Accounting - Forms required Romania law

Predefined Accounting notes relying on automatic document management positions Bank House RON integrated ledger and general ledger operations Detect negative balances Synthetic and Analytical Balance with subtotals by class details of each account balance interactive Balance others Analysis budgetary items Data analytic account details Automatic shutdown of VAT receipts, accounts, VAT and Class 6, 7 Automatically download 371 account Account mirror the 12 months ( table format + graphic ) Journals VAT VAT system tailored new collection Detection of VAT accounting notes erroneously Header / Details Reassessment monthly debts / liabilities in foreign currency at the rate Statement 100, 300, 394, 390 Balance short Record cash flow for notes / checks self-compensating Listing certificates compensation standard form Prepare invoices automated penalty based on receipts Tracking currency bills with automatic highlighting of exchange differences Follow balances / safety of others on different levels (global third invoice and details payments / receipts) Issuing receipts Automatic distribution of global document collection / payment on invoices non-fatal

Accounting module -Requirements

The module will manage chart of accounts and accounting periods and will integrate all records accounting . The module mustprovide the following functionalities :

1 . Maintain Chart of Accounts of the Company , will maintain a complex structure Plan account any necessary organizational levels 2 . Accounting records can be inserted directly into the application , or imported from other functional areas of the system or outside the system 3 . Record transactions in different currencies , which will be translated into the currency on exchange rate during the transaction, and also keeping a daily record of courses currency 4 .Ensure strengthening balance between several charts of accounts with the same structureor different structures 5 . Romanian double reporting should provide 6 . Highlight the bank accounts in different currencies ( balance ) 7 . Correcting journal entries , debit - credit by modifying or changing sign 8 . Control over the operation of accounts , following the warning limits and / or blocking of operations accounts 9 . Drill-down to the level of a log T- sheet 10 . Tracking of revenue and expenses , andaccounting functions commitments 11. Allow the collection of journals and notes on accounting and methods 12 . Obtaining the necessary information must be made once the recording of transactions in financial accounting , as follows: Coding of primary documents , cost centers and profit; Grouping expenditure distinct elements : direct, indirect, etc. . 13 . Working on calendar month accounting period defined as the system 14 . Take over formats and generate statements regarding the payment obligations budgets (state, social security , and the Labor Inspectorate , etc ...) The application must these liabilities . 15 . The system must allow interfacing with applications such multicash proposals for the automatic payment to suppliers arising from the contractual integrated and import bank statement in ERP 16 . The system must allow the automatic generation of required financial statements : balance , Profit and loss account

 notes to the balance sheet, statement of changes in equity 17 . The system must allow the automatic generation : - The records required in legal format : General Ledger , Ledger , Stock Register , Register House , Journals VAT Cash flow ( direct method and / or indirect )

Accounting suppliers

The need to manage information about suppliers , to register in the system invoices from suppliers , and other transactions (eg advance payment , etc. . ) To ensure the approval of bills to pay , to pay and reconcile payments with account statement . The application must provide effective tools to control the payments in order to pay only for goods and services ordered and received, to prevent double payments , to take full advantage of the discount given by the supplier to optimize payment date , to ensure a flow of approval of payments . Accounting suppliers must be integrated throughout the information system of the company , must share information about suppliers supply system , to audit invoices regarding compliance with the purchase order and goods receipt bills (stocks ) . The module allows tracking of liabilities : - Contracts / procurement orders - Contracts / procurement orders funded in whole or in part External loans Romanian state bodies and international organizations , bank financial institutions or directly from suppliers; / - By clearing outstanding debts outstanding receivables by various suppliers in accordance with the law ; Accounting suppliers must be integrated throughout the company's information system , including technical and operational system , mining ( in proper relationship , hence it should beaccounted for and all the logical aspects of the common database ) .

Accounting and payment providers should provide the following functions :

1 . Using a unified coding system suppliers, the organization level ( unique nomenclature suppliers) 2. To allow managing various information providers : provider code , unique registration code ( CUI ) , multiple addresses , multiple locations , multiple handsets , multiple contacts , contracts and billing information , bank account number , payment terms , methods payment currencies operational

3 . The application should allow mapping of provider contract ( contract number , the contract ) and details / payment terms under contract. Data on the number and the contract must be retrieved and viewed at provider level . 4 . The possibility of merging multiple providers define (suppliers common to many regional directorates , providers who conduct several activities / contracts) 5 . The categories of providers in relation to their location ( domestic suppliers , foreign suppliers intra external suppliers third countries ) in relation to the type of activity undertaken by the respective provider and the location where the purchase was recorded 6 . Allowing simultaneous definition of an entity as supplier / customer to identify possibility of compensation amounts 7 . Managing different types of invoices : standard invoices , payments in advance, debit and credit notes , minutes of clearing , etc

Placing the system in the departments responsible for validating the information , storing and retrieving them in the system by all departments using information 8 . Invoice will be able to check / mate with purchase order , goods receipt , checking mode is set by configuration parameters of the system, as well as verification criteria - quantity, price , VAT. 9 . The system should prevent duplicate records invoices or duplicate payments , and allow the forecast of cash needs to pay suppliers in relation to maturity 10 . Invoices or invoice lines that do not match the order will automatically be blocked from payment 11 . The system will allow correction of records about the bill or possibly reversal 12 . The system will allow authorized users to cancel the lock to pay bills

13 . Provide a hierarchy of approval to pay the bills depending on the size of the amount 14 . Check and approve invoices for payment , or blocking them 16 . To ensure registration of invoices in other currencies 17 . Provide verification of invoices based on purchase order , approve and out ( record ) payments and reconciling 18 . To realize the issue or registration payment documents 19 . To pay the schedule 20 . To provide , on request , capitalizing discount granted by the supplier 21 . Reflect the transactions approved in general accounting , journal , Libra 22 . To provide evidence of control to pay bills ( due invoices ) 23 . Defining the tax system to be used in transactions , the fee will be calculated automatically based on the type of deductible configured via parameters (24% , shield reverse charge ) . The fee will be calculated automatically or manually for the entire invoice or for each line separately. 24 . When registering in application transactions are automatically generated ( with validation steps ) accounting note 25 . To ensure distribution of expenditure corresponding invoice cost centers 26 . Regarding bills in foreign currency are recorded for the amount in the respective currency and the amount converted in lei ( the functional currency ) after the desired rate (a company, user , or official NBR) 27 . If there is a purchase order , the invoice recording , order data will automatically transfer the invoice and will operate the desired corrections 28 . To provide verification through multiple combinations of purchase orders and corresponding bills a bill to an order , several bills to order , more orders for bill

29 . To allow correction or reversal bills 30 . The system will provide a hierarchy of approval of bills depending on the size of the amount 31 . Provide various types of payments : payment orders, checks, clearing 32 . To provide a rigorous check out sites 33 . The system should have no limitations in the number of banks and bank accounts 34. Provide various payment terms, discount, reference date for paying any interest on late payment 35 . A payment to be able to refer to one or more invoices 36 . A payment can be partial or total

37 . If a supplier were made advance payments to pay an invoice by that supplier , the system will consider prepayments to be applied to the invoice 38 . On a bill paid in full to not be able to apply other payments 39 . With automatic payments , the user can give the selection criteria for the payment of bills 40 . Rigorous follow - sized check , check recording sites - number , date, amount , bill referred to and check status - if waiting, sent or canceled 41 . Limitations of the maximum amount for a check 42 . Depending on the chosen configuration parameters , bills can be paid on the due date or the date for getting discount 43 . Tools for auditing information stored online and by running some reports 44 . Periodically , the system must provide closure and transfer the accounting period in General Ledger journals . Closure period is an automated process that runs on request User 45 . Transfer to General Accounting will be at different levels of detail : the detail ( full audit ) , the bill ( partial audit ) or amounts the accounts 46 . The system must provide a quick access to bills online user wants to view, including documents in connection therewith such as orders , payments , advance payments , etc. . The selection will be made by the supplier, date range , state bills - paid , unpaid , approved , unapproved , blocked 47 . The application will enable automatic revaluation of foreign currency debt at month end 48 . Separation of short-term debt and long-term debt ( eg leases ) for accounting reporting requirements 49 . System be able to generate reports on acquisitions which have not yet received invoices from vendors to register estimates - bills receivable 50 . The reports should provide legal 51 . The system must provide audit reports for accounting processes suppliers / payments :

Reports required: Register of invoices Register pay Evidence of advance payments Check register sites Blocked Invoices to pay bills approved Bills list in order of seniority distribution expenses Made and lost discount available Cash needs Unrealized foreign exchange differences Analytical account sheets supplier, analytical balance

General Accounting

Accounting Module of customers and revenues should allow the following functionality : 1. Using a unified coding level organization clients ( clients unique nomenclature ) 2 . Manage various customer information : number , customer name Billing address Delivery Address other addresses contact information - person , phone credit limit granted terms of payment discount 106 fee bank 3 . Enabling more customer locations and addresses 4 . Defining categories of customers ( internal, external , individuals, businesses , etc. ..) 5 . Allow merging multiple clients define 6 . To maintain customer history over several years 7 . It was given the opportunity to perform various types of transactions : invoices , receipts , receipts in advance 8 . Allow recording transactions in the current period , even if the previous period has not been closed 9 . It can record transactions in times past , but unclosed and Next 10 . Payment terms to be defined by the user , multiple discounts on duration and amount 11 . Can create invoices distribution lines 12 . Can create recurring invoices for recurring transactions 13 . To generate a unique number for each document created or entered into the system, user can define their own ranges of numbers for different types of documents; 14 . To cancel the invoices ; 15 . To calculate taxes automatically based on predefined types of taxes ;

16 . To introduce bills in other currencies to convert the value in lei at the predefined in the system and keep the information in both currencies ; (It allows users to define how Recognition income of - global , the subsidiary cost centers , products / services, etc. . ; It predefineasca customer accounts , taxes , transportation , income, to appear automatically when entering an invoice ; Main record a collection based on information accessed online; It can make automatic payments for bills belonging to a supplier ( and client) ; The collection can be applied to an invoice or an invoice distribution lines ; To allow partial receipts of an invoice ; Record revenues without corresponding bill in an account reserved for actions pending ;) 17 . Automatically generate cascade warning letters to delinquent customers based on user-defined cycle : automatic or user request ; 18 . When invoices , to take into account in advance or deposit receipts client; 19 . Quitting allow tracking bills for collection beyond a deadline ; 20 . To achieve reversal of invoices; 21 . Ensure reconciliation of receipts with account statement ; 22 . Apply clamps to the user, delinquent customers ; 23 . Collectors can track activity ; 24 . Provide online access to all the information stored , information about customers , invoices , receipts through selections by multiple criteria , such as client , date, invoice status

Reports that must be generated : Register transactions Sales Journal by Customer Log of sales ledger accounts Register receipts Register receipts identified Register receipts unidentified Register receipts awaiting bank reconciliation Sales VAT Register Report VAT incasat108 Register Reconciliation VAT Trial balance Report unpaid bills by installments maturing period , seniority

 Plugs account