various personnel. 5.1.5 Study of available manpower, its competency and skill-levels for adoption of ERP. 5.1.6 Study of existing information management practices including information 5.1.2 Study of existing business processes / procedures within the organizational

Page | 8

HPGCL Appointment of Consultant for implementation of ERP Solution Scope of Work for the Consultant

security practices. 5.1.7 Study of organization readiness at all levels of the organization to adopt ERP. 5.1.8 Study of Real-Time operational Data capture in DCS, non-DCS & ABT systems and recommend procedure to integrate them with ERP system. 5.2 Assessment of Existing IT infrastructure. 5.2.1 Study of existing IT infrastructure (including communication network) and applications used by HPGCL across various locations. 5.2.2 Study of IT infrastructure and application management practices including IT security measures deployed. 5.2.3 Study of user familiarity, expertise and satisfaction in using such infrastructure and applications. 5.2.4 Study of existing IT infrastructure (including communication network applications) used by HPGCL across various locations. 5.3 Preparation of Roadmap Blueprint & Detailed Project Report (DPR) for ERP Implementation. The activity and subsequent service delivery will consist of: 5.3.1 To-be Design: Based on the detailed assessment conducted, the consultant should develop the ERP Implementation roadmap, with the following objectives: 5.3.1.1 Meeting HPGCL's business specific requirements. 5.3.1.2 Meeting HPGCL's requirement to establish best-of-breed processes through implementation of ERP. 5.3.1.3 Implementing leading standards in technology design and Power Sector domain best-practices, addressing the need for scalability and flexibility without undermining the data integrity and transparency required for enabling the processes 5.3.2 Activities to be covered under this Phase: 5.3.2.1 Business process study. 5.3.2.2 Based on the assessment made during the As-is study, the Consultant shall propose the various ERP modules with a consideration of the above mentioned objectives. 5.3.2.3 The Consultant shall develop the Functional Requirement Specifications for all such modules required by HPGCL for implementation of ERP.

Page | 9

HPGCL Appointment of Consultant for implementation of ERP Solution Scope of Work for the Consultant

5.3.2.4 The Consultant shall specify the methodology of acquisition of Real-Time Operational data from DCS as well as non-DCS systems at HPGCL Plants. 5.3.2.5 Implementing leading standards in technology design and Power Sector domain best-practices, addressing the need for scalability and flexibility without undermining the data integrity & transparency required for enabling the processes. 5.3.2.6 The Consultant shall discuss and finalize the approach for ERP implementation and finalize its scope and coverage. 5.3.2.7 The Consultant shall discuss and recommend various procurement details related to ERP Implementation. 5.3.2.8 The Consultant shall also take into consideration HPGCL's ongoing and future business requirements, legacy IT infrastructure & application systems while designing the solution. 5.3.2.9 The Consultant shall consider the Training and Change management requirements associated with the ERP implementation while developing the implementation roadmap & DPR Preparation. 5.3.2.10 The Consultant shall keep in mind the business aspects of HPGCL while designing the solution. 5.3.3 Design of IT Infrastructure: 5.3.3.1 The Consultant will discuss and finalize the IT infrastructure (hardware, software, network, facility) required for implementation of the ERP, based on the implementation option selected by HPGCL and finalize the IT architecture for ERP implementation in HPGCL. 5.3.3.2 The Consultant shall adopt the latest technology standards and practices while developing the IT infrastructure. The Consultant shall undertake due care and caution to ensure that the IT architecture and its constituents are scalable to take care of future IT requirements of HPGCL. 5.3.3.3 The Consultant shall evaluate the reusability of the existing IT hardware infrastructure so as to optimize the procurement cost. 5.3.3.4 The Consultant shall advise on the retirement and integration requirements of some of the legacy and existing applications, if required, for successful implementation of ERP.

Page | 10

HPGCL Appointment of Consultant for implementation of ERP Solution Scope of Work for the Consultant

5.3.3.5 The Consultant shall also suggest the measures to ensure business continuity considering single-point-of-failures and disaster recovery scenarios. 5.3.4 Preparation of Budget: 5.3.4.1 Keeping in view the IT infrastructure, IT architecture & other necessary requirements for the implementation of ERP, the Consultant shall prepare a detailed budget, highlighting the capital expenditure, operational expenditure requirements & other miscellaneous expenditure requirements. 5.3.4.2 The Consultant shall assist HPGCL in the preparation of such explanation notes, as may be required, for justification of the proposed budget, for obtaining administrative approval from authorities. 5.4 Selection of Vendor: 5.4.1 Based on the requirement of goods and services for ERP implementation in HPGCL, the Consultant shall assist HPGCL in the preparation of a Request for Proposal (RFP) document for the selection of a qualified vendor(s) for the procurement of Services, Product & Infrastructure required for implementation and management of the ERP solution. The broad scope of work for this component shall be as follows: 5.4.1.1 5.4.1.2 Preparation of bid documents. Assistance in bid process management including evaluation of technical and financial proposals, assistance in discussions with bidders, preparation of corrigendums, preparation of final evaluation report and assistance in contract finalization with vendor(s) etc. 5.5 Program Management of ERP Implementation: 5.5.1 The Consultant shall assist HPGCL in Program Management of the ERP solution implementation which will be for the duration of the Pilot go-live as well as for the roll-out to all project locations. The Consultant shall act as the liaison between the chosen vendor(s) and an internal ERP team of HPGCL and facilitate quick resolution of any design and process issues related to solution configuration, testing & other implementation related 5.5.2 tasks, that may come up during the implementation and rollout. The Consultant shall also help with all UATs (User Acceptance Tests)

Page | 11

HPGCL Appointment of Consultant for implementation of ERP Solution Scope of Work for the Consultant

during implementation of ERP in HPGCL. 5.5.3 5.5.4 The Consultant shall review the project plan agreed with the ERP Vendor(s) from time to time during the implementation. The Consultant shall track and review all deliverables submitted by the ERP Vendor(s) particularly Implementation Agency to HPGCL. The Consultant shall submit monthly report covering Project progress, delays if any, anticipated risks and mitigation plan. 5.5.5 5.5.6 The Consultant shall conduct Training Programs for Management & Core Team of HPGCL in the area of full life cycle of ERP project management. The Consultant shall review of all project management and change management actions, including training of users across various locations being carried out by Implementation agency.

Page | 12

HPGCL Appointment of Consultant for implementation of ERP Solution Deliverables of the Consultant & Approval

6.0 Deliverables of the Consultant.

The following documents are to be delivered as fulfillment of Scope: 6.1 6.2 IT Roadmap Blueprint document incorporating detailed Strategy for ERP Detailed Project Report for ERP Implementation covering study of Functional Implementation, Vendor(s) selection & for life cycle of Project Implementation. Scope, Geographical Scope, required IT infrastructure scope (ERP Product, Hardware, Networking, HR & others) cost associated to complete the project as per IT roadmap accepted by HPGCL. 6.3 6.4 ERP Implementation RFP Document & Bid process Management for Monthly Progress report post vendor selection and start of implementation Vendor(s) Selection. activities till Post Go-live of project i.e during the entire life cycle of the project commence from vendor selection. The key activities during this deliverable are as under: 6.4.1 Review of Project Plan & Project progress. 6.4.2 Review of key deliverables of vendor(s) i.e. Business blue print Document, Data Migration Strategy, Change Management Strategy & Training Strategy etc. 6.4.3 Identification of Risk & Mitigation Plan. 6.5 All documents to be delivered should be in English language. All deliverable documents in six sets each should be submitted in hard copy. All documentation will also be submitted in CD soft format (2 sets). All documents shall be in standard MSWord/MS-Excell/MS-Powerpoint formats.

7.0 Approval.
7.1 7.2 7.3 All the documents mentioned above should be presented initially as draft document which will be subject to review and approval by HPGCL. Approval process should be in form of interactive sessions/workshops with HPGCL. HPGCL will give final approval on each of the above mentioned documents.

Page | 13

HPGCL Appointment of Consultant for implementation of ERP Solution Location of Project

8.0 Location of Project.

The coverage of study by the consultant will be at the following locations of the organization. To optimise the time in consultation with HPGCL, the number of locations may be reduced/enhanced to the required number to cover the entire business processes of the HPGCL. Sr.No. 1 2 3 4 5 Name of Plant/Office Corporate Office Panipat Thermal Power Station (PTPS-1 &PTPS-2) RGTPP Khedar, Hisar DCRTPP Yamunanagar WYC Hydel Location Panchkula, Haryana Panipat, Haryana Hisar, Haryana Yamunanagar, Haryana Yamunanagar, Haryana

Page | 14

HPGCL Appointment of Consultant for implementation of ERP Solution Service Delivery Timeline

9.0 Service Delivery Timeline:

9.1 The timeline of different milestones of service delivery will be as per following table. Sr.No 1 2 3 4 5 6 Time from Kick-off Date Preparation of IT Roadmap Submission of IT Roadmap 1 Month Blueprint document Blueprint document Preparation of Detailed Submission of Detailed Project 3 Months Project Report Report Preparation of RFP Submission of RFP document 4 Months document. Vendor(s) Selection Assistance in Bid Management 6 Months Process Kick off Meeting for ERP Implementation Programme 8 Months Implementation management recommendation Monthly Progress Report Submission of Monthly Every month Progress Report after selection from selection of Vendor(s) till Post Go-Live. of Vendor till Go-Live at last site. Go-Live at Corporate site & Implementation Programme 24 Months First Plant Site management Review & Recommendation Go-Live at Last Site Implementation Programme 28 Months management Review & Recommendation Post Go-Live Review Review of Post Go-Live As Applicable scenario & Recommendation after 6 months from Go-Live at last site. Milestone Service delivery

7 8 9

9.2 9.3

The consultant shall be provided with 15 days mobilization period from the date of signing of contract with the consultant. The consultant shall make presentation to Management regarding ERP Program management plan during the Kick-off meeting which shall be held within 7 working days on or after the expiry of mobilization period, as per the date mutually decided.

Page | 15

HPGCL Appointment of Consultant for implementation of ERP Solution Eligibility Criteria

10.0 Eligibility Criteria.

The Consultancy Firm/Institution intending to bid should fulfill the following eligibility criteria (satisfactory evidence to be provided by the firms/institutions): 10.1 Consultancy firms should have minimum average annual consultancy Turnover of INR 50 Crores, calculated as total certified consultancy payments received for contracts in progress or completed, in the last three financial years. 10.2 10.3 Consultancy firms should have Positive Net Worth in the last three financial years. Consultant, before deadline for submission of bids: 10.3.1 Should have successfully completed at least one ERP consultancy engagement in large organization in which total consultancy fees received by the consultant shall not be less than INR 1 crore, and; 10.3.2 Should have at least One ERP engagement during last six years, completed or ongoing in State/Central Power Utility Company in India. 10.4 10.5 10.6 ERP OEM product vendors are not qualified to participate in this bid. Consultancy firm that will be successful in this bid shall not be eligible to participate in the ERP implementation bid. Consultancy firms are not allowed to form consortium, JVs, partnerships or subcontracting arrangements at any stage of bid or subsequent consultancy assignment.

Page | 16

HPGCL Appointment of Consultant for implementation of ERP Solution Evaluation Criteria

11.0 Evaluation Criteria.

The evaluation procedure shall be two step procedures consisting of Technical & Financial Evaluation described as under: 11.1 Technical Evaluation: The technical proposals will be evaluated first, on the following criteria:
S.No. Description Marks (T) (i) Approach and methodology 15 Total of (i) 15 Experience of the Consultant in ERP Engagements 20 (ii) during last five years before deadline for submission of bids Total of (ii) 20 (iii) Experience of Personnel - (65Points) Phase I : SI vendor selection - (40 Points) a) Project Manager (1) 10 b) Infrastructure expert (1) 5 c) Functional experts (4)(Finance, procurement, Projects, 20 HR) d) Energy (Power Generation)Domain expert (1) 5 Phase II : Implementation Phase - (25 Points) a) Project Manager (1) 10 b) Infrastructure expert (1) 2.5 c) Functional experts (4) (Finance, procurement, 10 projects, HR) d) Energy (Power Generation)Domain expert (1) 2.5 Total of (iii) 65 Total of (i) + (ii) + (iii) 100

(1) or(4) wherever mentioned under sr. no(iii) indicates minimum no. of personnel deployed.

THE MINIMUM TECHNICAL MARKS FOR QUALIFICATION AND ELIGIBILITY FOR CONSIDERING FINANCIAL PROPOSAL IS 70 MARKS. 11.1.1 Marking Methodology for Technical Evaluation. 11.1.1.1 Approach and methodology should cover Entire Project Plan along with Resource Deployment Plan both On-site & Off-site and therefore marked accordingly. 11.1.1.2 The Experience of the Consultant in ERP Engagements during last five years shall be marked as under: 11.1.1.2.1 Experience of ERP Engagements (10 Marks):
Description Experience of completion of ERP Program management engagement (Vendor bid management to ERP full life cycle implementation) in Power Generation Sector in any Govt/ PSU sector in India. Otherwise Three ERP engagements (Vendor Bid Management to ERP full life cycle implementation) during last five years , completed or ongoing in Govt/ PSU sector in India Four ERP engagements (Vendor Bid management to ERP full life cycle implementation) during last five years , completed or ongoing in %age 100%

75%

90%

Page | 17

HPGCL Appointment of Consultant for implementation of ERP Solution Evaluation Criteria

Govt/ PSU sector in India More than Four (>04) ERP engagements (Vendor Bid management to ERP full life cycle implementation) during last five years , completed or ongoing in Govt/ PSU sector in India 100%

11.1.1.2.2 Completion of ERP Engagements (5Marks):

Description Successfully completed One ERP assignment with minimum consultancy fee of Rs. 1 crore. Successfully completed Two ERP assignments with minimum consultancy fee of Rs. 1 crore each. Successfully completed more than Two ERP assignments with minimum consultancy fee of Rs. 1 crore each. %age 75% 90% 100%

11.1.1.2.3 Generation Domain Experience (5Marks):

Description Successfully completed One ERP consulting assignment covering process study / BPR of Generation utility Successfully completed Two ERP consulting assignments covering process study / BPR of Generation utility Successfully completed Three ERP consulting assignments covering process study / BPR of Generation utility %age 75% 90% 100%

11.1.1.3 The Experience of Personnel shall be marked as per the following sub-criteria and relevant percentage weights as under: 11.1.1.3.1 General Qualification. ( 20% Marks)
Sub Criteria (a) Educational qualification and training. (b) Number of years of consulting experience. (c) Number of years of association with Organization Sub Criteria (a) Experience as stated in Area of Specific Expertise & Qualification and Professional Experience (Key Position wise). (b) Consulting exp. in ERP projects (Key Position wise, only if required). (c) Adequate involvement in the project.

the

Consulting

11.1.1.3.2 Adequacy for the ERP Assignment. (80 % Marks)

11.1.1.3.3 The Project Manager should have at least 10 years of experience & successfully managed at least two ERP implementation projects in large organizations. 11.1.1.3.4 The key Functional experts under Functional experts should have at least 5 years experience in respective functional areas, having worked in ERP Program management

Page | 18

HPGCL Appointment of Consultant for implementation of ERP Solution Evaluation Criteria

engagement of similar type and Infrastructure expert should have at least 5 years experience in hardware, networking and related areas. 11.1.1.3.5 The Energy Domain expert must have experience at least 10 years in Power generation sector (Govt/PSU). 11.1.2 Penalty Clause on Personnel Deployment: 11.1.2.1 The personnel should be deployed as per the bid and no replacement of Personnel shall be acceptable except in case of Death or Resignation, for which certificate from HR Head will be required. In such events bidder will be required to provide resources with equivalent profile of personnel for which approval of HPGCL shall be taken in advance as applicable. The responsibility of knowledge transfer in such cases shall remain with the consultant. 11.1.2.2 In case of delay in deployment of Resources in abovesaid events i.e Death or Resignation, a Penalty of @ % per week or part thereof of, for the period of delay in deployment, subject to a maximum of 10% of the Total Contract Value subject to force majeure. 11.1.2.3 In case Penalty reaching 10% & non deployment of personnel as proposed during bid, HPGCL will be having an option to terminate the contract. 11.2 Financial Evaluation: HPGCL will determine if the financial proposals are complete and without computational errors. Among the Financial offers (Total Consultancy fee as mentioned in Annexure-A.4), the lowest bid Bmin will be given a financial score F of 100 marks. The financial scores of all the bids will be computed as follows. F=100X Bmin/ B (B- indicates the quoted bid price). The bids will finally be ranked according to their combined technical (T) and financial (F) scores using a weight of 25% for technical bids and 75% for price bids. Overall Ranking (R) shall be calculated as under: R=T x 0.25 + F x 0.75 The bidders securing the highest ranking (R) shall be the first successful bidder and so on. If bidders obtain same combined score, the contract shall be awarded to the bidder whose technical score is highest.

Page | 19

HPGCL Appointment of Consultant for implementation of ERP Solution Terms of Payment & Facilities

12.0 Terms of Payment:

12.1 Payment shall be made to consultant as per following schedule: Sr. Milestone %age of Total Contract Deliverable No Value Payable to consultant 1 Submission of Detailed 10 % of Total Contract value DPR Project Report (DPR) 2 3 4 Submission document. Vendor(s) Selection Monthly Progress Report 10 % of Total Contract value shall be made on Pro-rata basis for 20 monthly i.e. progress reports Bid evaluation result 40 % of Total Contract value MPR of RFP 10 % of Total Contract value RFP

Payment of 2 % of Total Contract value for every monthly report till Go-Live at Last Site (20th month from zero date as envisaged). Zero date shall be the kick off meeting date with ERP Vendor(s). 5 6 7 Go-Live at Corporate site & 10 % of Total Contract value First Plant Site Go-Live at Last Site Post Go-Live Review 10 % of Total Contract value 10 % of Total Contract value Go-live sign off by HPGCL Go-Live sign off by HPGCL Post Go-live report i.e 6 months after Go-live at Last site 12.2 In case Go-Live at Last site will be achieved earlier than 20 months from the kick off meeting date with ERP Vendor(s), the balance payment of Monthly Progress Report will be made to consultant on submission of that months progress report. 12.3 The Deliverable based Payment towards deliverables as mentioned above shall be made only after its submission & acceptance of HPGCL.

Page | 20

HPGCL Appointment of Consultant for implementation of ERP Solution Terms of Payment & Facilities

12.4 12.5

HPGCL reserves the right to stop payment towards deliverable if found sub-standard or undervalued review. Payment will be made against certified Bills for milestone payments as mentioned above consultant will have to submit their Bills in triplicate to the Controlling Officer which will be certified for release of payment.

12.6

If income tax or other taxes are deductible from the consideration payable to the Consultants, HPGCL shall be entitled to deduct such taxes & pay the net amount.

13.0 Facilities:
At sites consultant will be provided with chargeable accommodation at our Guest House subject to availability. Consultants shall be provided adequate office space for its team members with table and chairs and required electric connections. Consultant shall be required to arrange their own desktops/laptops.

Page | 21

HPGCL Appointment of Consultant for implementation of ERP Solution Instructions to Bidders

14.0 Instructions to Bidders:

14.1 Earnest Money. 14.1.1 Bidders must furnish the earnest money in the form of Demand Draft /Pay Order of Rs 2.00 Lakh (Two Lakh Only) from any scheduled bank authorized to do the business in India. Demand Draft /Pay Orders will be in favour of Accounts Officer/EAD, HPGCL, Panchkula payable at Panchkula, placed in a separate sealed envelope super scribed as Bid Earnest Money. 14.1.2 The Earnest Money of the successful bidder shall be adjusted towards Security Deposit for the faithful execution of the contract and EMD in case of unsuccessful bidders shall be refunded after the award of contract to the successful bidder. 14.1.3 The Earnest money submitted will be liable to forfeiture, if successful Bidder fail to accept Work Order /LOI issued within the offered validity period. 14.2 Submission of Bids. 14.2.1 The bid document should be submitted by the person/firm/company/ having purchased the tender document in his/ its name. The downloaded document from HPGCL website must accompany a Demand Draft of Rs. 1000/- in favour of Accounts Officer/EAD, HPGCL, Panchkula payable at Panchkula towards cost of document & placed in separate sealed envelope super scribed as 'Cover-I : Tender Document Cost. The tender document is not transferable. 14.2.2 14.2.3 Bids shall be of two part: (a) Technical Bid, and (b) Financial Bid, which are to be submitted in separate Sealed covers The 2nd envelope should contain the earnest money. Name of the Bid, Ref No., Due date and the words 'Cover-II : Bid Earnest Money' should be clearly written on the front side of the envelope. This envelope shall contain only the earnest money. Amount of earnest money should be strictly as per the Clause-14.1.1. In case of any shortfall, the offer will be treated as cancelled and in that case Cover-III and IV of the Bid shall not be opened. 14.2.4 The 3rd envelope should contain the Technical Bid. Name of the Bid, Ref No., Due date and the words 'Cover-III: Technical Bid' should be

Page | 22

HPGCL Appointment of Consultant for implementation of ERP Solution Instructions to Bidders

clearly written on the front side of the envelope. 14.2.5 The Technical Bid shall be complete in all respects. In case of any deviation in the technical bid, HPGCL reserves the right to reject the offer and not to open the price bid. 14.2.6 The 4th envelope should contain the Financial/Price Bid. Name of the Bid, Ref No., Due date and the words 'Cover-IV: Financial Bid' should be clearly written on the front side of the envelope. 14.2.7 All the above three covers shall be placed in a 5th Cover and shall be submitted properly sealed super scribing "Name of the Bid, Ref No., Due date and No. of covers inside" with mentioning Bidder's name and seal. 14.2.8 Tenders received upto stipulated time and date only would be accepted. Tenders will not be received beyond the stipulated time and date of reciept of tenders as stipulated in the NIT. 14.2.9 Bids as mentioned above should be addressed to: SE/Technical(HQ) Haryana Power Generation Corporation Limited Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula. Haryana 134109, India. any reason whatsoever. 14.3 Date of Submission & Validity. 14.3.1 The Bid must be received by the addressee within 15.00 Hrs on 28.01.2013 and valid for 90 days from the date of opening of price bids. It is the responsibility of the Bidders to ensure that Bids are delivered in accordance with the instructions set out in the NIT and its accompanying documents. 14.3.2 14.3.3 14.4 The Technical Bids will be opened at 15.30 Hrs on same day. Non Submission of Bids is to be intimated to HPGCL within closing date. Late Bids will not be accepted in any circumstances and will be returned unopened to the Bidders. No special pleadings will be accepted. Technical Bid. 14.4.1 The Bidder is expected to examine all terms and conditions included in the Document. Failure to provide the requested information will be at his risk and may result in rejection of the Bid.

14.2.10 HPGCL reserves the right to select or reject any party without assigning

Page | 23

HPGCL Appointment of Consultant for implementation of ERP Solution Instructions to Bidders

14.4.2 14.4.3 14.4.4

Technical Bid must provide the information, using, but not limited to, the formats attached as annexure in bid. Bidder's understanding of the processes and the proposed solution is also an elaboration of how the required tasks are proposed to be undertaken. TECHNICAL BID IF MUST NOT SO INCLUDE THE ANY FINANCIAL WILL BE

INFORMATION. DISQUALIFIED. 14.5 Financial Bid. 14.5.1

FOUND

BIDDER

The financial Bid must take into account the tax liability & cost of insurances if any and any other statutory payouts as per the standard guidelines.

14.5.2 14.6 14.6.1 14.6.2

The Bids should be submitted with a covering letter as per Annexure A.4. All questions regarding the NIT will be discussed in the Pre Bid Meeting . The Pre Bid Discussion meeting will be held on 21.01.2013 at 11:00 hrs, at Urja Bhawan, Panchkula. The points raised by the Bidders and any other points required to be discussed further as desired by HPGCL shall be clarified / modified in the Meeting.

Pre-Bid Discussion.

14.6.3

Outcome of the meeting will be a part of the tender which has to be followed by all bidders irrespective of their participation in the pre bid discussion. The changes made, in the pre bid discussion, if any, will be displayed on HPGCL's website www.hpgcl.gov.in.

14.7

Bid Opening. 14.7.1 14.7.2 Technical Bids will be opened on 28.01.2013 at 15.30 Hrs. Bidders are requested to be present during Technical Bid opening. On the basis of Technical evaluation, eligible Bids will be finalized. Financial Bids for all eligible Technical Bids will be opened on a suitable date, likely within 15 days of submission of Bids. 14.7.3 The Date of opening of the financial bid will be intimated to eligible bidders and they are request to be present at the time of opening of Financial Bid

14.8

Bid Evaluation & Selection. 14.8.1 Evaluation of the Technical Bids will be done by HPGCL on the basis of Technical Evaluation criteria.

Page | 24

HPGCL Appointment of Consultant for implementation of ERP Solution Instructions to Bidders

14.8.2 14.8.3

Bidders may be asked to clarify on any discrepancy found in Technical Bid. HPGCL reserves the right to call any or all of the bidders, for presentations or negotiations on specific points in the Bids submitted, in order to satisfy the selection and/or its evaluation criteria.

14.8.4

The Technical Bids submitted will be evaluated first to look into the eligibility of the Bid. The Technical bid must be complete in Schedule of Annexure A.1, A.2 & A.3 for consideration of opening of financial bid.

14.8.5

HPGCL expects that no deviation is taken by the Bidder from the Scope of Work envisaged. Bids with any non-compliance or deviation vis--vis the Scope of Work will not be accepted and respective financial bids will not be opened. If there is any deviation, it is to be clearly mentioned in the Exception & Deviation Sheet to be submitted as per Annexure A.5.

14.8.6

The successful bidder will be selected as per Evaluation Criteria mentioned under clause No.11.

Page | 25

HPGCL Appointment of Consultant for implementation of ERP Solution Other Terms & Conditions of Contract

15.0 Other Terms & Conditions of Contract.

15.1 Counter Part Arrangements: - The consultants are required to provide the consultancy services at HPGCL sites. As a counterpart arrangement, the concerned officers shall be designated for providing the requisite data & inputs for the proposed consultancy assignment. All other requirements shall be borne by the consultant. 15.2 15.3 Letter of Intent: - Acceptance of a Bid Proposal by HPGCL shall be communicated by the issue of a letter of Intent (the "Letter of Intent"). Acceptance Of Letter Of Intent and Agreeement: - The successful bidder shall accept the Letter of Intent within 7 (seven) days from the date of issue of the Letter of Intent by returning a duly signed copy thereof and shall enter into the Contract Agreement with HPGCL within 15 days from the date of issue of LOI, on a non-judicial stamp paper of requisite value with SE/Technical, HPGCL. The stamp duty is to be borne by the bidder. The bidder shall also furnish security deposits along with the contract agreement and shall be kept in full force and effect for the full term of the Contract Agreement. 15.4 Contract Agreement: - The successful bidder has to enter in to the contract agreement on NJSP of requisite value. The stamp duty shall be borne by the Bidder. The date of commencement of contract agreement shall be from the date of signing of contract form & Bank Guarantee i.e. within 15 days from the date of issue of letter of Intent. The period of contract agreement shall be effective for the full term of Contract Agreement i.e as per the Service Delivery Plan. 15.5 Security Deposit: - The successful Bidder should furnish the security deposit equivalent to 2.5% of the Total Contract Value by way of unconditional irrevocable Bank Guarantee for the period of contract. The Bank Guarantee shall be obtained from any Nationalized Bank for the currency of the Contract. The same will be released after satisfactory completion of the contract. 15.6 Subletting of Assignment: - The Consultants shall not assign or transfer the Contract Agreement, in whole or in part, to any sub-consultant or any other party i.e. no sub-letting of the contract is allowed. 15.7 Force Majeure: If the Consultants are prevented from performing any of its obligations under the Contract Agreement due to causes such as fire, Acts of God, or elements, embargoes, governmental orders, the Consultants shall be excused from the non-performance of its obligations during the period that such cause

Page | 26

HPGCL Appointment of Consultant for implementation of ERP Solution Other Terms & Conditions of Contract

continues to exist. The consultant shall however, inform the corporation by registered post about such acts at the beginning and end of the above causes of delay within ten days of occurrence & cessation of such force majeure conditions. 15.8 Indemnity If, for any reason or resulting from any cause whatsoever, any statement, representation or warranty set forth in the Bid Proposal and Contract Agreement is found to have been materially incorrect or untrue when made, in breach or fails to prove to be true, the Consultants shall be fully liable to any and all liability, damage, any third party claims, costs and expenses including legal fees arising from such misrepresentation, breach or incorrect statement. The Consultants shall indemnify and the keep indemnified the Employer fully and hold harmless against any and all liabilities, costs, expenses including legal fees, third party claims of infringement of copyright, trademarks, trade names, patents and other intellectual property rights subsisting in or used in connection with the Consultancy Assistance to Haryana Power Generation Corporation Limited (HPGCL) including all documentation and manuals relating thereto including any original authorship of further developmental works or derivative works made. The Consultants shall indemnify the Employer against all actions, suits, claims, demands, costs or expenses arising in connection with death or injuries suffered by persons employed by the Consultants under any applicable Law for the time being in force. 15.9 Compliance with Laws: - The Consultants shall conform to and comply with all applicable Laws of the state or central government and / or any Legal Authority, bye-laws of the Employer and all other local authorities including without limitation to industrial and labour laws and tax laws. 15.10 Penalties: 15.10.1 Penalties for Delay in completion of work : In case of failure to complete the work in time as per scope of work and service delivery timeline, the consultants shall be levied the penalty @ 0.50% per week or part thereof of the total contract price subject to maximum of 10% of the total contract price subject to force majeure. 15.10.2 Penalty Clause on Personnel Deployment: This Penalty clause shall be in addition to Penalties for Delay in completion of work as mentioned above and shall be as per Clause no. 11.1.2.

Page | 27

HPGCL Appointment of Consultant for implementation of ERP Solution Other Terms & Conditions of Contract

15.11 Arbitration: 15.11.1 All matters, questions, disputes, differences and/or claims arising out of and/or concerning, and/or in connection with, and/or in consequence of, and/or relating to any contract under these Regulations, whether or not obligations of either or both the Supplier and the Corporation under that contract be subsisting at the time of such dispute and whether or not the contract has been terminated or purported to be terminated or completed, shall be referred to the sole arbitration of Appointing Authority. The award of the Arbitrator shall be final and binding on both the parties to the contract. 15.11.2 The objection that the Arbitrator has to deal with matters, to which the contract relates, in the course of his duties or, he has expressed his views on any or all of the matters in dispute or difference, shall not be considered as a valid objection. 15.11.3 The Arbitrator may, from time to time, with the consent of the parties to the contract enlarge the time for making the award. The venue of the arbitration shall be the place from which the acceptance of offer is issued or such other place as the Arbitrator, in his discretion, may determine. 15.11.4 All arbitration proceedings under this Regulation shall be governed by the provisions of the Arbitration and Conciliation Act, 1996 and the Rule there under, with any statutory modifications thereof for the time being in force. 15.12 Price, Taxes, Duties and Evaluation:15.12.1 Price offered in financial bid will be fixed throughout the contract period and no escalation will be allowed. 15.12.2 Any variation, up or down, in taxes and duties or any new levy introduced subsequent to bid opening will be considered applicable subject to Bidders request and submission of necessary documents. 15.12.3 The Tax liability, if any, on deputation of the Consultants personnel shall be borne by the Consultant and shall be responsibility of the Consultant as per Tax laws of India. 15.12.4 The Consultant shall pay taxes, duties, fees, and other impositions (expect service tax) as may be levied under the applicable laws in India, the amount of which is deemed to have been included in the quoted price.

Page | 28

HPGCL Appointment of Consultant for implementation of ERP Solution Other Terms & Conditions of Contract

15.12.5 Amount payable to the Consultant shall be subjected to deduction of TDS (Tax deduction at source) or any other applicable taxes as per tax laws of India. The Consultant shall be responsible for assessment of his income as per the applicable Income tax laws in India. The Owner will not accept any liability on account of Tax/addition tax/penalty/Interest burden etc for assessment of his taxable income by Indian Income Tax Authorities. 15.12.6 The personal income tax of overseas Consultants, if payable shall be paid by the overseas Consultant directly. Owner shall neither be liable to pay the income tax nor for filling the tax return for overseas Consultants. 15.13 Jurisdiction of Courts: - The courts at Panchkula shall alone have exclusive jurisdiction to decide any dispute arising out of or in respect of the contract. 15.14 Termination of Agreement: - If the work entrusted is not proper and to the satisfaction of HPGCL and if the work of the Consultants continues to be unsatisfactory, the agreement shall be terminated by HPGCL by giving 10 days notice at any time during subsistence of this agreement. The same will be entrusted to another consultant and the extra expenditure incurred by HPGCL, the same will have to be borne by the existing consultant. 15.15 Negligence & Risk Coverage: - If the Consultants contravenes the provisions of this contract or fails to provide efficient services or refuses to comply with any reasonable order given in writing by the Controlling officer of the Employer or his authorized representatives, a one week notice shall be served upon him to correct himself and to execute this contract in true spirit. If a consultant fails to take notice of such notice served upon him, the Employer shall be at liberty to take the work wholly or in part, out of the Consultants hands and re -contract with any other person(s) at the cost of the Consultants. Any extra expenditure incurred by the Employer on such re-contracting shall also be recoverable from the agency, in addition to the HPGCL right or claim for liquidated damages. It shall also be lawful for the HPGCL to forfeit either in whole or in part, in its absolute discretion, the security deposit furnished by the Consultants. Forfeiture of the security deposit shall be without prejudice to the right of the HPGCL to recover any further amount of any liquidated and / or other damages to the maximum of 10% of the total contract value, undue payment or overpayment made to the consultants under this contract or any other contract.

Page | 29

HPGCL Appointment of Consultant for implementation of ERP Solution Other Terms & Conditions of Contract

15.16 Damage to Equipment or to any Person or any Third Party: The Consultant shall be liable for any loss / damage caused to the property, equipment or to any employee of HPGCL or to third party due to their negligence or willful misconduct. HPGCL shall recover the cost of such damage from the consultant. If claims are lodged against HPGCL by third parties for compensation of damage or loss caused by Consultants fault, the consultancy firm / bidder shall keep indemnified HPGCL against all claims raised by third parties. 15.17 Confidentiality: - The terms of the bid, Letter of Intents, Contract Agreement and all information disclosed by the HPGCL and obtained by the Consultants in connection with the Consultancy Assistance to HPGCL shall remain the exclusive property of the HPGCL and shall not be disclosed by the Consultants to any third party other than without the prior written consent of the HPGCL. 15.18 The language of the Contract Documents shall be English. 15.19 The laws that apply to the Contract are the laws of Union of India. 15.20 The currency of the Contract is Indian Rupees.

Page | 30

HPGCL Appointment of Consultant for implementation of ERP Solution

Schedule of Annexure

16.0 SCHEDULE OF ANNEXURE.

Sr.No. 16.1 16.2 16.3 16.4 16.5 Annexure Annexure- A.1 Annexure- A.2 Annexure-A.3 Annnexure-A.4 Annexure-A.5 Content Cover Letter Format. Technical Bid Format. Format for Resume of Team Profile to be deployed. Price Bid Proforma Proforma for Exceptions and Deviations

Page | 31

HPGCL Appointment of Consultant for implementation of ERP Solution

Schedule of Annexure

Annexure-A.1

Cover Letter Format

Bid Reference No.: From: Bidders Name and Address: Person to Be Contacted: Designation: Telephone & Mobile No(s): Fax No.: To: SE/Technical(HQ) Haryana Power Generation Corporation Limited Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula. Haryana 134109, India. Telephone: 0172-5022419 Fax:01725022436 Contact Person: Sunil Gagneja (XEN/HR): M-9316479157 Subject: Submission of Technical and Financial Bid for providing Consultancy Service for Implementation of ERP Solution in HPGCL. We, the undersigned bidder, having read and examined in detail the specifications and the NIT in respect of the Scope of Work do hereby propose to provide services as specified in the NIT. We also declare that: 1. The prices mentioned in our Bid are in accordance with the terms as specified in NIT. The prices and other terms and conditions of this Bid are valid for the period of 90 days from the date of opening of financial bid. 2. We declare that all the services/works shall be performed strictly in accordance with the NIT No. _______ dated [date]. 3. We declare that our bid prices are for the entire scope of the work as specified in the RFP. These prices have been submitted in the Financial Bid. 4. We further declare that the prices stated in our Bid are in accordance with NIT & will not be subject to escalation for any reason whatsoever within the period of project. A Bid submitted with an adjustable price quotation or conditional Bid may be rejected as non-responsive. 5. Our Proposal is binding upon us and subject to the modifications resulting from contract negotiations

Page | 32

HPGCL Appointment of Consultant for implementation of ERP Solution

Schedule of Annexure

This is to further certify that all the information contained in the Bid is to the best of our knowledge and the bids submitted are completely unconditional. Thanking you, Yours faithfully, (Signature) Name of Authority Signatory: Designation & Seal Date: Place: Business Address:
.

Page | 33

HPGCL Appointment of Consultant for implementation of ERP Solution

Schedule of Annexure

Annexure-A.2 Technical Bid Format Please ensure that every requirement has been answered in the technical bid submission format. Failure to do so might lead to a rejection of the bid. The technical bids submitted shall cover the following sections: Sr. Section No 1 Understanding of Project Scope 2 3 Description of the Project Details. Delivery Plan Instruction for Response Describe your understanding of the scope of work. Describe your Service Delivery methodology with respect to the scope Share a Detailed Delivery Plan including but not limited to Timelines, Important milestones, 4 5 6 Roles and Responsibilities Matrix Resources and Resource plan, Program Management etc. List out the Roles and responsibilities of the Project team members responsibilities List out the Resources and responsibilities as expected from HPGCL. Describe all the relevant system documentation to be provided. This should at least include all the documents as listed in the deliverables section. 7 Project Team Details Include the details of the proposed project team. Please include the resumes of the relevant team members in the attached format provided in Annexure-A.3. The identified team should have to be a part of the project throughout the duration of the project otherwise penalty shall be levied as per Clause No. 11.1.2. expected from HPGCL Documentation Coverage

Page | 34

HPGCL Appointment of Consultant for implementation of ERP Solution

Schedule of Annexure

Annexure-A.3 Format for Resume of Team Profile to be deployed. (To be submitted with Technical Bid) It may be noted that: Person with at least 10 years of IT/ERP experience, having successfully managed at least two ERP implementation projects in large organizations would be considered as Project Manager. Persons with at least 5 years experience in their respective functional areas being part of team managing similar kind of ERP engagement in large organization would be considered as Functional experts , Infrastructure expert. Person with at least experience of 10 years in Large power Generation sector (Govt/PSU) which has implemented at least core modules of ERP (Finance, Procurement, Projects , HR and Payroll) in large organization would be considered as Energy (Power Generation) Domain expert. The Consulting Team shall include Total Size of the Consulting Team in numbers with Phase wise breakup as under: (a) Project Manager. (b) Infrastructure expert. (c) Functional experts. (d) Energy domain expert & Other experts etc. Proforma of Proposed Team
Name Proposed Position Academic Details Consulting Experience in years Consulting areas ERP Consulting Experience in years. Project 1: Industry Covered: Modules Covered: Organisation/Employer: Project Description: Specific Role played in ERP consultancy: Duration of association: Project 2: Industry Covered: Modules Covered: Organisation/Employer: Project Description: Specific Role played in ERP consultancy: Duration of association:

*Every team member profile shall be certified by Team Member and the proposed Project Manager. .. (Signature) Name of Authorized Signatory

Page | 35

HPGCL Appointment of Consultant for implementation of ERP Solution

Schedule of Annexure

Annexure-A.4 Financial Bid Proforma Bid Reference No.: From: Bidders Name and Address: Person to Be Contacted: Designation: To: SE/Technical(HQ) Haryana Power Generation Corporation Limited Room No. 108, Urja Bhawan, C-7, Sector-6, Panchkula. Haryana 134109, India. Subject: Submission of Financial Bid for providing Consultancy Service for Implementation of ERP Solution in HPGCL. We, the undersigned, offer to provide the consulting services for the above in accordance with your NIT No. _____ dated [Date], and our Proposal (financial proposals). The financial proposal is as under: Cost (including Taxes and levies excluding Service Tax (Rs.) In figures In Words Lump sum Fee for providing end to end consultancy services for Implementation of ERP Solution in HPGCL. Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations, up to expiration of the validity period of the Proposal. No commissions or gratuities have been paid or are to be paid by us to agents relating to this Proposal and Contract execution. We understand you are not bound to accept any Proposal you receive. Yours sincerely, .. (Signature) Name of Authorized Signatory Service Taxes (% age) Total Contract Value(Rs.) In figures In Words

Page | 36

HPGCL Appointment of Consultant for implementation of ERP Solution

Schedule of Annexure

Annexure-A.5 Proforma for Exceptions and Deviations The bidder is required to stipulate the list of Exceptions and Deviations, if any, in the Proforma given below:Sr. No. Description Reference / Page no. Exception / Deviation desired

.. (Signature) Name of Authorized Signatory

Page | 37