PARKING VENDOR DOCUMENTS Park Vendor Credit Memo (FV65)

This transaction enables you to Park/Save as complete an incoming credit memo. 4.

Page 1 of 2 AP Transaction Processing

1.

Enter transaction code FV65.

Park Vendor Credit Memo: Company Code TC01

2.

To use an Account Assignment template: (Else skip to step 3) Selecting an account assignment template will prepopulate the G/L account, Fund and or Cost center. a. b. c. d. Select the button.

Click on the button to expand the Accounting Assignment Template folder (left side of screen). Double-click on the desired template (ex: Attorney Fees Regular). Select the button. 5.

As required, enter the following required information at the bottom of the screen for the listed items: Field Name: Explanation: G/Account G/L account to be charged. Amount in Doc. Amount to offset to credit memo. Curr. An * entered in this field will copy the amount from the vendor credit memo. Select if line item is not eligible for cash discount W/O Cash Disc (checkbox to the right of Amount in Doc. Curr.) Fund Enter fund. If not known, picklist can be used to search for fund. Cost center Enter cost center. If not known, picklist can be used to search for cost center. Grant Can search for grant using picklist (if applicable). Long Text Additional text which can be entered for line items (if needed). Order Internal order or plant maintenance order (if applicable).

Select the Payment tab.

3.

Enter the following Field Name: Transaction Vendor Invoice Date Reference Posting Date Amount Text

required information on the Basic data tab: Explanation: Credit Memo Enter vendor account number. If unknown, use the picklist to search for number. Enter date on credit memo. Enter the credit memo number on the vendor document. Defaults to todays date. Can be changed if necessary. Dollar amount on credit memo. Enter notes or text (will appear on checks remittance advice). [up to 50 characters]

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PARKING VENDOR DOCUMENTS Park Vendor Credit Memos (FV65) [continued]

6. Enter the following required information: Field Name: Explanation: BaselineDt Enter the date Tarrant County received the credit memo. Payment terms Defaults from vendor master. Can use picklist to change terms if the invoice has a discount term on it. Discount The amount of the credit memo that is granted a discount (only enter if discount is a fixed amount rather than a percentage). C = check; Payment Method S = credit memo to (Only use to be paid as single override the item on check value in the vendor master) Payment Method Supplement (Only use to override the value in the vendor master) Pmnt Block Use picklist to specify special handling (if applicable) Field Length:

8.

Enter another invoice or select the

button to exit.

9.

Choose the

button to return to the Easy Access screen.

Notes: The button can be used to view the vendor master record.

The

button can be used to view the open items for the vendor.

The

indicator will turn green when the document is complete and a balance between the debits and credits is achieved. The Balance field will also show $0.00.

The documents.

button can be used to view the accounting

Free for Payment or various reasons Blocked for Payment

7.

Click on the

button.