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Maharashtra University of Health Sciences EgljQG] o.kh&fnaMksjh jksM] ukf'kd 422 004 Mhasrul, Vani-Dindori Road, Nashik 422 004
Phone: 0253-2539196, website: www.muhs.ac.in, Fax: 0253-2539197 e-mail: udc@muhs.ac.in

University Department Cell Notification No. 18/2012 (Amended) Rules Regarding MUHS Sponsored Travel Grant for Teachers of Affiliated Colleges and University Regional Centres/Departments
A. Introduction: 1. This scheme is for providing financial assistance to permanent and approved teachers of affiliated Colleges and permanent and approved teachers working at University Regional Centres/ Departments of Maharashtra University of Health Sciences, Nashik. These rules shall come into force with effect from the date of its issuance and repeals all such rules and regulations issued earlier. The financial assistance will be provided only to present research papers at International Conferences abroad. For presentation of poster or for only participation as a delegate, the assistance will not be provided. The assistance will be provided only to First Author. Teachers reappointed after the age of superannuation at any affiliated College, will not be eligible to apply for financial assistance under this scheme.

2.

3.

B. Nature of Assistance: The financial assistance for permanent teachers and principals of affiliated Colleges covered under section 2/35 and section 2/26 of MUHS Act 1998, and teachers from University Regional Centres/ Departments will be limited to 50% of the total admissible expenditure, such as, travel expenditure and registration fee, once in five years, up to Rs.20,000/- only. C. Procedure: Application in the prescribed format, which is appended as Annexure A to this notification, should be forwarded through Proper Channel, to the Registrar, MUHS, Nashik, along with all necessary enclosures, two months prior to the commencement of the conference. Incomplete applications will not be considered and no correspondence will be entertained in this regard. Submission of a proposal does not automatically mean that it has the approval of the University. If the paper is coauthored by others, then a No Objection Certificate(s) from the co-author(s) is to be submitted along with the application.

(Contd page 2/-)

2 D. Conveyance Claim: Teachers selected for participation should travel by excursion category tickets in sectors by the cheapest air ticket (in any case not exceeding Air India fare). Actual TA along with DA will be admissible for travel from the College/University Headquarters to the nearest airport and back, as per provisions applicable under Circular No. 01/2011, dated 27.5.2011 or other rules amended from time to time. E. Procedure for Approval of the Proposal: Proposal(s) received, duly complete in all respects, will be evaluated by a Scrutiny Committee (SC), constituted for this purpose by the Honourable Vice Chancellor. This committee will also decide the total maximum numbers of proposal to be recommended per financial year. The scrutiny committee shall be as follows. 1. 2. 3. 4. Chairman: Member: Member: Member/Secretary: One member from the Management Council, nominated by Honble Vice Chancellor. One member from Academic Council, nominated by Honble Vice Chancellor. One member from Senate, nominated by Honble Vice Chancellor. The Registrar, MUHS, Nashik

Based on the recommendations of the Scrutiny Committee, a final decision will be taken by the Honble Vice Chancellor. F. Release of Sanction Letter: On final approval from Honble Vice Chancellor, the Registrar of the University shall intimate to the applicant, by way of Sanction Letter and e-mail. The Sanction Letter shall contain all other conditions regarding travel grant. G. Procedure for Release of Grant: In order to ensure prompt action in releasing the grant, following documents shall be submitted by the applicant within 30 days from the date of return to his/her headquarters. i) ii) iii) iv) Statement of Account, giving details of expenditure incurred on various items viz, travel tickets, booking charges, registration fee, etc. Utilisation Certificate, in the prescribed format, from the College/University Auditor/ Chartered Accountant, for the total expenditure incurred on the visit. Details of assistance received or facilities provided by the organisers of the conference or any other similar Indian/foreign agency. The amount made available by the College/University/State Government/Central Government/Central Councils and other sources. (Contd page 3/-)

3 v) vi) vii) viii) The amount payable for each item by the University as per the terms and conditions. A brief note on the participation in the conference. Certificate of Participation in the Conference. Conversion rate of the US dollar/Pound/Euro, into Indian currency (From any bank or other financial institution).

H. Final Release: After submission of all required documents and claim form , the admissible amount will be sent to the applicant, by way of Demand Draft/RTGS/NEFT, as the case may be, within 30 days from submission of claim. I. Not withstanding anything mentioned herein above, the right to approve/disapprove the proposal(s) rests with the Honble Vice Chancellor.

Place: MUHS, Nashik

Date:- 16/12/2013

Registrar

Annexure A to MUHS Notification no. 18/2012 (Amended), dated . . . . . . . . . . .

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Maharashtra University of Health Sciences EgljQG] o.kh&fnaMksjh jksM] ukf'kd 422 004 Mhasrul, Vani-Dindori Road, Nashik 422 004
Phone: 0253-2539196, website: www.muhs.ac.in, Fax: 0253-2539197 e-mail: udc@muhs.ac.in

University Department Cell Application for MUHS Sponsored Travel Grant for Teachers of Affiliated Colleges and University Regional Centres/Departments Specimen Format
A. Bio-data of Teacher 1. Name, Design, Dept, College, Postal Address and Contact details of Applicant: . . . . . . . . . . . . . . . . ................................................................................ ................................................................................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PIN Mob: . . . . . . . . . . . . . . . . . . . Telephone Office: . . . . . . . . . . . . . . . . .Residence:. . . . . . . . . . . . . . . . e-mail: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2. 3. 4. Date of birth:. . . . . . . . . . . . . . . . Age on the day of application: . . . . . . . years, Sex: Male/Female Caste: . . . . . . . . . . . . . . . . . . . . . . . Category: . . . . . . . . . . . . . . . . . . . Passport No. . . . . . . . . . . . . .. MUHS Approval letter No.& date (attach copy): . . . . . . . . . . . . . . . . . . . . . . . . . Total Teaching Experience: . . . . . .years 5. 6. Field of specialization: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . List of publications in the specific field (attach separate sheets):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................................................................................... 7. Whether a member of national/international professional body (ies) YES/NO If Yes, then Name of Body(ies): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .................................................................................... 8. Date of appointment to the present post (attach copy) :. . . . . . . . . . . . . . . . . . . . . . Date of confirmation in the substantive post (attach copy): . . . . . . . . . . . . . . . . . . . Date of Superannuation: . . . . . . . . . . . . . . . . . . . 9. Pay in payband:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .AGP. . . . . . . . . . . . . . . . . . . . .

(Contd page 2/-)

B. Details of the Conference: 10.

Name/title of the conference to be attended :. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . .

.................................................................................... ..................................................................................... 11. Name of the organiser with complete address:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . .................................................................................... ................................................ .................................... 12. Name of the country and town where the conference will be held :. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

13. 14.

Duration of the conference (date & month): From . . . . . . . . . . . . . . . . . . to . . . . . . . . . . . . . . . . . . . . Role of the applicant in the conference/symposium: (a) Presiding/chairing a Session (attach documentary evidence): . . . . . . . . . . . . . . . . . . . . . . . (b) Delivering a plenary lecture/invited talk (attach documentary evidence along with a copy of the full text of the lecture/talk): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (c) Presenting a paper as a First Author(please attach full paper): . . . . . . . . . . . . . . . . . . . . . . . . . . . .

15.

Whether the paper has been accepted for presentation? (attach documentary evidence and a copy of the full paper to be presented in the conference):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

16. 17.

Indicate the mode of presentation (attach documentary evidence) oral/poster/both: . . . . . . . . . . . . . . Indicate whether the paper has been co-authored. In case it is co-authored give names of the authors along with their NOC: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

18.

Indicate the complete travel plan from the proposed date and time of departure from the place of work to the conference and back (attach separate sheet): . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

19.

Do the conference authorities send the paper for review before accepting it? If YES, attach the documentary evidence and also the criteria followed by them, if any . . . . . . . . . . . . . . . . . . . . . . . . .

20. 21.

Indicate the amount to be paid to the organiser as registration fee . . . . . . . . . . . . . . . . . . . . . . . . . . . Assistance required from the University: (a) Travel charges within India to reach the nearest airport : . . . . . . . . . . . . . . . . . . (b) Airfare (both ways) (c) Registration fee :.................. :.................. Total (in Rs.) : . . . . . . . . . . . . . . . . . .

(Contd page 3/-)

 3 22. Has the applicant approached the organiser/any other agency to: (a) Waive registration fee :................................................. (b) Support air travel :................................................. (c) Get the maintenance allowance : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (d) Support boarding and lodging :................................................. (e) Any other (specify) :................................................. If YES to any one of the above items, indicate the latest position and the amount likely to be made available (attach documentary evidence) : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Indicate the agency/institution, to whom applied, for meeting the remaining (50%) cost involved for attending the conference: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ................................................................................ Has the applicant availed the financial assistance from MUHS for attending seminar/conference /symposium etc.in the last 5 years prior to the date of the present conference?: Yes/No If yes, give details of it: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Proposed date of joining the duty at the institution after the conference is over: . . . . . . . . . . . . . . . . . Any other information the applicant would like to give in support of the case: . . . . . . . . . . . . . . . . . . ....................................................................................

23. 24.

25. 26. 27. 28.

Undertaking by the Applicant

I certify that, (a) The details given above are correct. (b) If the information furnished in this application is found to be incorrect at a later date, I shall reimburse the entire money to the University. (c) The money received will be used for the purpose for which it is requested. (d) In case financial assistance is received from the organiser or any other agency, I shall pay back the amount granted by the University. (e) I shall abide by the decision of the University.

Place: Date:

(Signature of the applicant) Designation:

Certificate by the Head of the Institute

I certify that, (i) (ii) (iii) (iv) (v) (vi) The details given by the applicant are correct. The applicant has not availed this grant in the last 5 years. The College is affiliated to MUHS since . . . . . . . . . .years. The applicant has enclosed all the relevant documents. The information provided in the application is correct. In case the institution is found not fit as per provisions in scheme and rules, Act, even after the approval of the case, the grant will automatically be considered as cancelled. Signature: . . . . . . . . . . . . . . . . . . . . . . . . Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . Designation: . . . . . . . . . . . . . . . . . . . . . .

Place: Date : College/Institute seal: