Andhra Bank (A Govt.

of India Undertaking) Data Centre, DIT, D Block, III Floor, "Cyber Gateway", Hitec City, Madhapur, HYDERABAD - 500 081 Tel : 040 - 23122266; FAX 040 23122261 _____________________________________________________________ CBS Document No.CBS/27 Dated : 26.07.2008

Job Card ECS Upload of ECS data file at branches

Step 1. The individual branch files will be available at Service Centre. Branches may pursue with the Service Centre and get the files either through floppy or through e-mail. The file names will be of the type DDMMYY11.XXX for credit files and DDMMYY12.XXX for debit files, where DD stands for the date, MM stands for month and YY stands for the Year. 11 stands for credit file and 12 stands for debit file. XXX stands for the micr code of the branch. For example if the file pertains to 05.05.2008, the credit file will be named as 15050811.090 and the corresponding debit file will be named as 15050812.090, where 090 is the MICR code of the branch.

COPYING THE FILES TO FINACLE : Copy the file in C: The relevant commands are : Start, Run, command C:> cd \ C:> copy a:05050811.090

1.Go to PTW menu. Give option R. It asks for the file name. Give the file name and press F4. The system will transfer the file to the Fiancle. Then the message of transfer of file will appear. Press F4. Then press Q and F4. Step 2: Go to finacle menu and invoke the menu option, EITU. It will ask for the following values : sol id. Give branch code. And enter Service sol give branch code. And enter Paysys id give ECS and enter Debit / credit : Give D for debit or C for credit. And enter

Date of settlement : give the date of ECS settlement. And enter File reference : Give any string. It is case sensitive. Please note that this is the primary key in Finacle. Hence, it should be unique and the value should not be repeated. Hence, we advise the branches, to give it as xxxxDDMM?, where xxxx is sol id and DD is date and MM is the month of the processing and ? is 1 for credit and 2 for debit files. Report to : Give officers id. And enter Upload File name : Give the file name ( in the example give 2050811.011 ) and enter Process type : Give P (for processing) and enter Rename the file : Give N and enter Press F4. The file will be processed and uploaded. Later the cursor will be at the first field. Press F10. The upload of data to the accounts will be started at this stage.

Step 3: Go to PR option and select the ofti file formed at this stage. Note the Tran id, in the second page. Step 4 : Go to the Tran id noted in the above step through TM menu. See the accounts which are credited / debited accordingly. The system puts the transaction to the account directly, if the account number is found in the file, or puts in the rejection list, for which the user has to either approve the transaction by giving the correct account number or mark as return if the account number is not correct.

For this, go to menu option EIRP. Give the following values :

Service sol : give branch code. Paysys id : Give ECS. Credit / Debit : Give C for credit or D for debit. File reference number : Give the same File reference given earlier.. Date of settlement : Give the date of the ECS settlement.

Press F4. The system shows the file available for processing. Select the file by pressing Shift+F4. Press F4. All rejects will be displayed one by one. Users can either reject the transaction by marking R or approve it by marking A and giving the correct account number. Remember to navigate the accounts only through up arrow and down arrow. Finally press F4 and F10. After the entire file is processed, the cursor returns back to the first field,that is SOL_ID. Step 5 : Go to PR option and There will be a OFTI report generated. Press t in the text box and pres f10.. Note the tran id in the second page. Go to TM menu and note the transactions. If there are any unposted transactions, post the same. The entire batch should be in the verified / posted stage. This is the important precondition for the next step. Step 6 : This is the stage to generate return reports and data file to be sent to service centre. For this go to EGIR option. For this option to generate, all the records in EIRP are to marked

either as rejected or approved. Then only the reports and data file will be generated. Hence, by using this option (EGIR) if the reports and data file are not formed, it means that there are some records which are not marked either R or A. In such a case go to Step 4 as noted above, and repeat the processing in EIRP, where the system will give only unprocessed records. Go to EGIR and generate the report and data file. Take the print outs of the report and send it to Service Centre. Save the data file to C:\Fin_Reports directory by pressing Ctrl+E for two times. Copy the same and send to Service centre along with reports. The data file name will be of the type ECDMYY11.XXX for credit file and ECDMYY12.XXX for the debit file.

Generation of returns data file : After the processing is over, it is better to check for unprocessed records in EIRP once more, if there are any records unprocessed, they have to be processed ( either approve or reject ). Then after all the records are processed, go to PTW menu.

Give option V and press F4. It will ask for MICR code of the branch, give the MICR CODE of the branch, example 017 for Hyderguda branch. Press F4. Then the system asks for the File reference number : Give file reference number, ie., ANILKUMAR in the present example. Press F4. Remember it is case sensitive. System asks for date : give date with / separated. Press F4. System asks for Credit or Debit . Give 11 for credit file and 12 for debit file. Press F4. Give Q and Press F4. The returns data file is generated in the directory c:\Fin_Reports. Copy the file to the floppy and send it to service centre. Alternatively, branches can also e-mail the same to service branch.

End of Document