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  • Job Description Office Manager

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    Green Visions
    1K tayangan3 halaman
    Job Vacancy Office Manager We are looking for a new colleague to manage all support operations in our Sarajevo Office. The right candidate has more than five years of previous experience in the field of administration, is well organized, takes initiative, has good planning skills, operates well as part of a small team, values an atmosphere of trust and support, is positive, treats the unexpected as a challenge rather than a problem, has good spoken & written English, is computer literate, and is a citizen of Bosnia and Herzegovina. The Office Manager position is responsible for coordinating and implementing all administrative support for tourism activities in Green Visions. Specific areas of her/his responsibility include finances, legal, logistics, personnel, inventory, procurement and communications. Equally important is that she/he cares for both people and the environment, believes that making a difference is possible regardless of what others think or say. Conditions This vacancy is open to all. We are an equal opportunity employer and encourage anyone (female/male, people with disabilities, old/young, single/married, with or without children) to apply for the above position. Starting date: February 2014 Working hours: 9 to 5, five days in the week Holidays: all state holidays plus 18 days off during the year

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    Job Vacancy Office Manager We are looking for a new colleague to manage all support operations in our Sarajevo Office. The right candidate has more than five years of previous experience in the field of administration, is well organized, takes initiative, has good planning skills, operates well as part of a small team, values an atmosphere of trust and support, is positive, treats the unexpected as a challenge rather than a problem, has good spoken & written English, is computer literate, and is a citizen of Bosnia and Herzegovina. The Office Manager position is responsible for coordinating and implementing all administrative support for tourism activities in Green Visions. Specific areas of her/his responsibility include finances, legal, logistics, personnel, inventory, procurement and communications. Equally important is that she/he cares for both people and the environment, believes that making a difference is possible regardless of what others think or say. Conditions This vacancy is open to all. We are an equal opportunity employer and encourage anyone (female/male, people with disabilities, old/young, single/married, with or without children) to apply for the above position. Starting date: February 2014 Working hours: 9 to 5, five days in the week Holidays: all state holidays plus 18 days off during the year

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    Attribution Non-Commercial (BY-NC)
    Unduh sebagai PDF, TXT atau baca online dari Scribd
    Tandai sebagai konten tidak pantas
    1K tayangan3 halaman

    Job Description Office Manager

    Diunggah oleh

    Green Visions
    Job Vacancy Office Manager We are looking for a new colleague to manage all support operations in our Sarajevo Office. The right candidate has more than five years of previous experience in the field of administration, is well organized, takes initiative, has good planning skills, operates well as part of a small team, values an atmosphere of trust and support, is positive, treats the unexpected as a challenge rather than a problem, has good spoken & written English, is computer literate, and is a citizen of Bosnia and Herzegovina. The Office Manager position is responsible for coordinating and implementing all administrative support for tourism activities in Green Visions. Specific areas of her/his responsibility include finances, legal, logistics, personnel, inventory, procurement and communications. Equally important is that she/he cares for both people and the environment, believes that making a difference is possible regardless of what others think or say. Conditions This vacancy is open to all. We are an equal opportunity employer and encourage anyone (female/male, people with disabilities, old/young, single/married, with or without children) to apply for the above position. Starting date: February 2014 Working hours: 9 to 5, five days in the week Holidays: all state holidays plus 18 days off during the year

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    Attribution Non-Commercial (BY-NC)
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    Job Description Office Manager

    Specific Responsibilities include the following :

    Financial management & Accounting 1. Coordinate bookkeeping with Finance/Accounting office personnel on a weekly basis. 2. Monthly financial reports (to be developed on current budget situation. !. "articipate in trip # pro$ect develop%ent& especially giving input into budgets and pay%ent schedules. '. "rocessing and "ay%ent of all trip and pro$ect related e(penses. ). *versee and evaluate that all pro$ect and product e(penses are appropriate and correct. +. Advise when appropriate effective cost savings %easures for all pro$ects and products. Legal 1. "repare and evaluate legal contracts for our pro$ects& business ventures& and local partnership agree%ents& e.g. transport co%panies& hotels& rafting clubs. 2. Coordinate with legal institutions& ,otary& accountant& govern%ent institutions etc our legal needs. !. Make sure -. co%plies to all %ini%u% legal standards regarding& accounting practices& e%ploy%ent& ta(es& travel and work insurance& co%pany operation& etc. Logistics 1. Maintain vehicle logs # docu%ents& %aintenance schedules. 2. "rocure%ent of office supplies or other e/uip%ent needed for day to day running of touris% and pro$ect activities. !. 0evelop policies and procedures for the use of -. and rental vehicles by full ti%e and par ti%e staff.

    Re iew! Reporting & "ommunication 1. Continuous review of the effectiveness of all Ad%inistrative 1yste%s in place in the organi2ation. 2. 3eview ongoing co%%unication needs of the organi2ation. 4nsure that e(penses are reasonable and within acceptable li%its. !. Maintain and/or set up ade/uate online and offline filing and correspondence syste%s for the organi2ation. '. 3eport via e%ail& telephone& or a %eeting on a weekly basis to 0irector on ad%inistration related %atters ). Create& keep and update files on -oogle 0ocs / -. 1erver on all discussed& proposed& or i%ple%ented "roducts / 5rips / Activities +. Create and evaluate %onthly planning reports covering all ad%inistrative support related Activities6 7. 3espond in a ti%ely %anner to all e%ails/fa(es/telephone calls

    3adni8ka bb& 71999 1ara$evo& :osnia and ;er2egovina 5el/<!=7 (9 !! 7172>9 ? Mobile <!=7 (9 +1 21!27= ? sara$evo@greenvisions.ba ? www.greenvisions.ba

    Assist in an# other matters as ma# broaden the $ualit# and impact of agenc# programs! or the profile of the agenc#

    1. An representing the agency& adhering to the principles of the agency as outlined in the various publications on file. 2. Carry out all other tasks dee%ed necessary for -reen .isionsB success& its accountability to the clients and donors. !. Adhere to -. policies and procedures and contribute to the i%prove%ent of these policies and procedures. '. 0evelop& and introduce effective and suitable internal policies and procedures that assist the tea% in successfully co%pleting its goals and activities.Actively contribute and participate in (y our vision. ). Carry out all other tasks dee%ed necessary for -reen .isionsB success& its accountability to our clients& partners& co%%unities& govern%ent institutions and donors.

    %ou are directl# responsible for planning each of #our Acti ities& %ou will AL'A%S ha e to include the following elements in each (lanning Document:

    clear focus which is co%%unicated and adhered to detailed set of tasks and activities to be i%ple%ented realistic ti%e lines& schedules and deadlines. description of resources& including budgets& food& hu%an/guides& logistics& and gear for%al evaluation process incorporated for both yourself and support staff identify the risks and uncertainties and ways of how to %itigate and overco%e the% set of /uantitative and /ualitative indicators create and evaluate %onthly planning reports covering all your %ain responsibilities

    Super isor# Responsibilities As responsible for the overall direction& coordination& and evaluation of the ad%inistrative support structures in -reen .isions. 5he *ffice Manager directly supervises all ad%inistrative support staff& i.e. receptionist& ad%inistration assistant& ad%inistration volunteers or -. staff with specific ad%inistration responsibilities. Carries out supervisory responsibilities in accordance with the organi2ationBs policies and applicable laws. 3esponsibilities include planning& assigning& and directing workC addressing co%plaints and resolving proble%s

    'or) Appraisal Monthly planning reports are due by the end of each %onth reporting on the previous %onths ob$ectives as well as outlining in detail what is planned to be achieved in the following %onth.

    3adni8ka bb& 71999 1ara$evo& :osnia and ;er2egovina 5el/<!=7 (9 !! 7172>9 ? Mobile <!=7 (9 +1 21!27= ? sara$evo@greenvisions.ba ? www.greenvisions.ba

    4ach report is discussed with your supervisor. 5wo work appraisals are planned each year with your supervisor on the basis of which your personal contribution is evaluated.

    *ualifications 5o perfor% this $ob successfully& an individual %ust be able to perfor% each essential duty satisfactorily. 5he re/uire%ents listed below are representative of the knowledge& skill& and/or ability re/uired.

    +ducation and,or +-perience Dniversity or e/uivalentC or ) to 19 years related e(perience in ad%inistrative support in a pro$ect and or touris% setting& or e/uivalent co%bination of education and e(perience.

    Language S)ills Ability to read& analy2e& and respond in both 4nglish and :/;/1 to co%%on in/uiries or co%plaints fro% custo%ers& or %e%bers of the business co%%unity.

    Reasoning Abilit# Ability to define proble%s& collect data& establish facts& and draw valid conclusions.

    'or) +n ironment 5he work environ%ent characteristics described here are representative of those an e%ployee encounters while perfor%ing the essential functions of this $ob.

    Other "articipate in the develop%ent of our pro$ect consultancy strategy. Adhere to our -reen .isions "olicies and "rocedures. Actively contribute and participate in (y our vision. Assist in other -reen .isions activities as needed and assigned by the Manage%ent 5ea%.

    3adni8ka bb& 71999 1ara$evo& :osnia and ;er2egovina 5el/<!=7 (9 !! 7172>9 ? Mobile <!=7 (9 +1 21!27= ? sara$evo@greenvisions.ba ? www.greenvisions.ba

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