THE PREPARATORY PHASE

SENDING AN INQUIRY TO A FOREIGN SUPPLIER

What is an inquiry?

AN INQUIRY
Inquiry is an informal document whose purpose is to obtain additional information about : Availability and accessibility of products delivery of brochures, catalogs, etc. Samples of required product commercial conditions for the foreign exchange Insurance of products deadlines for product delivery product price, etc.

SENDING AN INQUIRY

E MAIL POST FAX POTENTIAL SUPPLIERS

Beijing Shenfubao International Trade Co

THE MAIN GOAL OF AN INQUIRY

Reduce the correspondence between the parties to the relevant details. An inquiry can contain: How was the contact made Brief introduction of the importer Defining an inquiry (inquiry must be clear so the exporters cannot be lead to confusion) An indication of possible long-term cooperation (if there is such an intention of the importer)

SENDING AN INQUIRY

Example Pizza d.o.o. Example China Modern inquiry

RECIPIENT (SUPPLIER)

SENDER (IMPORTER)

DATE OF SENDING CONTENT: Subject and quantity Packaging Price Delivery date Other conditions

VARIATIONS OF AN INQUIRY
In correspondence, access can vary such as : Please send us urgently your firm and best offer... We are retailers / importers / wholesales ... and we would like to contact you regarding... Please send us samples... We read your ad... We are interested in distributing... Please provide us with additional information about your product... We are interested in importing your product...

SENDING AN INQUIRY - TASK

According to the example make an inquiry for your chosen product : Item and quantity Packing and Packaging Price Payment Date of delivery Other conditions

RECIPIENT (SUPPLIER)

SENDER (IMPORTER)

DATE OF SENDING CONTENT: Object and quantity Packaging Price Delivery date Other conditions

PREPARATORY PHASE
RECEIVING AN OFFER FROM THE FOREIGN SUPPLIER

RECIVING OFFER FROM FOREIGN SUPPLIER

WHICH OFFER IS THE BEST?

OFFERS FROM POTENTIAL SUPPLIERS

E MAIL POST FAX

Beijing Shenfubao International Trade Co

Preparations for import

An offer from China
Beijing Shenfubao International Trade Co

Obtain as many offers from foreign suppliers, suppliers from different countries if possible Choose the best offer 1st OFFER 2ndOFFER

SENDER OF THE OFFER (EXPORTER)

RECIPIENT (BUYER)

DATE OF SENDING ELEMENTS OF THE OFFER:

Item Quality and properties Quantity Packing and packaging Price Parity (INCOTERMS) Methods of payment Delivery date Other conditions

OFFERS FROM FOREIGN SUPPLIER

An offer : Contains commercial commercial, , financial and technical requirements Formal document Response to the request of the importer (buyer) It can be sent without a query from the importer (buyer) It should stimulate interest in a person who reads it

VARIATIONS OF THE OFFERS

Based on your letter, we offer you a firm and irrevocable as follows... Thank you for your interest in our product.... It is our pleasure that we can provide our best price for this product... Please send us your order as soon as possible given the limited amount of... Unato velikoj potranji za naim proizvodima, moemo vam ponuditi... Despite strong demand for our products, we can offer... We have put together a special low bid, for this reason we can not approve the regular rebates...

ELEMENTS OF AN OFFER
The object of the import business (wheat flour) The quality and properties Quantity (t / kilos) Packaging and packaging (cardboard sacks on feedbackable pallets) Price Parity (INCOTERMS 2000) Method of payment (documentary credit) Delivery date (the date) Other conditions

METHODS OF PAYMENT AND PARITY

METHODS OF PAYMENT: Pro forma invoice Pay per offer Foreign remittances Letter of credit Valutacion (When the relationship is already established) PARITY: INCOTERMS... Shipping not included... Shipping can be provided within one month from the date of order... Buyer shall bear the cost of freight and insurance in full...

TYPES OF OFFERS

Preparations for import- TASK

ROLE: Supplier TASK: Make an offer for buyers ELEMENTS OF THE OFFER: Optional

SENDER OF THE OFFER (EXPORTER)

RECIPIENT (BUYER)

DATE OF SENDING ELEMENTS OF THE OFFER:

Subject Quality and properties Quantity Packing and packaging Price Parity Methods of payment Delivery date Other conditions

HOMEWORK

Examine all the international rules for the interpretation of trade terms INCOTERMS Draw attention to FCA clause

THANKS FOR ATENTION! QUESTIONS?