MAYORANDCITYCOUNCIL

REGULARSESSION
Monday,December16,20136:00P.M.

AGENDA
1.

CALLTOORDER PRAYERANDPLEDGE

2. 3.

APPROVALOFMINUTES A. WorkSessiondatedNovember26,2013 B. RegularSession#22datedDecember2,2013 C. WorkSessiondatedDecember10,2013 ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL A. StandingCommitteeReports

4. 5.

CONSENTAGENDA A. RequesttoApproveBidSolicitationforTennisCenterFenceReplacementProject B. RequesttoApproveBidSolicitationfor150KWGenerator C. RequesttoApproveBidSolicitationforBusBarnRoofRepairs D. BidAwardRecommendationforNorthsideParkPierRedeckingProject E. PrivateEventApprovalRequestforSt.GeorgesBlessingoftheWatersJanuary11,2014 MISCELLEANEOUSREPORTSANDPRESENTATIONS A. BidOpeningHorsebackRidingServices

6. 7.

PUBLICHEARINGS ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF A. DiscussionofTourismStrategicPlanRFPpresentedbyTourismDirector B. StrategicPlanningActionItemUpdatepresentedbyCityManager

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ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR A. FirstReadingOrdinancetoAmendChapter90EntitledTrafficandVehicles(requires passengersinunenclosedareasofmotorvehiclestowearseatbelts) COMMENTSFROMTHEPUBLIC

Any person who may wish to speak on any matter at the Regular Session may be heard during CommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject onwhichheorshewishestospeak.

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COMMENTSFROMTHECITYMANAGER COMMENTSFROMTHEMAYORANDCITYCOUNCIL ADJOURN

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 3 APPROVAL OF MINUTES A. Work Session dated November 26, 2013 B. Regular Session #22 dated December 2, 2013 C. Work Session date December 10, 2013

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Standing Committee Reports

POLICE COMMISSION MEETING MINUTES OPEN SESSION

December 9, 2013
PRESENT: Mayor Richard Meehan, Council President Lloyd Martin, Commission Chairperson Doug Cymek, Council Member Dennis Dare, Chief Ross Buzzuro, Director of Emergency Services Joe Theobald, Captain Kevin Kirstein, Captain Michael Colbert, Lt. Scott Harner; Budget Manager Jennie Knapp for David Recor, City Engineer Terry McGean ABSENT: City Manager David Recor

1. Call to Order at 9:05 a.m. 2. The November 8, 2013 Minutes unanimously approved as written. Chief Buzzuro reviewed the November Crime Statistics. In November 2013, there was an 11.6%increase in officerinitiated Calls for Service from November 2012. Calls for Service by citizens were down by 12.4%. Chief Buzzuro reviewed the top 25 Calls for Service with most continuing in a downward trend. 3. An update on the proposed seat belt ordinance to amend Chapter 90 of the Town Code was given by Lt. Scott Harner regarding riding in unenclosed areas of vehicles. Seat belt as defined in the Maryland Code in Article 22-412, is permanently attached to the body of the motor vehicle. This also means that it must be an across the body seat belt, not just a lap belt. The Ordinance is in close to final format, but needs a few minor edits before going before the City Council for consideration. 4. Chief Buzzuro reported on the CEW/Taser use in November 2013. There was one incident on November 1, 2013 where OC EMS requested assistance with a violent subject. The incident required a warning arc but no deployment and the individual became compliant and was able to be handcuffed. There were no injuries to any parties during this incident. The Police Department has doubled the number of CEW/Tasers in the last six months, which now total 56 CEW/Tasers in use. 5. New Business Commission Chairperson Cymek passed on a request from Councilwoman Mary Knight for the Police Department to look into a drug called Molly. Captain Colbert and Lt. Harner said that the police department is familiar with this drug and that it is considered an illegal drug under the synthetic drug ordinance. Molly is an MDMA (a/k/a ecstasy) but in powder form, it is a Schedule 1 drug. 6. Council President Lloyd Martin requested Lt. Harner make contact with the owner of the three wheeled vehicle called a Trikke to schedule his attendance at an upcoming Police Commission meeting. Meeting Adjourned 9:20 a.m.

The next meeting of the Police Commission will be held on Monday, January 13, 2014 at 9:00 AM at the Public Safety Building, 6501 Coastal Highway, Ocean City, MD 21842

Tourism Commission Meeting Minutes December 4, 2013

The following individuals were in attendance: Commission Members Tourism Commission Chair and Council Secretary Mary Knight, Mayor Rick Meehan, Councilman Dennis Dare, Buck Mann, Chamber of Commerce; Michael James, EDC; Chris Trimper, HMRA . Staff members present were Donna Abbott, Tourism Director; Larry Noccolino, Convention Center Director; Lisa Osman, Tourism Department; Tom Shuster, Recreation and Parks Director; Frank Miller, Special Events; Jennie Knapp, Budget Manager. Also present were Melanie Pursel, Chamber; Susan Jones, HMRA; Andy Malis and Alison Fiorelli, MGH; Cliff Sutherland and Mike Alexander, OC Bikefest. Mary Knight called the meeting to order at 3 p.m. She announced that we would go into a closed session at the end of the meeting to discuss next years campaign. Approval of Minutes A motion was made to approve the minutes of the October 11, 2013 meeting by Buck Mann, seconded by Dennis Dare and approved unanimously. Updates from other Departments & Organizations Larry Noccolino announced that Phase 2 construction started on October 21 and will continue over the next 14 months. The approximate completion date will be November 2014. For the first show in the Performing Arts Center, Larry would like to have a promoter-sponsored kick-off performance to be held on Saturday, November 29, 2014. That date falls on Thanksgiving weekend, so many visitors will be in town for the holiday. Larry is also planning to have the Mid-Atlantic Symphony Orchestra and the OC Stars chorus perform on Saturday, January 18, 2014, which is the Martin Luther King, Jr. holiday weekend. This would start a concert series with the Mid-Atlantic Symphony Orchestra to perform five shows throughout 2014 and ending with a Christmas Show in December. Larry also mentioned that the OC Bikefest may be interested in using the Performing Arts Center during their events in the future. Melanie Pursel submitted a planning grant proposal for $8000 to Wor-Wic Community College for industry-led training, which she feels very confident about. During the months of January, February and March she will putting together a group of business leaders to identify some of the workforce needs. The Chambers Holiday Business AfterHours is this Friday, December 6, at the Clarion Hotel. Anyone attending is asked to bring an unwrapped toy for Toys for Tots. The Chamber is now accepting applications for their Eunice Q. Sorin Scholarship Program. They set and approved all of their legislative priorities at their last meeting. Melanie mentioned that the Task Force for Post-Labor Day school start date met. The 2014 Vacation Guide is currently at the printer. She hopes to begin distribution within the next week or two. Melanie thanked Donna and the Tourism Department for their assistance with editing the Guide. The

Chamber will attend the Great American Outdoor Show in Harrisburg the first week of February. They plan to distribute 2500 pre-made bags at the show. Melanie mentioned the Chamber of Lights Program has started, which includes judging of indoor, outdoor, residential, and commercial Christmas light decorations. Michael James mentioned that mornings EDC meeting at the Captains Table, noting an excellent presentation by UMES and their hospitality programs. Susan Jones and a group of leaders from Ocean City had a very successful meeting with Senator Mikulski on Monday to speak about the J1 Visa Program, Section 179 Tax Depreciation, and Obamacare. HMRAs dinner meeting will be held on December 19 at the Captains Table. Chief Buzzaro will attend the next HMRA Board Meeting in January for a follow-up discussion on several issues. Susan held a lodging round-table a few weeks ago to discuss how to build direct bookings and deal with online travel agencies, which mainly focused on the smaller hotels. The next lodging round-table will be held in January. The HMRAs accommodations guide and Inside Ocean City book are both at the press. Donna Abbott spoke about Rodney the Lifeguard, and how he walked a bride down the aisle at her wedding in Ocean City. This gave Ocean City some positive, national publicity in USA Today as well as in local and regional media. She is working on finalizing the October Metrics Report. According to the Smith Travel Report for October, the occupancy was up .3% while room tax was up 12 % and food tax up 24%. Donna will be going before the Council on December 16 with a draft RFP for the Tourism Strategic Plan to get their input. She also mentioned that Ocean City is the recipient of the State Tourism Economic Engine Award for the Ocean City Dew Tour. Donna accepted the award at the Tourism Conference in November. She also announced that she recently received official notification from the State Tourism Office that Ocean City has been awarded a $450,000 grant, the largest tourism grant in the state in FY2014. The grant is allocated based on FY2013 allowable expenditures and on growth of FY 2013 Comptroller-determined tourism tax revenues collected in FY2012. Tom Shuster stated that Winterfest of Lights has gotten off to a great start this year with 25,238 riders as of December 3. Over 18,000 of those riders were during the four-day Thanksgiving weekend. He also mentioned that the OC Parade will be held this Saturday, December 7, and the Jingle Bell Fun Run will be held under the Winterfest of Lights this Sunday, December 8. There will be a midnight fireworks display on New Yearss Eve at Northside Park again this year. Last year was the first time for the fireworks display and it was a very popular event. Frank Miller mentioned that there are 400 lighted displays this year in the Winterfest of Lights. He also stated that attendance over the four-day Thanksgiving weekend was up from last year.

The Mayor mentioned that he met with Cliff Sutherland and Mike Alexander of OC Bikefest earlier in the day. The two happened to be in town and stopped by to discuss how successful OC Bikefest was in 2013. Mary made a motion to go into closed session to discuss the 2014 advertising campaign. The commission voted unanimously to forward campaign creative and interactive projects proposed to the Mayor and Council for review and approval. The next meeting will be held on January 13 at 3 p.m. in Room 214 at the Convention Center.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 5. CONSENT AGENDA A. Request to Approve Bid Solicitation for Tennis Center Fence Replacement Project

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 5A Dec 16, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Terence J. McGean, PE, City Engineer Upcoming Bid, Tennis Center Fence Dec. 5, 2013 Upcoming bid for Mallard Run Tennis Center Fence Replacement Bids for the replacement of the Mallard Run tennis court fence (courts 1-6) are scheduled to be received at the January 14, 2014 Work Session $45,000 approved for this project by Council from FY 13 excess fund balance. Open bid for the Mallard Run Tennis Center Fence Replacement contract at the January 14, 2014 Work Session None Terence McGean, City Engineer Tom Shuster, Recreation and Parks Director Calvin Ginnavan, Parks Superintendent None

ISSUE(S): SUMMARY:

FISCAL IMPACT:

RECOMMENDATION:

ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 5. CONSENT AGENDA B. Request to Approve Bid Solicitation for 150 KW Generator

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 5B Dec 16, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Terence J. McGean, PE, City Engineer Upcoming Bid, 150 KW Generator December 6, 2013 Request to open bids for a 150 KW Generator at the January 14, 2014 Work Session The new Fire Station 4 requires a 150 KW Generator. The generator itself was not included in the General Construction bid and is being purchased directly by the City and installed by the general contractor. $85,000 included in Fire Station 4 Project Budget Open bids for 150 kw generator on January 14, 2014. None Terence McGean, City Engineer Not applicable None

ISSUE(S):

SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 5. CONSENT AGENDA C. Request to Approve Bid Solicitation for Bus Barn Roof Repairs

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting TO: THRU: FROM: RE: DATE: 5C 12-16-13

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell Senior Project Manager Request Permission to Receive Sealed Bids for the MTA Funded Transportation Bus Storage Facility Roofing Repairs. December 11, 2013

ISSUE(S):

Receive Sealed Bids for the MTA Funded Transportation Bus Storage Facility Roofing Repairs. Request permission, from the Mayor & City Council, to receive sealed bids at the February 11th, 2014 Work Session for the MTA Funded Transportation Bus Storage Facility Roofing Repairs.. Funding for this project is being provided by the Maryland Transit Administration, and the Town of Ocean City fund match budgeted in FY 2014. Proceed with the proposed Bid Opening on February 11, 2014. None Dean Dashiell Senior Project Manager Hal Adkins Director of Public Works George Thornes Superintendent of Transportation Brian Connor Assist. Superintendent of Transportation Not applicable

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 5. CONSENT AGENDA D. Bid Award Recommendation for Northside Park Pier Re-decking Project

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 5D 12-16-13

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell Senior Project Manager Acceptance of a Bid for the Northside Park Pier Re-Decking Labor received at the Department Level. December 11, 2013

ISSUE(S):

Acceptance of a Bid for the Northside Park Pier Re-Decking Labor received at the Department Level. Request approval from the Mayor & City Council to award the low bid, opened on December 6, 2013 at the Department Level, to APEX Construction in the amount of $ 15,400.00 for the above referenced work. The bid solicitation request was presented to the Mayor & City Council during the November 4th, 2013 Regular Meeting. I have performed a review of the low bid received from APEX Construction, and have found the document to be consistent in accordance with the contract documents. Funding for this project is included in the Park & Recreation FY 2014 Budget in the amount of $ 19,000.00. Award the Northside Park Pier Deck Labor to APEX Construction in the amount of $ 15,400.00. None Dean Dashiell Senior Project Manager Hal Adkins Director of Public Works Tom Shuster Director of Parks & Recreation Calvin Ginnavan Superintendent of Parks Completed Bid Tab

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION:

ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

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Northside Park- Pier Deck Replacement Bid

CONTRACTORS All Sates Construction APEX Construction Blue Fin Construction Hi Tide Marine J & L Services Kade Construction Superior Boat Lifts The Myers Group

Base Bid $68,800.00 $15,400.00 $36,500.00 $21,450.00 $40,497.50 $17,500.00 $89,986.50 $54,550.00

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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 5. CONSENT AGENDA E. Private Event Approval Request for St. Georges Blessing of the Waters January 11, 2014

TOWN OF

The White Marlin Capital of the

Agenda Item # Council Meeting 5E 12/16/2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator St. Georges Greek Orthodox Churchs Blessing of the Waters December 9, 2013 Peter Gjikuria for St. Georges Greek Orthodox Church is requesting approval to hold the annual Blessing of the Waters. The Blessing of the Waters is a religious ceremony that takes place on the beach at 90th Street. Orthodox priests lead a procession of their congregation to the beach. The priests lead a prayer service, bless a wooden cross and toss the cross into the ocean. Swimmers then retrieve the cross from the water, and the group leaves the beach. Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures related to this event. Approve the event. No staff alternatives suggested. Lisa Mitchell, Private Event Coordinator All appropriate departmental staff has reviewed and the event has been coordinated with Beach Patrol, Public Works and the Police Department. 1) January 2014 Calendar 2) Application 3) Cover Sheet

ISSUE(S):

SUMMARY:

FISCAL IMPACT:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

ATTACHMENT(S):

January
Sun Mon Tue Wed 1 Thu 2 Fri 3 Sat 4

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PE St. George Blessing of the Waters

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2014

Ocean City Private Events

Name of Event: St. George Blessing of the Waters Date of Event: Saturday, January 11, 2014 Date Application Received: October 10, 2013 Date Returned from All Departments: December 9, 2013 Things to Note: This is an annual religious ceremony held by St. George Greek Orthodox Church. Priests would lead a procession of their congregation to a designated 50x50 area on the beach at 90 th Street. The priests would lead a prayer service, bless a wooden cross and toss it 20-feet into the surf. Swimmers would retrieve the cross and the group would then leave the beach. The event would last about 1-1/2 hours, from 12:30 pm until 2 pm. Expected number of participants is 100-150. A small 10x30 stage area would be set up. The applicant would like to utilize a small PA system. The applicant would like to borrow ten 4x8 platforms in which to build the stage. The applicant requests 1-2 lifeguards be on-site during the event. Application Fee Paid: Yes Total Cost to Town: $300 New Event: No

Comments from Department Representatives: RISK MANAGEMENT Insurance certificate must be submitted prior to the event. PUBLIC WORKS Can provide the 10 platforms requested. Estimated cost to the department is $300.00. OCPD Will notify shift and provide assistance with pedestrian crossing. OCBP Will assess the situation and determine the safest location for the exact toss. The organizers need to be prepared for the participants getting to a heated location after going into the very cold water. This has been a great event each year. EMERGENCY SERVICES, FIRE MARSHAL, TOURISM, TRANSPORTATION, OCCC, and REC & PARKS No comments, concerns or costs.

Date on Council Agenda: December 16, 2013 Event Approved or Denied: Date Fees Received: Date Insurance Certificate Received: Date Permit Issued: Other: Amount: Beach Franchise Notified:

PRIVATE EVENT APPLICATION

Town of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov

This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Blessing of the Waters 1. TITLE OF EVENT: ________________________________________________

2. IS THIS A NEW EVENT? ____No_____________________________________

Page 1 of 8

3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR 3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES FOR THE NEXT 3-YEARS: __January 11, 2014 4. STARTING & ENDING TIMES OF EVENT: __12:30 pm-2 pm 5. PROJECTED SET-UP DATE (S) & TIMES: _January 11, 10 am 6. PROJECTED CLEAN-UP DATE (S) & TIMES:__January 11, 2 pm

_____________________________________________________________________ 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _ON the beach at 90th St. 10x30 will be a staging area where the religious ceremony will take place and a 50x50 area for participants and chaperones. 8. APPLICANTS NAME: __ 9. ORGANIZATION REPRESENTING: St. George Greek Orthodox Church

_______________________________________________________ 10. MAILING ADDRESS: _8805 Coastal Highway, OCMD 21842

_____________________________________________________________________ 11. WORK PHONE: 410-524-0990___ HOME PHONE: ________ FAX: _410-524-6772___________ EMAIL: 12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? ___ _____________________________ IF NOT, WHY? _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: ___________Peter Gjikuria 14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10: ____12943 Windy Drive, OCMD 21842 15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: 443-497-1511_____ FAX: ____________________________ CELL: _443-497-1551_______________ E-MAIL ADDRESS: _petros101@comcast.net______________________________ OTHER: _____________________________________________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ ____The priests will lead a procession of faithful from the church to the beach at 90th St. The priests will lead a prayer service and bless a wooden cross which will be tossed into the surf. Swimmers will retrieve the cross and the group will leave the site to have a luncheon. Please attach additional pages to the back of this application 17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________ _____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? _______No__________ IF SO, WHERE? __________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process, etc.): ______A few religious items will be carried to the site along with a small PS system.______ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
St. George Greek Orthodox Church

SCAFFOLDING, ETC.?

IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _____________________________________ ___A small area, 10x30 for the religious ceremony and a small PA system 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: _____Volunteer ushers form the churchs parish council will control and direct the crowd. 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____ N/A 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? __ __________ IF SO, WHAT TYPE? _We will be requesting a life guard to be on standby. 24. WHAT IS YOUR RAIN POLICY? ____________________________________ _____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
There will be no food or drink on the beach. Rain or shine

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26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ________________________________ ___N/A 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________ _N/A________________________________________________________________
N/A N/A _____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): _______________________________________________________ __N/A_______________________________________________________________ ____________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT
No

FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________
N/A

_____________________________________________________________________ _____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: _The 2 retrievers of the Holy Cross will each be awarded a Holy icon blessed by the arch bishop.

____________________________________________________________________ 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT?

___No______________
Private Events Coordinator.

Please forward a copy of the approved One Day Raffle Permit to the

No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? ____No__________

Please forward a copy of the approved Air Support/Air-Inflated Structures Permit to the Private Events Coordinator.

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private Events Coordinator.

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36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.): __________________________ _____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coor dinator.

no

37. EXPECTED NUMBER OF PARTICIPANTS: ____15____________________

100-150 38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?
N/A _____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): 1-2 life guards 10x30 platform at the site on 90th St. beach.

_____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? ___N/A_____________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
MDOT Highway Permit to the Private Events Coordinator. Please forward a copy of the approved

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
N/A THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________
Greek festival at the OCCC, blessing of the waters on south of inlet pier and the _____________________________________________________________________ Carousel Hotel oceanfront.

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44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): ___St. George Greek Orthodox Church 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _Mayor Rick Meehan, Jim Matthias and OCPD have participated in previous years. _________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES XX____ NO_______
An event diagram MUST be included for an event to be considered.

INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ___ XX__________INCLUDED WITH APPLICATION ___________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT

Page 6 of 8

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________ MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on file 10-9-2013 APPLICANTS SIGNATURE___________________________DATE_______________ Signature on file 10-9-2013

LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
Signature on file 10-9-2013 APPLICANTS SIGNATURE___________________________DATE_______________

HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitees operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents,

Page 7 of 8

employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees.
Signature on file 10-9-2013 APPLICANTS SIGNATURE___________________________DATE_______________

PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
Signature on file 10-9-2013 APPLICANTS SIGNATURE___________________________DATE_______________

Page 8 of 8

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013

6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Bid Opening Horseback Riding Services

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 6A 12/16/13

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Kelly L. Allmond, City Clerk Horseback Riding RFP December 2, 2013

ISSUE(S): SUMMARY:

RFP for Horseback Riding Services A Request for Proposals for Horseback Riding Services was published in the November 24th and 31st Edition of the Ocean City Digest. Additionally, RFPs were sent to the Organizations listed on the attached bid sheet. All proposals were due to the City Manager by Friday, December 13, 2013. To be determined Acknowledge receipt of proposals and remand to Staff for review. Not applicable City Clerk Not applicable 1) Bid Sheet 2) Horseback Riding Request for Proposal

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

Horseback Riding Requests for Proposals Received December 13, 2013 Autumn Grove 11026 Sinepuxent Rd Berlin, MD 21811 Phone: (443) 2350257 Email: autumngrovestables@yahoo.com Bay Breeze Farm 34376 Resort Ln Frankford, DE 19945 (302) 5427068 sarah@baybreezeequine.com Black Acre Farms, Inc. 7406 Libertytown Rd Berlin, MD 21811 (410) 6413648 blackacrefarm@excite.com Holly Ridge Stables 36609 Purnell Crossing Rd Willards, MD 21874 (410) 8352596 Hoof Prints Trail Riding Center 5367 Sixty Foot Rd Parsonsburg, MD 21849 (410) 8358814 hoofprintsinsand@aol.com Kershaw Acres 17170 Harbeson Rd Milton, DE 19968 (302) 6841818 kershawacres@yahoo.com Secret Pride Stables, LLC 9074 Spring Hill Ln Salisbury, MD 21801 (410) 5432063 secretpridestables@yahoo.com Southern Delaware Horse Farm 22532 Pine Haven Georgetown, DE 19947 (302) 8561598 Sweet Meadow Stable 37033 Sweet Meadow Lane Selbyville, DE 19975 (302) 3960564 sweetMeadowStable@gmail.com

REQUEST FOR PROPOSALS HORSEBACK RIDING SERVICES Town of Ocean City, Maryland
The Mayor and City Council for the Town of Ocean City (referred to as the Town,) seeks proposals for a seasonal horseback riding concession to provide the general public with a safe and convenient opportunity to ride horses on the beach within the Town limits. Currently, the Town allows horseback riding on certain areas of the beach from November 1st of each year through March 30th of the following year, from of 6:00 a.m. to 5:00 p.m. The permitted riding area is on the hard sand closest to the waters edge, no more than 10 feet westward from the high tide line and from Inlet on the south edge of Town north to 27th Street. PROPOSALS MUST INCLUDE THE FOLLOWING: 1. Annual flatfee offer to Town for a limited three (3) month operating term of January 1, 2014 through March 30, 2014 with a bid bond for the amount of the annual flat fee offer. This term will increase to the full five (5) month season of November 1st through March 30th for future years if the concession is deemed successful and approved for renewal. The bid bond must take the form of a certified bank check, official bank check, United States Postal Service postal money order, or cashiers check in the exact amount of the first annual flatfee offer. Personal or business checks will not be accepted. Proposal deposits will be returned to unsuccessful Bidders (a.k.a. Applicant or Concessionaire) after the concession agreement is signed with the successful bidder. Proof of financial capability to pay the fees set forth in the proposal shall also be included.

2. Detailed Operational Plan that includes: A. DESCRIPTION OF SERVICES: the ideal Concessionaire will provide horseback riding activities that shall include, but are not limited to, riding lessons, guided rides, pony rides, school programs, community programs, and therapeutic riding. All services, rates and fees are subject to written approval by the Town.

B. TRANSPORTATION, OFFSITE BOARDING AND PARKING PLAN: the Concessionaire will be required to transport horses to and from the designated riding area daily. Proposals should include a detailed plan for transport, containment and maintenance of the horses, hardware and supplies at the Inlet based concession operating site. Parking for vehicles and trailers will be available on the Inlet Parking Lot as approved by the Town with guidance from the Concessionaire Parking Plan and perspective from the Department of Public Works.

C. STAFFING: The Concessionaire will be required to have enough staff on hand for the safety, comfort and wellbeing of the patrons and horses.

D. RUBBISH REMOVAL & RECYCLING: the Concessionaire will be responsible for, at its sole cost and expense, cleanup and removal of all waste, garbage, refuse, rubbish, litter and horse related waste from the operating site, designated riding area and the area within fifty (50) feet of the concession location when the concession is open. The Concessionaire will be responsible for keeping the pathways leading to and from the parking areas to the operating site clean and free of horserelated waste. The Concessionaire will be required to provide adequate and easily accessible waste and recycling receptacles, approved by Public Works and have these receptacles emptied on a daily basis and removed. In addition, the Concessionaire will be required to demonstrate to The Towns satisfaction, through a detailed maintenance plan, that it will keep and maintain the concession site in excellent condition throughout the fivemonth term. E. SIGNAGE & ADVERTISING: the Concessionaire will be required to prominently display signage at the designated riding area listing all prices, rates, and hours and days of operation. The design and placement of all signage which must include the Concessionaires name, trade names(s) and/or logo(s), is subject to Towns prior written approval. The Concessionaire will be prohibited from placing or permitting the placement of advertisements in the designated riding area without the prior written approval of the Town.


F. INTERNAL CONTROLS: throughout the fivemonth term, the Concessionaire will be required to maintain a revenue control system to ensure the accurate and complete recording of all revenues, in a form and manner acceptable to the Town. This revenue control system must maintain detailed sales information from each sales transaction. G. SAFETY: since safety is of the utmost concern, Bidders must present proof of prior experience in operating this type of service and should submit their personal and/or company safety record. Each proposal should include a detailed outline of maintenance schedules and safety precautions required for the operation of the concession and designated riding area as well as any applicable staff qualifications and certifications. Bidders should also provide descriptions of the locations and types of facilities they have operated, including a list of references. The concessionaire will be required to comply with all national safety guidelines and Federal, State and City laws, rules and regulations related to the development, operation and maintenance of the Concession and designated riding area.

H. HEALTH AND SAFETY OF THE HORSES: all proposals must include the name, age, brief physical description and a negative Equine Infectious Anemia Report for every participating horse. Furthermore, the operator shall: a. Maintain full control of horses at all times. b. Ensure that the concession and designated riding areas are free of hazards to patrons and the horses. c. Provide adequate food and water for the horses. The licensed operator shall ensure that each horse under his control is provided, in suitable containers, adequate food, water, and other necessities. d. Provide adequate equine health care. The operator shall ensure that each horse under his control receives: i. Regular routine health care by an accredited veterinarian, including but not limited to worming, dental, and foot care ii. Provide immediate attention, care and treatment if it becomes sick, injured or lame. iii. Ensure that basic first aid supplies for equine and patrons are immediately available and in good order. I. PROOF OF INSURANCE: for the protection of the public and the Town, the Applicant must obtain, at the applicants own expense, occurrence form comprehensive general liability insurance coverage, which insurance coverage shall include coverage for personal injury which said insurance coverall shall be at least in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured's, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance evidencing such coverage and the addendum shall be furnished to the Director of Recreation and Parks on behalf of the Mayor and City Council by the Applicant and be approved by the Towns Risk Manager before Applicant engages in the activity as Concessionaire. Indemnity: the Concessionaire shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Concessionaires operation. Concessionaire hereby expressly agrees to defend and save the Town of Ocean City, Mayor and City Council, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with Concessionaire activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Concessionaire or its officers, agent and employees


J.

COMMUNITY RELATIONS: the Town will find favor in proposals that demonstrate an awareness of the role of the concession as an integral part of the surrounding community by showing a commitment to cooperate with, and support the Towns administrators, citizens, and visitors.

K. CUSTOMER SERVICE MEASUREMENT MECHANISM: the Town expects excellent customer service. The Town encourages Applicants to implement customer service mechanisms that will enhance and maintain the safety and satisfaction of patrons. These mechanisms should be outlined in each proposal.

L. IDENTIFICATION & ADDRESS: the successful Bidder will be required to present picture identification (such as a drivers license or a passport) and proof of address (such as a utility bill) in order to execute the Agreement. In addition, all bidders will be expected to provide the Town with at least two (2) telephone numbers for contact purposes. The successful Bidder shall notify the Towns Business License Department immediately of any changes to the successful Bidders address or phone number.

M. AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE: the concessionaire shall be required to provide ADA accessibility throughout the concession operating area and designated riding area. The Concessionaire shall comply with all City, State and Federal requirements to provide safe and accessible recreational opportunities for everyone, including persons with disabilities. The Concessionaire is encouraged to exceed accessibility requirements whenever possible, and not simply provide the minimum level required.

N. PERMITS, LICENSING & APPROVALS: The Concessionaire will be responsible for obtaining all necessary permits, licenses and approvals from all City, State and Federal Agencies having jurisdiction for the operation and maintenance of the Concession, designated riding area and care of the horses. All Proposals must be received by the Office of the City Manager no later than 11:00 AM on December 13, 2013. Late bids are subject to disqualification. Send your proposal to: Office of the City Manager Horseback Riding Proposal Town of Ocean City 301 Baltimore Avenue Ocean City, Maryland 21842 Proposals will be opened at the Mayor and Council Work Session and remanded to staff for review. Work Sessions begin at 1:00 PM in the Council Chambers of City Hall located at 301 Baltimore Avenue, Ocean City, Maryland. The Town reserves the right to accept or reject any and all Proposals for any reason and to negotiate a contract that is in the best interest of the Town. Proposal evaluation will take into account all relevant criteria. In evaluating proposals, City Staff will use the following criteria: Planned Operations Operating Experience Fee Offer Financial Capability The Town will only consider proposals that meet satisfactory levels of the above criteria. The City is not required to accept the proposal that includes the highest fee offer. The Towns acceptance of a proposal does not imply that every element of that proposal has been accepted. When feasible, the Town will visit all facilities owned and operated by bidder.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 8 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF A. Discussion of Tourism Strategic Plan RFP presented by Tourism Director

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 8A December 16, 2013

TO: THRU: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Donna Abbott, Tourism and Marketing Director RFP for Tourism Strategic Plan December 5, 2013 Tourism Strategic Plan At the October 21 regular session, the Mayor and Council voted to accept the Tourism Commissions recommendation to proceed with composing an RFP for the establishment of a strategic plan for tourism. A draft RFP has been prepared to solicit proposals for a five-year strategic plan, evaluating the towns tourism assets and conducting a market analysis to incorporate into a plan that will serve as the blueprint for Ocean Citys tourism marketing for FY 2015-2020.

ISSUE(S): SUMMARY:

FISCAL IMPACT:

To be determined based on proposals received. There is a $40,000 line item for marketing research. Approve RFP Revise or discard RFP as presented. Donna Abbott, Tourism and Marketing Director David Recor, City Manager Draft RFP and proposed timeline

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

Strategic Plan RFP Timeline

Tourism strategic Plan RFP goes out.

RFP awarded

Sessions with stakeholders

Strategic plan presented for review & approval.

Dec. 13

Jan. 14

Feb.14

Mar. 14

Apr. 14

14-May

DRAFT
Request for Proposals for Ocean City, Maryland Department of Tourism Strategic Plan for Tourism

Project Overview The Town of Ocean City, Maryland is soliciting proposals for a five-year strategic plan for tourism. The project will encompass interviewing key Ocean City tourism stakeholders, evaluating Ocean City tourism assets and conducting a market analysis to incorporate into a strategic plan that will serve as the blueprint for Ocean Citys tourism marketing, identifying target and niche markets and priorities for FY 2015-2020. Community Profile Ocean City, Maryland is a municipality located in Worcester County on the Mid-Atlantic coast. Its economy is tourism based. The resort town averages about 8 million visitors annually, with approximately half of those visitors traveling to Ocean City between Memorial Day and Labor Day, primarily from Maryland, Pennsylvania, the Washington DC/Northern Virginia metropolitan area and emerging markets of New York and New Jersey. Ocean City is Marylands only oceanfront vacation destination, known for its free and clean beaches, a world-class boardwalk, and access to numerous recreational pursuits including watersports, deep-sea and coastal bay fishing, golf, fine dining, amusement parks and more. Additionally, Ocean City is a popular choice for weddings, family and fraternal reunions, and social group gatherings. A second important component of Ocean Citys visitor base is convention and meeting trade with Ocean Citys Roland E. Powell Convention Center serving as the premier convention, meeting and trade show destination. The addition of a performing arts center is now under construction at the convention center, and a new Center for the Arts opened last year improving the towns cultural assets. The town also sponsors outdoor festivals, concerts and movies on the beach in both the summer season as well as shoulder seasons of spring and fall. Winterfest of Lights is a holiday attraction developed to bring in business over that time period. Ocean City is ideally located to capture primary market access from one-third of the nations population. Access to the resort is very good from a 400-mile radius by many improved state and national highways. Ocean City is primarily a drive-to destination, although air service connections are available into the Salisbury/Ocean City Regional Airport from Philadelphia and Charlotte, NC. The Ocean City Department of Tourism is a department of and funded by the Town of Ocean City, MD, and is the official destination-marketing leader for the Town. The Tourism Department is responsible for the advertising, marketing and promotion of the resort and its attributes. It is responsible for increasing revenues to the town by increasing visitation to Ocean City. Ocean Citys 10-mile beach is lined by approximately 9,500 hotel rooms, 28,000 condominium rentals and more than 160 restaurants. The three-mile-long boardwalk has amusements, retail shops, restaurants and accommodations.

. The Department of Tourism is guided and supported by the Mayor and City Council and the City Manager. Serving in an advisory capacity to the Department of Tourism is the Ocean City Tourism Commission made up of the Mayor, three City Council members, and other appointed industry representatives from area trade associations. Effective January 1, 2008, a new ordinance went into effect for performance-based funding of the advertising budget from a room tax increase. This means the advertising budget is subject to adjustments throughout the fiscal year based on room tax revenues. In FY 2009, the Town spent $3 million on marketing. In 2010, the Town invested an estimated $3.9 million in an integrated marketing campaign that includes, but is not limited to, public relations, broadcast and cable television, radio, outdoor, print, interactive, and collateral to promote the Town as a premier beach vacation destination. In FY 2013 the advertising budget was approximately $5 million. The Ocean City Tourism Department works with an advertising agency of record to attract visitors. Per the Mayor and Council the current targeted audience focuses on adults ages 25-49 with a household income of $50,000 plus, seeking families with children under 18 in the household. Ocean City has seen its market share rebound from the recessionary time period. The amount of room tax collected over the summer season (May through August) has increased 22 percent over the last four years. Hotel occupancy as measured by Smith Travel Research has shown some increase during the 2013 summer season over the 2012 season. While weekend visitation is exceedingly strong in season, weekday travel remains softer as family vacation length of stay has seen declines overall across the nation. Hotels also compete with condominium rentals, which in many cases offer a more spacious retreat for families and visitors who have longer periods of stay. The Town now seeks to have an independent evaluation of its tourism assets and an analysis of key feeder and niche markets, and incorporate findings into the development of a five-strategic plan to maximize tourism potential. Desired Outcomes: Identify key geographic and demographic targets with the highest ROI potential. Identify niche market targets with the highest ROI potential. Vision, goals and objectives for the Ocean City Department of Tourism for FY 2015-2020. A strategic planning document that contains all of the above. Responses: To respond to the request for proposals, please provide the following: A statement describing your understanding of the current dynamics of the travel industry. A detailed summary of your experience in the travel and tourism industry.

Your experience in facilitating strategic planning sessions, to include your recommended approach and samples of past agendas. Your recommendations for how this process should be structured to assist the Department of Tourism achieve the desired outcomes. Your fee. Three references familiar with your strategic planning capabilities. Any additional information you wish to include assisting the Town in the selection process.

Submission Instructions 1. Prior to the submission of written proposals, all questions concerning this RFP must be submitted in writing to the Director of Tourism, Donna Abbott, dabbott@ococean.com, 4001 Coastal Highway, Ocean City, MD 21842, and will be answered in writing. Questions must be submitted no later than 10 days prior to the due date. 2. Any interpretation or correction of the RFP will be made only by written addenda to all parties who have submitted written proposals. a. Before submitting a proposal, each agency or individual shall make all investigations and examinations necessary to ascertain conditions and requirements affecting proposed services. Failure to make such investigations and examinations shall not relieve successful agency from obligation to comply in every detail with all provisions and requirements, nor shall it be basis for any claim whatsoever for alteration in any term of or payment required by an agreement. The Town of Ocean City reserves the right, at its discretion, to reject any and all bids. 3. Sealed bids shall be at the Office of the City Manager no later than 12:00 noon on______________. Mailed bids must be received by this time, as postmarks will not be considered. Faxed bids will not be considered. ADDRESS MAILED BIDS TO: Office of the City Manager City Hall Town of Ocean City, Maryland 301 Baltimore Avenue Ocean City, Maryland 21842 410-289-8221 AND MARK PROMINENTLY ON THE FRONT OF THE ENVELOPE: SEALED BID: Tourism Strategic Plan RFP Proposals will be acknowledged at the Mayor and City Council Work Session on ____________________at 1:00 p.m. at City Hall, 301 Baltimore Avenue, Ocean City, Maryland. THIS BID PACKAGE CONTAINS 3 PAGES. PLEASE MAKE A COPY FOR YOUR RECORDS AND RETURN ALL PAGES AS A PART OF YOUR BID PACKAGE.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013

8 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF B. Strategic Planning Action Item Update presented by City Manager

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 8B December 16, 2013

TO: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Update of Strategic Planning Action Items December 12, 2013 Strategic Planning Action Items An update will be provided for policy agenda items, management agenda items, and major projects. Not applicable Not applicable Not applicable David Recor, City Manager Department directors Documentation to be distributed at the work session.

ISSUE(S): SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 9 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY SOLICITOR A. First Reading Ordinance to Amend Chapter 90 Entitled Traffic and Vehicles (requires passengers in unenclosed areas of motor vehicles to wear seat belts)

TOWN OF

The White Marlin Capital of the World

Agenda Item # Council Meeting 9A Dec. 16, 2013

TO: FROM: RE: DATE:

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager First Reading of Ordinance to Amend Chapter 90 December 10, 2013 First reading of ordinance to amend Chapter 90 entitled Traffic and Vehicles This ordinance adds Division 2, Seat Belts, to 90-213 of current Town Code to require seat belts for passengers in unenclosed areas of motor vehicles with three exemptions: 1) parades; 2) emergency vehicles and; 3) municipal vehicles during the course of municipal duties. Not applicable Pass ordinance to for second reading. Do not change current Code. Police Commission Guy R. Ayres, City Solicitor 1) Ordinance 2) Current code

ISSUE(S):

SUMMARY:

FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):

Municode

Page 1 of 1

Sec. 90-211. Definitions.

Helmet means a protective headgear that meets or exceeds the standards of the American National Institute, the Snell Memorial Foundation or the American Society of Testing and Measurements for the vehicle in use. Moped means a bicycle that: (1) (2) (3) (4) Is designed to be operated by human power with the assistance of a motor; Is equipped with pedals that mechanically drive the rear wheel or wheels; Has two or three wheels, of which one is more than 14 inches in diameter; and

Has a motor with a rating of 1.5 brake horsepower or less and, if the motor is an internal combustion engine, a capacity of 50 cubic centimeters piston displacement or less. Motorized minibike means a motor vehicle that: (1) (2) Has two or three wheels; and Is not subject to registration under Title 13 of the Transportation Article, Md. Code Anno.

Motorized minibike does not include: (1) A motor scooter; (2) (3) A moped; or A farm tractor.

Motor scooter means a nonpedal vehicle that: (1) (2) (3) (4) Has a seat for the operator; Has two wheels, of which one is ten inches or more in diameter; Has a step-through chassis; Has a motor; (i) With a rating of 2.7 brake horsepower or less; or (ii) If the motor is an internal combustion engine, with a capacity of 50 cubic centimeters piston displacement or less; and Is equipped with an automatic transmission.

(5)

(Ord. No. 2009-18, 8-3-2009)

Sec. 90-212. Reserved.

Editor's note

Ord. No. 2012-16, adopted May 7, 2012, repealed 90-212, which pertained to prohibitions and derived from Ord. No. 2009-18, 8-3-2009.

Secs. 90-21390-220. Reserved.

http://library.municode.com/print.aspx?h=&clientID=12833&HTMRequest=htt... 12/10/2013

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 10 COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during Comments from the Public for a period of five( 5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 11 COMMENTS FROM THE CITY MANAGER

REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, DECEMBER 16, 2013 12 COMMENTS FROM MAYOR AND CITY COUNCIL