Business Administration and Management, Economics and Statistics

ACTED Compliance Officer, Compliance Assistant, AMEU Officer and AMEU Assistant Jobs in Kenya
ACTED (Agency for Technical Cooperation and Development) is a nonpolitical and non-confessional international NGO founded in 1993 and headquartered in Paris, France. The organizations vocation is to save lives, assist vulnerable populations and bring hope to those in need for a better future. ACTED is looking for professionally confident, self-motivated, experienced and committed team players to fill the below positions in Nairobi and Northern Kenya (Turkana). 1. Compliance Officer (Nairobi)

Responsibilities and Duties

Compile and file all key project documents related to financial, logistics, administrative, and programme information in the designated project FLAT (Finance, Logistics, Administration Team) folder. During this time the Compliance Officer should ensure that all FLAT folders are duplicated (photocopied) regularly with any arrival of a new document and sent to HQ on time. Follow-up of the FLAT process at base level by ensuring the regular (fortnightly) transfer of the project(s) FLAT documentation to the capital office, At the end of the project, ensure the centralization of all FLAT folders at the Capital office. Provide timely supplementary quality control of the FLAT documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action; This process can be integrated into a specific internal audit process under the guidance of the Country Finance Manager and/or the Country Director. Conduct a monthly market-price survey of the materials/services identified the current country market basket (frequently procured items/services). Facilitate and report compliance of all Audit recommendations/Action plans under the authority of the Country Director and provide accurate feedback immediately.

Comply with the Audit Department Code of conduct. The FLAT/Compliance Manager is responsible for preparing a monthly FLAT report summarising the compliance status of on-going projects and reporting on compliance tests performed in the previous period. Facilitate the preparation of external audits in coordination with the Country Director and ACTED Compliance department at the Head Quarter in Paris. Conduct internal Compliance reviews ensuring that Organizational procedures are being consistently followed and prevent fraud risks. Report the updates of the FLAT situation for all projects during the country FLAT meetings Alert in a timely and diplomatic manner of any compliance problem or fraud identified.

Required Profile

A Degree in Commerce/Business Administration (Accounting/Finance Option) from a recognized University or equivalent preferably pursing ACCA professional Stage or CPA Part 3 Proficiency in Microsoft Office software package is a must. A minimum of 3 years experience in a similar position is desired preferably in an NGO. Ability to coordinate diplomatically and independently with other departments. Confident person with ability to clearly articulate concepts and policies Ability to maintain integrity and professionalism Independent person willing to actively contribute to a complete transparency of the organization processes Able to work with limited supervision Highly motivated and ability to work with culturally diverse groups of people Willing to travel to ACTED bases up country regularly Compliance Assistant (Nairobi)

2.

Responsibilities and Duties

Assist the Compliance Officer in compiling and filing all project related financial, logistics, administrative and programme information in the designated project compliance folder. Follow-up of the compliance process at the base level by ensuring the regular (fortnightly) transfer of the project(s) compliance documentation to the capital office.

Facilitate the compliance review process once the project has been terminated and ensure the accurate documentation of costs/expenses allocations within the documentation. Submit the completed compliance folder (final version) to the Regional Office once the Compliance review process has been completed and ensure that the duplicate compliance folder is securely archived. Facilitate in timely supplementary quality control of the compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action. Facilitate and report compliance of all audit recommendations/action plans under the authority of the compliance officer and provide accurate feedback immediately. Assist the compliance officer in conducting a monthly market-price survey of the materials/services identified the current market basket (frequently procured items/services). Comply with the Audit Department Code of conduct Assist the compliance officer in preparing a Monthly Compliance Report giving as much detail as possible for all existing projects that are ongoing and completed but are yet to be reviewed and submitted to the Regional Office. Facilitate the preparation for country external audits and regularly update the compliance officer of the progress through the relevant follow-up memo. Report the updates of the compliance situation for all projects during the Country Compliance meetings.

Required Profile

A Degree/higher diploma in Commerce/Business Administration (Accounting/Finance Option) from a recognized Proficiency in Microsoft Office software package is a must. A minimum of 2 years experience in a similar position is desired. Ability to coordinate diplomatically and independently with other departments. Confident person with ability to clearly articulate concepts and policies Ability to maintain integrity and professionalism Independent person willing to actively contribute to a complete transparency of the organization processes Highly motivated and ability to work with culturally diverse groups of people Willing to travel to ACTED bases up country regularly Procedure

Application

Applications should be submitted by email to: kenya.jobs@acted.org with the subject line being the position applied for before 5pm on the closing date of 8 February 2013. Each application package should include the following:

Cover letter with the applicants current contact information; Resume (including detailed work experience, education certificates/degrees); References (minimum of three, with complete contact information).

Please note:

Short listing will be done on ongoing basis. Only the shortlisted candidates will be contacted.

ACTED is an equal opportunity employer.