Vendor & Event Information

ABOUT Downtown Richmond Holiday Bazaar The annual Downtown Richmond Holiday Bazaar, presented by Richmond Main Street, features a select group of Richmond and East Bay entrepreneurs, artisans, and merchants within an indoor retail venue located in the heart of Downtown Richmond. This years bazaar corresponds with the national Small Business Saturday campaign, which encourages shoppers to shop local and support small businesses. We encourage all vendors to feature holiday-themed items for a variety of age groups, as well as offer a door prize that will be awarded to one shopper, which will help promote both the vendor and the event. We are especially interested in vendors with hand-made, hand-crafted artistic items. EVENT INFORMATION: Date: Saturday, November 30, 2013 Time: 11am 4pm Set-up: 9am Location: 1000 Macdonald Avenue, Suite C Richmond, Ca 94801 VENDOR INFORMATION At-A-GLANCE Booth Space: All vendors will receive an 8x8 space. Registration: Online at www.richmondmainstreet.org Deadline to Register: Wednesday, November 27 by 5pm Payment: Due at time of registration via online checkout (at the above webpage), cash, money order, cashiers check, or check (made payable to Richmond Main Street Initiative). Booth space is not guaranteed until payment is submitted. Set-up: Begins at 9am. Vendor space is not guaranteed to vendors who arrive after 10:30am. Loading/unloading zone will be located on Macdonald Avenue in front of venue. Parking: Street parking available along Macdonald Avenue. Terms & Conditions: All vendors are subject to the terms and conditions outlined on the following page. Contact: Alicia Gallo, (510) 236-4048 or outreach@richmondmainstreet.org for more information and with any inquiries. FEE SCHEDULE: Retail/Artisan Non-Profit Organization Retail $35 $25

Space is limited and vendor booth spaces will be allotted on a first-come, first-served basis.

Downtown Richmond Holiday Bazaar 2013 VENDOR TERMS AND CONDITIONS

1. Registration: Vendor must complete the Downtown Richmond Holiday Bazaar (Event) registration form (Registration), available online at www.richmondmainstreet.org, in order to participate. Registration must be filled out completely before it can be accepted. Deadline to register is Wednesday, November 27, 2013 by 5pm. Space is limited and Richmond Main Street Initiative seeks to present a varied mix of retail and food booths of interest and use to attendees of all backgrounds. Richmond Main Street Initiative reserves the right to reject any application. Registration allows for vendors to participate in the Event, but does not guarantee sales. 2. Contract: A submitted Registration is an offer to contact between RMSI and Vendor. A contract is formed only upon RMSIs notice to Vendor that the Registration has been accepted and payment received. By entering said contract, Vendor agrees to adhere to all Terms and Conditions as outlined and direction of RMSI staff. Permission to sell/exhibit/participate at the Event is a personal privilege and right granted to Vendor. The contract and booth space shall not be assigned, transferred, or sublet without the permission of RMSI. 3. Vendor Fee & Payment: Vendor agrees to pay RMSI the amount indicated in the fee schedule. Fees are due in full at time of registration and can be made via online checkout, cash, money order, cashiers check, or check (made payable to Richmond Main Street Initiative). Without payment registration is not complete and space not guaranteed. If Registration is not accepted, the fee shall be returned to Vendor. 4. Cancellation: If Vendor cancels his/her participation for any reason on or after Wednesday 27, 2013, or does not attend Event for any reason, all fees paid pursuant to the contract will be retained by RMSI. 5. Liability: Vendor does hereby release Richmond Main Street Initiative from liability in connection with any damage to vendors person and/or anyone operating vendors space, merchandise and/or personal property due to fire, theft, breakage or disturbance in connection with and during the Event. 6. Set-up: Begins at 9am. Vendor space is not guaranteed to vendors who arrive after 10:30am. Loading/unloading zone will be located on Macdonald Avenue in front of venue. All vendors must check in with

RMSI staff before setting up.

7. Hours of Operation: Service/Shop Hours of Operation for all vendors: 11am 4pm. Vendors must be ready to serve/greet customers at start of event. Booths must be fully staffed at all times during event hours. Vendors will not be allowed to continue sales/service past 4pm. Vendor must complete clean-up by 6pm. 8. Event Location: 1000 Macdonald Avenue, Suite C, Richmond, Ca 94801 9. Parking: Street parking available along Macdonald Avenue. 10. Vendor Space & Equipment: Vendor will receive one (1) 8 x 8 space only. Vendor is responsible for providing his/her own table, chairs, displays, merchandise, money handling equipment, etc. Canopies are not allowed. Displays extending beyond allotted booth space allowed only by obtaining permission from RMSI prior to Event. 11. Booth Size & Appearance: At all times, Vendor will confine his/her display of items within his/her assigned vendor area. Vendor is responsible for maintaining a neat and orderly booth area and properly dispose of trash and waste before, during, and after the Event. 12. Smoking & Animals: Smoking is prohibited. No animals are permitted on the Event site other than visual aid dogs.

Failure to comply with above rules, regulations, and conditions may result in automatic closure and may result in the revocation of vendor space without refund.

Downtown Richmond Holiday Bazaar 2013 Vendor Registration Form

Complete the information below to reserve your space:
Company/Organization Name: _________________________________________________________________________ Vendor Type: Retail/Artisan Business ID#:_______________ and/or Resale Permit #: _________________ Tax ID#:_______________

Non-Profit Organization Retail

Contact Name: ______________________________________________________________________________________ Address: ___________________________________________________________________________________________ City: _______________________________________________ Business Phone: _____________________________________ Email: _____________________________________________ Items that you will be selling: __________________________________________________________________________________________________ __________________________________________________________________________________________________ State: _________ Zip: _____________

Cell Phone: ______________________________ Website: ________________________________

Important Event Info:

Date: Saturday, November 30, 2013 from 11am - 4pm Location: 1000 Macdonald Avenue, Suite C, Richmond, Ca 94801 Set-up begins at 9am Service/Shop Hours: 11am - 4pm All vendors must check in with RMSI staff before setting up All vendors must comply with the terms outlined in the Vendor Terms and Conditions
__________________________________________ agrees to vend at the Downtown Richmond Holiday Bazaar. (company or organization name) This agreement becomes a binding document upon payment in full and signature. This agreement also acknowledges that the vendor has read and agrees to the attached Vendor Terms and Conditions.

Signature of Company Representative_______________________________ Date _________ Title _________________________

Ways to Register: 1. Complete registration and submit payment online at www.richmondmainstreet.org 2. Mail or drop off completed form and payment to: Richmond Main Street, c/o Holiday Bazaar 1015 Nevin Avenue, Suite 105, Richmond, CA 94801 3. Fax completed registration forms to: (510) 236-4052, Attn.: Alicia Gallo. Submit payment online or by mail. 4. Email completed registration form to: outreach@richmondmainstreet.org. Submit payment online or by mail.

Registration Deadline: Wednesday, November 27, 2013