Summary note sheet for the breakout sessions

Discussion Challenges/Issues Responses/Possible Procurement Forum

Groups and identified by the Solutions discussed Intervention/Actions
Topics participants by the group selected by the group
1. Assessing 1.No. Limited 1.Knowledgeable Forum: could ask
Procurement guideline group/ organization/ donors first item to
Systems and (standardize) to do country could organize assist in data
Evaluating CPI training, workshops. management
Performance
2.Assessment gets 2-Provide training Prepare guidelines
difficult when -Involve relevant
officers do not have bodies in the Broker of information
a background of assessment
dealing with this -openness, Involve donors in the
technical topic. transparency process
Donor/strengthening
3. Responsibility for data management and
assessment. Prefer regulation
for joint assessment
Sharing of relevant
Integration of public data ( with a private,
procurement with
commercial, military)
PFM System
(procurement plan)
3. Country donor joint
Donor/D Country
acceptance 4.Capacity
of
assessment tool and development strategy
results of it. Certification program
Academic course
Lack of procurement Job training
plan mechanism
5. Reviewed by PEFA
Lack of integration
between procurement and OECD
planning with public
financing
management system

Public financial policy.

(1) occupied public
proc policy, so
confused happen
when – execute
procurement policy.
2. Developing 1. lack of political 1. information 1. sharing experiences
Procurement support dissemination / (eg. Success stories)
Reform communication
Strategies 2. corruption 2. website (learn from
2. deliverables other countries; access
3. procurement (loan/grant) linked to to tools eg. Bidding
legislation reform strategy documents)

4. harmonization 3. setting of 3. seminars on

specifications / procurement auditing
conditions
4. legislation strategy
4. lessen discretion i.e. (procurement law part of
deal with transparency PFM or not)
by eliminating
discretion among 5. financial sustainability
procurement officers,
for example: have 6. international institute
prototype contracts for generally accepted
ready principles

5. find champions
(agents of change)

6. request for technical

assistance and funding
support

7. develop expertise
3. Strengthening 1.Framing public 1. Road Mapping Sharing of experience
Procurement procurement policy Benchmarking
Management authority Best practices

2.Implementation/ 2. Improve/capacite Technical/financial

enforcement implementing units/ assistance
procurement policy PPA stakeholders

3. Defining role of Inclusion in the framing -Clear policy guidelines

NGO/ public private of procurement policy to define role of NGO
sector vis-à-vis government

4. Capacity building Capacity building of -Benchmarking

stakeholders -Sharing

5. E-procurement -Integrity of system (?) -Study

-Piloting -Experience sharing
-Phasing -Best practices
4. Improving 1. lessons from use 1. review current 1. sharing good
Procurement of e-Procurement processes and look at practices / lessons
Execution to be disseminated ways to change learned
to help share in system, and develop
successes and MIS (business process 2. networking;
avoid problems re-engineering) procurement
2. e-Procurement commonalities of
(public) and public 2. develop appropriate practice
financial rules & procedures to
management adopt MIS for public 3. lending and non-
system link procurement lending products in
3. learning from support of e-
private sector e- 3. recognition that both Procurement
Procurement e-Procurement and
4. PPP contract traditional systems 4. disseminate
administration & should co-exist information on
variations (long- successful projects
term contracts – 4. step-by-step using PPP
leases and approach in moving to
concessions) e-Procurement 5. identify and share
5. e-Procurement documentation related
to take root? 5. develop rules & to new methods of
- suppliers’ capacity procedures for PPP contracting
building
6. limited public 6. develop new
procurement methods of
specialist – no procurement such as
special framework and
procurement unit in performance contracts
the public
agency/institution
7. development
partners should be
more serious about
using country
systems
8. involving process
of the country
suppliers and
procurers in e-
Procurement
Procurement
9. lack of IT
5. Performance 1. Are monitoring Strong legislation/ act
Monitoring & Agencies truly Appointment of senior
Oversight independent, staff )Sharing country )
properly Funding experiences (all 3 )
empowered and areas)
adequately
resourced?
)Generic guidelines
2. Sustaining civil -Motivation?
society participation -Funding )Funding (TA)??
in procurement -Supply and demand
processes (supply -Legal protection
vs demand)

3. Effectiveness of -Detailed guidelines in -Capacity building

procurement conducting Audit -Professionalisation of
audit?! -Skill level of Audit procurement audit
- peoples
-Independence
6. Building 1. sustainability of 1. university courses 1. share experiences on
Procurement capacity building (eg. SCM) developing career path
Capacity efforts - civil service reform
2. education/training - good practices
2. funding for requirements to - core group working on
capacity building / function in procurement it
development
3. career path 2. develop performance
3. training indicators for
- quality 4. civil service reform procurement training
- curriculum evaluation
- certification 5. performance
- incentives to monitoring of training 3. advocacy by the
participate in (outcome-based) Forum to allocate
training resources to capacity
6. offer different development
4. lack of career training depending on
path and incentives needs (capacity
mechanism for assessment)
procurement
professionals 7. civil service reform

7. Forum
Management
and
Deliverables