Tender No.

STPIB/ADMIN/INFRA/INSURANCE/2013-14/16

Date: 03.07.2013

Notice Inviting Tender

To

Dear Sir ,

Subject: Tender for Insurance of fixed assets at STPI-Bangalore & sub centers - reg. Software Technology Parks of India - Bangalore, an autonomous society under Department of Electronics and IT, Ministry of Communications & Information Technology, Govt. of India, invites tenders for Insurance Premium Policy for fixed assets under Two year contract in single bid system as per the terms and conditions specified below: The bill of quantity is in Annexure-A The duly completed tender with relevant enclosures in a sealed cover as detailed in procedure should be submitted on or before date: 23.07.2013 at 1430 Hrs. 1. ELIGIBILITY CRITERIA a. The bidder should be a Nationalised Insurance Company. b. The bidder should have minimum TWO contracts of similar work to any central / State Govt. / PSU / Autonomous bodies / Private organizations for the past two years and to be in this line of business for more than three years. Definition of similar work: Insurance of Fixed Assets to any central / state Govt offices/PSU/ private units. Documentary proof for the above shall be produced along with the tender. 2. SCOPE OF WORK: The scope of work involves insurance of the fixed assets as indicated in the bill of quantities for a period of 2 years. However the work order shall be issued only for 12 months & the same shall be extendable to next 12 months on the satisfactory services of the agency. The additional assets procured during the current year of the premium shall be included duly the next renewal with the tariff for the assets procured during the currency of the first year contract. The tender form can be downloaded from the website: www.blr.stpi.in/www.eprocure.gov.in

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3. DOCUMENTATION: a. The under writers will issue the premium receipt and the cover note for the desired coverage immediately on receipt of the premium by them. b. The corresponding policy documents shall be issued to STPI-Bangalore within five working days of the receipt of premium. c. Any amendment of the policies shall be confirmed by issuing endorsement with in five working days of the receipt of the necessary information / premium from STPI-Bangalore. 4. INSURANCE PREMIUM a) The insurance premium payable is as per the price schedule and is inclusive of all taxes & duties. The premium amount shall remain firm during the insurance period of the policy. b) The total premium shall be paid by STPI-Bangalore, However, insurance company shall provide premium bills in the form of Cenvatable Invoice based on the sum insured for availing the cenvat credit of service tax by STPIBangalore. c) The bidder should enclose the declaration as per the format given in AnnexureI. d) The bidders are required to quote the premium rates strictly as per IRDA tariff provisions and violation/breach of IRDA tariff provisions will not be accepted. In case of any violation of the IRDA tariff provisions by the insurance company, in the quotation, STPI-Bangalore will not be liable for any differential premium in any case. Also there will be no effect on the settlement of the claims. 5. SUBMISSION OF BIDS: a) The insurance firm shall submit his tender only after carefully examining the whole of the tender documents and the conditions of tender and of contract, scope of work etc. All the documents submitted (whether original or photocopy) in the bid must be legible & self attested. Bidders are advised to inspect, examine the site and its surrounding and satisfy themselves before submitting their tenders. b) Bids should be in a sealed cover and super scribed as Tender No: STPIB/ADMIN/INFRA/INSURANCE/2013-14/16 dated 03.07.2013 & Name of Tender Insurance for the fixed assets at STPI, Bangalore and sub centers and addressed to The Director Software Technology Parks of India, No. 76&77,6th Floor, Cyber Park Electronic city, Hosur Road, Bangalore. 560100 India. 2/9

(c) If the cover is not sealed and marked properly as above, STPI will not take any responsibility for its misplacement, premature opening etc. The Envelope should be dropped in the Tender Box of the STPI at Reception in the above address latest by 14.30 hrs on 23.07.2013. (d) The bidder shall give the total composite price inclusive of all levies and taxes. The offer shall be in Indian Rupees only. Rates shall be quoted in words and figures. The amount to be worked out to whole number. 6. GENERALTERMS & CONDITIONS: 1) The tender documents shall be treated as confidential. 2) Bidder should enclose the following: - Certificate of Registration of the company. - Copy of PAN card. - Copy of service tax registration. - Copy of the IT returns, P&L account and balance sheet. 3) The rate of Service Tax prevalent on the date of tender, should be clearly indicated in the tender itself, if its not mentioned, it will be treated as inclusive. 4) Tenders should be free from correction and erasures. Corrections if any should be attested, 5) Bid validity shall be for 120 days, 6) More than one bid shall not be accepted from one party, 7) Income tax etc will be recovered at the prevailing rate, 8) Conditional bids will not be accepted. 9) IRDA registration /statutory registration as applicable. 7. OTHER CONDITIONS: a. The bidder shall quote the premium rates and total premium against respective areas of coverage for respective sum insured. The total premium will be inclusive of all expenditures to be incurred by the bidders and applicable taxes, duties, service tax and surcharge etc. and no expenditure other than those quoted in the bill of quantity will be paid by STPI-Bangalore on any account for the defined scope of coverage. b. All premium rates & total premium to be quoted by the bidders will be in Indian Rupees only on firm price basis and shall remain valid during the currency of the policy. c. Insurers are free to carry out inspections at site at their cost and risk, if so desired for this purpose. They may examine the site and its surroundings and obtain all information that may be necessary for preparing the bid. STPI should be informed of such intention of insurers so that arrangements are done for their visit to the various sites.

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8. OPENING OF BIDS: Bids will be opened on 23.07.2013 at 15.30 hrs in our Office located at Cyber Park, No. 76&77 , 6th Floor, Electronic City, Hosur Road, Bangalore -560100. All the bidders to be present for the bid opening. Bid Opening Register will be maintained and the bidders who are present need to sign the register.

9. PURCHASER'S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS: The Purchaser reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids, at any time prior to award of contract without assigning any reason whatsoever and without thereby incurring any liability to the affected bidder or bidders on the grounds for the Purchaser's action. Any deviations / irrelevant specifications in this tender will not be accepted. Final decision of accepting or rejecting any/all bid(s) will be at the discretion of STPI 9. CLARIFICATION OF BID DOCUMENTS BY STPI: To assist in the examination, evaluation and comparison of bids the Purchaser may, at its discretion ask the bidder for the clarification of its bid. The request for clarification a n d the r e s p o n s e s h a l l b e i n w r i t i n g . However, n o p o s t b i d clarification at the initiative of the bidder shall be entertained after opening of the tender. 11. PLACEMENT OF ORDER: The Purchaser shall consider placement of order on the bidder whose offer has been found technically and financially acceptable. STPI has full rights to place order on fully or partially. 12. DELIVERY TERMS The date of commencement polices from 11.08.2013 onwards as per Annexure - II 13. PAYMENT TERMS: No advance payment will be made. Payment will be made on submission of the invoice. 14. CANCELLATION OF ORDER/CONTRACT: STPI-Bangalore reserves the right for cancellation of the order at any time without any Prior notice/ reason thereof. 15. SETTELEMENT OF DISPUTES CLAUSE: If, a dispute arises out of or in connection with this contract, or in respect of any defined legal relationship associated therewith or derived there from, the parties agree to submit that dispute to arbitration under the ICADR arbitration rule,1996.The venue of the arbitration shall be at New Delhi. The language of the arbitration proceedings shall be in English.

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16. Clarification of bid documents by the contractor a prospective bidder requiring any clarification of bid document shall notify STPI-Bangalore in writing or by FAX at STPI mailing address or through email to cog@blr.stpi.in or infra@blr.stpi.in / Fax No. 080-28521161 within 15 days from the issue of tender notice. 17. DETAILS OF THE FIRM /COMPANY: 1. Name, address & Contact No. Of the concern:

2. Proof of WO order as per the terms mentioned in eligibility criteria: (Please enclose proof of the same):

Sl. No.

Contract period

Name of the client with the address and contact number

Contract Value

Proof submitted Yes/No

Yes/No

Signature of the authorized person Name : Designation : Company Seal: Place : Date :

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Annexure A 18. Commercial Quotes:

S. No. Nature of Assets Location wise Type of Policy Value of F.A in Rs. Rate of Premium value (in %) Amt of Taxes Premium (in Rs.) Total Premium Amt in Rs.

For Bangalore:

Fire EQ Burglary

For Mysore

Fire EQ Burglary As per Annexure III

For Mangalore

Fire EQ Burglary

For Hubli

Fire EQ Burglary

GRAND TOTAL

Note: Kindly quote the lumpsum amount for the above, the total value of the asset is mentioned in Annexure III. (Rupees only)

I certify that all the terms and conditions of the tender documents are acceptable to us. Signature of the authorized person Name : Designation : Company Seal:

Date : Place :

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ANNEXURE -I Declaration: It is hereby certified that the quotations given by us against Tender No. STPIB/ADMIN

/INFRA/INSURANCE/ 2013/ 14/16 dated 03.07.2013 are as per IRDA provisions and that there is no violation of the IRDA provisions whatsoever. In case of any violation of the tariff provisions by the insurance company, in the quotation, STPI-Bangalore would not be liable for any differential premium in any case. Also there would be no effect on the settlement of the claims, However, in case there is any downward movement of the tariff provisions, which are applicable to STPIBangalore, the insurance company would ensure that the same is passed on to STPI-

Bangalore.

On Behalf of the Insurer Authorized Signatory

Place:

Date:

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ANNEXURE II

Sl.No. 1.

Details of Commencement of Policies in STPI, Bangalore and sub t Name Center Address Policy Policy Period No.76 & 77, 6th Floor,Cyber Park, Electronics City, Hosur Road, Bangalore - 560 100, Karnataka State, INDIA Fire , EQ Burglary 10.08.2013 to 09.08.2014

STPI-Bangalore

STPI- Mangalore

Blue Berry Hill, Hari Padavu Road, Fire , EQ Burglary Derebail, Mangalore-575008, Karnataka, India.

10.08.2013 to 09.08.2014

STPI-Mysore

SJCE-STEP Campus, Manas Gangothri, Mysore-570 006 India , 4th Floor, IT Park Opposite Indira Glass House Hubli - 580 029

Fire , EQ Burglary

10.08.2013 to 09.08.2014

STPI-Hubli

Fire , EQ Burglary

10.08.2013 to 09.08.2014

Note : currently The assets are insured with National Insurance Company Limited, Govt of India upto 09.08.2013.

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