Introduction
This document will go through the settings that AFD is using in the Canon Copiers (new copiers July 2007). These copiers have a number of new features including, Scan to Email, LDAP lookup and iFax. The copiers all have a web based user interface. Browse to the copiers IP address. The Advanced Functions and some other options are password protected, see the password vault.
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Basic Configuration
Select the Add. Function button. You will be queried to input the user name and password.
This will open up the Additional Functions section of the menu, If the system does not query you for a password, you can set it in this section.
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Select Add. Function from the left menu. Select the edit button from the System Settings Screen. This will open up the edit screen for the system settings.
Check the Use ID and Password box. Enter a user name and password, numeric only.
Setup mail box 00 as a Stored Forms box with expiration set to Never. Click on the 00 to open the box.
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Set the Inbox Name to Stored Forms Un-Check the Enable Document Storing Period Check box. Select OK.
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Addition Functions
System
Select the Edit button from the upper right corner of the screen.
Device Name: Copier-XXX-YYY where XXX=building and yyy=room) Location: Department XXX-YYY System Manager: ANTS Contact Information: 6-2687 E-mail Address: ants@calpoly.edu Administrator Comment: ANTS 6-2687 Then select the OK Button from the upper right corner.
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If the Cal Poly LDAP Server is already registered, click on the link to edit the settings.
Server Name: Cal Poly LDAP Server Address: ldap.calpoly.edu Location to Start Search: dc=calpoly,dc=edu Use the defaults for the rest. Select the OK button from the upper right corner.
Forwarding Settings
If the copier has a fax machine, it can be configured to send incoming faxes to an email address instead of printing them.
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Department ID Management
If the department is using IDs to track or limit functions, this is where you setup the IDs and Passwords.
To add a new ID use the Register New Department button To delete an ID, select the IDs you want to delete, then click on the Delete the Selected Departments button
NOTE: if you unselect the Allow Printer Jobs with Unknown IDs, any print job sent to the printer without an ID or with an incorrect ID will just be purged by the printer. On the workstations you need to turn on Job Accounting in the Device Settings Tab of the printer properties. There is a specific user doc on how to set the code.
You can set the default ID and Password, select of you want the user to confirm the information and more.
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To change the settings for an ID select the ID to bring up the edit department screen.
This screen also displays the counts for this ID. You can also reset the counter from this screen.
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Import / Export
These copiers have the ability to import and export a range of data.
Custom Settings
Customs settings covers the rest of the settings, Network Card Settings, DNS, EMail/iFax settings and more.
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USB Settings
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Network Setting
TCP/IP Settings
IP Address Settings
IP Address: 0.0.0.0 Subnet Mask: 255.255.255.0 Gateway Address: 129.65.xxx.250 Check the Enable DHCP Box Select the OK button from the upper right corner.
DNS Server Settings
Primary DNS Server: 129.65.21.254 Secondary DNS Server: 129.65.16.254 Host Name: Copier-XXX-YYY Domain Name: cp-calpoly Select the OK button from the upper right corner. NOTE: After the machine has restated and is using DHCP, the current IP address will be displayed here.
WINS Configuration
Disable WINS.
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Disable LPD
RAW Print Settings
Enable RAW
SNTP Settings
Disable SNTP.
FTP Print Settings
Disable Proxy.
IP Address Range Settings
Disable AppleTalk
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The More Office System software that collects copier counts requires SNMP and a common community name for all machines on campus. They are currently using "public".
Enable Dedicated Port
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SMTP: smtp.calpoly.edu E-mail Address: Use the department Address Select the OK button from the upper right corner. NOTE: This does not have to be a valid address, if the department does not have an email address to use, use no-reply-dept@calpoly.edu (no-reply-ants@calpoly.edu).
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All the setting you choose in this screen will affect all users of this print queue.
If you have a color printer, you can change the default from Auto Detect to B&W as the default.
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