R12 Oracle Payables Management Fundamentals

R12 Oracle Payables Management Fundamentals Practices
Student Guide
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Table of Contents
R12 Oracle Payables Management Fundamentals - Practices ....................................................................1-1 R12 Oracle Payables Management Fundamentals.........................................................................................1-3 Practice - Create a New Employee (Required) ..........................................................................................1-4 Solution - Create a New Employee (Required) .........................................................................................1-6 Practice - Create a New User.....................................................................................................................1-9 Solution - Create a New User ....................................................................................................................1-10 Practice - Set Yourself Up As a Buyer (Required) ....................................................................................1-12 Solution - Set Yourself Up As a Buyer......................................................................................................1-13 Guided Demonstration - Run the Fill Employee Hierarchy Process (Required) .......................................1-15 Practice - Create a Supplier With Two Sites .............................................................................................1-16 Solution - Create a Supplier With Two Sites.............................................................................................1-19 Practice - Create a 1099 Supplier (Optional) .............................................................................................1-34 Solution - Create a 1099 Supplier (Optional) ............................................................................................1-35 Practice - Review and Change Supplier Information.................................................................................1-39 Solution - Review and Change Supplier Information................................................................................1-40 Practice - Submit the Suppliers Report and Merge Suppliers....................................................................1-42 Solution Submit the Suppliers Report and Merge Suppliers ..................................................................1-43 Practice - Remove the Payment Hold On Your 1099 Supplier..................................................................1-45 Solution - Remove the Payment Hold On Your 1099 Supplier .................................................................1-46 Practice - Set Up a Batch (Optional)..........................................................................................................1-47 Solution Set Up a Batch..........................................................................................................................1-48 Practice - Create Folder Forms for the Invoice Header and Lines.............................................................1-49 Solution - Create Folder Forms for the Invoice Header and Lines ............................................................1-51 Practice - Enter an Invoice with Two Lines that are Distributed to Different Departments ......................1-53 Solution - Enter an Invoice with Two Lines that are Distributed to Different Departments .....................1-54 Practice - Enter an Invoice for a Fixed Asset.............................................................................................1-57 Solution - Enter an Invoice for a Fixed Asset............................................................................................1-58 Practice - Create Distribution Sets.............................................................................................................1-60 Solution - Create Distribution Sets ............................................................................................................1-62 Practice - Enter an Invoice Using a Distribution Set .................................................................................1-64 Solution - Enter an Invoice Using a Distribution Set.................................................................................1-65 Practice - Create a Freight Distribution .....................................................................................................1-68 Solution - Create a Freight Distribution.....................................................................................................1-70 Practice - Allocate Freight and Miscellaneous Charges ............................................................................1-73 Solution - Allocate Freight and Miscellaneous Charges............................................................................1-75 Practice - Create a Scheduled Payment .....................................................................................................1-78 Solution - Create a Scheduled Payment.....................................................................................................1-80 Practice - Cancel an Invoice ......................................................................................................................1-83 Solution - Cancel an Invoice......................................................................................................................1-84 Practice - Reverse Invoice Distributions....................................................................................................1-86 Solution - Reverse Invoice Distributions...................................................................................................1-87 Practice - Create a Standard Purchase Order .............................................................................................1-92 Solution - Create a Standard Purchase Order.............................................................................................1-94 Practice - Match to Purchase Order ...........................................................................................................1-97 Solution - Match to Purchase Order ..........................................................................................................1-101 Practice - Enter Quick Invoices .................................................................................................................1-108 Solution - Enter Quick Invoices.................................................................................................................1-111 Practice - Enter a Purchase Order for Matching to Quick Invoices ...........................................................1-114 Solution - Enter a Purchase Order for Matching to Quick Invoices ..........................................................1-116 Practice - Match to a PO in Quick Invoices...............................................................................................1-118 Solution - Match to a PO in Quick Invoices ..............................................................................................1-120 Practice - Create a Special Calendar..........................................................................................................1-123
Copyright Oracle 2008. All rights reserved.
R12 Oracle Payables Management Fundamentals - Practices Table of Contents i
Solution - Create a Special Calendar .........................................................................................................1-124 Practice - Create Recurring Invoices .........................................................................................................1-125 Solution - Create Recurring Invoices.........................................................................................................1-127 Practice - Calculate a Supplier Balance .....................................................................................................1-130 Solution - Calculate a Supplier Balance ....................................................................................................1-131 Practice - Run Hold Reports ......................................................................................................................1-132 Solution Run Hold Reports.....................................................................................................................1-133 Practice - Place a Hold on an Invoice ........................................................................................................1-134 Solution - Place a Hold on an Invoice .......................................................................................................1-135 Practice - Release Holds ............................................................................................................................1-136 Solution - Release Holds ...........................................................................................................................1-137 Practice - Validate Invoices .......................................................................................................................1-138 Solution - Validate Invoices ......................................................................................................................1-139 Practice - Create an Internal Bank Account...............................................................................................1-141 Solution Create a Internal Bank Account ...............................................................................................1-146 Practice - Create an External Bank Account..............................................................................................1-152 Solution Create an External Bank Account ............................................................................................1-154 Practice - Create a Manual Payment..........................................................................................................1-157 Solution - Create a Manual Payment .........................................................................................................1-159 Practice - Create a Quick Payment ............................................................................................................1-162 Solution - Create a Quick Payment............................................................................................................1-164 Practice - Place a Stop on a Payment.........................................................................................................1-166 Solution - Place a Stop on a Payment ........................................................................................................1-167 Practice - Void and Reissue a Payment .....................................................................................................1-169 Solution - Void and Reissue a Payment.....................................................................................................1-171 Practice - Create a Payment Process Request Template ............................................................................1-173 Solution - Create a Payment Process Request Template ...........................................................................1-175 Practice - Run the Cash Requirement Report ............................................................................................1-178 Solution - Run the Cash Requirement Report............................................................................................1-181 Practice - Create a Payment Process Request with Straight-Through Processing for a Payment Method of Check ...................................................................................................................................................................1-184 Solution Create a Payment Process Request with Straight-Through Processing for a Payment Method of Check.........................................................................................................................................................1-189 Practice - Payment Process Request with Stops ........................................................................................1-198 Solution - Payment Process Request with Stops........................................................................................1-205 Practice - Void a Payment in Payments Manager......................................................................................1-222 Solution - Void a Payment in Payments Manager .....................................................................................1-225 Practice - Stop a Payment in Payments Manager ......................................................................................1-229 Solution - Stop a Payment in Payments Manager......................................................................................1-232 Practice - Enter a Debit Memo and Record a Refund................................................................................1-236 Solution - Enter a Debit Memo and Record a Refund ...............................................................................1-238 Practice - Create a Prepayment..................................................................................................................1-242 Solution - Create a Prepayment .................................................................................................................1-244 Practice - Apply a Prepayment ..................................................................................................................1-250 Solution - Apply a Prepayment..................................................................................................................1-252 Practice - Set up Payment Terms ...............................................................................................................1-257 Solution - Set up Payment Terms ..............................................................................................................1-259 Practice - Create an Expense Report Template..........................................................................................1-263 Solution - Create an Expense Report Template .........................................................................................1-264 Practice - Enter an Expense Report ...........................................................................................................1-266 Solution - Enter an Expense Report...........................................................................................................1-267 Practice - Create an Employee Advance....................................................................................................1-270 Solution - Create an Employee Advance ...................................................................................................1-272 Practice - Apply an Advance .....................................................................................................................1-277 Solution - Apply an Advance ....................................................................................................................1-279 Practice - Create Accounting .....................................................................................................................1-282 Solution Submit the Create Accounting Process ....................................................................................1-284
R12 Oracle Payables Management Fundamentals - Practices Table of Contents ii
Practice - Set Up US Sales Tax .................................................................................................................1-288 Solution Set Up US Sales Tax ................................................................................................................1-294 Practice - Enter an Invoice with US Sales Tax Lines ................................................................................1-303 Solution - Enter an Invoice with US Sales Tax Lines................................................................................1-304 Practice - Set Up UK VAT ........................................................................................................................1-306 Solution Set Up UK VAT.......................................................................................................................1-312 Practice - Enter an Invoice with UK VAT.................................................................................................1-321 Solution - Enter an Invoice with UK VAT ................................................................................................1-322 Practice - Verify Automatic Withholding Tax Setup.................................................................................1-325 Solution - Verify Automatic Withholding Tax Setup................................................................................1-327 Practice - Create Withholding Tax Invoices ..............................................................................................1-332 Solution - Create Withholding Tax Invoices .............................................................................................1-333
R12 Oracle Payables Management Fundamentals - Practices Table of Contents iii
Preface
Profile
Before You Begin This Course Thorough knowledge of <insert information specific to this course> Working experience with <insert information specific to this course>
Prerequisites <insert prerequisites from the course description, including any suggested preparation courses> <if there are no prerequisites, insert the following sentence:> There are no prerequisites for this course.
How This Course Is Organized This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.
R12 Oracle Payables Management Fundamentals - Practices Table of Contents v
Related Publications
Oracle Publications
Title Part Number
Additional Publications System release bulletins Installation and users guides Read-me files International Oracle Users Group (IOUG) articles Oracle Magazine
R12 Oracle Payables Management Fundamentals - Practices Table of Contents vi
Typographic Conventions
Typographic Conventions in Text
Convention Bold italic Caps and lowercase Element Glossary term (if there is a glossary) Buttons, check boxes, triggers, windows Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames Graphics labels (unless the term is a proper noun) Emphasized words and phrases, titles of books and courses, variables Interface elements with long names that have only initial caps; lesson and chapter titles in crossreferences SQL column names, commands, functions, schemas, table names Menu paths Key names Key sequences Key combinations Example The algorithm inserts the new key. Click the Executable button. Select the Cant Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window. Code output: debug.set (I, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott Customer address (but Oracle Payables)
Courier new, case sensitive (default is lowercase)
Initial cap
Italic
Quotation marks
Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter user_id@us.oracle.com, where user_id is the name of the user. Select Include a reusable module component and click Finish. This subject is covered in Unit II, Lesson 3, Working with Objects.
Uppercase
Use the SELECT command to view information stored in the LAST_NAME column of the EMP table. Select File > Save. Press [Enter]. Press and release keys one at a time: [Alternate], [F], [D] Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]
Arrow Brackets Commas Plus signs
R12 Oracle Payables Management Fundamentals - Practices Table of Contents vii
Typographic Conventions in Code

Convention Caps and lowercase Lowercase Element Oracle Forms triggers Column names, table names Passwords PL/SQL objects Example When-Validate-Item SELECT last_name FROM s_emp; DROP USER scott IDENTIFIED BY tiger; OG_ACTIVATE_LAYER (OG_GET_LAYER (prod_pie_layer))
Lowercase italic Uppercase
Syntax variables
CREATE ROLE role
SQL commands and SELECT userid FROM emp; functions
Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications. (N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. 2. 3.
(N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary. (M) From the menu, select Query then Find. (B) Click the Approve button.
Notations: (N) = Navigator (M) = Menu (T) = Tab (B) = Button (I) = Icon (H) = Hyperlink (ST) = Sub Tab
R12 Oracle Payables Management Fundamentals - Practices Table of Contents viii
Typographical Conventions in Oracle Application Help System Paths

This course uses a navigation path convention to represent actions you perform to find pertinent information in the Oracle Applications Help System. The following help navigation path, for example (Help) General Ledger > Journals > Enter Journals represents the following sequence of actions: 1. 2. 3. 4. In the navigation frame of the help system window, expand the General Ledger entry. Under the General Ledger entry, expand Journals. Under Journals, select Enter Journals. Review the Enter Journals topic that appears in the document frame of the help system window.
R12 Oracle Payables Management Fundamentals - Practices Table of Contents ix
R12 Oracle Payables Management Fundamentals Practices

Chapter 1
Copyright Oracle, 2008. All rights reserved.
R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 1
R12 Oracle Payables Management Fundamentals
Practice - Create a New Employee (Required)

Responsibility: Human Resources, Vision Enterprises
Define an Employee 1. 2. 3. 4. 5. 6. 7. 8. (N) > People > Enter and Maintain (B) New Last = Your last name First = Your first name Gender = Choose a gender Action = Create Employment Person Type = Employee Social Security = Enter a 9 digit number (xxx-xx-xxxx) Note: If you get the error message *This social security number already exists. Continue?* Click OK or enter another Social security number 9. (T) Personal
10. Birth Date = Enter a birthday (dd-mmm-yyyy) 11. Save Note: If you get the error message *Potential Duplicate People* choose No Match and (B) OK. 12. (B) Assignment 13. Organization = Vision Operations 14. (B) Correction Note: Cancel out of the people group flexfield window. 15. Job = MGR500.Manager 16. Position = MM400.Materials Manager 17. (B) Yes to accept the default values 18. Location = M1 - Seattle
19. (T) Supervisor 20. Name = Brown, Ms. Casey 21. (T) Purchase Order Information 22. Set of Books = Vision Operations 23. Default Expense Account = 01-110-7740-0000-000 24. (B) OK to accept the Default Expense Account values. 25. Save. 26. A note appears asking if you want to use the location of the new position. Click (B) Cancel. Otherwise, the location will change from M1, to HR. 27. Close windows until you are back at the Navigator.
Solution - Create a New Employee (Required)

Responsibility: Human Resources, Vision Enterprises
Define an Employee 1. 2. (N) > People > Enter and Maintain (B) New
3. 4. 5. 6. 7. 8.
Last = yourlastname First = yourfirstname Gender = Choose a gender Action = Create Employment Person Type = Employee Social Security = Enter a 9 digit number (xxx-xx-xxxx) Note: If you get the error message *This social security number already exists. Continue?* Click OK or enter another Social security number
9.
(T) Personal
10. Birth Date = Enter a birthday (dd-mmm-yyyy) 11. Save Note: If you get the error message *Potential Duplicate People* choose No Match and (B) OK.
12. (B) Assignment
13. Organization = Vision Operations 14. (B) Correction Note: Cancel out of the people group flexfield window. 15. Job = MGR500.Manager 16. Position = MM400.Materials Manager 17. (B) Yes to accept the default values
18. Location = M1 - Seattle 19. (T) Supervisor 20. Name = Brown, Ms. Casey 21. (T) Purchase Order Information 22. Set of Books = Vision Operations 23. Default Expense Account = 01-110-7740-0000-000 24. (B) OK to accept the Default Expense Account values. 25. Save. 26. A note appears asking if you want to use the location of the new position. Click (B) Cancel. Otherwise, the location will change from M1, to HR. 27. Close windows until you are back at the Navigator.
Practice - Create a New User

Overview
In this practice, you will create a new user.
Assumptions
Replace XX with your terminal number or initials. You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
1. Switch to the System Administrator responsibility. (I) Black Hat (on toolbar) Responsibility = System Adminstrator Create a New User User Name = XXUSER Password = welcome1 Person = The employee you created in the first practice Note: You have to tab and enter the Password again. 3. Enter the responsibilities for this user.
Responsibility General Ledger, Vision Operations (USA) Payables, Vision Operations (USA) Purchasing, Vision Operations (USA) Cash Management, Vision Operations (USA) US HRMS Manager Human Resources, Vision Enterprises iExpenses System Administrator Oracle Payments Payment Administrator Security Group Standard Standard Standard Standard Standard Standard Standard Standard Standard
2.
4.
Sign on as your new user.
Solution - Create a New User

Tasks
Sign on 1. Switch to the System Administrator responsibility. (I) Black Hat (on toolbar) Responsibility = System Adminstrator
Create a New User 2. Navigate to the Define User form (N) Security : User > Define User Name = XXUSER, where XX is your terminal ID. Password = welcome (tab, re-enter to verify) Person = The employee you created in the first practice
Add Responsibilities 3. Add the following responsibilities to your new username

Responsibility General Ledger, Vision Operations (USA) Payables, Vision Operations (USA) Purchasing, Vision Operations (USA) Cash Management, Vision Operations (USA) US HRMS Manager Human Resources, Vision Enterprises iExpenses System Administrator Oracle Payments Payment Administrator Security Group Standard Standard Standard Standard Standard Standard Standard Standard Standard
4.
Save and Close Form.
Login as New User 5. Exit Oracle Applications (M) File > Exit Oracle Applications (B) OK From the Oracle e-Business Suite home page: (L) Logout Log back into the system with your newly created User ID and password. Old Password = welcome1 New Password = XXuser (Tab, re-enter to verify) (B) Submit.
6. 7.
8.
Practice - Set Yourself Up As a Buyer (Required)

Overview
In this exercise, you will set up a buyer.
Assumptions
Tasks
1. 2. 4. 6. Responsibility = Purchasing, Vision Operations (USA) Navigate to the Buyer definition window Add your employee as a Buyer with a Ship-To Location of M1 Seattle. Close windows until you are back at the navigator.
Solution - Set Yourself Up As a Buyer

Tasks
1. 2. Responsibility = Purchasing, Vision Operations (USA) Navigate to the Buyer definition window (N) Setup > Personnel > Buyers (B) Add Buyer
3. 4.
(I) Search Name = your employee name (last name first name) (I) Quick Select your employee Ship-To = M1 Seattle
5.
(B) Save
6.
Close windows until you are back at the navigator.
Guided Demonstration - Run the Fill Employee Hierarchy Process (Required)

Responsibility: Purchasing, Vision Operations
(N) Reports > Run Run the Fill Employee Hierarchy process to add people to the position hierarchy. This is necessary for approvals to work correctly when using a position hierarchy. Run the Fill Employee Hierarchy process 1. 2. 3. 4. (B) OK to submit a single request Name = Fill Employee Hierarchy (B) Submit Do not submit another request
Monitor the Request Until It Completes 5. 6. 7. (M) View > Requests (B) Find (B) Refresh Data until the request completes
Practice - Create a Supplier With Two Sites

Overview
Your supervisor has notified you that the company will be purchasing materials and services from new suppliers. In this practice, you will create a pay group and a supplier with two sites.
Assumptions
Tasks
Responsibility = Purchasing, Vision Operations 1. Create a new pay group. (N) Setup : Purchasing > Lookup Codes
Code XXPAY GROUP
Meaning XXPay Group
Description XXPay Group
2. 3.
Switch to the Payables, Vision Operations (USA) responsibility Create a supplier. (N) Suppliers > Entry (B) Create Supplier Type = Standard supplier Organization Name = XXIBM Corporation Type = Manufacturing Party Risk Profile = No Risk Allow Tax Applicability = Checked Create Debit Memo from RTS Transaction = Checked Receipt Routing = Standard Receipt Allow Substitute Receipts = Checked Match Approval Level = 3-Way Invoice Match Option = Purchase Order Terms = Immediate Pay Group = XXPay Group
Always Take Discount = Checked Payment Method : Electronic = Checked 4. Create a pay site. Address Line 1 = 1 Main St. City = San Francisco County = San Francisco State = CA Postal Code = 94105 Address Name = San Francisco Addressee = San Francisco Phone Area Code = 415 Phone Number = 555-1234 Email Address = sanfrancisco@xxibm.com Address Purpose, Payment option = Checked Assign the San Francisco address to the Vision Operations operating unit. Create a purchasing site. Address Line 1 = 520 Madison Ave. City = New York County = New York State = NY Postal Code = 10022 Address Name = New York Addressee = New York Phone Area Code = 212 Phone Number = 555-7703 Email Address = newyork@xxibm.com Address Purpose, Purchasing option = Checked Assign the New York address to the Vision Operations operating unit. Create a contact for the pay site. Navigate to (L) Contact Directory (B) Create First Name = John Last Name = Doe Email Address = johndoe@xxibm.com Phone Area Code = 415 Phone Number = 555-1234 Phone Extension = 1234 Create User Account for this Contact = Checked iSupplier Portal Full Access = Checked Create a contact for the purchasing site.
5. 6.
7. 8.
9.
(B) Create First Name = Jane Last Name = Doe Email Address = janedoe@xxibm.com Phone Area Code = 212 Phone Number = 555-7703 Create User Account for this Contact = Checked iSupplier Portal Full Access = Checked
10. Set the Tolerance level for the San Francisco and New York supplier sites to Vision Operations Tolerance.
Solution - Create a Supplier With Two Sites

Tasks
Responsibility = Purchasing, Vision Operations (USA) Create a New Pay Group We will create a new pay group and assign it to your suppliers. The Pay Group will default to new supplier sites you enter and from your supplier sites to all invoices you enter. When we select invoices for payment during this course, you will use your pay group so you select only YOUR invoices for payment! 1. Navigate to the Oracle Purchasing lookups 2. (N) Setup : Purchasing > Lookup Codes
Query the PAY GROUP lookup code (F11) Enter search criteria P%G% in the Type field (Ctrl)+(F11) Create a new pay group by inserting your cursor in the bottom of the grid, then clicking (I) Add New Row. Use the information below to create the new pay group:
Code Meaning XXPay Group Description XXPay Group
3.
XXPAY GROUP
4.
Save. Close the form to return to the Navigator.
Create a Supplier 5. Switch to the Payables, Vision Operations (USA) responsibility. (I) Black Hat (on toolbar) Responsibility = Payables, Vision Operations (USA) Navigate to the Suppliers page. (N) Suppliers > Entry (B) Create Supplier. Supplier Type = Standard supplier Organization Name = XXIBM Corporation
6. 7.
8. 9.
(B) Apply. Navigate to (L) Organization. Type = Manufacturing Party Risk Profile = No Risk
10. (B) Save.

11. Navigate to (L) Tax and Reporting. Allow Tax Applicability = Checked
12. (B) Save. 13. Navigate to (L) Purchasing. Create Debit Memo from RTS Transaction = Checked
Note: Enable the Create Debit Memo From RTS Transaction option if you want the system to automatically create a Debit Memo in Payables when you enter a Return to Supplier (RTS) in Purchasing. The value for supplier site defaults from the Purchasing Options window. 14. (B) Save. 15. Navigate to (L) Receiving. Receipt Routing = Standard Receipt Note: To find Standard Receipt: (I) Search Change the search criteria to Routing Name, not Routing Description. Receipt Routing = Standard Receipt Match Approval Level = 3-Way Allow Substitute Receipts = Checked
16. (B) Save. 17. Navigate to (L) Invoice Management. Invoice Match Option = Purchase Order Terms = Immediate Pay Group = XXPay Group Always Take Discount = Checked
18. (B) Save. 19. Navigate to (L) Payment Details. Payment Method : Electronic = Checked
20. (B) Save. Create a Pay Site 21. Navigate to (L) Address Book. 22. (B) Create.
23. Enter the supplier site address information as follows: Country = United States Address Line 1 = 1 Main St. City = San Francisco County = San Francisco State = CA Postal Code = 94105 Address Name = San Francisco Addressee = San Francisco Phone Area Code = 415 Phone Number = 555-1234 Email Address = sanfrancisco@xxibm.com Address Purpose, Payment = Checked
Note: This address should be complete as this is the address that will appear on any checks cut to this site! 24. (B) Continue. Note: If you get a message about the postal code, click (B) Continue to accept the Zip code. 25. Assign the address to the Vision Operations operating unit, enable the Select check box.
26. (B) Apply. This creates the basic supplier site. 27. To update the supplier site attributes, click Manage Sites.
28. (T) Uses. Pay = Checked Primary Pay = Checked
29. (T) Communication. Supplier Notification Method = Print
30. Apply. Create a Purchasing Site 31. In the Address Book page, click (B) Create. 32. Enter the supplier site address information as follows: Country = United States Address Line 1 = 520 Madison Ave. City = New York
County = New York State = NY Postal Code = 10022 Address Name = New York Addressee = New York Phone Area Code = 212 Phone Number = 555-7703 Email Address = newyork@xxibm.com Address Purpose, Purchasing option = Checked
Note: This address should be complete as this is the address that will appear on any checks cut to this site! 33. (B) Continue. 34. Assign the address to the Vision Operations operating unit, by enabling the Select check box. 35. (B) Apply. This creates the basic supplier site. 36. To update the New York supplier site attributes, click Manage Sites.
37. (T) Communication. Supplier Notification Method = Print
Note: When you enter and approve purchase orders for this supplier, the Supplier Notification Method will default. Weve chosen printed document here. However, if we chose e-Mail and specified an e-mail address, that information would default during purchase order approval so we could send the purchase order using the suppliers preferred method. Valid options are e-Mail, Fax and Printed Document.
38. Apply. Create a Contact for the Pay Site 39. Navigate to (L) Contact Directory. 40. (B) Create. First Name = John Last Name = Doe Email Address = johndoe@xxibm.com Phone Area Code = 415 Phone Number = 555-1234 Phone Extension = 1234 Create User Account for this Contact = Checked iSupplier Portal Full Access = Checked
41. In the Addresses for the Contact Region, click (B) Add Another Row. 42. Type 'San Francisco' in the Address Name Field.
43. (B) Apply. Create a Contact for the Purchasing Site 44. Navigate to (L) Contact Directory. 45. (B) Create. First Name = Jane Last Name = Doe Email Address = janedoe@xxibm.com Phone Area Code = 212 Phone Number = 555-7703 Create User Account for this Contact = Checked iSupplier Portal Full Access = Checked
46. In the Addresses for the Contact Region, click (B) Add Another Row.
47. Type 'New York' in the Address Name Field. 48. (B) Apply. Set the Supplier Site Tolerance 49. (L) Invoice Management 50. Scroll to the Supplier Sites region. 51. (ST) Invoicing
52. For the New York and San Francisco sites, select Vision Operations Tolerance from the list of values. (L) More . . . Search = Vision Operations Tolerance (B) Go (B) Select 53. (B) Save. 54. Close the form back to the Navigation menu.
Practice - Create a 1099 Supplier (Optional)

Overview
Your company policy is to place a payment hold on all 1099 suppliers until their tax verification letter is received. In this practice, you will create a 1099 supplier.
Assumptions
Tasks
Sign On Responsibility: Payables, Vision Operations (USA) 1. Navigate to Suppliers page. 2. (N) Suppliers > Entry
Create a 1099 supplier. Organization Name = XXComputer Consulting Services Taxpayer ID = XX1-22-1560 Place this supplier on payment hold. Create a Supplier Site for Income Tax Reporting
3. 4.
Solution - Create a 1099 Supplier (Optional)

Tasks
Create a 1099 Supplier 1. Navigate to the Suppliers page. 2. (N) Suppliers > Entry
(B) Create Supplier. Organization Name = XXComputer Consulting Services Taxpayer ID = XX1-22-1560
3. 4.
(B) Apply. Navigate to (L) Organization. Type = Supplier Party Risk Profile = No Risk
5. 6.
Save. Navigate to (L) Tax Details Federal = Checked
7.
Save.
Place this Supplier on Payment Hold 8. Navigate to (L) Invoice Management. Hold from Payment, All Invoices = Checked Payment Hold Reason: Enter any reason Payment Priority = XX Terms = 30 Net Terms Date Basis = Invoice Pay Group = XXPay Group Save.
9.
Create a Supplier Site for Income Tax Reporting 10. Navigate to (L) Address Book. 11. (B) Create. 12. Enter the supplier site address information as follows: Address Line 1 = 1 Main St. City = Half Moon Bay County = San Mateo State = CA
Postal Code = 94019 Address Name = Half Moon Bay Addressee = Half Moon Bay Phone Area Code = 650 Phone Number = 555-1234 Email Address = halfmoonbay@xxconsulting.com Address Purpose, Payment = Checked
Note: This address should be complete as this is the address that will appear on any checks cut to this site! 13. (B) Continue. 14. Assign the address to the Vision Operations operating unit, by enabling the Select check box. 15. (B) Apply. This creates the basic supplier site. 16. Navigate to (L) Tax and Reporting. Allow Tax Applicability = Checked For the Supplier Site, Half Moon Bay Income Tax Reporting Site = Checked
17. Save. 18. Close the form back to the Navigation menu.
Practice - Review and Change Supplier Information

Overview
You have just created new suppliers and want to review and change some of supplier and supplier site information. In this practice, you will review and change supplier information.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Suppliers page. 2. 3. 4. 5. (N) Suppliers > Entry
Search for XXIBM supplier and inactivate the New York site. Change the terms for XXIBM supplier. Add a contact name. Reactivate the New York site to perform later purchasing practices.
Solution - Review and Change Supplier Information

Tasks
Search for XXIBM supplier and inactivate the New York site 1. Navigate to the Suppliers page. 2. 3. 4. 5. 6. 7. (N) Suppliers > Entry
Search Supplier Name = XXIBM Corporation (B) Go. Navigate to (L) Address Book. For New York, click (I) Manage Sites (T) Uses. Inactive Date = Todays date (B) Apply.
Add a Contact Name 8. 9. Navigate to (L) Contact Directory. (B) Create.
10. Enter your name and contact information. 11. (B) Apply. Change the Terms for XXIBM Supplier 12. Navigate to (L) Invoice Management. Terms = 30 Net 13. Save. Reactivate the New York site 14. Navigate to (L) Address Book. 15. For New York, click (I) Manage Sites 16. (T) Uses.
Inactive Date = blank 17. (B) Apply.
Practice - Submit the Suppliers Report and Merge Suppliers

Overview
Assume that your supplier GE Plastics is absorbing the following sites from GE Capital: Boston and Danbury. GE Plastics is going use the Supplier Merge program to merge theses sites into their existing supplier sites. GE Plastics already has a Boston supplier site, so it will merge GE Capital Boston into GE Plastics Boston. GE Plastics will copy the Danbury site, as they do not have an existing Danbury site. Before you run the Supplier Merge program, run the Suppliers Report to identify duplicate suppliers.
Assumptions
Tasks
Run the Suppliers Report 1. Submit the Suppliers Report.
Merge Supplier Records 2. Run the Supplier Merge Program. GE Captial, Boston -> GE Plastics, Boston GE Capital, Danbury -> GE Plastics Review the Supplier Merge Report.
3.
Solution Submit the Suppliers Report and Merge Suppliers

Responsibility = Payables, Vision Operations (USA) Run the Suppliers Report 1. Navigate to the Submit Requests window. (N) Other > Request > Run Choose Single Request (B) OK Name = Suppliers Report
2.
In the Parameters window: Order By = Supplier Name Include All/Active Sites = Active Include Bank Account Information parameter = No (B) OK Submit your request. (B) Submit (B) No. Monitor your request until it completes successfully and review the output. (M) View > Requests > Find (B) View Output
3.
4.
Note that GE Capital and GE Plastics both have Boston supplier sites. Merge Supplier Records 5. Navigate to the Supplier Merge window. 6. (N) Suppliers > Supplier Merge
In the Supplier Merge window, enter the merge details as follows:

From Supplier Name Site Copy To Supplier Name GE Plastics GE Plastics Site
GE Capital GE Capital
Boston Danbury
Blank Checked
Boston
7.
(B) Merge Note that the merge process is irreversible.
8. 9.
Navigate to Suppliers > Inquiry to view the updated supplier record for GE Plastics. Run the Supplier Merge Program. (N) Home > Payables, Vision Operations (USA) > Other : Requests > Run Select a single request and (B) OK. (B) OK to accept the Caution.
10. Review the Supplier Merge Report. 11. Close the form back to the Navigation menu.
Practice - Remove the Payment Hold On Your 1099 Supplier

Overview
Your 1099 supplier has returned a complete 1099 tax verification letter. In this practice, you will remove the payment hold on your 1099 supplier. Complete the details and remove the payment hold.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Suppliers page. 2. (N) Suppliers > Entry
Remove the 1099 payment hold.
Solution - Remove the Payment Hold On Your 1099 Supplier

Tasks
Update 1099 Information 1. Navigate to the Suppliers page. 2. 3. (N) Suppliers > Entry
Search Supplier Name = XXComputer Consulting Services (B) Go.
Remove the 1099 Payment Hold 4. 5. Navigate to (L) Invoice Management. Hold from Payment, All Invoices = Unchecked Save.
Practice - Set Up a Batch (Optional)

Overview
You have received a number of invoices from XXIBM Corporation, which you will be entering into the Oracle Payables system. Batch all invoices for this supplier in this batch.
Assumptions
Tasks
Responsibility: System Administrator 1. Navigate to the System Profile Window 2. (N) Profile > System
Turn on batching at the Payables, Vision Operations (USA) responsibility level
Responsibility: Payables, Vision Operations (USA) 3. Navigate to the Invoice Batches window. 4. 5. (N) Invoices > Entry > Invoice Batches
Enter in the Batch name XXBatch Save your work.
Solution Set Up a Batch

Tasks
Turn on the Profile Option AP: Use Invoice Batch Controls System Administrator Responsibility 1. Navigate to Find System Profile Values 2. 3. 4. 5. (N) Profile > System Uncheck the Site checkbox Check the Responsibility checkbox Enter the Responsibility: Payables Vision Operations (USA) Accept the default for the Profiles with No Values field (usually checked) Enter the search criteria AP%Batch% in the Profile field
Select (B) Find Change the AP: Use Invoice Batch Controls profile option setting at the Responsibility level to Yes. Save your work. Switch Responsibilities to Payables Vision Operations (USA)
Enter a Batch Header for the Transactions 6. Navigate to the Invoice Batches window. 7. (N) Invoices > Entry > Invoice Batches Batch Name = XXBatch
Save.
Practice - Create Folder Forms for the Invoice Header and Lines
Overview
In this practice, you will create Folder Forms for the Invoice and Invoice Distribution Windows.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Invoices window. (N) Invoices > Entry > Invoices
2. Create an invoice header level folder by adding the following field after the Withheld Amount field. Liability Account Note: The field you display appears to the right of the field the cursor is in. 3. Save the folder (M) Folder > Save As Name = XXHeaderFolder Autoquery = Never Open as Default = Selected (B) OK
4.
Create an Invoice Lines Level Folder 5. Enter the following invoice header information:
Invoice Type Standard Trading Partner XXIBM Corporation Invoice Num XX-150 Invoice Amount 150 Terms 30 Net Payment Method Electronic
6. 7.
(T) Lines Insert your cursor in the Requester field.

(M) Folder > Show Field
8.
Add the following fields: Merchant Document Number Merchant Name
9.
Save the folder (M) Folder > Save As Name = XXLinesFolder Open as Default = Selected (B) OK.
Solution - Create Folder Forms for the Invoice Header and Lines
Tasks
Create an Invoice Header Level Folder 1. Navigate to the Invoices window. (N) Invoices > Entry > Invoices
2. Create an invoice header level folder 3. Put the cursor in the Withheld Amount field (M) Folder > Show Field
Add the following field. Liability Account (B) OK
Note: The field you display appears to the right of the field the cursor is in. 4. Save the folder (M) Folder > Save As
Name = XXHeaderFolder Autoquery = Never Open as Default = Selected 5. (B) OK
Create an Invoice Lines Level Folder 6. Enter the following invoice header information:
Invoice Type Standard Trading Partner XXIBM Corporation Invoice Num 11-150 Invoice Amount 150 Terms 30 Net Payment Method Electronic
7. 8.
(T) Lines Insert your cursor in the Requester field. (M) Folder > Show Field
9.
Add the following fields: Merchant Document Number Merchant Name
10. Save the folder (M) Folder > Save As Name = XXLinesFolder Open as Default = Selected
11. (B) OK 12. Close the form back to the Navigation menu
Practice - Enter an Invoice with Two Lines that are Distributed to Different Departments
Overview
You have received invoice XX1000 from XXIBM Corporation, which you will be entering into the Oracle Payables system. The invoice is to be distributed to two departments in your company.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window. Enter the following invoice:
Trading Partner XXIBM Corporation Invoice Num XX1000 Invoice Amount 10000 Description Promotional Giveaway Payment terms Immediate Payment Method Electronic
3.
1 2
Enter the invoice lines based on the following table:

Type Item Item Amount 4000 6000 Distribution Account 01-402-7110-0000-000 01-404-7110-0000-000
Num
4.
Save your work.
Solution - Enter an Invoice with Two Lines that are Distributed to Different Departments
Tasks
Enter Invoice 1. Navigate to the Invoices window. 2. (N) Invoices > Entry > Invoices
Enter an invoice using the following information:

Trading Partner Invoice Num XX1000 Invoice Amount 10000 Description Promotional Giveaway Payment terms Immediate Payment Method Electronic
XXIBM Corporation
Enter Two Invoice Lines and Distribute Each Line to a Different Department 3. 4. (T) Lines Enter the invoice lines according to the following table:
Type Item Item Amount 4000 6000 Distribution Account 01-402-7110-0000-000 01-404-7110-0000-000
Num 1 2
5. 6.
Save. (B) All Distributions. Note that because you entered the Distribution account for each Item line, the distributions are automatically created for these lines.
7.
Close the form back to the Navigation menu.
Practice - Enter an Invoice for a Fixed Asset

Overview
You have received invoice XX2000 for the purchase of a fixed asset. Enter the invoice into Oracle Payables. In this practice, you will enter an invoice for a fixed asset.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window. Enter the following invoice:
Invoice Type Standard Trading Partner XXIBM Corporation Invoice Num XX2000 Invoice Amount 40000 Description Computer Server Terms 30 Net Payment Method Electronic
3.
Enter invoice lines according to the following table:

Type Item Amount 40000 Distribution Account 01-000-1570-0000-000
Num 1
4.
Save your work.
Solution - Enter an Invoice for a Fixed Asset

Tasks
Enter an Invoice for a Fixed Asset 1. Navigate to the Invoices window. 2. (N) Invoices > Entry > Invoices
Enter the following invoice:

Invoice Type Trading Partner XXIBM Corporation Invoice Num XX2000 Invoice Amount 40000 Description Computer Server Terms 30 Net Payment Method Electronic
Standard
3. 4.
(T) Lines Enter the invoice line according to the following table:
Type Item Amount 40000 Distribution Account 01-000-1570-0000-000 Track As Asset Checked
Num 1
5.
6. 7.
Save Close the form back to the Navigation menu.
Practice - Create Distribution Sets

Overview
You frequently receive invoices for which the accounting is generally the same. Your controller has asked you to establish a distribution set to enable the accounting entries for some invoices to be automatically generated. In this practice, you will create a full and a skeleton distribution set.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Distributions Sets window. 2. (N) Setup > Invoice > Distribution Sets
Create a Full Distribution Set using the following information: Name = XXUtilities Description = XXUtilities Distribution Set Enter full distributions according to the following table:
% 25 50 25 Account 01-402-7410-0000-000 01-404-7410-0000-000 01-410-7410-0000-000 Description Utilities-East Region Utilities-West Region Utilities-Mgmt
3.
1 2 3
Num
4. 5.
Save your work. Enter a Skeleton Distribution Set, using the following information: Name = XXSkeleton Description = XXUtilities Skeleton Distribution Set Enter skeleton distributions according to the following table:
6.
1 2 3
Num
7.
Save your work.
Solution - Create Distribution Sets

Tasks
Create a Full Distribution Set 1. Navigate to the Distribution Sets window. 2. (N) Setup > Invoice > Distribution Sets
Create a full distribution set using the following information: Name = XXUtilities Description = XXUtilities Distribution Set Enter a Full Distribution set, according to the following table:
3.
Num 1 2 3
Note that when the total = 100%, the Type = Full
4.
Save
Create a Skeleton Distribution Set 5. 6. In the Distribution Sets window, place the cursor in Name Field and press the down arrow to create a new record. Create a skeleton distribution set using the following information: Name = XXSkeleton Description = XXUtilities Skeleton Distribution Set Enter skeleton distributions according to the following table.
7.
Num 1 2 3
Note that when the percentage = 0%, the Type = Skeleton
8. 9.
Save. Close the form back to the Navigation menu
Practice - Enter an Invoice Using a Distribution Set

Overview
You have received an invoice. Enter it into the system using your full distribution set. In this practice, you will create enter an invoice using a distribution set.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Invoices window. 2. (N) Invoices > Entry > Invoices

Type Trading Partner Invoice Num Invoice Amount 2567.59 Distribution Set XXUtilities Payment Method Electronic
Standard
XXIBM Corporation XX3000
3.
Item
(T) Lines. Enter the following invoice line:

Type Amount 2567.59
4. 5.
Save your work. Verify your invoice distributions.
Solution - Enter an Invoice Using a Distribution Set

Tasks
Enter an Invoice using a Distribution Set 1. Navigate to the Invoices window. 2. (N) Invoices > Entry > Invoices
Enter the following invoice.

Type Trading Partner Invoice Num Invoice Amount 2567.59 Distribution Set XXUtilities Payment Method Electronic
Standard
XXIBM Corporation XX3000
Note: If you have saved the invoice before you entered this field, you will not be able to enter a distribution set in this field! You can delete the invoice and try again. 3.
Item
(T) Lines. Enter the following invoice line.

Type Amount 2567.59
Note: The distribution set defaults into the line based on what you entered in the invoice header. 4. (B) Save.
Verify Invoice Distributions 5. 6. With your cursor in the invoice line, click (B) Distributions. In the Distributions window, verify that the distribution total is equal to the invoice amount.
7.
Close the form back to the Navigation menu
Practice - Create a Freight Distribution

Overview
You have received an invoice from your supplier. Enter the invoice and add a single freight distribution using the Prorate Across All Item lines functionality. In this practice, you will create a freight distribution.
Assumptions
Tasks

Type Trading Partner XXIBM Corporation Invoice Num XX16000 Invoice Amount 2535 Terms 2/10 Net 45 Payment Method Electronic
Standard
3.
(T) Lines. Enter the invoice lines.

Type Amount 2500 35 Distribution Account 01-110-75300000-000 Description 1 PC 2500.00, Freight 35.00 Checked Prorate Across All Item Lines
Item Freight
4. 5.
Save your work. Verify your distributions.
Add another computer to the invoice 6. 7. Increase the invoice amount to 5035. (T) Lines. Add another invoice line:
Type Item
Amount 2500
Distribution Account 01-110-7530-0000-000
Description Personal Computer
8. 9.
Save your work. Check your distributions.
Solution - Create a Freight Distribution

Tasks
Enter an Invoice with Freight 1. Navigate to the Invoices window 2. (N) Invoices > Entry > Invoices

Type Trading Partner XXIBM Corporation Invoice Num XX16000 Invoice Amount 2535 Terms 2/10 Net 45 Payment Method Electronic
Standard
3.
(T) Lines. Enter the invoice lines.

Type Amount 2500 35 Distribution Account 01-110-75300000-000 Description 1 PC 2500.00, Freight 35.00 Checked Prorate Across All Item Lines
Item Freight
4.
Save your work.
Verify Freight Distribution 5. (B) All Distributions. Note that the freight distribution has been created.
6.
Close the Distributions window.
Add Another Computer to the Invoice 7. 8. Increase the invoice amount to 5035. (T) Lines. Add another invoice line:
Amount 2500 Distribution Account 01-110-7530-0000-000 Description Personal Computer
Type Item
9.
Save your work.
10. (B) All Distributions. Check your distributions. Note that a freight distribution was automatically created and that the freight costs have been prorated across both item lines.
11. Close the form back to the Navigation menu.
Practice - Allocate Freight and Miscellaneous Charges

Overview
You have received an invoice for marketing materials from your supplier. Enter the invoice and allocate the freight and miscellaneous charges. XXIBM Coporation 1 Main St. San Francisco, CA 94105 INVOICE Quantity 20000 Description Misc. Marketing Materials Unit Price 1.00 Subtotal Shipping Misc. Total Total 20000.00 20000.00 500.00 100.00 20600.00 Invoice No. XX17000
Assumptions
Tasks

Type Trading Partner XXIBM Corporation Invoice Num XX17000 Invoice Amount 20600 Description Marketing materials
Standard
3.
Item Item
(T) Lines. Enter the following invoice lines.

Amount 12000 8000 500 100 Description Flyers Conference Booth Shipping Printer Setup Fee Distribution Account 01-110-9704-0000-000 01-110-9704-0000-000
Type
Freight Misc.
4.
Save.
Allocate your Freight and Miscellaneous Charges 5. 6. 7. Allocate Freight of 500 by prorating the freight charge across all items. Allocate the entire Miscellaneous charge of 100 to the Flyers. Review the invoice distributions that have been created.
Solution - Allocate Freight and Miscellaneous Charges

Tasks
Enter an Invoice 1. Navigate to the Invoices window 2. (N) Invoices > Entry > Invoices
Enter the following invoice header information:

Type Trading Partner XXIBM Corporation Invoice Num XX17000 Invoice Amount 20600 Description Marketing materials Payment Method Electronic
Standard
3.

Amount 12000 8000 500 100 Flyers Conference Booth Shipping Printer Setup Fee Description Distribution Account 01-110-9704-0000-000 01-110-9704-0000-000
Type Item Item Freight Misc.
4.
Save your work.
Allocate Freight Charges 5. 6. Select the Freight line. (B) Allocations.
7. 8. 9.
Ensure that the check box next to each item is enabled. Verify the allocation details. Type = Fully Prorate (B) OK.
Allocate Miscellaneous Charges 10. Select the Miscellaneous line. 11. (B) Allocations.
12. Enter the Allocation details. Type = Amount Based 13. Enable the check box next to the Flyers item. Disable the check box next to the Conference Booth item. Allocated Amount = 100.00 14. (B) OK 15. (B) All Distributions. Review the invoice distributions that have been created. Note that the 3 distributions have been created (2 Freight, and 1 Miscellaneous). 16. Close the form back to the Navigation menu.
Practice - Create a Scheduled Payment

Overview
Use multiple scheduled payments to issue partial payment of an invoice or pay an invoice over multiple dates. One invoice can have multiple scheduled payments. Note that scheduled payments are related to the INVOICE, not the DISTRIBUTIONS. In this practice, you will create a scheduled payment. Charge the invoice to the miscellaneous. expense account for department 110. Pay 600 now and pay the balance in +30 days.
Assumptions
Tasks
Enter Invoice Information XXIBM Coporation 1 Main St. San Francisco, CA 94105 INVOICE Quantity 20 Description Items Unit Price 50.00 Subtotal Shipping Misc. Total Total 1000.00 1000.00 0.00 0.00 1000.00 Invoice No. XX8000
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Invoices window. (N) Invoices > Entry > Invoices
2.

Type Trading Partner XXIBM Corporation Invoice Num XX8000 Amount 1000 Description 20 items @ $50 each Payment Method Electronic
Standard
3.

Type Amount 1000 20 Quantity Invoiced Unit Price 50.00 Distribution Set XXUtilities
Item
Note: The Unit Price field is automatically populated and does not need to be entered. 4. Save.
Create Scheduled Payments 5. 6. 7. 8. (T) Scheduled Payments. Update the Gross Amount to 600. (B) Split Schedule. Update the Due Date on the new line item:
Due Date Default date Default + 30 days Gross Amount 600 400
9.
Save your work.
10. Close the form back to the Navigation menu
Solution - Create a Scheduled Payment

Tasks
Enter Invoice Information 1. Navigate to the Invoices window 2. (N) Invoices > Entry > Invoices

Type Trading Partner XXIBM Corporation Invoice Num XX8000 Amount 1000 Description 20 items @ $50 each Payment Method Electronic
Standard
3.

Type Amount 1000 20 Quantity Unit Price 50.00 Distribution Set XXUtilities
Item
4.
Save.
Create Scheduled Payments 5. 6. (T) Scheduled Payments. Update the Gross Amount to 600.
7. 8.
(B) Split Schedule. Update the Due Date on the new line item.
Due Date Gross Amount 600 400
Defaults Default + 30 days
9.
Save
10. Close the form back to the Navigation menu
Practice - Cancel an Invoice

Overview
Invoices may be cancelled unless they are paid. Cancelling an invoice sends reversing invoice distributions to the general ledger. To cancel a paid invoice, the payment must first be voided. Assume your supplier just called you to let you know that invoice XX8000 was issued in error. Cancel invoice XX8000. In this practice, you will cancel an invoice.
Assumptions
Tasks
Find invoice XX8000: Trading Partner = XXIBM Corporation Invoice Number = XX8000 Cancel the invoice. Notice the status changes to Cancelled.
3. 4.
Solution - Cancel an Invoice

Find an Invoice to Cancel 1. Navigate to the Invoices window 2. (N) Invoices > Entry > Invoices
Find invoice 8000 (M) View > Find. Trading Partner = XXIBM Corporation Invoice Number = XX8000
3. 4.
(B) Find Cancel the invoice (B) Actions Cancel invoices = Checked
5. 6.
(B) OK (B) OK. To accept the cancel.
7.
In the General tab, notice the status changes to Cancelled.

Note: Canceling an invoice is final. There is no Un-Cancel option! 8. Close the form back to the Navigation menu
Practice - Reverse Invoice Distributions

Overview
You have discovered that Invoice XX1000 was entered with incorrect accounting information. The $4,000 should have been charged to Department 420 instead of 402. Adjust the accounting distribution on this invoice. In this practice, you will reverse invoice distributions. Hint: You can change lines before they have been transferred to the general ledger. After they have been transferred, you will have to reverse them.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. 3. 4. 5. 6. Find Invoice XX1000. Create Final Accounting for the invoice. Select the invoice line. Reverse the distribution for account 402. Enter the correct distribution for account 420. Save your work.
Solution - Reverse Invoice Distributions

Tasks
Query invoice 1000 1. Navigate to the Find Invoices window. 2. (N) Invoices > Entry > Invoices
Find invoice XX1000. Trading Partner = XXIBM Corporation Invoice Number = XX1000 (B) Find
3.
Create Accounting NOTE: You will learn more about validation and accounting later in this class. 4. 5. 6. (B) Actions Validate = Checked (B) OK. (B) Actions Create Accounting = Checked Final = Checked OK.
7.
8.
(B) OK. To accept the confirmation message.
Reverse the distribution. 9. (T) Lines
10. Select the invoice line with the distribution coded to department 402. 11. (B) Distributions 12. (B) Reverse1.
13. (B) OK to accept the message. Note that a reversal entry has been created.
14. Use the down arrow key to insert a new distribution line, and enter the correct distribution line.
Type Item
Amount 4,000
Account 01-420-7110-0000-000
15. Save your work. 16. Note that on the General tab of the Invoices window, Status = Needs Revalidation, Accounted = Partial.
Practice - Create a Standard Purchase Order

Overview
Your supervisor has asked you to create a purchase order for XXIBM Corporation in New York. Your company is planning to purchase 50 units of item f10000 for $100.00 each. The supplier will be authorized to deliver on three separate dates. Two different departments have ordered the units for the third shipment line. In this practice, you will create a standard purchase order.
Assumptions
Tasks
Sign On = Operations/Welcome Responsibility = Purchasing, Vision Operations (USA) 1. Navigate to the Enter Purchase Orders window. 2. (N) Purchase Orders > Purchase Orders
Create a standard purchase order: Operating Unit = Vision Operations Supplier = XXIBM Corporation Buyer = Stock, Ms. Pat Enter the following PO line: Item = f10000 Quantity = 50 Price = 100 (B) Shipments. Enter shipment lines according to the following table:
Organization M1 M1 M1 Ship-To M1-Seattle M1-Seattle M1-Seattle Quantity 18 12 20 Promised Date Today + 5 days Today + 10 days Today + 15 days
3.
4. 5.
Num 1 2 3
6.
(T) More. Enter Match Approval Level information for line 2 and 3 according to the following table:
Receipt Close Tolerance (%) 5 5 Invoice Close Tolerance (%) 5 5 Match Approval Level 2-way 2-way Invoice Match Option PO PO
Num 2 3
7. 8.
With the cursor on shipment line 1, choose (B) Distributions. Enter the distribution lines according to the following table:
Destination Type Expense Quantity 18 Charge Account 01-110-7050-0000-000
Num 1
9.
Save your work. Close the Distributions window and return to the Shipments window.
10. With the cursor on shipment line 2, choose (B) Distributions. 11. Enter the distribution lines according to the following table:
Num 1 Destination Type Expense Quantity 12 Charge Account 01-110-7050-0000-000
12. Save your work. Close the Distributions window and return to the Shipments window. 13. With the cursor on shipment line 3, choose (B) Distributions. 14. Enter the distribution lines according to the following table:
Num 1 2 Destination Type Expense Expense Quantity 12 8 Charge Account 01-110-7050-0000-000 01-120-5341-0000-000
15. Save your work. Close the Distributions and Shipments windows to return to the Purchase Order window. 16. Select (B) Approve and submit the purchase order for approval, deselect all other options. 17. Record your purchase order number _____________________
Solution - Create a Standard Purchase Order

Tasks
Create a Standard Purchase Order Sign On = Operations/Welcome Responsibility = Purchasing, Vision Operations 1. Navigate to the Enter Purchase Orders window. 2. (N) Purchase Orders > Purchase Orders
Create a standard purchase order: Operating Unit = Vision Operations Supplier = XXIBM Corporation Buyer = Stock, Ms. Pat Enter the following PO line: Item = f10000 Quantity = 50
3.
Enter Purchase Order Shipments 4. 5. (B) Shipments Enter shipment lines according to the following table:
Organization M1 M1 M1 Ship-To M1-Seattle M1-Seattle M1-Seattle Quantity 18 12 20 Promised Date Today + 5 days Today + 10 days Today + 15 days
Num 1 2 3
Enter More Information 6. 7. (T) More Enter Match Approval Level information for line 2 and 3 according to the following table:
Receipt Close Tolerance (%) 5 5 Invoice Close Tolerance (%) 5 5 Match Approval Level 2-way 2-way Invoice Match Option PO PO
Num 2 3
Enter Purchase Order Distributions 8. 9. With the cursor on shipment line 1, choose (B) Distributions. Enter the distribution lines according to the following table:
Destination Type Expense Quantity 18 Charge Account 01-110-7050-0000-000
Num 1
Num 1 Destination Type Expense Quantity 12 Charge Account 01-110-7050-0000-000
Num 1 2
Destination Type Expense Expense
Quantity 12 8
Charge Account 01-110-7050-0000-000 01-120-5341-0000-000
17. Save your work and close the windows until the Purchase Order Header is displayed. Approve the Purchase Order 18. (B) Approve 19. Select Submit for Approval, deselect all other options. 20. (B) OK 21. Record your purchase order number _____________________
Practice - Match to Purchase Order

Overview
In this practice you will enter invoices and match them to a standard purchase order in the following ways: Match to PO Shipment Lines Your supplier shipped 26 units of the item and billed you for them. The shipments were for the first and second shipment lines. The rest of the purchase order will be shipped and billed at a later date. Use Invoice XX5000 to match to PO for this method. Match to PO Distributions - Your supplier has shipped 5 more units of the item you ordered and therefore has billed you for them. The shipments were for the second and third shipment lines. The remainder of the purchase order is on back order and will be shipped and billed at a later date. Use Invoice XX6000 to match to PO for this method. Quick Match Your supplier has finally shipped the remaining units and therefore has billed you for them. The shipment was for the balance of the second and third shipment lines. Use Invoice XX7000 to match to PO for this method.
Assumptions
Tasks
Sign On = XXUser/Welcome Responsibility: Payables, Vision Operations (USA) Match to PO Shipment Lines 1. Navigate to the Invoices window 2. (N) Invoices > Entry > Invoices

Type Trading Partner XXIBM Corporation Invoice Num XX5000 Amount 2600 Payment Method Electronic
Standard
3.
(B) Match.
Supplier Name = XXIBM Corporation Purchase Order Num = your standard PO number 4. 5. (B) Find. Enter match details according to the following table:
Match Checked Checked Qty Invoiced 18 8 Unit Price 100 100 Match Amount 1800 800
6. 7. 8.
(B) Match. In the Invoices window, click (B) All Distributions. In the Invoices window, verify that the distribution total equals the invoice amount.
Match to PO Distributions 9. Navigate to the Invoices window (N) Invoices > Entry > Invoices
10. Enter the following invoice:

Type Standard Trading Partner XXIBM Corporation Invoice Num XX6000 Amount 500 Payment Method Electronic
11. (B) Match. Supplier Name = XXIBM Corporation Purchase Order Num = your standard invoice number 12. (B) Find. 13. Enter match details for line 2, according to the following table:
Match Qty Invoiced Unit Price 100 Checked 2 100 200 Match Amount
Note: Leave line 1 blank. 14. Decide whether or not to accept the warning note. 15. With your cursor on line 2, select (B) Distribute.
16. Use the following information for your distribution:

Match Checked 2 Qty Invoiced Unit Price 100 Match Amount 200
17. (B) Match. 18. Close the Distributions window and return to the Matching window. 19. Enter match details for line 3, according to the following table:
Match Qty Invoiced Unit Price 100 100 Checked 3 100 300 Match Amount
Note: Leave lines 1 and 2 blank. 20. With your cursor on line 3, select (B) Distribute. 21. Use the following information for your distribution:
Match Checked Checked 2 1 Qty Invoiced Unit Price 100 100 Match Amount 200 100
22. (B) Match. 23. Close the matching windows. 24. In the Invoices window, verify that the distribution total equals the invoice amount. Quick Match 25. Navigate to the Invoices window (N) Invoices > Entry > Invoices

Type Standard Trading Partner XXIBM Corporation Invoice Num XX7000 Amount 2600 Payment Method Electronic PO Number Your purchase order
number
27. (B) QuickMatch. Note that the invoice lines are automatically populated based on the remaining purchase order shipment lines. 28. (B) All Distributions. 29. In the Invoices window, verify that the distribution total equals the invoice amount.
Solution - Match to Purchase Order

Sign On = XXUser/Welcome Responsibility: Payables, Vision Operations (USA) Match to PO Shipment Lines 1. Navigate to the Invoices window 2. (N) Invoices > Entry > Invoices

Type Trading Partner XXIBM Corporation Invoice Num XX5000 Amount 2600 Payment Method Electronic
Standard
3.
(B) Match. Supplier Name = XXIBM Corporation Purchase Order Num = your standard invoice number (B) Find. Enter match details according to the following table:
Match Qty Invoiced 18 8 Unit Price 100 100 Match Amount 1800 800
4. 5.
Checked Checked
6. 7.
(B) Match. In the Invoices window, click (B) All Distributions.
8.
In the Invoices window, verify that the distribution total equals the invoice amount.
Match to PO Distributions 9. Navigate to the Invoices window (N) Invoices > Entry > Invoices

Type Standard Trading Partner XXIBM Corporation Invoice Num XX6000 Amount 500 Payment Method Electronic
11. (B) Match. Supplier Name = XXIBM Corporation Purchase Order Num = your standard invoice number 12. (B) Find. 13. Enter match details for line 2, according to the following table:
Match Qty Invoiced Unit Price 100 Checked 2 100 200 Match Amount
Note: Leave line 1 blank.
14. Decide whether or not to accept the warning note. 15. With your cursor on line 2, select (B) Distribute. 16. Use the following information for your distribution:
Match Checked 2 Qty Invoiced Unit Price 100 Match Amount 200
17. (B) Match. 18. Close the Distributions window and return to the Matching window. 19. Enter match details for line 3, according to the following table:
Match Qty Invoiced Unit Price 100 100 Checked 3 100 300 Match Amount
Note: Leave lines 1 and 2 blank. 20. With your cursor on line 3, select (B) Distribute. 21. Use the following information for your distribution:
Match Checked Checked 2 1
Qty Invoiced
Unit Price 100 100
Match Amount 200 100
22. (B) Match. 23. Close the windows to return to the Invoices window. 24. In the Invoices window, verify that the distribution total equals the invoice amount.
Quick Match 25. Navigate to the Invoices window (N) Invoices > Entry > Invoices

Type Standard Trading Partner XXIBM Corporation Invoice Num XX7000 Amount 2600 Payment Method Electronic PO Number Your purchase order number
27. (B) QuickMatch.
Note that the invoice lines are automatically populated based on the remaining purchase order shipment lines. 28. (B) All Distributions. 29. In the Invoices window, verify that the distribution total equals the invoice amount.
Practice - Enter Quick Invoices

Overview
The Quick Invoices window supports heads-down data entry for invoices that do not require much research. In this practice, you will enter standard invoices in using the Quick Invoices window.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Challenge: Try to do this lab without touching the mouse. 1. Use the following keystrokes when possible:
Action Switch to bottom region Switch to top region Add a new invoice (from top region) Keyboard Shortcut [Shift+PgDown] [Shift+PgUp] [Ctrl+Down]
2.
Navigate to the Quick Invoices window. Invoices > Entry > Quick Invoices Source = Quick Invoices Batch = XXQuick
3. 3.
(B) Enter Enter the first invoice using the information provided on the invoice below. Note: Quick Invoices supports one invoice per form. Use the Save and Next button to create a new invoice.
XXIBM Corporation 1 Main St. San Francisco, CA Quantity 5 Description XXIBM Thinkpad
Invoice No. XX1001
Unit Price 3000.00 Subtotal Shipping Tax Total
Total 15000.00 15000.00 0.00 0.00 15000.00
Code these invoices to the Asset Clearing Account: 01-000-1570-0000-000 4. 5. Save your work. Enter the second invoice using the information provided on the invoice below. XXIBM Corporation 1 Main St. San Francisco, CA Quantity 2 Description Dell Desktops Invoice No. XX1002
Unit Price 1250.00 Subtotal Shipping Tax Total
Total 2500.00 2500.00 0.00 0.00 2500.00
Code these invoices to the Asset Clearing Account: 01-000-1570-0000-000 6. Save your work.
7.
Enter the third invoice using the information provided on the invoice below. XXIBM Corporation 1 Main St. San Francisco, CA Quantity 2 Description Dye sublimation printers Invoice No. XX1003
Unit Price 3500.00
Total 7000.00
Subtotal Shipping Tax Total
7000.00 0.00 0.00 7000.00
Code these invoices to the Asset Clearing Account: 01-000-1570-0000-000 9. Create the invoices from Quick Invoices.
10. Verify that: Source = Quick Invoices Quick Invoice Batch = XXQuick 11. Submit your invoices. 12. Review the output once the request completes. 13. View your newly created invoices. 14. Navigate to the Invoice Workbench. 15. Query your invoices and ensure the system created all of your invoices.
Solution - Enter Quick Invoices

Tasks
Responsibility: Payables, Vision Operations (USA) Challenge: Try to do this lab without touching the mouse. 1. Use the following keystrokes when possible:
Action Switch to bottom region Switch to top region Add a new invoice (from top region) Keyboard Shortcut [Shift+PgDown] [Shift+PgUp] [Ctrl+Down]
Enter Invoices 2. Navigate to the Quick Invoices window. Invoices > Entry > Quick Invoices Source = Quick Invoices Batch = XXQuick
3.
(B) Enter Note: The fields that are not shown as required will default information during the creation process. Note: Account must be entered or the creation process will fail. Note that the Track as Asset field is not checked, but will be checked once the invoices are created on the Invoice Workbench.
4.
Enter the first invoice header using the information provided below.
Supplier Site Invoice Num Invoice Amount 15000 Payment Method Electronic
XXIBM Corporation
SAN XX1001 FRANCISCO
5.
Enter the first invoice lines based on the following table:

Amount 15000 Account 01-000-1570-0000000 Unit of Measure Each 5 Quantity Invoiced Unit Price 3000
Type Item
Note that you must specify a Unit of Measure if you are entering data in the Quantity Invoiced and Unit Price fields. 6. 7. (B) Save and Next Enter the second invoice header using the information provided below.
Supplier XXIBM Corporation Site Invoice Num Invoice Amount 2500 Payment Method Electronic
8.
Enter the second invoice line based on the following table:

Amount 2500 Account 01-000-1570-0000000 Unit of Measure Each 2 Quantity Invoiced Unit Price 1250
Type Item
9.
(B) Save and Next
10. Enter the third invoice header using the information provided below.
Supplier XXIBM Corporation Site Invoice Num Invoice Amount 7000 Payment Method Electronic
11. Enter the third invoice line based on the following table:
Type Item Amount 7000 Account 01-000-1570-0000000 Unit of Measure Each 2 Quantity Invoiced Unit Price 3500
Create Invoices from Quick Invoices 13. (B) Create Invoices 14. Verify that: Source = Quick Invoices Quick Invoice Batch = XXQuick
15. (B) OK to submit 16. (B) OK to accept the note. 17. Review the output once the request completes. (M) View > Requests All my requests = Checked (B) Find Select your request once it completes. (B) View Output. View Newly Created Invoices 18. Navigate to the Invoice Workbench: (N) Invoices > Entry > Invoices
19. Query the invoices to ensure the system created them. (M) View > Find Trading Partner = XXIBM Corporation (B) Find
Practice - Enter a Purchase Order for Matching to Quick Invoices

Overview
In this practice, you will enter a Purchase Order (PO) for matching to quick invoices.
Assumptions
Tasks
Sign On = Operations/Welcome Responsibility = Purchasing, Vision Operations (USA) 1. Navigate to the Purchase Order window. 2. (N) Purchase Orders > Purchase Orders > (B) Enter
Enter a standard purchase order: Operating Unit = Vision Operations Supplier = XXIBM Corporation Buyer = Stock, Ms. Pat Enter purchase order line: Item = AS18947 Quantity = 4 Need by Date = Tomorrows date (B) Shipments. Enter shipments according to the following table:
Ship-To M1-Seattle M1-Seattle 2 2 Quantity Promised Date Today + 5 Days Today + 10 Days
3.
4. 5.
Num 1 2
6. 7.
Save your work. Close the Shipments window.
8.
Approve the purchase order. Submit for Approval = Selected All other options = De-selected Write down your PO number _____________.
9.
Solution - Enter a Purchase Order for Matching to Quick Invoices

Tasks
Enter a Purchase Order Sign On = Operations/Welcome Responsibility = Purchasing, Vision Operations 1. Navigate to the Purchase Order window. 2. (N) Purchase Orders > Purchase Orders > (B) Enter
Enter a standard purchase order: Operating Unit = Vision Operations Supplier = XXIBM Corporation Buyer = Stock, Ms. Pat Enter purchase order line: Item = AS18947 Quantity = 4 Need by Date = Tomorrows date
3.
4.
(B) Shipments
5.
Enter shipments according to the following table:

Ship-To M1-Seattle M1-Seattle 2 2 Quantity Promised Date Today + 5 Days Today + 10 Days
Num 1 2
6. 7. 8.
Save Close the Shipments window. Approve the purchase order. (B) Approve Submit for Approval = Selected All other options = De-selected
9.
(B) OK
10. Write down your PO number _____________.
Practice - Match to a PO in Quick Invoices

Overview
In this practice, you will match to a PO in Quick Invoices.
Assumptions
Tasks
Sign On: XXUser/Welcome Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Quick Invoices window (N) Invoices > Entry > Quick Invoices Source = Quick Invoices Batch = XXQuick-2 (B) Enter
2.
Enter invoice header information according to the following table:

Supplier XXIBM Corporation Site SAN FRANCISCO Invoice Amount 4831.44 Description AS18947
Invoice Num XX2007
3.
Enter line information according to the following table:

Amount 2415.72 2415.72 PO Number Your PO # Your PO # PO Line # 1 1 PO Ship # 1 2 1 1 PO Dist # 2 2 Quantity Invoiced
Type Item Item
4. 5. 6.
Create your invoice using the Quick Invoices window. Verify that the Source = Quick Invoices and the Quick Invoices Batch is the one you just entered. Submit the request
7. 8. 9.
View the output once it completes. Navigate to the Invoice Workbench: Query your invoice.
10. Verify that the system created your invoice.
Solution - Match to a PO in Quick Invoices

Tasks
Sign On: XXUser/Welcome Responsibility: Payables, Vision Operations (USA) Enter an Invoice 1. Navigate to the Quick Invoices window (N) Invoices > Entry > Quick Invoices Source = Quick Invoices Batch = XXQuick-2
2. 3.
(B) Enter Enter invoice header information according to the following table:
Supplier XXIBM Corporation Site SAN FRANCISCO Invoice Amount 4831.44 Description AS18947
Invoice Num XX2007
Pay Me
Electro
4.
Enter line information according to the following table:

Amount 2415.72 2415.72 PO Number Your PO # Your PO # PO Line # 1 1 PO Ship # 1 2 1 1 PO Dist # 2 2 Quantity Invoiced
Type Item Item
5.
Save your work.
Create Invoices using the Quick Invoices window 6. 7. 8. 9. (B) Create Invoices Verify that the Source is Quick Invoices and the Quick Invoices Batch is the one you just entered. (B) OK. To submit the request. (B) OK to accept the note box.
10. View the output once it completes. (M) View > Requests
All my requests = Checked (B) Find Select your request once it completes. (B) View Output. View Newly Created Invoices 11. Navigate to the Invoice Workbench: (N) Invoices > Entry > Invoices
12. Query your invoice (M) View > Find Trading Partner = XXIBM Corporation Invoice Num = XX2007 (B) Find 13. Verify that the system created your invoice. Note that if you click (T) Lines, each line has the PO Number, PO Line, and PO Shipment number that the line is matched to.
Practice - Create a Special Calendar

Overview
In this practice, you will create a special calendar.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Special Calendar definition window. (N) Setup > Calendar > Special Calendar Name = XXMonthly Periods Per Year = 12 Type of Calendar = Recurring Invoice
2. 3.
Enter calendar periods beginning with the current month and 6 more. Save your work.
Solution - Create a Special Calendar

Tasks
Responsibility: Payables, Vision Operations (USA) Create a Special Calendar 1. Navigate to the Special Calendar definition window (N) Setup > Calendar > Special Calendar Name = XXMonthly Periods Per Year = 12 Type of Calendar = Recurring Invoice
2.
Enter calendar periods beginning with the current month and 6 more.
3.
Save Note: The combination of the Period Name and Year will be used as the System Name. The System Name and the Recurring Invoice Template Name will become the Invoice Number for the generated recurring invoices.
Practice - Create Recurring Invoices

Overview
You have signed a six-month lease for a total of $12,000 for the entire period with XXIBM Corporation in San Francisco. You are required to pay the same amount each month but do not receive an invoice for the rent. Define a recurring invoice to handle the creation of all the invoices for $2,000 for this supplier starting with the first of the next month. In this practice, you will create recurring invoices.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Recurring Invoices window. (N) Invoices > Entry > Recurring Invoices Name = XXIBM Corporation Site = SAN FRANCISCO
2.
Enter the following calendar information: Name = XXMonthly Number of Periods = 6 First = This Month Enter the Template Definition: Number = XXRent Description = Monthly Rent (T) Line Definition. In the Distribution Origin section, select Distribution Set and select your full Distribution set: XXUtilities. (T) Amounts. Enter the following amounts: First amount = 2000 Note: Number of Regular Invoices = 6.
3.
4. 5.
6. 7.
(T) Payment. Ensure the Payment Method = Electronic. Accept the default values for the remainder of the fields.
8.
In the Number of Invoices field, enter 6. Note: The Number of Invoices field is at the bottom of the window.
9.
(B) Create Recurring Invoices.
10. Complete the invoice generation process. (B) OK. 11. Query your invoice in the Invoices window. (N) Invoices > Entry > Invoices (M) View > Find Trading Partner = XXIBM Corporation
12. Verify the invoices. Note: The invoices will have the following name structure: XXRent-MONTH
Solution - Create Recurring Invoices

Tasks
Enter a Recurring Invoice Template 1. Navigate to the Recurring Invoices window (N) Invoices > Entry > Recurring Invoices Name = XXIBM Corporation Site = SAN FRANCISCO
2.
Enter the following calendar information: Name = XXMonthly Number of Periods = 6 First = This Month (T) Invoice Definition. Number = XXRent Description = Monthly Rent (T) Line Definition. In the Origin section, select Distribution Set. In the Name field, enter the Distribution set you created earlier: XXUtilities.
3.
4. 5.
6.
(T) Amounts First amount = 2000 Accept the default values for the remainder of the fields. (T) Payment. Payment Method = Electronic Accept the default values for the remaining fields.
7.
Generate Invoices 8. In the Number of Invoices field, enter 6. Note: It is not necessary to generate all 6 invoices at one time. The template could be used to generate a few at a time so fewer periods in advance would need to be set to Open or Future. 9. (B) Create Recurring Invoices
10. Complete the invoice generation process. (B) OK. 11. Query your invoice in the Invoices window.
(N) Invoices > Entry > Invoices (M) View > Find Trading Partner = XXIBM Corporation
12. Verify the invoices. Note: The invoices will have the following name structure: XXRent-MONTH
Practice - Calculate a Supplier Balance

Overview
Calculate the balance due to your supplier. In this practice, you will calculate a supplier balance.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Query XXIBM Coporation in the Find Invoices window. Invoices > Entry > Invoices (M) View > Find Trading Partner = XXIBM Corporation
2. 3.
Calculate the balance owed. View the amount owed.
Solution - Calculate a Supplier Balance

Tasks
Calculate the Balance Owed to a Supplier 1. Open the Find Invoices window. Invoices > Entry > Invoices (M) View > Find Trading Partner = XXIBM Corporation.
2.
(B) Calculate Balance Owed Operating Unit = Vision Operations Take Discount = Selected Include Future Dated Payments = Selected (B) Calculate. View amount owed.
3. 4.
Practice - Run Hold Reports

Overview
In this practice, you will run Hold reports.
Assumptions
Tasks
Responsibility = Purchasing, Vision Operations (USA) 1. 2. 3. Submit the Matching Hold Detail Report Submit the Invoice on Hold Report Monitor the requests until they complete successfully and review the output.
Solution Run Hold Reports

Tasks
Responsibility = Purchasing, Vision Operations (USA) Submit the Matching Hold Detail Report The Matching Hold Detail report shows invoices that were held or released due to matching issues. 1. Navigate to the Standard Request Submission window, 2. 3. 4. 5. Other > Requests > Run
Submit the Matching Hold Detail report: Supplier Name = XXIBM Corporation (B) OK (B) Submit Monitor the request until it completes successfully and review the output.
Submit the Invoice on Hold Report The Invoice on Hold report shows invoices on hold due to matching or non-matching issues. 1. Navigate to the Standard Request Submission window, 2. 3. 4. 5. Other > Requests > Run
Submit the Invoice on Hold report: Trading Partner = XXIBM Corporation (B) OK (B) Submit Monitor the request until it completes successfully and review the output.
Practice - Place a Hold on an Invoice

Overview
There are several types of holds including Supplier Site Holds, Invoice Holds and Scheduled Payment Holds. Some holds can be manually released and others may not. If an invoice is on a hold that cannot be manually released (like a distribution variance hold), the problem must be fixed. In this practice, you will place a hold on an invoice.
Assumptions
Tasks
Query invoice number XX2000 (M) View > Find Trading Partner = XXIBM Corporation Invoice Number = XX2000
3. 4.
Place an amount hold on your invoice. Save your work.
Solution - Place a Hold on an Invoice

Tasks
Responsibility: Payables, Vision Operations (USA) Query an Invoice 1. Navigate to the Invoices window. 2. (N) Invoices > Entry > Invoices
Query invoice number XX2000 (M) View > Find Trading Partner = XXIBM Corporation Invoice Number = XX2000
3.
(B) Find
Place a Hold on an Invoice 5. 6. 7. (T) Holds Hold Name = Amount Save (T) General Note that Holds = 1.
Practice - Release Holds

Overview
You have received formal approval from the management to release invoice number 2000. When you have completed this practice, please find and approve all the invoices you have entered. If any of your invoices are on hold, please release the hold(s). Remember you may need to correct the reason the invoice is on hold prior to being able to approve it. In this practice, you will release holds.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Invoices window and query your invoice. 3. 4. (N) Invoices > Entry > Invoices
Release the hold on your invoice. Save your work.
Solution - Release Holds

Tasks
Responsibility: Payables, Vision Operations (USA) Query an Invoice 1. Navigate to the Invoices window. (N) Invoices > Entry > Invoices (M) View > Find Trading Partner = XXIBM Corporation. Invoice Number = XX2000
2.
(B) Find.
Release the Hold 3. 4. 5. 6. Use any Release Name to release your invoice on hold. (T) Holds Release Name = your choice from LOV Save (T) General Note that Holds = 0 7. Close the form back to the Navigation menu
Practice - Validate Invoices

Overview
Your system is set up to allow the validation of invoices at entry time. The Validation process checks to see if holds should be placed on an invoice or released. Validate invoice number XX1000. Then, generate accounting so it may be viewed online in T-Account format. In this practice, you will validate invoices online.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. 3. 4. Navigate to the Invoices window and query invoice XX1000. Validate the invoice. Verify the invoice status. Validate all the other invoices you created.
Solution - Validate Invoices

Tasks
Responsibility: Payables, Vision Operations (USA) Validate an Invoice Online 1. Navigate to the Invoices window and query invoice XX1000. (N) Invoices > Entry > Invoices (M) View > Find Trading Partner = XXIBM Corporation Invoice Number = XX1000
2. 3. 4. 5.
(B) Find (B) Actions Validate the invoice. Validate = Checked Verify the invoice status is Validated
Validate All of Your Invoices 6. Ensure all of your invoices are validated, using one of the methods in the table below:
Method Online Validation Invoice Validation Navigation Query the invoice, (B) Actions > Validate (N) Other > Requests > Run, Invoice Validation
Option = All Supplier Name = XXIBM Corporation You should have entered the following invoices:
Practice Enter an Invoice for a Fixed Asset Enter an Invoice with Distribution Set Enter an Invoice with Freight Distribution Allocate Freight and Misc Charges Create a Schedule Payment XX2000 XX3000 XX16000 XX17000 XX8000 Invoice Number
Enter Quick Invoices Match PO to Quick Invoice Match to PO Distributions Recurring Invoices
XX1001, XX1002, XX1003 XX2007 XX5000, XX6000, XX7000 XXRent-MONTH
Note: Invoice XX150 was entered during the Create Folder Forms practice, but it is not a full invoice, so dont validate it. Invoice XX1000 is validated earlier in this practice.
Practice - Create an Internal Bank Account

Overview
In this practice, you will create a bank account.
Assumptions
Tasks
Responsibility: Cash Management, Vision Operations (USA) Create a Bank 1. Navigate to Manage Banks and Branches. 2. 3. (N) Setup > Banks: Banks
(B) Create. Select Create a New Bank and enter the following data:
Field Name Country Bank Name Value United States XXAP Bank
4. 5. 6.
(B) Save and Next. In the Create Bank: Bank Address page, (B) Create. Enter the following data:
Field Name Country Value United States
Address Line 1 1 Main Street City County State Postal Code Status San Francisco San Francisco CA 94105 Active
7.
(B) Apply. Note: Click Apply again if you get an error message for the Postal Code.
8.
(B) Finish.
Create a Bank Branch 9. (T) Bank Branches.
10. (B) Create. 11. Enter the following Bank Branch Information: Country = United States Bank Name = XXAP Bank 12. (B) Continue. 13. Enable the Create New Branch option. 14. Enter the following bank branch data:
Field Name Value Branch Name XXAP Branch Branch Type ABA
15. (B) Finish. Create Bank Account 16. Navigate to the Home page, and then navigate to the Manage Bank Accounts window. (L) Home (N) Setup > Banks: Bank Accounts
17. (B) Create. 18. Enter the following data.

Bank Branch XXAP Branch
19. (B) Continue. 20. Define the Account Owner and Use information.
Bank Account Owner = Vision Operations Account Use Payables = Checked Receivables = Checked 21. (B) Next. 22. Enter the following information in the Account Information page:
Field Name Account Name Value XXAP Disbursement
Account Number XX-1234-5678 Currency Use Multiple Currencies Account Type Description USD Checked Checking Cash Disbursement Account
23. (B) Save and Next. 24. Enter the following information in the General Controls section of the Account Controls page:
Field Name Cash Bank Charges Value 01-000-1110-0000-000 01-720-7870-0000-000
Foreign Exchange Charges 01-000-2580-0000-000 Netting Account Cash Clearing Bank Errors Agency Location Code No 01-000-1110-0000-000 01-720-7870-0000-000 Blank
25. Enter the following information in the Payables Controls section of the Account Controls page:
Field Name Value Multiple Currency Payments Checked Allow Zero Payments Pooled Account Maximum Outlay Minimum Payment Maximum Payment Not Checked Not Checked 1,000,000.00 5.00 200,000.00
26. (B) Save and Next. 27. (B) Add Organization Access. Account Use Payables = Checked Receivables = Checked Organization = Vision Operations 28. (B) Continue. 29. Review the GL Accounts for Payables 30. (B) Apply. 31. (B) Save and Next. 32. (B) Create Contact. 33. Enter the Contact information. First Name = Your name Last Name = Your name Email = you@email.com 34. (B) Apply. 35. (B) Finish. Create Payment Documents 36. In the Manage Bank Accounts window, query the bank account you created. (N) Setup > Banks : Bank Accounts Account Name = XXAP Disbursement (B) Go. 37. Select the bank account and click (B) Manage Payment Documents. 38. (B) Create. 39. Create a Check stock using the following information. Name = XXAP Check Stock Paper Stock Type = Prenumbered Stock Format = External Check Format First Document Number = 1000 Last Document Number = 1100 40. (B) Apply. 41. (B) Create.
42. Create an Employee Check stock using the following information. Name = XXAP Employee Check Stock Paper Stock Type = Prenumbered Stock Format = External Check Format First Document Number = 1000 Last Document Number = 9900 43. (B) Apply. Review Bank Accounts 44. Navigate to the Home page, and switch to Payables, Vision Operations (USA) responsibility. 45. Navigate to the Standard Request Submission window. (N) Other > Requests > Run
46. Run the Bank Account Listing Report Name = Bank Account Listing Sort Accounts By = Banks, Branch, Account Name Include Active/Inactive Accounts = Both Effective Date = Todays Date 47. Select OK and Submit. 48. View the report output. (M) View > Requests All my requests = Checked (B) Find.
Solution Create a Internal Bank Account

Create a Bank Responsibility = Cash Management, Vision Operations (USA) 1. Navigate to Manage Banks and Branches. 3. 4. (N) Setup > Banks: Banks
(B) Create. Select Create a New Bank and enter the following data:
5. 6. 7.
(B) Save and Next. In the Create Bank: Bank Address page, (B) Create. Enter the following data:
Field Name Country Value United States
Address Line 1 1 Main Street
City County State Postal Code Status
San Francisco San Francisco CA 94105 Active
8.
(B) Apply. Note: Click Apply again if you get an error message for the Postal Code.
9.
(B) Finish.
Create a Bank Branch 11. (T) Bank Branches. 12. (B) Create. 11. Enter the following Bank Branch Information: Country = United States Bank Name = XXAP Bank 14. (B) Continue. 15. Enable the Create New Branch option. 16. Enter the following bank branch data:
Field Name
Value
Branch Name XXAP Branch Branch Type ABA
17. (B) Finish. Create Bank Account 18. Navigate to the Home page and then navigate to the Manage Bank Accounts window. (L) Home (N) Setup > Banks: Bank Accounts
20. (B) Create. 21. Enter the following data.

Bank Branch XXAP Branch
22. (B) Continue. 23. Define the Account Owner and Use information. Bank Account Owner = Vision Operations
Account Use Payables = Checked Receivables = Checked 24. (B) Next. 25. Enter the following information in the Account Information page:
Field Name Account Name Value XXAP Disbursement
Account Number XX-1234-5678 Currency Use Multiple Currencies Account Type Description USD Checked Checking Cash Disbursement Account
26. (B) Save and Next. 27. Enter the following information in the General Controls section of the Account Controls page:
Field Name Cash Bank Charges Value 01-000-1110-0000-000 01-720-7870-0000-000
Foreign Exchange Charges 01-000-2580-0000-000 Netting Account Cash Clearing Bank Errors Agency Location Code No 01-000-1110-0000-000 01-720-7870-0000-000 Blank
28. Enter the following information in the Payables Controls section of the Account Controls page:
Field Name Value Multiple Currency Payments Checked Allow Zero Payments Pooled Account Maximum Outlay Minimum Payment Maximum Payment Not Checked Not Checked 1,000,000.00 5.00 200,000.00
29. (B) Save and Next. 30. (B) Add Organization Access. Account Use Payables = Checked Receivables = Checked Organization = Vision Operations 31. (B) Continue. 32. Review the GL Accounts for Payables 33. (B) Apply. 34. (B) Save and Next. 35. (B) Create Contact. 36. Enter the Contact information. First Name = Your name Last Name = Your name Email = you@email.com 37. (B) Apply. 38. (B) Finish. Create Payment Documents 39. In the Manage Bank Accounts window, query the bank account you created. (N) Setup > Banks : Bank Accounts Account Name = XXAP Disbursement (B) Go. 40. Select the XXAP Disbursement bank account and click (B) Manage Payment Documents. 41. (B) Create. 42. Create a Check stock using the following information. Name = XXAP Check Stock Paper Stock Type = Prenumbered Stock Format = External Check Format
First Document Number = 1000 Last Document Number = 1100 43. (B) Apply. 44. (B) Create. 45. Create an Employee Check stock using the following information. Name = XXAP Employee Check Stock Paper Stock Type = Prenumbered Stock Format = External Check Format First Document Number = 1000 Last Document Number = 9900 46. (B) Apply. Review Bank Accounts 47. Navigate to the Home page and switch to Payables, Vision Operations (USA) responsibility. 48. Navigate to the Standard Request Submission window. (N) Other > Requests > Run
49. Run the Bank Account Listing Report Name = Bank Account Listing Sort Accounts By = Banks, Branch, Account Name Include Active/Inactive Accounts = Both Effective Date = Todays Date 50. Select OK and Submit. 51. View the report output. (M) View > Requests All my requests = Checked (B) Find.
Practice - Create an External Bank Account

Overview
In this practice, you will create an external bank account for your supplier XXIBM Corporation. Then you will assign the bank account to the supplier site: San Francisco.
Assumptions
Tasks
Responsibility = Payables, Vision Operations (USA) Create External Bank Account 1. Navigate to the Suppliers window. 2. (N) Suppliers > Entry
Query the XXIBM Corporation supplier. Supplier = XXIBM Corporation (B) Go (I) Update Create a New Bank Account for the supplier. This bank account is held at the same bank and bank branch that you set up previously for your internal bank account. (L) Banking Details (B) Create Enter the following account details.
Field Name Country Bank Name Branch Name Value United States (B) Select Existing Bank
3. 4. 5. 6. 7.
XXAP Bank
(B) Select Existing Branch
XXAP Branch
Account Number XX-9876-54321
Account Name Currency
Supplier Remit To Account US dollar
8.
(B) Apply.
Assign the bank account to the supplier site: SAN FRANCISCO 9. Select the account assignment level: Select Account Assignment Level = Site. Vision Operations- SAN FRANCISCO
10. Click (B) Go. 11. Click (B) Add. 12. Query the supplier account. 13. Enable the check box for the Supplier Remit To Account that you created earlier. 14. Click (B) Select. 15. Click (B) Save.
Solution Create an External Bank Account

Responsibility = Payables, Vision Operations (USA) 1. Navigate to the Suppliers window. 2. (N) Suppliers > Entry
Query the XXIBM Corporation supplier. Supplier = XXIBM Corporation (B) Go (I) Update Create a New Bank Account for the supplier. This bank account is held at the same bank and bank branch that you set up previously for your internal bank account. (L) Banking Details (B) Create Enter the following account details.
Field Name Country Bank Name Branch Name Value United States (B) Select Existing Bank
3. 4. 5. 6. 7.
XXAP Bank
(B) Select Existing Branch
XXAP Branch
Account Number XX-9876-54321 Account Name Currency Supplier Remit To Account US dollar
8. 9.
(B) Apply. Assign the bank account to the supplier site: SAN FRANCISCO, by selecting the account assignment level: Site. Vision Operations- SAN FRANCISCO
10. Click (B) Go. 11. Click (B) Add. 12. Query the supplier account.
13. Enable the check box for the Supplier Remit To Account that you created earlier.
14. Click (B) Select. 15. Click (B) Save.
Practice - Create a Manual Payment

Overview
It has been brought to your attention that your supplier requires immediate payment of invoice number XX3000 for 2567.59. Since you have typed a check for the amount due, record this manual payment in the system as payment of the suppliers invoice In this practice, you will create a manual payment.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Change Payment Method to Check 1. Navigate to the Invoices window: 2. (N) Invoices > Entry > Invoices
Find invoice XX3000. (M) View > Find Trading Partner = XXIBM Corporation Invoice Number = XX3000
3. 4. 5.
(B) Find. Update the payment method to check Payment Method = Check Save.
Enter Payment Information 4. Navigate to the Payments window. 5. (N) Payments > Entry > Payments
Enter data in the following fields:

Type = Manual Operating Unit = Vision Operations Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Payment Date = Todays date (For example, 24-APR_2007) Bank Account = XXAP Disbursement Payment Method = Check Payment Process Profile = Long Check Format XXAP Check Stock
Select Invoice to Pay 6. 7. 8. 9. (B) Enter/Adjust Invoices. Select invoice XX3000. Save your work. Close the Select Invoices window.
10. Return to the Payments window.
Solution - Create a Manual Payment

Prerequisite Before you can create a manual payment, you must validate the invoice created in the practice entitled Enter an Invoice Using a Distribution Set. Note: For these practices, invoice approval is not required. Approval is indicated in the Approval field of the General tab within the Invoice Workbench window. Change Payment Method to Check 1. Navigate to the Invoices window: 2. (N) Invoices > Entry > Invoices
3. 4. 5.
Enter Payment Information 6. Navigate to the Payments window. 7. (N) Payments > Entry > Payments
Enter data in the following fields: Type = Manual Operating Unit = Vision Operations Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Payment Date = Todays date (For example, 24-APR_2007) Bank Account = XXAP Disbursement Payment Method = Check Payment Process Profile = Long Check Format - XXAP Check Stock
Select Invoice to Pay 8. 9. (B) Enter/Adjust Invoices. Select invoices XX3000 from the Invoice Number LOV.
The Select Invoices window displays all invoices that: have been entered in Payables have been approved, if necessary have been validated are ready to be paid Note: If you do not see your invoice in the list of values for the Invoice Number field, return to the Invoice Workbench to ensure the invoice has been validated. 10. Save by clicking the Save icon in the toolbar. 11. Close the Select Invoices window. 12. Return to the Payments window. The invoice you selected in the Select Invoices window, Invoice Number XX3000, now appears in the lower region of the Payments window. You have now successfully recorded the payment that was manually prepared outside the system.
Note: Because this is a Manual type of payment, no payment format is used and therefore no output, such as check or EFT is produced. We are simply recording the fact that a check was written outside of the Payables system.
Practice - Create a Quick Payment

Overview
Your Facilities Manager just realized that he did not pay the utility charges for a remote storage facility. In this practice, you will change the invoice payment method to check, and create a quick payment for invoice XX5000.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Change Payment Method to Check 1. Navigate to the Invoices window: 2. (N) Invoices > Entry > Invoices
3. 4. 5.
Make the Quick Payment 6. Navigate to the Payment Workbench window. 7. (N) Payments > Entry > Payments
Enter data in the following fields: Type = Quick Trading Partner = XXIBM Corporation
Supplier Site = SAN FRANCISCO Payment Date = Todays date (for example, 30-APR-2007) Payment Amount = 2,600.00 Bank Account = XXAP Disbursement Payment Method = Check Payment Process Profile = select one of the XXAP Check Stock options from the LOV Remit-to-Account = XXXXXX4321 Select Invoice to be Paid 8. (B) Enter/Adjust Invoices. The Select Invoices window displays all invoices that are validated and ready to be paid. Note: If you do not see your invoice in the Invoice Number list of values, return to the Invoice Workbench to ensure it is validated. 9. Select Invoice XX5000.
10. Save by clicking the Save icon in the tool bar. 11. Return to the Payment s window. The invoice you selected in the Select Invoices window, XX5000, now appears in the lower region of the Payments window.
Solution - Create a Quick Payment

Enter an Invoice Responsibility: Payables, Vision Operations (USA) Change Payment Method to Check 1. Navigate to the Invoices window: 2. (N) Invoices > Entry > Invoices
3. 4. 5.
Make the Quick Payment 6. Navigate to the Payment Workbench window: (N) Payments > Entry > Payments
7.
Enter data in the following fields: Type = Quick Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Payment Date = Todays date (for example, 30-APR-2007) Payment Amount = 2600 Bank Account = XXAP Disbursement Payment Method = Electronic Payment Process Profile = select one of the XXAP Check Stock options from the LOV Remit-to-Account = XXXXXX4321
Select Invoice to be Paid 8. (B) Enter/Adjust Invoices. The Select Invoices window displays all invoices that are validated and ready to be paid. Invoice Number = XX5000 9. Save by clicking the Save icon in the tool bar.
10. Return to the Payments window.
Practice - Place a Stop on a Payment

Overview
Your supplier has notified you that they have not received payment for invoice number XX5000 for 2600. In this practice, you will place a stop on a payment.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Payment Workbench window: 2. (N) Payments > Entry > Payments
Find the payment for invoice XX5000. (M) View > Find Amounts = 2600.00 Payee Name = XXIBM Corporation
3. 4. 5.
(B) Find. Stop the payment using the Actions button. View the Stopped Payment.
Solution - Place a Stop on a Payment

Tasks
Stop Payment 1. Navigate to the Payment Workbench window: 2. (N) Payments > Entry > Payments
Find the payment for invoice XX5000. (M) View > Find Amounts = 2600.00 Payee Name = XXIBM Corporation
3. 4.
(B) Find. (B) Actions: Initiate Stop = Checked
5. 6. 7.
Select OK. Select OK to accept the Caution message. (B) Payment Overview. Note that Status = Stop Initiated.
Practice - Void and Reissue a Payment

Overview
You issue a manual payment for invoice XX3000. However, your bank has confirmed that the payment has not cleared. You have decided to Void and Reissue the payment. In this practice, you will void and reissue a payment.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Pay Invoice XX3000 1. Navigate to the Invoices window: 2. (N) Invoices > Entry > Invoices
3.
(B) Find.
Void and Reissue Payment 4. Reissue payment. (B) Actions Reissue = Checked Note the New Paper Document Num _____________. When you reissue a payment, the original payment is automatically voided and the new payment is created when you click OK. 5. 6. View the Voided Payment in the Payment Overview window (B) Payment Overview. View the Reissued Payment
(M) View > Find Numbers = your new check number Payee Name = XXIBM Corporation (B) Find
7.
Close the windows and return to the Navigator.
Solution - Void and Reissue a Payment

Tasks
Pay Invoice XX3000 1. Navigate to the Invoices window: 2. (N) Invoices > Entry > Invoices
3.
(B) Find.
Void and Reissue Payment 4. Reissue payment. (B) Actions Reissue = Checked Note the New Paper Document Num _____________.
When you reissue a payment, the original payment is automatically voided and the new payment is created when you click OK. 5. 6. View the Voided Payment in the Payment Overview window (B) Payment Overview. View the Reissued Payment (M) View > Find Numbers = your new check number Payee Name = XXIBM Corporation (B) Find Close the windows and return to the Navigator.
7.
Practice - Create a Payment Process Request Template

Overview
A payment process request template is a blueprint that simplifies and expedites pay runs by preselecting pertinent payment data, such as general header information, payment selection criteria, payment attributes, processing instructions, and how validation failures are handled. Payment process request templates enable you to: Minimize data entry by saving you from re-keying frequently used values, which simplifies and expedites pay runs Use a template as a starting point for submitting scheduled pay runs
In this practice, you will create a payment process request template.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Navigation 1. Navigate to the Payments Manager. 2. (N) Payments > Entry > Payments Manager
Navigate to the Create Payment Process Request Template page. (T) Templates > (B) Create
Specify Template Header Information 3. Enter header information in the following fields: Name = XXTemplate Description = XXTemplate Description
Specify Payment Selection Criteria 4. (T) Scheduled Payment Selection Criteria.
5.
Enter data in the following fields. Number of Pay From Days = leave blank Additional Pay through Days = 0 Payee = XXIBM Corporation Payment Method = Check Under the Pay Groups region, select the Specify radio button. (B) Add. Select XXPay Group.
6. 7. 8.
Specify Payment Attributes 10. (ST) Payment Attributes. 11. Enter data in the following fields. Disbursement Bank Account = XXAP Disbursement Payment Document = XXAP Check Stock (Note: The format of the Payment Document must match the format of the Payment Process Profile.) Payment Process Profile = Long Check Format Payment Exchange Rate Type = Corporate Specify Degree of Payment Process Request Automation 12. (ST) Process Automation. 13. Select the check box for Stop Process for Review After Scheduled Payment Selection. 14. Select the check box for Stop Process for Review After Creation of Proposed Payments. 15. In the Create Payment Instructions drop-down list, select the Initiate When Payment Process Request is Complete option. 16. (B) Apply.
Solution - Create a Payment Process Request Template

Responsibility: Payables, Vision Operations (USA) Navigation 1. Navigate to the Payments Manager. 2. (N) Payments > Entry > Payments Manager
Navigate to the Create Payment Process Request Template page. (T) Templates > (B) Create
Specify Template Header Information 3. Enter header information in the following fields: Name = XXTemplate Description = XXTemplate Description
Specify Payment Selection Criteria 4. 5. (T) Scheduled Payment Selection Criteria. Enter data in the following fields. Number of Pay From Days = leave blank Additional Pay through Days = 0
Payee = XXIBM Corporation Payment Method = Check 6. 7. 8. Under the Pay Groups region, select the Specify radio button. (B) Add. Select XXPay Group. Note: The fields used to limit invoices selected for a pay run will vary, depending on your business process. Specify Payment Attributes 10. (ST) Payment Attributes.
11. Enter data in the following fields. Disbursement Bank Account = XXAP Disbursement Payment Document = XXAP Check Stock (Note: The format of the Payment Document must match the format of the Payment Process Profile.) Payment Process Profile = Long Check Format Payment Exchange Rate Type = Corporate Specify Degree of Payment Process Request Automation 12. (ST) Process Automation.
13. Select the check box for Stop Process for Review After Scheduled Payment Selection. 14. Select the check box for Stop Process for Review After Creation of Proposed Payments. 15. In the Create Payment Instructions drop-down list, select the Initiate When Payment Process Request is Complete option. 16. (B) Apply. The confirmation message displays, indicating that you have successfully created the payment process request template.
Practice - Run the Cash Requirement Report

Overview
The Cash Requirement Report is used to forecast immediate cash needs for invoice payments. Your company submits this report before every pay run to determine cash requirements for the batch. In this practice, you will run the Cash Requirement Report and include the three quick invoices you created in a previous practice: Invoice Number XX1001, XX1002, and XX1003.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Note: After creating the payment process request template, you can immediately run the Cash Requirement Report from the Payment Process Request Templates page by (I) Run Cash Requirement Report or you can perform the following steps. Prerequisites To run the Cash Requirement Report, you will use the following three (3) invoices that you created previously: XX1001 XX1002 XX1003
Note: Before you can start the practice, you must: Change the terms on the preceding invoices from 30 Net to Immediate. Change the payment methods on the preceding invoices from Electronic to Check. Ensure that: lines have been created for each invoice each invoice has been validated none of the invoices are on hold
Change Invoice Payment Terms and Payment Method 1. Navigate to the Invoices window: 2. (N) Invoices > Entry > Invoices
Find invoice XX1001, XX1002, and XX1003. (M) View > Find Trading Partner = XXIBM Corporation Invoice Number = XX1001, XX1002, and XX1003
3. 4.
(B) Find. Update the invoice Terms = Immediate Payment Method = Check Save.
5.
Navigation 1. Navigate to the Standard Request Submission window. 2. 3. (N) Other > Requests > Run
Select the Single Request radio button and click (B) OK. In the Submit Request window, select the following: Name = Cash Requirement Report Operating Unit Vision Operations defaults in. Enter the following data in the Parameters popup: Include Unvalidated Invoices, = Yes Include Unapproved Invoices = Yes Pay Through Date = Todays date or the last Invoice Date of the following three invoices: XX1001, XX1002, and XX1003. Payment Date = Todays date or the last Invoice Date of the following three invoices: XX1001, XX1002, and XX1003. Template = XXTemplate Summary Option = No Include Selected Invoices = Yes (B) OK. (B) Submit. Note the Request ID. (B) No.
4.
5. 6. 7.
Monitor the Process 8. 9. (M) View > Requests (B) Find.
10. (B) Refresh Data until your Request ID number completes. 11. Select your Request ID. 12. (B) View Output to see the Cash Requirement Report.
Solution - Run the Cash Requirement Report

Note: After creating the payment process request template, you can immediately run the Cash Requirement Report from the Payment Process Request Templates page by (I) Run Cash Requirement Report or you can perform the following steps. Prerequisites To run the Cash Requirement Report, you will use the following three (3) invoices that you created previously: XX1001 XX1002 XX1003
Note: Before you can start the practice, you must: Change the terms on the preceding invoices from 30 Net to Immediate. Change the payment methods on the preceding invoices from Electronic to Check.
Ensure that: lines have been created for each invoice each invoice has been validated none of the invoices are on hold Navigation 1. Navigate to the Standard Request Submission window. 2. 3. (N) Other > Requests > Run
Select the Single Request radio button and click (B) OK. In the Submit Request window, select the following: Name = Cash Requirement Report Operating Unit Vision Operations defaults in. Enter the following data in the Parameters popup: Include Unvalidated Invoices, = Yes Include Unapproved Invoices = Yes Pay Through Date = Todays date or the last Invoice Date of the following three invoices: XX1001, XX1002, and XX1003. Payment Date = Todays date or the last Invoice Date of the following three invoices: XX1001, XX1002, and XX1003.
4.
Template = XXTemplate Summary Option = No Include Selected Invoices = Yes
Note: The Include Unvalidated Invoices = Yes parameter enables you to see any invoices on the report that fall within the Pay Through Date that still require validation. 5. 6. 7. (B) OK. (B) Submit. Note the Request ID. (B) No to the question, Submit another request?
Monitor the Process 8. 9. (M) View > Requests (B) Find.
10. (B) Refresh Data until your Request ID number completes. 11. Select your Request ID. 12. (B) View Output to see the Cash Requirement Report.
Practice - Create a Payment Process Request with StraightThrough Processing for a Payment Method of Check
Practice - Create a Payment Process Request with StraightThrough Processing for a Payment Method of Check
Overview
In this practice, you will enter invoices, then create a payment process request with straightthrough processing for a payment method of check. With straight-through processing, the system does not wait for a scheduled Create Payment Instruction program.
Assumptions
Replace XX with your terminal number or initials. To complete this practice, you must have access to an Oracle Application Vision database or comparable training or test instance at your site.
Tasks
Prerequisites To create a payment process request with no stops, you will use the following three (3) invoices that you used for the practice entitled Run the Cash Requirement Report: XX1001 XX1002 XX1003
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Payments Manager. 2. (N) Payments > Entry > Payments Manager
Navigate to the Submit Payment Process Request page. (T) Payment Process Requests (B) Submit Single Request
Enter Header Information 3. Enter data in the following fields: Payment Process Request Name = XX Single Payment Process Request
Use Template = XXTemplate Enter Selection Criteria 4. 5. (T) Scheduled Payment Selection Criteria. Data defaults from the template into the following fields: Pay From Date = Todays date or the earliest invoice date of the following invoices: XX1001, XX1002, or XX1003. Pay Through Date = Todays date or the latest invoice date of the following invoices: XX1001, XX1002, or XX1003. Payee = XXIBM Corporation Payment Method = Check Pay Group = XXPay Group
Enter Payment Attributes 6. 7. 8. (ST) Payment Attributes. In the Payment Date field, enter todays date. Data defaults from the template into the following fields: Disbursement Bank Account = XXAP Disbursement Payment Document = XXAP Check Stock (Note: The format of the Payment Document must match the format of the Payment Process Profile.) Payment Process Profile = Long Check Format Payment Exchange Rate Type = Corporate
Specify the Degree of Automation for Payment Processing 9. (ST) Processing.
10. Override the template by changing data in the following fields: Stop Process for Review After Scheduled Payment Selection = Uncheck because you do not want the process to stop for this payrun. Stop Process for Review After Creation of Proposed Payments = Uncheck because you do not want the process to stop for this payrun. Create Payment Instructions = Automatically Initiate When Payment Process Request is Complete Because neither of the stop check boxes has been selected in the Processing subtab and automatic initiation of the payment instructions has been specified, the XX Single Payment Process Request will run without human intervention. 11. (B) Submit
Find the Newly Created Payment Process Request 12. (T) Payment Process Requests. 13. In the Payment Process Request field (XX Single Payment Process Request), search on your payment process request and (B) Go. The newly created payment process request displays. 14. (L) Show, which changes to Hide, to view the payment instruction. 15. (B) Refresh Status to view the most recent status of the payment process request. Print Payment Instructions 16. To print the payment instruction, which in this case, means to print onto a check, (I) Take Action. 17. In the Printer field, select noprint from the list of values. 18. (B) Print to print the check, which represents payment of three invoices; invoice XX1001, invoice XX1002, and invoice XX1003. Note: Because you specified noprint in the Printer field, you will not actually print the check or take any further action. View Payment Process Request Details 19. To view the details of the newly created payment process request, click the payment process request name (XX Single Payment Process Request) in the Payment Process Requests page to navigate to the Payment Process Request: <Name> page. View Payment Details 20. To view details of the payment, (L) Amount. Note: To view the three invoices you created, click the + (plus sign) to the left of the Documents region. Record Print Status of Prenumbered Payment Documents Note: Depending upon your business practice, you may be interested in using a similar dashboard, which is designed to support a payment factory model, where payment processing is centralized. For added experience, you will switch to the Funds Disbursement Process Home, which is an alternate dashboard. Note that the process can be continued from either dashboard. Since check printing occurs outside of Oracle Applications and has several potential failure points, the system does not know the outcome of printing or reprinting payment documents. Consequently, you need to provide that information to the system through the Record Print
Status page. This page enables you to update the print statuses by marking payment documents Printed, Spoiled, or Skipped. Note: You can only select a print status of Skipped for payment documents that use a paper stock type of Prenumbered. 21. Switch to Responsibility: Oracle Payments Payment Administrator. 22. (L) Funds Disbursement Process Home . 23. Under the Pending Actions region, note that the Payment Instruction has a status of Submitted for Printing. Note that the Payment Instruction has a status of Submitted for Printing. 24. To view details of the payment instruction you created, click the Take Action icon. 25. (B) Record Print Status to record the print status of the printed check. 26. Check your printer and note that the check printed successfully so there is no spoiled or skipped check to record in the Record Spoiled Payment Documents or Record Skipped Payment Documents regions. Note: By default, all payment documents are initially displayed as Printed. The exception is payment documents that have been marked spoiled during the reprinting process are displayed as Spoiled in the Record Print Status page. 27. Select the Submit Positive Pay Program Immediately check box. If the applicable setup enables positive pay, selecting the check box results in submission of the Positive Pay program immediately after you finish recording the print status. The program creates a positive pay file, formats it, and transmits it electronically to your bank. This prevents check fraud by informing the bank which payment documents are issued and for what amount. 28. (B) Continue. A warning displays regarding confirmation of the print status. 29. (B) Apply if you are sure that all documents with the status of Printed were, in fact, successfully printed. A confirmation print status displays for your payment instruction.
Solution Create a Payment Process Request with StraightThrough Processing for a Payment Method of Check
Prerequisites To create a payment process request with no stops, you will use the following three (3) invoices that you used for the practice entitled Run the Cash Requirement Report: XX1001 XX1002 XX1003
Navigation Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Payments Manager. 2. (N) Payments > Entry > Payments Manager
Navigate to the Submit Payment Process Request page. (T) Payment Process Requests (B) Submit Single Request
Enter Header Information 3. Enter data in the following fields: Payment Process Request Name = XX Single Payment Process Request Use Template = XXTemplate Data from the template defaults onto the payment process request. You can now change data in any subtab of the payment process request if desirable. Enter Selection Criteria 4. 5. (T) Scheduled Payment Selection Criteria. Data defaults from the template into the following fields: Pay From Date = Todays date or the earliest invoice date of the following invoices: XX1001, XX1002, or XX1003. Pay Through Date = Todays date or the latest invoice date of the following invoices: XX1001, XX1002, or XX1003. Payee = XXIBM Corporation
Payment Method = Check Pay Group = XXPay Group
Enter Payment Attributes 6. 7. 8. (ST) Payment Attributes. In the Payment Date field, enter todays date. Data defaults from the template into the following fields: Disbursement Bank Account = XXAP Disbursement Payment Document = XXAP Check Stock (Note: The format of the Payment Document must match the format of the Payment Process Profile.) Payment Process Profile = Long Check Format Payment Exchange Rate Type = Corporate
10. Override the template by changing data in the following fields: Stop Process for Review After Scheduled Payment Selection = Uncheck because you do not want the process to stop for this payrun. Stop Process for Review After Creation of Proposed Payments = Uncheck because you do not want the process to stop for this payrun. Create Payment Instructions = Automatically Initiate When Payment Process Request is Complete Because neither of the stop check boxes has been selected in the Processing subtab and automatic initiation of the payment instructions has been specified, the XX Single Payment Process Request will run without human intervention. 11. (B) Submit The confirmation window displays. Find the Newly Created Payment Process Request 12. (T) Payment Process Requests.
13. In the Payment Process Request field, search on your payment process request (XX Single Payment Process Request) and (B) Go. The newly created payment process request displays.
14. (L) Show, which changes to Hide, to view the payment instruction. 15. (B) Refresh Status to view the most recent status of the payment process request.
Note that the newly created payment process request shows a payment instructions Reference Assigned by Administrator of XX Single Payment Process Request, with a Reference number. Make a note of the Reference number __________. The Payment Process Request page also displays the following statuses: Payment process request status = Formatting Payment instructions status = Formatted Ready for Printing.
Note: The Reference nmber represents the printed payment instruction that was automatically created because the option selected for the Create Payment Instructions field in the Processing subtab was Automatically Initiate When Payment Process Request is Complete. Note: You can also query the newly created payment process request as follows: (T) Payment Instructions, enter the payment instruction Reference number in the Reference field, and (B) Go. (T) Payments tab, enter the payment process request number in the Payment Reference Number field, and (B) Go. Note: If for some reason your pay run pulls invoices other than invoices XX1001, XX1002, and XX1003, cancel the extra invoices or place them on hold so they are not included in the pay run. Print Payment Instructions 16. To print the payment instruction, which in this case, means to print onto a check, (I) Take Action. The Print Payment Documents: Payment Instruction <Number> page displays. 17. In the Printer field, select noprint from the list of values. 18. (B) Print to print the check, which represents payment of three invoices; invoice XX1001, invoice XX1002, and invoice XX1003. Note: Because you specified noprint in the Printer field, you will not actually print the check or take any further action. View Payment Process Request Details 19. To view the details of the newly created payment process request, click the payment process request name (XX Single Payment Process Request) in the Payment Process Requests page to navigate to the Payment Process Request: <Name> page. Note that the newly created payment process request displays pertinent information in the Payment and Document Summary region and in the Payments region.
View Payment Details 20. To view details of the payment, (L) Amount.
Note: To view the three invoices you created, click the + (plus sign) to the left of the Documents region.
The Payment: <Number> page shows the three invoices you created in the Documents region, which confirms the following: The payment process request (XX Single Payment Process Request) contains the Payment, which includes three invoices.
Record Print Status of Prenumbered Payment Documents Note: Depending upon your business practice, you may be interested in using a similar dashboard, which is designed to support a payment factory model, where payment processing is centralized. For added experience, you will switch to the Funds Disbursement Process Home, which is an alternate dashboard. Note that the process can be continued from either dashboard. Since check printing occurs outside of Oracle Applications and has several potential failure points, the system does not know the outcome of printing or reprinting payment documents. Consequently, you need to provide that information to the system through the Record Print Status page. This page enables you to: Update the print statuses by marking payment documents Printed, Spoiled, or Skipped. Note: You can only select a print status of Skipped for payment documents that use a paper stock type of Prenumbered. 21. Log in to the following responsibility: Oracle Payments Payment Administrator. 22. (L) Funds Disbursement Process Home.
23. Under the Pending Actions region, note that the Payment Instruction has a status of Submitted for Printing. 24. To view details of the payment instruction you created, (I) Take Action.
25. (B) Record Print Status to record the print status of the printed check. The Record Print Status: Payment Instruction <Number> page displays. 26. You check your printer and note that the check printed successfully so there is no spoiled or skipped check to record in the Record Spoiled Payment Documents or Record Skipped Payment Documents regions. Note: By default, all payment documents are initially displayed as Printed. The exception is payment documents that have been marked spoiled during the reprinting process are displayed as Spoiled in the Record Print Status page. 27. Select the Submit Positive Pay Program Immediately check box. If the applicable setup enables positive pay, selecting the check box results in submission of the Positive Pay program immediately after you finish recording the print status. The program creates a positive pay file, formats it, and transmits it electronically to your bank. This prevents check fraud by informing the bank which payment documents are issued and for what amount. 28. (B) Continue. A warning displays regarding confirmation of the print status.
29. (B) Apply if you are sure that all documents with the status of Printed were, in fact, successfully printed.
Practice - Payment Process Request with Stops

Overview
In this practice, you will create a payment process request with three stops for review for a payment method of electronic.
Assumptions
Replace XX with your terminal number or initials. To complete this practice, you must have access to an Oracle Application Vision database or comparable training or test instance at your site.
Prerequisites To create a payment process request that stops for review after invoice selection, payment creation, and payment instruction creation for a payment method of electronic, you will use the following three (3) invoices that you created previously: XX1000 XX2000 XX16000
Note: Before you can start the practice, you must change the terms on the preceding invoices to Immediate. Ensure that: lines have been created for each invoice each invoice has been validated none of the invoices are on hold
Tasks
Responsibility: Payables, Vision Operations (USA) Change Check Template to Electronic Template 1. Navigate to the Payments Manager. 2. (N) Payments > Entry > Payments Manager
Navigate to the Payment Process Request Templates page. (T) Templates

3. 4.
In the Template Name field, enter XXTemplate. (B) Go. The template displays in the search results section.
5. 6. 7. 8. 9.
To update the check template to use for an electronic payment process request, (I) Update. (ST) Scheduled Payment Criteria Selection. In the Payment Method field, select Electronic from the list of values. (ST) Payment Attributes. Change data in the following fields: Payment Document = leave empty Payment Process Profile = US NACHA Generic
10. (ST) Process Automation. 11. Select the following: Stop Process for Review After Scheduled Payment Selection = Checked Stop Process for Review after Creation of Proposed Payments = Checked Create Payment Instructions = Wait for Standard Request Submission 12. (B) Apply. Navigation 13. Navigate to the Submit Payment Process Request page: (T) Payment Process Requests (B) Submit Single Request
Enter Header Information 14. Enter data in the following fields: Payment Process Request Name = XX Payment Process Request Use Template = XXTemplate Data from the template defaults onto the payment process request. You can now change data in any subtab of the payment process request if desirable. Enter Selection Criteria 15. (ST) Scheduled Payment Selection Criteria. 16. Data defaults from the template into the following fields:
Pay From Date = Todays date or the earliest invoice date of the following invoices: XX1000, XX2000, or XX16000. Pay Through Date = Todays date or the latest invoice date of the following invoices: XX1000, XX2000, or XX16000. Payee = XXIBM Corporation Payment Method = Electronic Pay Group = XXPay Group Enter Payment Attributes 17. (ST) Payment Attributes. 18. Data defaults from the template into the following fields: Payment Date = Todays date Disbursement Bank Account = XXAP Disbursement Payment Process Profile = US NACHA Generic Payment Exchange Rate Type = Corporate Specify the Degree of Automation for Payment Processing 19. (ST) Processing. 20. Data defaults from the template into the following fields: Stop Process for Review After Scheduled Payment Selection = Check because you want the process to stop for this payrun. Stop Process for Review After Creation of Proposed Payments = Check because you want the process to stop for this payrun. Create Payment Instructions = Wait for Standard Request Submission 21. (B) Submit. Because both of the stop check boxes have been selected in the Processing subtab and manual submission of the payment instructions has been specified, the payment process request will stop at the following points: after scheduled invoices have been selected after documents payable have been built into payments when the payment process request is ready to build payments into payment instructions
Stop 1: The payment process request stops in the Views region of the Payment Process Requests page. Note that the status of the payment process request is Invoices Pending Review.
Review Selected Invoices 22. To review the invoices selected by your payment process request (XX Payment Process Request), navigate to the (B) Views window, select All of Todays, and (B) Go. The payment process requests for today display. 23. (B) Refresh Status until you see that the status of your payment process request (XX Payment Process Request) is Invoices Pending Review. 24. (I) Start Action of your payment process request (XX Payment Process Request). The Payment Process Request: Selected Scheduled Payments page displays. Remove a Selected Invoice from the Payment Process Request 25. To remove invoice XX2000 from the payment process request, select the check box in the Select column of the applicable row and (B) Remove from Request. 26. (B) Yes when the system asks you if you want to remove this invoice from the payment process request. The Search Selected Scheduled Payments region now shows two invoices instead of three. Change the Amount of a Selected Invoice 27. You decide that you only want to pay XXIBM Corporation 1,000 of the 10,000 owed for invoice XX1000. To change the amount of invoice XX1000, change the amount directly in the Payment Amount field from 10,000 to 1,000. 28. (B) Submit. Stop 2: The payment process request stops in the Views region of the Payment Process Requests page. The status of the payment process request changes from Invoices Pending Review to Assembling Payments and then stops with the status of Pending Proposed Payment Review. Review the Proposed Payment 29. To review proposed payments, (I) Start Action in the applicable row (XX Payment Process Request). 30. To view the invoices selected to be paid within the Vision Operations payment, (L) Amount. The Payment: <Number> page displays. 31. To view the invoices included in the Vision Operations payment, expand the Documents region.
Note the following: For invoice XX1000, the Document Amount is 10,000, but the Amount Paid is 1,000.
32. The status in the header indicates Instruction Created.. Review Documents within the Payment 33. To review the details of the documents (invoices) within the payment, (L) XX1000 and (L) XX16000 34. After reviewing the invoices, if you are satisfied with the documents to be included within the proposed payment, return to the Payment Process Request window to select the Run Payment Process option from the Actions drop-down list. 35. (B) Go. 36. (B) Refresh Status to refresh the status for the request. This action runs the payment process request and you are now ready to create payment instructions. The payment process request stops in the Views region of the Payment Process Request page. Create Electronic Payment Instructions 37. (T) Home to manually create electronic payment instructions. 38. Click the Create Electronic Payment Instructions link. 39. In the Request Name field, enter XX Electronic Payment Instructions. 40. (B) Next. 41. Enter the following data: Payment Process Profile = US NACHA Generic Payment Currency = USD Internal Bank Account = XXAP Disbursement Select Payments from Source Product = Payables Select Payments from Payment Process Request = XX Payment Process Request Select Payments from Payment From Date = Todays date or the earliest invoice date of the following invoices: XX1000, XX2000, or XX16000. Select Payments from Payment To Date = Todays date or the latest invoice date of the following invoices: XX1000, XX2000, or XX16000. Transmit Now = No 42. (B) Next.
43. Retain the following defaults: Start Date = As soon as possible Recurrence = Never repeat 44. (B) Next. 45. (B) Next. 46. In the Print Style field, retain the A4 option. 47. In the Printer field, select noprint from the list of values. 48. In the Copies field, enter 0 (zero). 49. Select the Save Output Files check box. 50. (B) Next. 51. Review the information entered for the Create Electronic Payment Instructions concurrent program. 52. (B) Submit. 53. (B) OK. View Request to Submit Electronic Payment Instructions 54. (T) Home. 55. To view your request to submit electronic payment instructions, click the Monitor Requests link under the Concurrent Requests region. 56. Select the Completed option from the View drop-down list. 57. (B) Go. 58. (B) Refresh until you see your completed request. Query Electronic Payment Instructions 59. In Payments Manager, navigate to the Payment Process Request page. (T) Payment Process Requests
60. In the Payment Process Request field of the Search region, select XX Payment Process Request from the list of values. 61. (B) Go.
62. Click the Show link in the Details column to display the payment instructions reference number associated with your payment process request. Make a note of the reference number ___________. View Electronic Payment Instructions Details 63. To view details of the newly created payment instructions, click the reference number link. 64. Return to the Payment Process Requests page and click the XX Payment Process Request link. In the header above, you can see the following: Related Payment Instructions = 1, which indicates that payment instructions have been created for XX Payment Process Request. Status of XX Payment Process Request = Payments Initiated 65. To view the newly created payment instructions, click on the 1 link. 66. To view the payment instructions details, click the payment instructions reference number link. Transmission of Electronic Payment Instructions You are now ready do one of the following, depending upon the setup of your payment process profile: immediately transmit the payment instructions electronically to a bank or third party processor send the payment instructions output to your server for subsequent transmission
Solution - Payment Process Request with Stops

Responsibility: Payables, Vision Operations (USA) Prerequisites To create a payment process request that stops for review after invoice selection, payment creation, and payment instruction creation for a payment method of electronic, you will use the following three (3) invoices that you created previously: XX1000 XX2000 XX16000
Note: Before you can start the practice, you must change the terms on the preceding invoices to Immediate. Ensure that: lines have been created for each invoice each invoice has been validated none of the invoices are on hold Change Check Template to Electronic Template 1. Navigate to the Payments Manager. 2. (N) Payments > Entry > Payments Manager
Navigate to the Payment Process Request Templates page. (T) Templates
3. 4.
In the Template Name field, enter XXTemplate. (B) Go. The template displays in the search results section.
5.
To update the check template to use for an electronic payment process request, (I) Update. The Update Payment Process Request Template: XXTemplate page displays.
6. 7. 8.
(ST) Scheduled Payment Selection Criteria. In the Payment Method field, select Electronic from the list of values. (ST) Payment Attributes.
9.
Change data in the following fields: Payment Document = leave empty Payment Process Profile = US NACHA Generic
10. (ST) Process Automation.
11. Select the following: Stop Process for Review After Scheduled Payment Selection = Checked Stop Process for Review after Creation of Proposed Payments = Checked Create Payment Instructions = Wait for Standard Request Submission 12. (B) Apply.
The page confirms that the template has been updated. Navigation 13. Navigate to the Submit Payment Process Request page: (T) Payment Process Requests (B) Submit Single Request
The Submit Payment Process Request page displays.
Enter Header Information 14. Enter data in the following fields: Payment Process Request Name = XX Payment Process Request Use Template = XXTemplate Data from the template defaults onto the payment process request. You can now change data in any subtab of the payment process request if desirable. Enter Selection Criteria 15. (ST) Scheduled Payment Selection Criteria. 16. Data defaults from the template into the following fields: Pay From Date = Todays date or the earliest invoice date of the following invoices: XX1000, XX2000, or XX16000. Pay Through Date = Todays date or the latest invoice date of the following invoices: XX1000, XX2000, or XX16000. Payee = XXIBM Corporation Payment Method = Electronic Pay Group = XXPay Group Enter Payment Attributes 17. (ST) Payment Attributes.
18. Data defaults from the template into the following fields: Payment Date = Todays date Disbursement Bank Account = XXAP Disbursement Payment Process Profile = US NACHA Generic Payment Exchange Rate Type = Corporate
20. Data defaults from the template into the following fields: Stop Process for Review After Scheduled Payment Selection = Check because you want the process to stop for this payrun. Stop Process for Review After Creation of Proposed Payments = Check because you want the process to stop for this payrun. Create Payment Instructions = Wait for Standard Request Submission 21. (B) Submit. Because both of the stop check boxes have been selected in the Processing subtab and manual submission of the payment instructions has been specified, the XX Payment Process Request will stop at the following points: after scheduled invoices have been selected after documents payable have been built into payments when the payment process request is ready to build payments into payment instructions
Stop 1: The payment process request stops in the Views region of the Payment Process Requests page. Note that the status of XX Payment Process Request is Invoices Pending Review.
Review Selected Invoices 22. To review the invoices selected by your payment process request (XX Payment Process Request), navigate to the (B) Views window, select All of Todays, and (B) Go. The payment process requests for today display. 23. (B) Refresh Status until you see that the status of your payment process request (XX Payment Process Request) is Invoices Pending Review. 24. (I) Start Action of your payment process request (XX Payment Process Request). The Payment Process Request: Selected Scheduled Payments page displays. Remove a Selected Invoice from the Payment Process Request 25. To remove invoice XX2000 from XX Payment Process Request, select the check box in the Select column of the applicable row and (B) Remove from Request.
26. (B) Yes when the system asks you if you want to remove this invoice from the payment process request. The Search Selected Scheduled Payments region now shows two invoices instead of three. Change the Amount of a Selected Invoice 27. You decide that you only want to pay XXIBM Corporation 1,000 of the 10,000 owed for XX1000. To change the amount of invoice XX1000, change the amount directly in the Payment Amount field from 10,000 to 1,000.
28. (B) Save 29. (B) Submit. Stop 2: The payment process request stops in the Views region of the Payment Process Requests page. 30. (B) Refresh Status. The status of XX Payment Process Request changes from Invoices Pending Review to Assembling Payments and then stops with the status of Pending Proposed Payment Review.
Review the Proposed Payment 31. To review proposed payments, (I) Start Action in the applicable row (XX Payment Process Request). The Review Proposed Payments: Payment Process Request <XX Payment Process Request> page displays, which shows a proposed payment to Vision Operations totaling 6,035.
32. To view the invoices selected to be paid within the Vision Operations payment, (L) Amount. The Payment: <Number> page displays.
33. To view the invoices included in the Vision Operations payment, expand the Documents region. Note the following: For invoice XX1000, the Document Amount is 10,000, but the Amount Paid is 1,000. The status in the header indicates Pending Instruction Created.
Review Documents within the Payment 34. To review the details of the documents (invoices) within the payment, (L) XX1000 and (L) XX16000.
35. After reviewing the invoices, if you are satisfied with the documents to be included within the proposed payment, return to the Payment Process Request window and select the Run Payment Process option from the Actions drop-down list. 36. (B) Go. 37. (B) Refresh Status to refresh the status for the request. This action runs the payment process request and you are now ready to create payment instructions. The payment process request stops in the Views region of the Payment Process Request page. Note: The status of XX Payment Process Request shows as Assembled Payments. Create Electronic Payment Instructions 38. (T) Home to manually create electronic payment instructions.
39. Click the Create Electronic Payment Instructions link. The Schedule Request: Name page displays. 40. In the Request Name field, enter XX Electronic Payment Instructions. 41. (B) Next. The Schedule Request: Parameters page displays.
42. Enter the following data: Payment Process Profile = US NACHA Generic Payment Currency = USD
Internal Bank Account = XXAP Disbursement Select Payments from Source Product = Payables Select Payments from Payment Process Request = XX Payment Process Request Select Payments from Payment From Date = Todays date or the earliest invoice date of the following invoices: XX1000, XX2000, or XX16000. Select Payments from Payment To Date = Todays date or the latest invoice date of the following invoices: XX1000, XX2000, or XX16000 Transmit Now = No 43. (B) Next. The Schedule Request: Schedule page displays. 44. Retain the following defaults: Start Date = As soon as possible Recurrence = Never repeat 45. (B) Next. The Schedule Request: Notifications page displays. 46. (B) Next. The Schedule Request: Printing page displays. 47. In the Print Style field, retain the A4 option. 48. In the Printer field, select noprint from the list of values. 49. In the Copies field, enter 0 (zero). 50. Select the Save Output Files check box. 51. (B) Next. 52. Review the information entered for the Create Electronic Payment Instructions concurrent program. 53. (B) Submit. The following page displays. 54. (B) OK. View Request to Submit Electronic Payment Instructions 55. (T) Home.
56. To view your request to submit electronic payment instructions, click the Monitor Requests link under the Concurrent Requests region. The Requests page displays. 57. Select the Completed option from the View drop-down list. 58. (B) Go. 59. (B) Refresh until you see your completed request. Query Electronic Payment Instructions 60. In Payments Manager, navigate to the Payment Process Request page. (T) Payment Process Requests
61. In the Payment Process Request field of the Search region, select XX Payment Process Request from the list of values. 62. (B) Go. The search results display. 63. (L) Show in the Details column to display the payment instructions Reference number associated with your payment process request. Make a note of the R eference number _________.
View Electronic Payment Instructions Details 64. To view details of the newly created payment instructions, (L) Reference number.
65. Return to the Payment Process Requests page and click the XX Payment Process Request (XX Payment Process Request) link. The Payment Process Requests: XX Payment Process Request page displays.
In the header above, you can see the following: Related Payment Instructions = 1, which indicates that payment instructions have been created for XX Payment Process Request. Status of XX Payment Process Request = Payments Initiated
66. To view the newly created payment instructions, click on the 1 link.
67. To view the payment instructions details, (L) Reference number.
Note that the header indicates the following: Payment instruction reference number = Reference number Processing Type = Electronic Status of payment instructions = Created Transmission of Electronic Payment Instructions You are now ready do one of the following, depending upon the setup of your payment process profile: immediately transmit the payment instructions electronically to a bank or third party processor send the payment instructions output to your server for subsequent transmission
Note: The payment process profile contains all the rules about how payments are created and disbursed. If the payment process profile contains transmission configuration information, the payment instructions are transmitted immediately. If the payment process profile does not contain transmission configuration information, the output file is sent to your server for subsequent transmission.
Practice - Void a Payment in Payments Manager

Overview
You create, validate and pay invoice XX2070. The supplier subsequently loses the check. You can simply void the payment. In this practice, you will void a payment in Payments Manager.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Create, Validate, and Pay an invoice. Create an invoice in the Invoice Workbench: (N) Invoices > Entry > Invoices Operating Unit = Vision Operations Type = Standard Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Invoice Date = Todays date Invoice Num = XX2070 Invoice Currency = USD Invoice Amount = 2500 Terms = Immediate Payment Method = Check Pay Group = XXPAY GROUP Payment Curr = USD Payment Rate Date = Todays date Terms Date = Todays date Remit-To Bank Account Name = Supplier Remit To Account Remit-To Bank Account Number = XXXXXX4321
3. 4.
(T) Lines. Enter the following line data: Num = 1

Type = Item Amount = 2500 Distribution Set = XXUtilities 5. 6. 7. (B) Actions, select the Validate check box, and click (B) OK. (B) Actions, select the Pay in Full check box, and click (B) OK. In the Payments window, enter or confirm the following data: Type = Quick Operating Unit = Vision Operations Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Payment Date = Todays date Payment Amount = 2500 Bank Account = XXAP Disbursement Account Currency = USD Payment Currency = USD Payment Method = Check Payment Document = XX Employee Check Stock Document Num = Check number defaults in Payment Process Profile = Long Check Format Remit-To Bank Account Name = Supplier Remit To Account Remit-To Bank Account Number = XXXXXX4321 Make a note of the check number ___________. 8. Click the Save icon in the toolbar. Data defaults into the bottom region of the Payments page. Find the Payment 9. Navigate to the Payments page in Payments Manager. (N) Payments > Entry > Payments Manager (T) Payments
10. In the Simple Search region, enter search criteria for the payment in the following fields: Payee = XXIBM Corporation Payment Document Number = your payment number 11. (B) Go. The search results display. 12. Verify that the retrieved information is related to your supplier and the payment.
13. To view payment details, which ensures that you found the correct payment to void, click the number in the Amount field (2,500.00). 14. Return to the Payments page. Void the Payment 15. Locate the payment you want to void in the search results region and click the Void icon in the applicable row. 16. Retain the default date in the Date field. 17. Optionally, enter a reason for the voided check. 18. (B) Apply. A warning displays, informing you that you cannot undo a voided payment. 19. To accept the warning and continue with the void action, click the Yes button. Monitor the Void Process 20. (T) Home. 21. To monitor the void process, click the Monitor Requests link under the Concurrent Requests region. 22. Select the Completed option from the View drop-down list. 23. (B) Go. 24. (B) Refresh until you see your completed request.
Solution - Void a Payment in Payments Manager

Responsibility: Payables, Vision Operations (USA) Create, Validate, and Pay an invoice. 1. Create an invoice in the Invoice Workbench: (N) Invoices > Entry > Invoices Operating Unit = Vision Operations Type = Standard Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Invoice Date = Todays date Invoice Num = XX2070 Invoice Currency = USD Invoice Amount = 2500 Terms = Immediate Payment Method = Check Pay Group = XXPAY GROUP Payment Curr = USD Payment Rate Date = Todays date Terms Date = Todays date Remit-To Bank Account Name = Supplier Remit To Account Remit-To Bank Account Number = XXXXXX4321
2. 3.
(T) Lines Enter the following line data: Num = 1 Type = Item Amount = 2500 Distribution Set = XXUtilities (B) Actions, select the Validate check box, and click (B) OK. (B) Actions, select the Pay in Full check box, and click (B) OK. In the Payments window, enter or confirm the following data: Type = Quick Operating Unit = Vision Operations Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Payment Date = Todays date Payment Amount = 2500
4. 5. 6.
Bank Account = XXAP Disbursement Account Currency = USD Payment Currency = USD Payment Method = Check Payment Document = XX Employee Check Stock Document Num = Check number defaults in Payment Process Profile = Long Check Format Remit-To Bank Account Name = Supplier Remit To Account Remit-To Bank Account Number = XXXXXX4321
Make a note of the check number ___________. 7. Click the Save icon in the toolbar. Data defaults into the bottom region of the Payments page. Find the Payment 8. Navigate to the Payments page in Payments Manager. (N) Payments > Entry > Payments Manager (T) Payments
9.
In the Simple Search region, enter search criteria for the payment in the following fields: Payee = XXIBM Corporation Payment Document Number = your payment number
10. (B) Go. The search results display. 11. Verify that the retrieved information is related to your supplier and the payment.
12. To view payment details, which ensures that you found the correct payment to void, click the number in the Amount field (2,500.00). The Payment: <Number> page displays.
13. Return to the Payments page. Void the Payment 14. Locate the payment you want to void in the search results region and click the Void icon in the applicable row. The Void Payment: <Number> page displays.
15. Retain the default date in the Date field. 16. Optionally, enter a reason for the voided check. 17. (B) Apply. A warning displays, informing you that you cannot undo a voided payment.
18. To accept the warning and continue with the void action, click the Yes button. Monitor the Void Process 19. (T) Home. 20. To monitor the void process, click the Monitor Requests link under the Concurrent Requests region. 21. Select the Completed option from the View drop-down list. 22. (B) Go. 23. (B) Refresh until you see your completed request.
Practice - Stop a Payment in Payments Manager

Overview
You enter invoice XX1009 and pay it. Your supplier has notified you that he has not received payment for invoice number XX1009. You record in the system that you intend to place a stop payment on the check. You call the bank and ask whether the check has cleared. The bank indicates that the check has not cleared and you request a stop payment. You will now confirm the stop payment in the system. In this practice, you will: Record a stop payment request. Confirm the stop payment.
Assumptions
Replace XX with your terminal number or initials. You must have access to an Oracle Application Vision database or comparable training or test instance at your site to complete this practice.
Tasks
Responsibility: Payables, Vision Operations (USA) Create, Validate and Pay an invoice. 1. Create an invoice in the Invoice Workbench (N) Invoices > Entry > Invoices. Operating Unit = Vision Operations Type = Standard Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Invoice Date = Todays date Invoice Num = X1009 Invoice Currency = USD Invoice Amount = 3500 Terms = Immediate Payment Method = Check Pay Group = XXPAY GROUP Payment Currency = USD Payment Rate Date = Todays date Terms Date = Todays date
Remit-To Bank Account Name = Supplier Remit To Account Remit-To Bank Account Number = XXXXXX4321 2. 3. (T) Lines. Enter the following line data: Num = 1 Type = Item Amount = 3500 Distribution Set = XXUtilities (B) Actions, select the Validate check box, and click (B) OK. (B) Actions, select the Pay in Full check box, and click (B) OK. In the Payments window, enter the following data: Type = Quick Operating Unit = Vision Operations Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Payment Date = Todays date Payment Amount = 3500 Bank Account = XXAP Disbursement Account Currency = USD Payment Currency = USD Payment Method = Check Payment Document = XXAP Check Stock Document Num = Check number defaults in Payment Process Profile = Short Check Format Remit-To Bank Account = Supplier Remit To Account Remit-To Bank Account = XXXXXX4321 Click the Save icon in the toolbar. Data defaults into the bottom region of the Payments page. Find the Payment 8. Navigate to the Payments page in Payments Manager. 9. (N) Payments > Entry > Payments Manager (T) Payments.
4. 5. 6.
7.
In the Simple Search region, enter search criteria for the payment for which you want to record a stop payment: Payee = XXIBM Corporation
Payment Date = Todays date 10. (B) Go. 11. Verify that the retrieved information is related to your supplier and the payment. 12. In the applicable payment row, click the Stop Actions icon. Record a Stop Payment Request on the Check 13. In the Date field, enter the date for which you are recording the stop payment request (todays date). 14. In the Reason field, optionally enter a reason for the stop payment request. 15. In the Reference field, enter the reference identifier provided by the bank when you called. 16. (B) Apply. The system navigates back to the Payments page. 17. In the applicable payment row, click the Stop Actions icon. The Resolve Stop Payment Request: Payment <Number> page displays. Resolve a Stop Payment Request on the Check 18. From the Action drop-down list, select Confirm. 19. In the Date field, select todays date. 20. In the Reason field, optionally indicate the reason you are confirming a stop payment on the check. 21. In the Reference field, enter the reference identifier supplied by the bank. 22. (B) Apply. 23. (B) Yes to accept the warning note.
Solution - Stop a Payment in Payments Manager

Responsibility: Payables, Vision Operations (USA) Create, Validate and Pay an Invoice Create an invoice in the Invoice Workbench: (N) Invoices > Entry > Invoices Operating Unit = Vision Operations Type = Standard Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Invoice Date = Todays date Invoice Num = XX1009 Invoice Currency = USD Invoice Amount = 3500 Terms = Immediate Payment Method = Check Pay Group = XXPAY GROUP Payment Currency = USD Payment Rate Date = Todays date Terms Date = Todays date Remit-To Bank Account Name = Supplier Remit To Account Remit-To Bank Account Number = XXXXXX4321
2. 3.
(T) Lines. Enter the following line data: Num = 1 Type = Item Amount = 3500 Distribution Set = XXUtilities (B) Actions, select the Validate check box, and click (B) OK. (B) Actions, select the Pay in Full check box, and click (B) OK. The Payments page displays.
4. 5.
6.
In the Payments window, enter the following data: Type = Quick Operating Unit = Vision Operations Trading Partner = XXIBM Corporation Supplier Site = SAN FRANCISCO Payment Date = Todays date
7.
Payment Amount = 3500 Bank Account = XXAP Disbursement Account Currency = USD Payment Currency = USD Payment Method = Check Payment Document = XXAP Check Stock Document Num = Check number defaults in Payment Process Profile = Short Check Format Remit-To Bank Account = Supplier Remit To Account Remit-To Bank Account = XXXXXX4321
Click the Save icon in the toolbar. Data defaults into the bottom region of the Payments page.
Find the Payment 8. Navigate to the Payments page in Payments Manager. 9. (N) Payments > Entry > Payments Manager (T) Payments
In the Simple Search region, enter search criteria for the payment for which you want to record a stop payment: Payee = XXIBM Corporation Payment Date = Todays date
10. (B) Go. The search results display.
11. Verify that the retrieved information is related to your supplier and the payment.
12. In the applicable payment row, click the Stop Actions icon. The Record Stop Payment Request: Payment <Number> page displays.
Record a Stop Payment Request on the Check 13. In the Date field, enter the date for which you are recording the stop payment request (todays date). 14. In the Reason field, optionally enter a reason for the stop payment request. 15. In the Reference field, enter the reference identifier provided by the bank when you called. 16. (B) Apply. The system navigates back to the Payments page. 17. In the applicable payment row, click the Stop Actions icon. The Resolve Stop Payment Request: Payment <Number> page displays. Resolve a Stop Payment Request on the Check 18. From the Action drop-down list, select Confirm. 19. In the Date field, select todays date. 20. In the Reason field, optionally indicate the reason you are confirming a stop payment on the check. 21. In the Reference field, enter the reference identifier supplied by the bank. 22. (B) Apply. 23. (B) Yes to accept the warning note.
23. (B) Yes to accept the warning note.
Practice - Enter a Debit Memo and Record a Refund

Overview
In this practice, you will enter a debit memo and record a refund.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter a Debit Memo with the following details: Invoice Type = Debit Memo Note: Click OK to accept the Note payment terms defaulting from the supplier site to the invoice. Trading Partner = XXIBM Corporation Site = SAN FRANCISCO Invoice Num = XXDM300 Amount = -1500 Terms = Immediate Payment Method = Check Note: Click OK to accept the Note payment terms defaulting from the supplier site to the invoice. 3. Enter the Debit Memo lines with the following details: Type = Item Amount = -1500 Distribution Account = 01-110-7110-0000-000 Validate the Debit Memo.
4.
Enter and Apply a Refund to a Debit Memo. 5. Go to Actions: Pay in Full = Checked
6. 7.
Select OK. In the Payments window, review and update where necessary: Type = Refund Payment Date = Todays Date Bank Account = XXAP Disbursement Document Number = 46269 Save your work. Review the Refund.
8. 9.
Solution - Enter a Debit Memo and Record a Refund

Tasks
Enter a Debit Memo 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter a Debit Memo with the following details: Invoice Type = Debit Memo Note: Click OK to accept the Note payment terms defaulting from the supplier site to the invoice. Trading Partner = XXIBM Corporation Site = SAN FRANCISCO Invoice Num = XXDM300 Amount = -1500 Terms = Immediate Payment Method = Check
3.
Enter the Debit Memo lines with the following details: Type = Item
Amount = -1500 Distribution Account = 01-110-7110-0000-000 4. Validate the Debit Memo (B) Actions Validate = Checked (B) OK.
Enter and Apply a Refund to a Debit Memo 5. Apply the refund. (B) Actions: Pay in Full = Checked (B) OK.
6.
In the Payments window, review and update where necessary: Type = Refund Payment Date = Todays Date Bank Account = XXAP Disbursement Document Number = 46269
7.
Save your work. Note: We are simulating a negative balance here. All you need to use a refund is a NET negative balance. That means that you can use a refund to pay multiple invoices at the same time, including standard invoices. As long as the total is negative, all can be recorded as Paid.
Review the Refund 8. In the Payments window, the refund details show that the refund has been applied to the debit memo.
Practice - Create a Prepayment

Overview
You are required to pay $2,500, in advance, for a banquet your company is planning. Your supplier has sent an invoice for the deposit. Enter a prepayment type invoice to pay the deposit to your supplier.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter your Prepayment invoice: Type = Prepayment Trading Partner = XXIBM Corporation Site = SAN FRANCISCO Invoice Date = Todays Date Invoice Num = PP11000 Invoice Amount = 2500 Description = Deposit for Sales/Customer Banquet Prepayment Type = Temporary Settlement Date = Todays Date Payment Method = Electronic Enter the Prepayment invoice line: Type = Item Amount = 2500 Note that the distribution line is automatically generated to the Prepayment account. 4. 5. 6. Validate the Prepayment. Pay the Prepayment. In the Payments window, enter the payment information. Type = Quick
3.
7. 8. 9.
Bank Account = XXAP Disbursement Payment Date = Todays Date Document = Electronic Payment Process Profile = US NACHA Generic Remit To Account = your Supplier Remit To Account
Save your Work. Navigate to the Invoices window (N) Invoices > Entry > Invoices Find the Prepayment Invoice.
Solution - Create a Prepayment

Enter a Prepayment Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter your Prepayment invoice: Type = Prepayment Trading Partner = XXIBM Corporation Site = SAN FRANCISCO Invoice Date = Todays Date Invoice Num = PP11000 Invoice Amount = 2500 Description = Deposit for Sales/Customer Banquet Prepayment Type = Temporary Settlement Date = Todays Date Payment Method = Electronic
3.
Enter the Prepayment invoice line: Type = Item Amount = 2500

Note that the distribution line is automatically generated to the Prepayment account. 4. Validate the Prepayment. (B) Actions Validate = Checked (B) OK Note that the status of your invoice is Unpaid.
5.
Pay the Prepayment. (B) Actions: Pay in Full = Checked (B)OK.
6.
In the Payments window, enter the payment information. Type = Quick Bank Account = XXAP Disbursement Payment Date = Todays Date Document = Electronic Payment Process Profile = US NACHA Generic Remit To Account = your Supplier Remit To Account
7.
Save your Work.
8.
Navigate to the Invoices window (N) Invoices > Entry > Invoices
9.
Find the Prepayment Invoice. (M) View > Find Supplier Name = XXIBM Corporation Invoice Type = Prepayment (B) Find.
Note that Invoice Status = Available
Practice - Apply a Prepayment

Overview
You have received the final invoice for the banquet that you had planned. Enter the invoice and apply a prepayment. In this practice, you will apply a prepayment.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter an invoice with the following details Type = Standard Trading Partner = XXIBM Corporation Site = SAN FRANCISCO Invoice Num = PP12000 Invoice Amount = 6001.59 Payment Method = Electronic Note: Oracle Payables reminds you that there is a prepayment available for your supplier. Click (B) OK to accept this note. 3. Enter the invoice lines: Type = Item Amount = 6001.59 Distribution Account = 01-402-7695-0000-000. Validate the invoice. (B) Actions Validate = Checked (B) OK. Note: if you are using automatic withholding tax, youll want to apply the prepayment prior to validating the invoice. 5. Apply the Prepayment.
4.
(B) Actions: Apply/Unapply Prepayment = Checked (B) OK 6. In the the Apply/Unapply Prepayments window, apply the prepayment. Apply = Checked Amount to Apply = 2500 (B) Apply/Unapply. Close the Apply/Unapply window. Validate the invoice.
7. 8. 9.
10. View the Distributions and note the prepayment distribution.
Solution - Apply a Prepayment

Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter an invoice with the following details Type = Standard Trading Partner = XXIBM Corporation Site = SAN FRANCISCO Invoice Num = PP12000 Invoice Amount = 6001.59 Payment Method = Electronic Note: Oracle Payables reminds you that there is a prepayment available for your supplier. Click (B) OK to accept this note. 3. Enter the invoice lines: Type = Item Amount = 6001.59 Distribution Account = 01-402-7695-0000-000. Validate the invoice. (B) Actions Validate = Checked (B) OK.
4.
Note: if you are using automatic withholding tax, youll want to apply the prepayment prior to validating the invoice. 5. Apply the Prepayment. (B) Actions: Apply/Unapply Prepayment = Checked (B) OK
Oracle Payables displays the Apply/Unapply Prepayments window. 6. In the Apply/Unapply Prepayments window, apply the prepayment. Apply = Checked Amount to Apply = 2500 (B) Apply/Unapply. Close the Apply/Unapply window. Note that in the General Tab that Prepayments Applied = 2500 and Status = Never Validated.
7. 8.
9.
Validate the invoice. (B) Actions Validate = Checked (B) OK.
10. View the Distributions. (B) All Distributions Note the prepayment distribution.
Practice - Set up Payment Terms

Overview
Your supplier has just notified you that they are going to offer 5% discount if you pay their invoices in 45 days. The entire invoice amount will be due in 60 days. In this practice, you will set up payment terms.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Navigate to the Payment Terms window. Setup>Invoices>Payment Terms Name = XX5/45 Net 60. Description = 5/45 Net 60
2.
(T) Due: % Due = 100 Days = 60 (T) First Discount: % Discount field = 5 Days = 45 Save your work. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter an invoice using the new Payment Terms: Type = Standard Supplier = XXIBM Corporation Site = SAN FRANCISCO Invoice Date = Todays Date Invoice Num = XX15000 Invoice Amount = 15000 Terms = XX5/45 Net 60
3.
4. 5. 6.
Payment Method = Electronic 7. (T) Lines. Enter the invoice line: Type = Item Amount = 15000 Distribution Set = XXUtilities (T) Scheduled Payment. Review the schedule payment information.
8. 9.
Solution - Set up Payment Terms

Tasks
Create a New Payment Term Navigate to the Payment Terms window. (N) Setup > Invoice > Payment Terms Name = XX5/45 Net 60. Description = 5/45 Net 60
2.
(T) Due: % Due = 100 Days = 60
3.
(T) First Discount: % Discount field = 5 Days = 45
4.
Save your work.
Enter an Invoice Using the New Payment Terms 5. 6. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter an invoice: Type = Standard Supplier = XXIBM Corporation Site = SAN FRANCISCO Invoice Date = Todays Date Invoice Num = XX15000 Invoice Amount = 15000 Terms = XX5/45 Net 60 Payment Method = Electronic
7.
(T) Lines. Enter the invoice line: Type = Item Amount = 15000 Distribution Set = XXUtilities (T) Scheduled Payment. Review the schedule payment information. Note that in the Discount Amount Remaining field, in the Payment Schedule region, within the specified Terms, you will receive $750 discount on this invoice.
8. 9.
Practice - Create an Expense Report Template

Overview
In this practice, you will create an Expense Report template. For this template you will only enter the natural account segment for each item. The remaining segments will default from the employees GL account when you enter an expense report for that employee.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. Navigate to the Expense Report Templates window (N) Setup>Invoices>Expense Report Templates Name = XXTravel Description = Travel Expense Template Enable for Internet Expenses = Checked
2.
Enter template lines according to the following table:

Expense Item Airfare Taxi Hotel Meals Car Rental Phone Misc Expense Category Airfare Miscellaneous Accommodations Meals Car Rental Miscellaneous Miscellaneous GL Account 7640 7680 7670 7690 7650 7450 7699
3.
Save your work.
Solution - Create an Expense Report Template

Tasks
Create an Expense Report Template 1. Navigate to the Expense Report Templates window (N) Setup > Invoice > Expense Report Templates Name = XXTravel Description = Travel Expense Template Enable for Internet Expenses = Checked
2.
Enter template lines according to the following table: Choose the appropriate expense category from the drop down list. Click on List of Values and fill in the Account segment field only. Be sure all other segment fields are blank.
Expense Item Airfare Taxi Hotel Meals Car Rental Phone Misc Expense Category Airfare Miscellaneous Accommodations Meals Car Rental Miscellaneous Miscellaneous GL Account 7640 7680 7670 7690 7650 7450 7699
3. 4.
Save. Close the form back to the Navigation menu
Practice - Enter an Expense Report

Overview
Enter the expense report in the accounts payable system using your expense report template. In this practice, you will enter an expense report.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Expense Report window. Enter the following information: Employee = Your name Date = Todays date Invoice Num = XX-Todays Date (for example, 99-01-JAN-2007). Amount = 2185.00 Inv Description = Travel Expenses Template = XXTravel Enter expense report lines according to the following table:
Item Airfare Meals Car Rental Amount 1805.78 194.22 185.00 GL Account Accept the default Accept the default Accept the default
3.
4. 5.
Navigate to the Standard Request Submission form. Enter the following information: Name = Expense Report Export Source = Payables Expense Reports Organization Name = Vision Operations Select OK and Submit. Use the Invoices window to view the invoices that were created after the process completes.
6. 7.
Solution - Enter an Expense Report

Tasks
Enter an Expense Report 1. Navigate to the Expense Report window. (N) Invoices > Entry > Expense Reports Employee = Your name Date = Todays date Invoice Num = XX-Todays Date (i.e 13-01-JAN-2007). Amount = 2185.00 Inv Description = Travel Expenses Template = XXTravel
2. 3.
(T) Accounting Enter expense report lines according to the following table:
Item Amount 1805.78 194.22 185.00 GL Account Accept the default Accept the default Accept the default
Airfare Meals Car Rental
4.
Save.
Run the Expense Report Export program 5. Navigate to the Standard Request Submission form (N) Other > Requests > Run Choose Single Request (B) OK Name = Expense Report Export Source = Payables Expense Reports Organization Name = Vision Operations
6. 7.
(B) OK (B) Submit Note: When the request completes, expense reports can be viewed by querying your expense report in the Invoices window. Once submitted, this program will process all unprocessed expense reports. If you dont see your expense report, it was probably processed by a request submitted by another student.
8.
View the invoice that was created. (N) Invoices>Entry>Invoices Enter invoice Number. (B) Find. Close the form back to the Navigation menu
9.
Practice - Create an Employee Advance

Overview
Jamie Frost, one of your employees, has requested a travel advance for his upcoming business trip to the semiannual Oracle Applications User Group (OAUG) in Orlando, Florida. Jamie has requested the advance to be $1500.00. In this practice, you will create an employee advance.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter the prepayment invoice details: Type = Prepayment Trading Partner = Jamie Frost Site = Office Invoice Date = Todays date Invoice Num = XX1000 Invoice Amount = 1500 Description = Travel Advance for OAUG Meeting Prepayment Type = Temporary Settlement Date = Todays date (T) Lines. Enter the invoice line: Type = Item Amount = 1500 Validate the prepayment. Pay the Prepayment using the Pay in Full option. Enter the payment details: Type = Quick Bank Account = XXAP Disbursement Payment Method = Check Payment Process Profile = Long Check Format
3.
4. 5. 6.
Payment Document = XXEmployee Check Stock 7. 8. Save your work. Requery your Prepayment invoice. (M) View > Find Trading Partner = Jamie Frost Invoice Number = XX1000 (B) Find
Solution - Create an Employee Advance

Tasks
Responsibility: Payables, Vision Operations (USA) Enter Invoice 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Enter the prepayment invoice details: Type = Prepayment Trading Partner = Jamie Frost Site = Office Invoice Date = Todays date Invoice Num = XX1000 Invoice Amount = 1500 Description = Travel Advance for OAUG Meeting Prepayment Type = Temporary Settlement Date = Todays date
3.
(T) Lines. Enter the invoice line: Type = Item Amount = 1500
Note how the distribution line is automatically generated to the Prepayment account: 01000-1340-0000-000. 4. Validate the prepayment. (B) Actions Validate = Checked (B) OK. Note that Status = Unpaid.
Pay Prepayment 5. Pay the Prepayment using the Pay in Full option. (B) Actions: Pay In Full = Checked (B) OK
Oracle Payables displays the Payments window 6. Enter the payment details: Type = Quick Bank Account = XXAP Disbursement Payment Method = Check Payment Process Profile = Long Check Format Payment Document = XXEmployee Check Stock Save your work.
7.
8.
Requery your Prepayment invoice. (M) View > Find Trading Partner = Jamie Frost Invoice Number = XX1000 (B) Find
Note that the Status = Available
Practice - Apply an Advance

Overview
Jamie Frost has returned from a business trip and has forwarded his expense report to you. Enter the expense report and apply the prepayment from the earlier practice. In this practice, you will apply an advance.
Assumptions
Tasks
Responsibility: Payables, Vision Operations (USA) Enter an Expense Report 1. Navigate to the Expense Report window. (N) Invoices > Entry > Expense Report Name = Frost, Mr. Jamie Date = Todays date Invoice Num = XX-Todays Date Amount = 1650 Inv Description = Expenses from OAUG Meeting Oracle Payables alerts you this employee has a Prepayment available. Click OK to accept this message. 2. 3. 4. Note that the Apply Advances box is checked. Number= your prepayment Select the Expense Report Template you created earlier. Template = XXTravel Go to Accounting. Enter expense report lines according to the following table. Note that the GL Accounts will default in from the selected template:
Item Airfare Meals Hotel Amount 1000 100 300 GL Account Accept the default Accept the default Accept the default
Misc Phone
200 50
Accept the default Accept the default
5. 6.
Save your work. Run the Payables Invoice Export Program. (N) Other > Requests > Run Name = Expense Report Export Batch Name = XXExpense Reports Source = Payables Expense Reports Select (B) OK, then (B) Submit. Once submitted, this program will process all unprocessed expense reports. If you dont see your expense report, it was probably processed by a request submitted by another student. When the request completes, the Expense Report Import Report can be displayed. (B) View Output. This report will detail Total Invoices Created as well as any Exceptions.
7.
8. 9.
Navigate to the Invoices window (N) Invoices > Entry > Invoices Find your Invoice and verify the prepayment has been applied. (M) View > Find.
Solution - Apply an Advance

Tasks
Responsibility: Payables, Vision Operations (USA) Enter an Expense Report 1. Navigate to the Expense Report window. (N) Invoices > Entry > Expense Report Name = Frost, Mr. Jamie Date = Todays date Invoice Num = XX-Todays Date Amount = 1650 Inv Description = Expenses from OAUG Meeting Oracle Payables alerts you this employee has a Prepayment available. Click OK to accept this message.
2. 3. 4.
Note that the Apply Advances box is checked. Number= your prepayment Select the Expense Report Template you created earlier. Template = XXTravel Go to Accounting. Enter expense report lines according to the following table. Note that the GL Accounts will default in from the selected template:
Item Airfare Meals Amount 1000 100 GL Account Accept the default Accept the default
Hotel Misc Phone
300 200 50
Accept the default Accept the default Accept the default
5. 6.
Save your work. Run the Payables Invoice Export Program. (N) Other > Requests > Run Name = Expense Report Export Batch Name = XXExpense Reports Source = Payables Expense Reports Select OK, then Submit. Once submitted, this program will process all unprocessed expense reports. If you dont see your expense report, it was probably processed by a request submitted by another student.
7.
When the request completes, the Expense Report Import Report can be displayed. (B) View Output. This report will detail Total Invoices Created as well as any Exceptions. 8. 9. Navigate to the Invoices window (N) Invoices > Entry > Invoices Find your Invoice and verify the prepayment has been applied. (M) View > Find.
Note that for the invoice Trading Partner = Jamie Frost Invoice Number = XX-Todays Date Also note that after the prepayment is applied, the expense report Total = 150.
Practice - Create Accounting

Overview
In this practice, you will submit the create accounting process in two ways: online for a single transaction, and using the Concurrent Requests window.
Assumptions
Replace XX with your terminal number or initials. These practices build on the other practices in this curriculum. Please ensure you have completed the previous practices before attempting this practice. You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Query an Invoice 1. Navigate to the Invoices window 2. (N) Invoices > Entry > Invoices
Query invoice XX3000 (M) View > Find Supplier = XXIBM Coporation Invoice Number = XX3000
3.
(B) Find
Submit the Create Accounting Process Online 4. Go to Actions: Create Accounting = Checked Final = Checked Select OK. Go to View Accounting. Go to T-Accounts. View the accounting in T-Account format.
5. 6. 7. 8.
9.
Exit back to the Navigator window.
Submit the Create Accounting Process using Concurrent Request Window 10. Navigate to the Submit Requests window. Select a single request and click (B) OK. (N) Other > Request > Run Name = Create Accounting 11. In the Parameters window: Ledger = Vision Operations End Date = Todays Date (DD-MMM-YYYY) Mode = Final Errors Only = No Report = Detail Transfer to General Ledger = Yes Post in General Ledger = No Include User Transaction Identifiers = No 12. Submit your request. 13. Monitor your request until it completes successfully and review the output.
Solution Submit the Create Accounting Process

Tasks
Query an Invoice 1. 2. Navigate to the Invoices window (N) Invoices > Entry > Invoices Query your invoice (M) View > Find Supplier = XXIBM Coporation Invoice Number = XX3000 (B) Find
3.
Create Accounting for the Invoice 4. (B) Actions Create Accounting = Checked Final = Checked
5.
(B) OK
View Accounting 6. (M) Reports > View Accounting
7. 8.
(B) View Journal Entries (B) View T-Accounts
9.
Exit back to the Navigator window.
Submit the Create Accounting Process using Concurrent Request Window 10. Navigate to the Submit Requests window. Select a single request and click (B) OK.
(N) Other > Request > Run Name = Create Accounting 11. In the Parameters window: Ledger = Vision Operations End Date = Todays Date (DD-MMM-YYYY) Mode = Final Errors Only = No Report = Detail Transfer to General Ledger = Yes Post in General Ledger = No Include User Transaction Identifiers = No 12. (B) Submit to Submit your request. 13. Monitor your request until it completes successfully and review the output. Note that all validated invoices are accounted for.
Practice - Set Up US Sales Tax

Overview
In this practice, you will create a US Sales Tax in E-Business Tax using the regime to rate flow.
Assumptions
Replace XX with your terminal number. You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Sign On: Username: sscnewall Password: welcome Responsibility: Payables, SSC US OU 01 Creating a Tax Regime 1. 2. 3. Navigate to the E-Business Tax Home Page (N) Setup > Tax > E-Business Tax Home > Tax Configuration (Expand) Navigate to the Create Tax Regime page. (N) Create Tax Regime: Go To Task Enter a new tax regime based on the following information: (B) Create
Field Tax Regime Code and Name Regime Level Country Name Effective From US Sales and Use Tax XXAP US SALES Country United States 01-JAN-YYYY YYYY = Current year Blank
Effective To
4.
Enter tax regime controls:

Field Allow Tax Recovery US Sales and Use Tax No
Allow Override and Entry of Inclusive Tax Lines Allow Tax Exemptions Allow Tax Exceptions
No No No
5.
Enter tax regime defaults:

Field Tax Currency Minimum Accountable Unit Rounding Rule Tax Precision US Sales and Use Tax USD 0.01 Nearest 2
6. 7.
(B) Continue. Enter tax regime configuration options:

Field Party Name Configuration for Taxes and Rules Effective From US Sales and Use Tax SSC US 01 Common Configuration 01-JAN-YYYY YYYY = Current year
Creating a Tax 8. 9. Navigate to the Create Taxes page. (N) Create Tax: Go To Task Create a new tax based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax and Tax Name Tax Type Effective From US Sales and Use Tax XXAP US SALES Global Configuration Owner XXAP US SALES SALES 01-JAN-YYYY YYYY = Current year Blank Country
Effective To Geography Type and Parent
Geography Type Parent Geography Name Exchange Rate Type United States Corporate
10. (B) Apply. Creating a Tax Status 11. Navigate to the Create Tax Status page. (N) Create Tax Status: Go To Task 12. Create a new tax status based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax Tax Status Code and Name Effective From US Sales and Use Tax XXAP US SALES Global Configuration Owner XXAP US SALES XXAP US SALES 01-JAN-YYYY YYYY = Current year Blank Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Set as Default Tax Status Default Status Effective From
Default Status Effective To
13. (B) Apply. Creating a Tax Rate 14. Navigate to the Create Tax Rate page. (N) Create Tax Rate: Go To Task 15. Create a new tax rate based on the following information: (B) Create
Field Tax Regime Code Configuration Owner US Sales and Use Tax XXAP US SALES Global Configuration Owner
Tax Tax Status Code Tax Rate Code Rate Effective From
XXAP US SALES XXAP US SALES XXAP US SALES 7% 01-JAN-YYYY YYYY = Current year Blank
Effective To
16. Enter tax rate details: (I) Rate Details

Field Tax Rate Name Set as Default Rate Default Effective From US Sales and Use Tax XXAP US SALES Yes 01-JAN-YYYY YYYY = Current year Blank
Default Effective To
17. (B) Apply. Creating a Tax Jurisdiction 18. Navigate to the Create Tax Jurisdiction page. (N) Create Tax Jurisdiction: Go To Task 19. Create a new tax jurisdiction based on the following information: (B) Create
Field Tax Jurisdiction Code and Name Tax Regime Code and Tax Geography Type Effective From US Sales and Use Tax XXAP US SALES XXAP US SALES Country 01-JAN-YYYY YYYY = Current year Blank United States Yes 01-JAN-YYYY
Effective To Geography Name Set as Default Tax Jurisdiction Default Effective From
Default Effective To Blank
YYYY = Current year
20. (B) Apply. Set Tax Status as Default Status 21. Navigate to the Tax Status window. (N) Create Tax Status: Go To Task 22. Select the Tax Status you defined earlier. (B) Update Set as Default Tax Status = Checked Default Status Effective From = 01-JAN-YYYY. Note that YYYY=current year. 23. (B) Apply. Ensure Tax Rate is Set as Default Rate 24. Navigate to the Tax Rate window (N) Create Tax Rate: Go To Task 25. Select the Tax Rate you defined earlier (B) Update Set as Default Rate= Checked Default Status Effective From = 01-JAN-YYYY. Note that YYYY=current year. 26. (B) Apply. Define Tax Rules 27. Navigate to the Tax Rules window (N) Create Tax Rules: Go To Task 28. Find the Tax Rules you created earlier. Configuration Owner = Global Configuration Owner Tax Regime Code = XXAP US SALES TAX Tax = XXAP US SALES 29. (B) Find. 30. Set the Tax Rules as Follows: Determine Place of Supply (I) Set Default
Rule Type Default: Ship From (B) Apply Determine Tax Applicability: (I) Set Default Rule Type Default: Applicable (B) Apply Determine Tax Registration (I) Set Default Rule Type Default: Bill From Party (B) Apply Note: The Determine Tax Status and Determine Tax Rate do not allow update, both default to XXAP US Sales Determine Taxable Basis: (I) Set Default Rule Type Default: STANDARD_TB (B) Apply Calculate Tax Amounts: (I) Set Default Rule Type Default: STANDARD_TC (B) Apply Enable Tax for Transactions 31. Navigate to the Tax window (N) Create Tax: Go To Task 32. Find the Tax you created earlier. Country = United States Tax Regime = XXAP US SALES TAX Tax = XXAP US SALES 33. (B) Find. 34. Select the tax and click (I) Update. 35. Ensure the tax is available for transactions. Make Tax Available for Transactions = Checked 36. (B) Apply.
Solution Set Up US Sales Tax

Tasks
Sign On: Username: sscnewall Password: welcome Responsibility: Payables, SSC US OU 01 Creating a Tax Regime 1. 2. 3. Navigate to the E-Business Tax Home Page (N) Setup > Tax > E-Business Tax Home > Tax Configuration (Expand) Navigate to the Create Tax Regime page. (N) Create Tax Regime: Go To Task Enter a new tax regime based on the following information: (B) Create
Field Tax Regime Code and Name Regime Level Country Name Effective From US Sales and Use Tax XXAP US SALES Country United States 01-JAN-YYYY YYYY = Current year Blank
Effective To
4.
(L) Show Controls and Defaults. Enter tax regime controls:

Field Allow Tax Recovery Allow Override and Entry of Inclusive Tax Lines Allow Tax Exemptions Allow Tax Exceptions US Sales and Use Tax No No No No
5.

Field Tax Currency Minimum Accountable Unit Rounding Rule Tax Precision US Sales and Use Tax USD 0.01 Nearest 2
6. 7.

Field Party Name Configuration for Taxes and Rules Effective From US Sales and Use Tax SSC US 01 Common Configuration 01-JAN-YYYY YYYY = Current
year
8.
(B) Finish
Creating a Tax 9. Navigate to the Create Taxes page. (N) Create Taxes: Go To Task
10. Create a new tax based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax and Tax Name Tax Type Effective From US Sales and Use Tax XXAP US SALES Global Configuration Owner XXAP US SALES SALES 01-JAN-YYYY YYYY = Current year Blank Country United States Corporate
Effective To Geography Type and Parent Geography Type Parent Geography Name Exchange Rate Type
11. (B) Apply Creating a Tax Status 12. Navigate to the Create Tax Status page. (N) Create Tax Status: Go To Task 13. Create a new tax status based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax Tax Status Code and Name Effective From US Sales and Use Tax XXAP US SALES Global Configuration Owner XXAP US SALES XXAP US SALES 01-JAN-YYYY YYYY = Current year Blank Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Set as Default Tax Status Default Status Effective From
Default Status Effective To
14. (B) Apply Creating a Tax Rate 15. Navigate to the Create Tax Rate page. (N) Tax Rate: Go To Task 16. Create a new tax rate based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax Tax Status Code Tax Rate Code Rate Effective From US Sales and Use Tax XXAP US SALES Global Configuration Owner XXAP US SALES XXAP US SALES XXAP US SALES 7% 01-JAN-YYYY YYYY = Current year Blank
Effective To
17. Enter tax rate details: (I) Rate Details

Field Tax Rate Name Set as Default Rate Default Effective From US Sales and Use Tax XXAP US SALES Yes 01-JAN-YYYY YYYY = Current year
Effective To
Blank
18. (B) Apply 19. (B) Apply Creating a Tax Jurisdiction 20. Navigate to the Create Tax Jurisdiction page. (N) Create Tax Jurisdiction: Go To Task 21. Create a new tax jurisdiction based on the following information: (B) Create
Field Tax Jurisdiction Code and Name Tax Regime Code and Tax Geography Type Effective From US Sales and Use Tax XXAP US SALES XXAP US SALES Country 01-JAN-YYYY YYYY = Current year Blank United States Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Geography Name Set as Default Tax Jurisdiction Effective From
Effective To
22. (B) Apply. Set Tax Status as Default Status 23. Navigate to the Tax Status window (N) Create Tax Status: Go To Task 24. Select the Tax Status you defined earlier. (B) Update Set as Default Tax Status = Checked Default Status Effective From = 01-JAN-YYYY. Note that YYYY=current year.
25. (B) Apply. Ensure Tax Rate is Set as Default Rate 26. Navigate to the Tax Rate window (N) Create Tax Rate: Go To Task 27. Select the Tax Rate you defined earlier and ensure the following fields are set: (B) Update Set as Default Tax Rate = Checked Default Status Effective From = 01-JAN-YYYY. Note that YYYY=current year. 28. (B) Apply. Define Tax Rules 29. Navigate to the Tax Rules window (N) Create Tax Rules: Go To Task 30. Find the Tax Rules you created earlier. Configuration Owner = Global Configuration Owner Tax Regime Code = XXAP US SALES TAX
Tax = XXAP US SALES 31. (B) Find.
32. Set the Tax Rules as Follows: Determine Place of Supply (I) Set Default Rule Type Default: Ship From (B) Apply Determine Tax Applicability: (I) Set Default Rule Type Default: Applicable (B) Apply Determine Tax Registration (I) Set Default Rule Type Default: Bill From Party (B) Apply Note: The Determine Tax Status and Determine Tax Rate do not allow update, both default to XXAP US Sales Determine Taxable Basis: (I) Set Default Rule Type Default: STANDARD_TB (B) Apply Calculate Tax Amounts:
(I) Set Default Rule Type Default: STANDARD_TC (B) Apply Enable Tax for Transactions 33. Navigate to the Tax window (N) Create Tax : Go To Task 34. Find the Tax you created earlier. Country = United States Tax Regime = XXAP US SALES TAX Tax = XXAP US SALES 35. (B) Find. 36. Select the tax and click (I) Update. 37. Ensure the tax is available for transactions. Make Tax Available for Transactions = Checked
38. (B) Apply.
Practice - Enter an Invoice with US Sales Tax Lines

Overview
Assumptions
Tasks
Sign On: Username: sscnewall Password: welcome Responsibility: Payables, SSC US OU 01 1. 2. Navigate to the Invoices window. Enter the following invoice:
Type Standard Trading Partner Advantage Corp Supplier Site US Check Invoice Num XX3000 Invoice Amount 10000
3.
Item
Enter the following invoice line

Type 10000 Amount Distribution Account 001.100.11200.0000.000.000.000
4. 5. 6.
Calculate Tax. View the Tax Lines in the Lines tab of the Invoices window. View the Tax Details in the Detailed Tax Lines window.
Solution - Enter an Invoice with US Sales Tax Lines

Tasks

Type Trading Partner Advantage Corp Supplier Site US Check Invoice Num XX3000 Invoice Amount 10000
Standard
3.
Enter the following invoice line (T) Lines

Type Amount 10000 Distribution Account 001.100.11200.0000.000.000.000
Item
4. 5.
(B) Calculate Tax. In the lines tab, review the calculated tax lines.
Note that the tax that you defined in the previous practice is applied to the invoice. 6. To view the details for the tax lines, click (B) Tax Details.
Practice - Set Up UK VAT

Overview
In this practice, you will create a UK VAT tax in E-Business Tax using the regime to rate flow.
Assumptions
Replace XX with your terminal number. You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.
Tasks
Sign On: Username: UK Password: welcome Responsibility: Tax Managers Vision UK Creating a Tax Regime 1. 2. Navigate to the Create Tax Regime page. (N) Tax Configuration > Tax Regimes Enter a new tax regime based on the following information: (B) Create
Field Tax Regime Code and Name Regime Level Country Name Effective From Date UK VAT XXAP UK VAT Country United Kingdom 01-JAN-YYYY YYYY = Current year Blank
Effective To Date
3.
Enter tax regime controls: (H) Show Controls and Defaults

Field Allow Tax Recovery Allow Override and Entry of Inclusive Tax Lines No No UK VAT
Allow Tax Exemptions Allow Tax Exceptions
Yes Yes
4.

Field Tax Currency Minimum Accountable Unit Rounding Rule Tax Precision GBP 0.01 Nearest 2 UK VAT
5. 6.

Field Party Name UK VAT Vision Industries Note. Select both the First Party Legal Entity and the Operating Unit owning Tax Content party types. Common Configuration 01-JAN-YYYY YYYY = Current year
Configuration for Taxes and Rules Effective From Date
7.
(B) Finish
Creating a Tax 8. 9. Navigate to the Create Taxes page. (L) Taxes Create a new tax based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax and Tax Name Tax Type Effective From Date UK VAT XXAP UK VAT Global Configuration Owner XXAP UK VAT VAT 01-JAN-YYYY YYYY = Current
year Effective To Date Geography Type and Parent Geography Type Parent Geography Name Exchange Rate Type Blank Country United Kingdom Corporate
10. (L) Controls and Defaults. Define the tax recovery controls:
Allow Tax Exemptions Allow Tax Exceptions Yes Yes
11. (B) Apply. Creating a Tax Status 12. Navigate to the Create Tax Status page. (L) Tax Statuses 13. Create a new tax status based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax Tax Status Code and Name Effective From Date UK VAT XXAP UK VAT Global Configuration Owner XXAP UK VAT XXAP UK VAT 01-JAN-YYYY YYYY = Current year Blank Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Date Set as Default Tax Status Effective From Date
Effective To Date
14. (B) Apply. Creating a Tax Rate 15. Navigate to the Create Tax Rate page. (L) Tax Rates
16. Create a new tax rate based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax Tax Status Code Tax Rate Code Percentage Rate Rate Type Effective From Date UK VAT XXAP UK VAT Global Configuration Owner XXAP UK VAT XXAP UK VAT XXAP UK VAT 10% Percentage 01-JAN-YYYY YYYY = Current year Blank
Effective To Date
17. Enter tax rate details, (I) Rate Details:

Field Tax Rate Name Set as Default Rate Default Effective From Date UK VAT XXAP UK VAT Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Date
18. (B) Apply. 19. (B) Apply. Creating a Tax Jurisdiction 20. Navigate to the Create Tax Jurisdiction page. (L) Tax Jurisdictions 21. Create a new tax jurisdiction based on the following information: (B) Create
Field Tax Jurisdiction Code and Name Tax Regime Code and Tax Geography Type UK VAT XXAP UK VAT XXAP UK VAT Country
Effective From Date
01-JAN-YYYY YYYY = Current year Blank United Kingdom XX Replace XX with your student number Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Date Geography Name Precedence Level
Set as Default Tax Jurisdiction Effective From Date
Effective To Date
22. (B) Apply. Define Tax Rules 23. Navigate to the Tax Rules window (L) Tax Rules 24. Find the Tax Rules you created earlier. Configuration Owner = Global Configuration Owner Tax Regime = XXAP UK VAT TAX Tax = XXAP UK VAT 25. (B) Go. 26. Set the Tax Rules as Follows: Determine Place of Supply (I) Set Default Rule Type Default: Ship From (B) Apply Determine Applicable Taxes: (I) Set Default Rule Type Default: Applicable (B) Apply Determine Tax Registration (I) Set Default Rule Type Default: Bill From Party (B) Apply
Note: The Tax Status and Tax Rate fields are automatically populated based on the default status and rate you set up earlier in this practice. Determine Taxable Basis: (I) Set Default Rule Type Default: STANDARD_TB (B) Apply Calculate Tax Amounts: (I) Set Default Rule Type Default: STANDARD_TC (B) Apply Enable Tax for Transactions 27. Navigate to the Tax window (L) Taxes 28. Find the Tax you created earlier. Country Name = United States Tax Regime = XXAP UK VAT TAX Tax = XXAP UK VAT 29. (B) Go. 30. Select the tax and click (B) Update. 31. Ensure the tax is available for transactions. Make Tax Available for Transactions = Checked 32. (B) Apply.
Solution Set Up UK VAT

Tasks
Sign On: Username: UK Password: welcome Responsibility: Tax Managers Vision UK Creating a Tax Regime 1. 2. Navigate to the Create Tax Regime page. (N) Tax Configuration > Tax Regimes Enter a new tax regime based on the following information: (B) Create
Field Tax Regime Code and Name Regime Level Country Name Effective From Date UK VAT XXAP UK VAT Country United Kingdom 01-JAN-YYYY YYYY = Current year Blank
Effective To Date
3.
Enter tax regime controls: (H) Show Controls and Defaults

Field UK VAT
Allow Tax Recovery Allow Override and Entry of Inclusive Tax Lines Allow Tax Exemptions Allow Tax Exceptions
No No Yes Yes
4.

Field Tax Currency Minimum Accountable Unit Rounding Rule Tax Precision GBP 0.01 Nearest 2 UK VAT
5. 6.

Field Party Name Configuration for Taxes and Rules Effective From Date UK VAT Vision Industries First Party Legal Entity Common Configuration 01-JAN-YYYY YYYY = Current year
7.
Enter tax regime configuration options:

Field Party Name UK VAT Vision Industries Operating Unit owning Tax Content Common Configuration 01-JAN-YYYY YYYY = Current year
Configuration for Taxes and Rules Effective From Date
8.
(B) Finish
Creating a Tax 9. Navigate to the Create Taxes page. (L) Taxes
10. Create a new tax based on the following information: (B) Create
Field Tax Regime Code Configuration Owner Tax and Tax Name Tax Type Effective From Date UK VAT XXAP UK VAT Global Configuration Owner XXAP UK VAT VAT 01-JAN-YYYY YYYY = Current year Blank Country United Kingdom Corporate
Effective To Date Geography Type and Parent Geography Type Parent Geography Name Exchange Rate Type
11. (L) Controls and Defaults. Define the tax recovery controls:
Allow Tax Exemptions Allow Tax Exceptions Yes Yes
12. (B) Apply. Creating a Tax Status 13. Navigate to the Create Tax Status page. (L) Tax Statuses 14. Create a new tax status based on the following information:
(B) Create
Field Tax Regime Code Configuration Owner Tax Tax Status Code and Name Effective From Date UK VAT XXAP UK VAT Global Configuration Owner XXAP UK VAT XXAP UK VAT 01-JAN-YYYY YYYY = Current year Blank Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Date Set as Default Tax Status Effective From Date
Effective To Date
15. (B) Apply. Creating a Tax Rate 16. Navigate to the Create Tax Rate page. (L) Tax Rates 17. Create a new tax rate based on the following information: (B) Create
Field Tax Regime Code UK VAT XXAP UK VAT
Configuration Owner Tax Tax Status Code Tax Rate Code Rate Type Percentage Rate Effective From Date
Global Configuration Owner XXAP UK VAT XXAP UK VAT XXAP UK VAT Percentage 10% 01-JAN-YYYY YYYY = Current year Blank
Effective To Date
18. Enter tax rate details, (I) Rate Details:

Field Tax Rate Name Set as Default Rate Default Effective From Date UK VAT XXAP UK VAT Yes 01-JAN-YYYY YYYY = Current year Blank XXAP UK VAT Rec Deferred
Effective To Date Recovery Rate Default Recovery Settlement
19. (B) Apply. 20. (B) Apply. Creating a Tax Jurisdiction 21. Navigate to the Create Tax Jurisdiction page. (L) Tax Jurisdictions 22. Create a new tax jurisdiction based on the following information: (B) Create
Field Tax Jurisdiction Code and Name Tax Regime Code and Tax Geography Type Effective From Date UK VAT XXAP UK VAT XXAP UK VAT Country 01-JAN-YYYY YYYY = Current year Blank United Kingdom Yes 01-JAN-YYYY YYYY = Current year Blank
Effective To Date Geography Name Set as Default Tax Jurisdiction Effective From Date
Effective To Date
23. (B) Apply. Define Tax Rules 24. Navigate to the Tax Rules window (L) Tax Rules 25. Find the Tax Rules you created earlier. Configuration Owner = Global Configuration Owner Tax Regime = XXAP UK VAT TAX Tax = XXAP UK VAT 26. (B) Go. 27. Set the Tax Rules as Follows:
Determine Place of Supply (I) Set Default Rule Type Default: Ship From (B) Apply Determine Applicable Taxes: (I) Set Default Rule Type Default: Applicable (B) Apply Determine Tax Registration (I) Set Default Rule Type Default: Bill From Party (B) Apply Note: The Tax Status and Tax Rate fields are automatically populated based on the default status and rate you set up earlier in this practice. Determine Taxable Basis: (I) Set Default Rule Type Default: STANDARD_TB (B) Apply Calculate Tax Amounts: (I) Set Default Rule Type Default: STANDARD_TC (B) Apply
Enable Tax for Transactions 28. Navigate to the Tax window (N) Create Tax: Go To Task 29. Find the Tax you created earlier. Country Name = United States Tax Regime = XXAP UK VAT TAX Tax = XXAP UK VAT 30. (B) Go. 31. Select the tax and click (B) Update. 32. Ensure the tax is available for transactions. Make Tax Available for Transactions = Checked 33. (B) Apply.
Practice - Enter an Invoice with UK VAT

Overview
Assumptions
Tasks
Sign On: Username: UK Password: welcome Responsibility: Payables, Vision UK 1. 2. Navigate to the Invoices window. Invoices > Entry > Invoices Enter the following invoice:
Type Standard Trading Partner Advantage Corp Supplier Site Invoice Date Invoice Num XX1000 Invoice Amount 11000
LONDON Todays Date
3.
Item
(T) Lines. Enter the following invoice line

Type 10000 Amount Distribution Account
03-110-7640-000-000
4. 5. 6.
Calculate Tax. View the Tax Lines in the Lines tab of the Invoices window. View the Tax Details in the Detailed Tax Lines window.
Solution - Enter an Invoice with UK VAT

Tasks

Type Trading Partner Advantage Corp Supplier Site US Check Invoice Num XX3000 Invoice Amount 11000
Standard
3.
Item
(T) Lines. Enter the following invoice line

Type 10000 Amount Distribution Account 001.100.11200.0000.000.000.000
4. 5.
(B) Calculate Tax. In the lines tab, review the calculated tax lines.
Note that the tax that you defined in the previous practice is applied to the invoice. Note: If other taxes are defined in the system, you will have to adjust the Invoice Amount in the Invoice header region to ensure that the Invoice Total is equal to the invoice lines, including the calculated tax lines. Note that in the example above, the Invoice Amount would equal 13,750.00 6. To view the details for the tax lines, click (B) Tax Details.
Practice - Verify Automatic Withholding Tax Setup
Practice - Verify Automatic Withholding Tax Setup

Sign On User name = XXUser Password = welcome Responsibility: Payables, Vision Operations (USA) 1. 2. 3. Navigate to the Withholding Tax Payables Option and verify the setup. Navigate to the Special Calendar definition window, and review the Monthly Withholding calendar. This step is optional. Navigate to the Withholding Tax Details window, and create a new tax code: AWT XXEDU. Ensure the new tax code has a Flat Rate of 10%. Operating Unit = Vision Operations Tax code = AWT-XXEDU Description = AWT-XXEDU GL Account = 01-000-2225-0000-000 Tax Authority = Internal Revenue Services Site = Washington Rate Structure = Flat Rate Create Withholding Tax Group = Checked Tax Rates Region Type = Standard Effective Dates From/To: <First Date of Current Year>/<Last Date of Current Year> Rate = 10 5. 6. Navigate to the Withholding Tax Groups window, and search for the AWTXXEDU group. Navigate to the Suppliers window and review the Type for the Internal Revenue Service supplier organization.
Solution - Verify Automatic Withholding Tax Setup

Responsibility: Payables, Vision Operations (USA) Sign On User name = XXUser Password = welcome Review Withholding Tax Payables Options 1. Navigate to the Withholding Tax Payables Option window. 2. (N) Setup > Options > Payables Options
(T) Withholding Tax
3.
Review the following withholding tax options: Use Withholding Tax = Checked
Apply Withholding Tax = At Invoice Validation Time If the option is set to At Invoice Validation Time, the Withholding Tax lines and distributions are created when you validate the invoice.
Create Withholding Invoice = At Invoice Validation Time If the option is set to At Invoice Validation Time, a Withholding Tax invoice is automatically created when you validate the invoice.
4.
Close the form and return to the Navigator window.
Verify the Special Calendar is Set Up (Optional) 5. Navigate to the Special Calendar definition window. 6. (N) Setup > Calendar > Special Calendar
Search for the Monthly Withholding calendar.
7.
Verify that the calendar has periods set up. Note that you can set up a special calendar if you want to define periods that Payables uses for automatic withholding tax. The periods you define in the Special Calendar window are completely separate from the periods you define in the Accounting Calendar window for your AP Accounting Periods. See: Defining Calendars, Oracle General Ledger User's Guide.
To use this calendar for withholding tax, ensure that there are three open periods: one for the current time period, and two for future periods. 8. Close the form and return to the Navigator window.
Create a New Withholding Tax Code 9. Navigate to the Withhholding Tax Details form (N) Setup > Tax > Withholding > Codes
10. Create a new withholding tax code. Enter the following information:
Operating Unit = Vision Operations Tax code = AWT-XXEDU Description = AWT-XXEDU GL Account = 01-000-2225-0000-000 Tax Authority = Internal Revenue Services Site = Washington Rate Structure = Flat Rate Create Withholding Tax Group = Checked
Tax Rates Region Type = Standard
Effective Dates From/To: <First Date of Current Year>/<Last Date of Current Year> Rate = 10
Note that in the Tax Code and Description fields, that the XX should be replaced with their student number. 11. Save. 12. Close the form and return to the Navigator window. Verify the Withholding Tax Group Setup 13. Navigate to the Withholding Tax Groups window (N) Setup > Tax > Withholding > Groups
14. Search for the AWT-XXEDU group.
Notice that one tax code is associated with this group. There can be multiple withholding tax codes with multiple tax authorities assigned to a group. Notice that the tax authority is Internal Revenue Service. 15. Close the form and return to the Navigator window. Verify a Tax Reporting Authority exists 16. Navigate to the Suppliers window.
(N) Suppliers > Enter
17. Search for Supplier = Internal Revenue Service. 18. (L) Organization.
19. Note the Type = Tax Authority. 20. Close the page.
Practice - Create Withholding Tax Invoices

Responsibility: Payables, Vision Operations (USA) 1. Create a supplier. Supplier Type = Standard supplier Organization Name = XXAWT Supplier Create a supplier site. Enter address, city, county, state, zip Address Name = You choose Address Purpose: Purchasing and Payment = Checked Operating Unit = Vision Operations Enable Withholding Tax for the supplier. Allow Withholding Tax = Checked Tax Group = AWT-XXEDU Note: Replace XX with your student number 4. Enable Withholding Tax for the supplier site. Allow Withholding Tax = Checked Tax Group = AWT-XXEDU Enter an invoice for the Withholding Tax supplier and supplier site: Type = Standard Supplier = XXAWT Supplier Invoice Num = XX-12000 Invoice Amount = 1000 Enter a line on the invoice: Type: Item Amount = 1000 Distribution Account = 01-110-7650-0000-000 Validate the Invoice. (B) Actions Validate = Checked (B) OK Query the invoice and review the Withholding Tax lines and distributions that were generated for the invoice. Review the Withholding Tax invoice that was generated for the invoice. Supplier = Internal Revenue Service Type = Withholding Tax
2.
3.
5.
6.
7.
8. 9.
Solution - Create Withholding Tax Invoices

Responsibility: Payables Vision Operations (USA) Create a Supplier 1. Navigate to the Supplier window. 2. 3. (N) Suppliers > Entry
(B) Create Supplier. In the Create Suppliers window, enter the following: Supplier Type = Standard supplier Organization Name = XXAWT Supplier Note: Replace XX with your student number.
4.
(B) Apply.
Create a Supplier Site 5. 6. 7. (L) Address Book. (B) Create. In the Address Book page, enter the following: Enter address, city, county, state and zip Address Name = You choose Address Purpose: Purchasing and Payment = Checked (B) Continue. Assign an operating unit to the supplier location. Operating Unit = Vision Operations
8. 9.
10. (B) Apply. Enable Withholding Tax for the Supplier 11. (L) Tax Details.
Allow Withholding Tax = Checked Tax Group = AWT-XXEDU 12. Save. Enable Withholding Tax for the Supplier Site 13. Navigate to the Supplier Sites region.
Allow Withholding Tax = Checked Withholding Tax Group = AWT-XXEDU 14. Save. Enter an Invoice for a Withholding Tax Supplier and Supplier Site 15. Navigate to the Invoices window. (N) Invoices > Entry > Invoices
16. Enter an invoice. Type = Standard Trading Partner = XXAWT Supplier Invoice Num = XX-12000 Invoice Amount = 1000 Payment Method = Check Enter a Line on the Invoice 17. (T) Lines. (T) Lines Type = Item Amount = 1000 Distribution Account = 01-110-7650-0000-000 Note that the Withholding Tax Group defaults in from the supplier/supplier site. 18. Save. Validate the Invoice 19. (B) Actions: Validate = Checked 20. (B) OK.
View Withheld Amounts 21. (T) General.
22. Review the Withholding Tax field and the Total field. Note that the Withholding Tax amount is removed from the invoice amount. 23. (T) Lines.
Note that a withholding tax line has been added to the invoice. View the Withholding Tax Invoice 24. Query the Withholding Tax Invoice: (N) Invoices > Inquiry > Invoices Trading Partner = Internal Revenue Service Type = Withholding Tax Date = Today's date
25. (B) Find. 26. View the invoice.
27. Note that the Description field contains the information on the Withholding Tax invoice, including the invoice that the withholding tax invoice is associated with. 28. Close windows until you are back at the Navigator. Note: You can assign a special pay group to your tax authority so you can do a payment batch specifically for your withholding tax invoices.

R12 Oracle Payables Management Fundamentals - Practices

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R12 Oracle Payables Management Fundamentals Practices

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R12 Oracle Payables Management Fundamentals - Practices Table of Contents i

R12 Oracle Payables Management Fundamentals - Practices Table of Contents ii

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R12 Oracle Payables Management Fundamentals - Practices Table of Contents iii

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R12 Oracle Payables Management Fundamentals - Practices Table of Contents v

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R12 Oracle Payables Management Fundamentals - Practices Table of Contents vi

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R12 Oracle Payables Management Fundamentals - Practices Table of Contents vii

Typographic Conventions in Code

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CREATE ROLE role

SQL commands and SELECT userid FROM emp; functions

Typographic Conventions in Oracle Application Navigation Paths

R12 Oracle Payables Management Fundamentals - Practices Table of Contents viii

Typographical Conventions in Oracle Application Help System Paths

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R12 Oracle Payables Management Fundamentals - Practices Table of Contents ix

R12 Oracle Payables Management Fundamentals Practices

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 1

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Practice - Create a New Employee (Required)

R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 4

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 5

Solution - Create a New Employee (Required)

R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 6

12. (B) Assignment

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 7

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Practice - Create a New User

Sign on as your new user.

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 9

Solution - Create a New User

Add Responsibilities 3. Add the following responsibilities to your new username

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 10

Save and Close Form.

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 11

Practice - Set Yourself Up As a Buyer (Required)

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 12

Solution - Set Yourself Up As a Buyer

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 13

Close windows until you are back at the navigator.

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R12 Oracle Payables Management Fundamentals - Practices Chapter 1 - Page 14

Guided Demonstration - Run the Fill Employee Hierarchy Process (Required)

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