216 Dean Ave. Cleveland, Oh 44119 April 18, 2013 Virginia Simmons, DFC Director Drug-Free Communities (DFC) Prevention Program Substance Abuse and Mental Health Services Administration 1 Choke Cherry Rd. Rockville, MD 20857 REF: Drug-Free Communities (DFC) Support Program Dear Ms. Simmons: The Drug-Free Communities program serves the inner-city community of East Cleveland. In our community, the majority of our population is mostly young, African American people. We strive to create a safe, clean and drug free community, free of harmful environment influences that works together to provide support and education for youth which will encourage healthy, substance free lives. The planned projects we have use a community-wide group of partners and volunteers, schools, community centers, businesses business and industry, and substance abuse service providers, both public and private. Project activities include youth and teen empowerment, media and social marketing, research and development, after-school and education, health and development, faith-based initiatives and theatre arts. The program receives funding from state, city, and federal sources for its regular programs and activities. The proposed project combines expansion of existing work (outreach), a new communication effort (after school activities), and a cutting edge effort to get the message out (performance art, education and youth and teen empowerment). On behalf of the Building a Drug-Free Community in the Inner-City program and its partners, we would like to thank you for the help and support. Even if we are not awarded a grant, we have benefited greatly from Substance Abuse and Mental Health Services Administration involvement. We appreciate the opportunity to become a Drug-Free Community. For answers to questions about our application, please contact Stephanie Butler: voice 216-452-8651, e-mail: butlersl@email.com. Sincerely, Stephanie L. Butler, Executive Director
Boston Universitys Youth at Risk (URISK) program is working to reduce five high-risk behaviors: violence, sexual activity, drinking illicit drug use and smoking, among inner-city public middle-school students in grades 6-8 (Vanderschmidt, Lang, Knight-Williams & Vanderschmidt, 1993).
Find a facility and make additional goals and objectives for about 500 participants
Objective 1
What will happen? How will it happen? (Method/Strategy) Who will do it? For how many or how much? With what result or benefit?
Executive Director
Project Director
Objective 2
Who will do it? For how many or how much? With what result or benefit?
Project Director
Objective 3
What will happen? Recruit education and activity outreach volunteers How will it happen? (Method/Strategy) Who will do it? For how many or how much?
With what result or benefit? Human resources to accomplish outreach activities With what result or benefit?
Goal 2
What will happen? For how many or how much?
Objective 1
How will it happen? (Method/Strategy) For how many or how much? With what result or benefit?
Objective 2
What will happen? How will it happen? (Method/Strategy) Who will do it? For how many or how much? With what result or benefit?
Outreach Coordinator
Objective 3
What will happen? How will it happen? (Method/Strategy) Who will do it? For how many or how much? With what result or benefit?
After-school activities
700 participants
Goal 3
What will happen? How will it happen? (Method/Strategy) When will it happen? For how many or how much? With what result or benefit?
Reach
Develop and
Develop
All committees
Community
community with implement drug free instructors for message with all committees urgency
Objective 1
What will happen? How will it happen? (Method/Strategy) Who will do it? For how many or how much? With what result or benefit?
Spread the word of the program through flyers and word of mouth
Objective 2
What will happen? How will it happen? (Method/Strategy) Who will do it? For how many or how much? With what result or benefit?
Objective 3
What will happen? How will it happen? (Method/Strategy) Who will do it? For how many or how much? With what result or benefit?
500+ participants
Project Description
The purpose of the community DFC Prevention Program is to reduce drug abuse and any drug related activities among school students, provide enhanced involvement services, and effectively take the DFC prevention message to the community. Once funded, a series of activities will be set-up and accomplished. After completion of the set-up activities, the project will operate on three tracks corresponding to Project Goals 2 and 3. One track is educational outreach in our communitys schools with after school programs. Another one is the teen and youth empowerment summit. The final track is
community education and outreach through health and development, faith-based initiatives and the theater arts. The program is designed to establish and strengthen collaboration among communities, private nonprofit agencies and Federal, State and local tribal governments to support the effort of the community to prevent and reduce substance abuse among the youth. We wish to reduce substance abuse among youth and over time, reduce substance abuse and promote the factors that minimize the risk of substance abuse in the inner-city of East Cleveland. These substances include, but are not limited to, narcotics, depressants, stimulants, hallucinogens, inhalants, marijuana, alcohol, and tobacco. There are over 40 participating organizations and upwards of 125 individuals who have attended one or more meetings. Coalition members include Community leadership/activist (NOAH), East Cleveland Police and Fire Departments, East Cleveland School District, (CWRU) MSASS/Social Justice Institute/Prevention Research Center for Healthy Neighborhoods, Coit Road Farmers Market, University Hospitals, NORA, Candlewood Park Health Center, ECNC, Recovery Resources, Planned Parenthood of Northeast Ohio and Apex Academy. The program has a number of strengths. We are excited about the goals and accomplishments of the group. The program has a strong sense of community involvement and encouragement. The program strives to inspire parents to play a larger and more supportive role in the lives of their children. Drug-Free Communities (DFC) Prevention Program is one of a few federally funded Urban Drug-Free Community Coalitions in Ohio.
Goal 2- Reach 700 community youth aged 13-17 with anti-substance abuse message with the result of knowledge in substance abuse increases. All Goal 2 documents will be kept in the office of the Outreach Director. The following documents will be available. Print, advertising, public relations materials. Operations and procedures manuals. Minutes of meetings with school administrators. Minutes of planning sessions. Records of education activities and incidents in schools. Media reports, public relations messages, and advertisements for youth. Records of group meetings and presentations. Materials for presentations and classroom sessions. Information pieces, flyers, brochures, posters, letters to parents.
Parent education session records. Teacher and administrator education session records
Goal 3- Reach the community with a drug-free message, to ultimately increase community knowledge and awareness; and to have activities for youth to participate in. All Goal 3 documents will be kept in the office of the outreach director. The following documents will be available. Print, advertising, public relations materials. Operations and procedures manuals. Minutes of meetings with community leaders and neighborhood volunteers. Minutes of planning sessions. Media reports, public relations messages and advertisements directed at the community. Records of group meetings and presentations. Materials for presentations. Information pieces, flyers, brochures, posters, letters. Incident reports regarding drug overdoses and alcohol related crimes. Longitudinal study reports. Patient tracking reports. Referral records. Patient records.
Reports available to the public on request. The following publications and documents will be made available to those who want to replicate the project. Fees for copying, packaging and posting are listed beside each publication. Publicity materials for 13-17 year-olds component $750. Procedures and operating records for 13-17 year-olds component $100. Procedures and operating records for theater teacher$65. Publicity materials for teen empowerment team component $25. Procedures and operating records for transportation component $2000. Publicity materials for community education component $1400. Procedures and operating records for community education component $55.
The evaluation plan that I will use for the process evaluation is a checklist and a post program meeting with key informants. The checklist is used as an evaluation for me, the administrator, making sure to check off my tasks as I complete them. I will hold the post program meeting with key informants such as the parents of the youth and the community law enforcement on Saturday, August 25, 2014, two weeks after the program ends and one week after the post-program survey completion, to determine which mechanisms of the program worked successfully and what needs to be improved. I will only be measuring myself through the checklist and by conducting a small focus group with the key informants. I will have a team of experts review the survey for content validity prior to the program, with enough time to rewrite any questions that may be worded incorrectly or hard to understand. Consistency of the survey was determined through the test-retest procedure conducted with members of a different target population prior to the program. The overall evaluation has helped me to piece together the process of program planning, implementation, and the evaluation. After the completion of the program and after reviewing the entire program, I can check to see what areas of the program were successful and what areas need to be worked on for future programs. A data collection tool will be developed for administration at the beginning of the project and yearly thereafter. At the end of the second school year of the educational outreach effort, we want to see the following outcomes for the approximately 700 community youth aged 13-17: 100% of community youth will be aware of the after-school DFC program 95% of students believe that drug-free prevention effort is worthwhile 95% of students believe that drug-free prevention effort is relevant 95% of students believe DFC effects are positive Students attitudes toward a DFC trend positive (statistically significant) Students attitudes toward a DFC will increase (statistically significant) Students use of alcohol, tobacco, and other drugs decreases (statistically significant)
The school district has agreed to send flyers to all the parents and post information on their Web site. Furthermore, they will attempt to get an article in the East Cleveland for Better Education newsletter. The Youth and Teen Empowerment Summit will be publicized through schools, health department, hospitals, clinics, schools, Department of Health and Human Services, all community centers, the Junior College, all community service clubs and through libraries. The State Substance Abuse Council is already informed of our plans and has agreed to publicize the effort statewide. In addition, the Association of Family Counselors and State Association of Psychologists want to study the project for replication in other parts of the state. The project will have a Web site, and that site will be linked to all relevant Web sites. This will publicize the project locally, statewide, and nationally. A presentation will be put together, along with a conference display booth for presentations at regional and national conference. The presentation will also be displayed on the project Web site.
reduction. The arts will charge other counties, schools and community groups to support its efforts. It will become a regional and statewide touring group after the term of the grant has ended.
Ashley Jones
Current Position- City of East Cleveland School District Superintendent Project Position- Outreach coordinator Specialties Mrs. Jones has coordinated outreach services in our community for the last four years. In her time as the City of East Cleveland School District Superintendent, she has developed
contacts with leaders in organizations throughout the district. She has seen firsthand the issue of drugs throughout the East Cleveland community. Experience Internship at Shaw High School, Cleveland Ohio, 1998 School Advisor at Shaw High School, 1999-2004 Principle of East Cleveland Elementary School, 2004-2009 City of East Cleveland School District Superintendent, 2009-present Education Bachelor of Art in Education, Cleveland State University, 1997 Masters in Education, Case Western Reserve University, 1998
Timeline
Project Year One Goals and Objectives
Goal 1: project set up activities
Obj 1: Identify the project director
Project Month 6 7 8
10
11
12
Obj: Train volunteers Obj: Implementation Goal 3: Community Outreach Obj: Spread the word Obj: Implementation
Obj: Support from organizations
Fringe Rate Indirect Cost Rate Grant Request Positions Project Director Outreach Coordinator Admin Assistant TOTAL
Match Position Project Director Youth Empowerment Manager Assistant director TOTAL
Budget Justification
1. Personnel (grant request)$73,000 Project Director..$29,000 Outreach Coordinator$28,000 Administrative assistant..$16,000 1. Personnel (matching funds)...$69,000 Project Director..$34,000 Youth Empowerment Manager$32,000 Assistant Director..$14,000 2. Fringe (grant request)..$9,125 Fringe rate is 15.0% 2. Fringe (matching funds).$11,845 Fringe rate is 15.0% 3. Travel..$0 4. Equipment...$15,000 Cell phones/radios$4,000 Computers..$5,000 Communications software..$2,000
Staging equipment for Theater art $7,000 5. Materials and supplies..$10,000 Curriculum material for educational outreach..$3,000 Performance props and supplies.$2,800 Miscellaneous office supplies$4,200 6. Contractual$40,000 Consultants for educational outreach training.$6,000 Consultants for hotline and crisis team training.$10,000 Outside evaluation team.$15,000 Telephone, wireless, and pager service..$9,000 7. Other$0 8. Total direct costs (grant request)..$147,125 Total direct cost is the sum of grant request line items 1 through 7. 8. Total direct costs (matching funds).$80,845 Total direct cost is the sum of matching funds line items 1 through 7. 9. Indirect costs (grant request)..$12,000 The indirect cost rate is 9.0%. Indirect cost is the indirect cost rate times the total direct costs ($80,845). 9. Indirect costs (matching funds).$22,000
The indirect cost rate is 9.5%. Indirect cost is the indirect cost rate times the total direct costs ($22,000). 10. Total costs (grant request)..$159,125 Total cost is the sum of line items 9 and 10 10. Total costs (matching funds)..$90,845 Total cost is the sum of line items 9 and 10.
Appendix
This is where my letters of support will be. Also, the surveys used and the results will be posted in this section.
Bibliography
(2006). The Inner City Drug Problem. StudyMode.com. Retrieved from http://www.studymode.com/essays/Inner-City-Drug-Problem-76729.html Howell, J.C. & Decker, S.H. (1999). The Youth Gangs, Drugs and Violence Connection. Office of Juvenile and Delinquency Prevention. Retrieved from https://www.ncjrs.gov/pdffilesl/93920.pdf Marino, Anthony. (2010). Substance Abuse Intervention Techniques. National Institutes of Health. Retrieved from http://www.ncbi.nlm.nih.gov/pmc/articles/PMC2813467/ Vanderschmidt, H.F., Lang, J.M., Knight-Williams, V. & Vanderschmidt, G.F. (1993). Risks among inner-city young teens: The prevalence of sexual activity, violence, drugs and smoking. Journal of Adolescent Health, 14(4), 282-288.