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Checklist for PSC Requirements Compliance October 2013

The intent of this checklist is to facilitate the ship staff in ensuring compliance with statutory requirements which are the subject of Port State Control Inspections. This checklist has been developed based on an analysis of our records of the past PSC Inspections and detentions. This analysis has been further augmented by the experiences of our Task Force during their Extra-ordinary surveys of ships, necessitated, primarily, by their reported condition. This checklist is generic in nature and not intended for any particular ship type. Therefore, some elements may be missing or not applicable to specific ships. The checklist is not intended to replace the maintenance procedures of the ship, but merely to act as an aide-memoire for quick checks. Our analysis of the past two years data reveals the following to top the list of PSC Inspection findings: Categories Fire safety measures 18.00% Propulsion and auxiliary machinery 16.00% Safety of navigation 14.00% Life-saving appliances 11.00% Stability, Structure and related equipment 9.00% ISM-related 7.00% Load lines 6.00% Marpol - Annex I 6.00% Ship's certificates and documents 4.00% Radio communications 4.00% OTHER 6.00% Items Nautical publications and charts 20.67% Cleanliness of engine room 11.72% Main engines and generators 11.57% Lights, batteries and switches 10.97% Fire dampers 10.9% OWS and equipment 8.13% Fire doors 7.91% Emergency generator 6.42% Lifeboats and inventory 5.97% Ventilators and air pipes 5.75%

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Checklist for PSC Requirements Compliance October 2013


The analysis further reveals the following to top the list of items relating to Maritime Labour Convention requirements: STCW 1. Records of rest 2. Endorsement by Flag State 3. Rest period 4. Certificate for master and officers 5. Minimum Manning Crew and Accomodation 1. Sanitary facilities 2. Medical equipment 3. Ventilation, heating 4. Lighting 5. Other

Food/catering 1. Cold room temperature 2. Provisions quantity 3. Cold room 4. Water, pipes and tanks 5. Galley, handling room (maintenance)

Working Spaces 1. Electrical 2. Lighting 3. Safe means of access 4. Obstruction/slipping, etc. 5. Ventilation, heating

Accident prevention 1. Protection 2. Machines/parts 3. Personal equipment 4. Pipes, wires(insulation)

GL recommends that the ship staff pay more and frequent attention to the above items to prevent PSC detentions of their ship. The use of the data above and the following checklist by ship staff is governed by our liability limitation clauses.

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Checklist for PSC Requirements Compliance October 2013


A. Documentation 1. Class and Statutory Certificates

Check for Validity and proper endorsement Check for proper content Remove obsolete documents from document folder Ensure ready availability of valid and signed endorsements of crew certificates Check all crew members appropriately certified Check documents availability Ensure all are available and updated, in line with requirements and watch schedule Ensure Approved by current flag/class society original is on board Ensure Approved by current flag/class society original is on board Ensure all of the following documents are provided on board: ESP-Reports, ESP Planning Document, Executive Hull Summary Thickness measurement reports Supporting Documents Ensure the original Approved by or on behalf of Flag is on board Provide the Coastal Contact List shall have an IMO publication date not elder than 3 -4 months Ensure ships specific (port) contact list is provided Verify for correct entries against Sounding log and Annex to IOPP Check quantity of incinerated residues is properly recorded Check quantity of residues discharged to reception facilities is properly recorded Review of receipts (bunker delivery notes) for completeness against records in the book Verify entries for garbage categories are acc. to MEPC.201(62) in cubic meters Check quantity of incinerated residues is properly recorded Check placards of the disposal requirements are displayed Verify all necessary procedures are included in Garbage Management Plan Check plan designates person(s) in charge to carry out the plan Ensure plan is written in working language Check for availability on board Ensure ETB is provided on board on 3 different locations Bridge, Forecastle space & Ship office or Cargo control room

2. Standards of Training, Certification and Watchkeeping (STCW) 3. Records of rest hours 4. Stability information/booklet 5. Grain loading manual 6. ESP file for ESP ships

7. SOPEP / SMPEP

8. Oil Record book

9. Garbage Record book and Garbage management plan

10. Emergency Towing Booklet (ETB)

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Checklist for PSC Requirements Compliance October 2013


11. Other documents SEEMP Ozone depleting substances record book Procedures for ensuring delivery of asbestos free spares Loading computer and program

12. Charts & Notices to Mariners

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5. 6.

Latest edition or up-to-date corrected Chart for entering the port is on board Latest available Notice to Mariners is on board Chart corrections are recorded/logged Nautical publications Check that the following nautical publications necessary for the intended voyage are available and updated: o Sailing Directions o List of Lights o Tide tables o International Code of signals IAMSAR Manual, Volume III Deck log book Ensure the following records are available, up-to-date and within prescribed time frame: o Abandon ship drill o Fire drill o Steering gear drill o SOPEP/SMPEP drill o Entering confined spaces drill B. Bridge, wings and navigation deck System updated to latest amendments Required back-up system is provided and updated Mandatory ECDIS training for masters and nautical officers ECDIS, if fitted is carried out and evidences are readily available ECDIS is type approved by a recognized authority acc. to IMO Performance Standards Standard magnetic Check lighting is working compass Check there are no bubbles in the liquid Ensure deviation table/curve is maintained and available (max age 2 years) VHF, MF/HF radio Test transmitting/receiving units by printing-out in Emergency/Reserve power mode Portable VHF batteries charged and not expired, including spares Function test the equipment EPIRB Annual test + report Function test HSU validity and correctly mounted AIS and VDR Annual test + report Function test Echo sounder, Speed log Function test In case of not functioning exemption from Flag State is available on board

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Checklist for PSC Requirements Compliance October 2013


7. Water ingress detection system (if required) 8. Daylight signalling lamp Function test of remote control valves Function test of alarms and indicators Function test with emergency power Check operation on both ship sides Check portable battery is charged and not expired Spare illuminants, for ships keel laid on or after 2002.07.01

9. Fire alarm and detection system cabinet. Fire detectors

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12. 13.

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Test the control panel lamp/indicators by test switch Test detectors and manual call points Test fire detection systems for proper operation Visually inspect all accessible detectors for obstructions Test emergency power supply switchover no faults indicated / loops disconnected Navigation lights Alarm test Check required angles are observed Function test with emergency power supply Emergency lighting Function test Check lamps/lanterns are not damaged Check lamps are marked as emergency lighting Check sufficient light for muster station, embarkation and escape ways Pyrotechnics Check expiration date is observed Check required number is on proper location Life buoys with smoke Check for quick release signal or self-igniting light Check expiration date of smoke signal / batteries C. Outside of accommodation Battery room Reserve condition for GMDSS Check regularly battery charger is operable Check connecting cable is not damaged Check ex-proof lamp is provided Check ventilation provided is operable Emergency generator EDG function test room Remark: Harbour Function test of secondary mean(s) of starting / second set generator: if not officially of batteries assigned as emergency Verify pressure, level and electrical gauges are not diesel, shall be clearly damaged marked as a harbour Verify sufficient fuel quantity generator Carry out blackout test Check battery charger is operable All fire flaps and Check satisfactory access to closing appliances ventilators Check all damper flaps are movable Check for obvious signs of corrosion and damages Check for not excessive flap gaps Examine of closing devices for satisfactory operation, greasing and obvious signs of damages No leakages of control air/hydraulic oil, if fitted Check for marking of direction of closing and compartment designated Page 5

Checklist for PSC Requirements Compliance October 2013


D. Survival Crafts & Launching Appliances
1. Life / Rescue boat 2. Release gear 3. Winch Inspection and maintenance of falls Check expiry dates of pyrotechnics, anti-seasickness medicine, food rations and first-aid outfit Check condition of lifeboat structure and marking Test run of engine for immediate start Observe boats are launched and manoeuvred in intervals not exceeding required Check propulsion system for 3 min. moving forward and afterward of propeller Check manoeuvring system turn the rudder to full PS/SB Check sprinkler system and air supply system, if fitted Moving/turning from stowage position Provide records for Annual thorough examination and operational test Provide records for 5-yearly overhaul and operational test incl. free-fall lifeboat release system For free-fall boats, operational test with simulated launching arrangements Check brake for proper working Check remote control system Check power supply Check foundation for damages such as corrosion and loosened bolts/nuts Check connection of painter line Check weak link connection is properly installed Check that the installation such as not to obstruct free float of the liferaft. Check Hydrostatic release unit expiry date Check marking of the liferaft container: Check identification container/tube for marking of inflatable liferaft with the name and port of registry of the ship, call sign and last service date. Check condition of liferafts stowage cradle/rack for damages and corrosion and unobstructed free float For davit launched liferafts ensure periodic (annual, 5yearly and load tests) servicing of launching appliances and on-load release gear and drills Ensure Muster list with clearly defined duties is posted and updated. Check Launching instructions are posted and visible under emergency light Function test of emergency lighting Check operation of General alarm and Public address systems Check embarkation ladders for proper condition and length

4. Liferafts

5. Muster and embarkation station

E. Accommodation
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Checklist for PSC Requirements Compliance October 2013


1. Fire doors Check all fire door control panel indicators, if provided, are functional by operating the lamp/indicator switch. On Passenger ships Test all fire doors for local operation Test all remotely controlled fire doors for remote closing Check fire doors closing properly by their self-closing devices and without illegal hold-backs Ensure all required signs and indications are posted Check operation of light Check whistle is attached Suitable accessories are available to allow it to be secured to oversized persons Check lifejackets are provided for persons on watch and for use at remotely located survival craft stations Check retro-reflective tapes are fitted Check for proper marking of the weight or height of the person wearing jacket and additional infant or child symbol Ensure the approval certificate(s) match with the marking of the lifejackets Provide records for monthly inspection Provide Records for 3-yearly air pressure test of seams and closures (not mandatory for hermetically packed immersion suits) The following ship specific manuals have to be provided on board: Training manual for life-saving appliances (SOLAS III/35) Maintenance and servicing manual for life-saving appliances (SOLAS III/36) Training manual for fire-fighting systems and appliances (SOLAS II-2/15) Maintenance plan fire protection systems and fire-fighting systems and appliances (SOLAS II-2/14) Fire safety operational booklet (SOLAS II-2/16) Verify galley exhaust ducts and filters are free of grease buildup Test Duct fire damper for local/remote operation Check fire extinguisher/system for proper location and condition a. Self-contained breathing apparatus: Check of air content, face mask and air valves hydrostatic test of cylinders spare air cylinders or recharge compressor b. Fire-fighter's outfits: verify lockers contain full inventory verify equipment is in serviceable condition c. Chemical protection suit (for Dangerous Goods) d. Check sufficient number spare charges for fire extinguishers and foam amplifiers are provided

2. IMO symbols 3. Life jackets

4. Immersion suits

5. Mess/Recreation Room

6. Galley exhaust duct(s)

7. Fire control station/locker

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Checklist for PSC Requirements Compliance October 2013


e. Check Spare and Training (clearly marked) EEBDs are provided 8. Fire control plans Ensure that at least one updated Approved by current flag/class society plan is available onboard Ensure all posted plans are updated Check Fire Control Plans placed in weathertight containers/tubes are updated and in good condition Sanitary Facilities Ensure cleanliness Check proper functioning Check equipment is in place Gangways and a. Accommodation ladders and gangways, including associate accommodation ladders winch and fittings, should be properly maintained and inspected at appropriate intervals (provide records): Monthly Annually 5-yearly b. Checks should be made each time the accommodation ladder and gangway is rigged, looking out for signs of distortion, cracks and corrosion. Fire detectors For details see section on Engine Room Portable fire extinguishers For details see section on Engine Room F. Open Decks & Cargo area International shore Fire marked with IMO symbol connections Sludge Sewage Check for proper size of flange and bolts Check is in serviceable condition Check all required accessories are available Ventilators Check for clear marking of compartment for which intended Verify ventilation duct opening height above the deck is according to Initial Survey for Load Lines document Proper working of closing appliances and greasing of spindle/toggles Damage/corrosion condition and rubber gasket Check for easy, safe and not obstructed access to closing appliance Air pipes Check for clear marking of tank for which intended Verify vent head outlet height above the deck is according to Initial Survey for Load Lines document Proper working of floating ball/disc and closing control, if attached Damage/corrosion condition For fuel & oil tanks check flameproof wire mesh is provided For fuel & oil tanks spill tray coaming height and plug are provided

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Checklist for PSC Requirements Compliance October 2013


4. Fire main, hydrants, hoses and nozzles Check all fire hydrants, hoses and nozzles are in place, properly arranged with spanners, and are in serviceable condition Flow test all fire pumps for proper pressure and capacity Test hydrant valves for proper operation Verify that each hose is equipped with proper nozzle size/type and spanner Provide records that a sample of fire hoses at the maximum fire main pressure Inspect fire main for no leakages and temporary repairs Marking with IMO symbol Test for proper operation Verify that all control and section valves are in the proper open or closed position, and all pressure gauges are in the proper range Verify that the proper quantity of foam concentrate is provided in the foam system storage tank Visually inspect all accessible components for proper condition Functionally test all fixed system audible alarms Provide records that system has been annually checked by crew Provide records that system has been 2-yearly maintained by service company Provide records that system has been 5-yearly maintained by service company Check for good condition well maintained, not corroded, wasted or holed/cracked Check for adequate lighting provided Ensure there are no obstacles Pilot ladder in good condition Check connection of pilot ladder is in good condition Check for good condition well maintained, not corrosion wasted or holed/cracked Check rubber packing for damages and signs of aging Check closing appliances for proper closing Check for good condition well maintained, not corrosion wasted or holed/cracked Check rubber packing for damages and signs of aging Check closing appliances for proper closing Check hatch cover cleats for good condition and operation Check Hydraulic system, if fitted, not leaking Check for good condition well maintained, not corroded, wasted or holed/cracked Check for good condition well maintained, not corrosion wasted or holed/cracked

5. Isolating valve(s) 6. Foam system (if installed)

7. Main deck 8. Pilot transfer arrangements

9. Small hatches

10. Hatch covers

11. Hatch coaming 12. Bulwark and rail guard

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Checklist for PSC Requirements Compliance October 2013


13. Cargo holds/tanks overall survey 14. Winches, capstans and anchoring devices Overall survey for good condition well maintained, not corrosion wasted or holed/cracked Check condition of bed plate of windlass/winch Check condition of chain stopper For hydraulic winches not oil leakage Check for good condition well maintained, not corrosion wasted or holed/cracked Check for good condition well maintained, not corrosion wasted or holed/cracked Check for good condition well maintained, not corrosion wasted or holed/cracked Check rubber packing for damages and signs of aging Check closing appliances for proper closing Emergency lighting Hydraulic system, if fitted condition and operation of relief valves Check rudder angle indication in steering compartment Low level alarms for each hydraulic reservoir test Check alarm for steering gear failure Operating instructions with a BLOCK DIAGRAM of change-over procedures for remote steering gear control systems and steering gear power units shall be permanently displayed on the NAVIGATION BRIDGE and in the STEERING COMPARTMENT Check communication arrangement with bridge Operating test in emergency steering mode Visual examination of the overall system condition for obvious signs of damage Check the alarm devices are in place and do not appear damaged Check proper working of suction ventilation system Check release instruction are posted next to each release control Provide record that system has been monthly and annually inspected by crew Provide records that system has been 2-yearly maintained by service company Provide records that system has been 5-yearly maintained by service company Provide records that flexible hoses are replaced after 10 years

G. Bosun Store 1. Spurling pipes


2. Chain locker 3. Weathertight doors

H. Steering Gear Room


I. CO2 Room and System


1. System

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Checklist for PSC Requirements Compliance October 2013


2. Protected Space Visually inspect the boundaries of the protected space to confirm there are not openings that would render the system ineffective Check entrance doors close properly have warning signs, which indicate that the space is protected by a fixed carbon dioxide system and that personnel shall evacuate immediately if the alarms sound Check all remote releasing controls are with clear operating instructions and indication as to the space served J. Emergency fire pump Room Flow test emergency fire pump for proper pressure and capacity Check that emergency fire pump fuel supply is adequate Test emergency fire pump with isolation valve closed Verify all fire pump relief valves, if provided, are properly set Examine all filters/strainers to verify they are free of debris and contamination K. Engine Room Fire detectors Function test of sensors and alarm panel Ensure ready availability of records of last function tests Portable fire extinguishers Verify all are placed according to Fire Plan and in proper condition Ensure ready availability of records for annual inspection by Authorized Crew or Service company Ensure ready availability of for 10-yearly hydrostatic test of extinguishers together with propellant cartridges are hydrostatically tested Fire Water Based Local Ensure ready availability of record for weekly inspection Application Fire Fighting Ensure ready availability of record for monthly inspection System Ensure ready availability of record for annual inspection Ensure ready availability of record for 2-yearly and subsequent maintenance of the system and its elements by service provider Emergency escape trunk Check insulation for good condition Check self-closing door is closing properly and not obstructed Emergency lighting is provided and in good working condition Emergency lighting in ER Function test Check lamps and lanterns are not damaged Quick closing valves Function test for remote and local closing Check valves are not blocked by any obstacles Insulation Check for breakaways, damages or omissions of insulation on hot surfaces of Tanks, Valves, Pipes, Boiler for carriage of dangerous goods ER walls are provided with required insulation of A-60 Check for proper shielding/screening of flanges Page 11

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Checklist for PSC Requirements Compliance October 2013


8. Jacketed pipe for high pressure fuel 9. Oil filtering equipment 13. Short sounding pipes Check all required elements are provided Function test of fuel leakage alarm Ensure type approval certificate is available on board Check calibration records are provided on board Function test of 15 ppm alarm and 3-way valve Check piping arrangements are not damaged or corroded Check discharge pipe is clean from inside Check crew is familiar with testing and alarm procedures Check permanent closing of overboard valve and warning notice provided Ensure operating instruction is posted Ensure direct line for discharging oily bilge is removed Ensure ER bilges are dry and clean Test bilge level alarm for all wells Provide delivery receipts to offshore of oily waters and sludge, if relevant tanks are with excessive content Check for oil/water leakages from main & auxiliary engines and machinery and their drip trays. Rectify the reason of leakages immediately, if any. Test holding tank level alarm Function test of sewage treatment plant with alarms Ensure crew is familiar with equipment Ensure Calculation sheet of Discharge rates of untreated sewage is provided and available on board Check for proper location according to Fire Plan Examine cylinder gauges to confirm they are in the correct pressure range Provide record for periodical (monthly and annual) inspection / service Provide records for hydrostatic test and internal inspection of cylinders acc. to manufacturers requirements Ensure the closing arrangement is functional Ensure closing arrangement is not locked in open position Check provision and condition of fire extinguisher or local fire-fighting system Check provision and condition of ex-proof light Running test the ventilation system

10. E/Room bilges ER cleanliness

11. Sewage equipment

12. Emergency escape breathing devices (EEBDs)

L. Paint Store

Remark: For detailed information about the intervals and scope of periodical inspections of safety equipment, please refer to: Checklist for maintenance of safety equipment available on http://www.gl-goup.com/en/sio/Maintenance-Safety-Equipment.php

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