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Case Studies - Apollo Hospitals, Dhaka

(Asias Largest & Most Trusted Hospital Group)

Total Bed Strength Implementation Period Specialties


Tertiary care Hospital

450 Beds

2005-2006

Anaesthesiology CT Cardiology Cardiothoracic Surgery Cosmetic Surgery Clinical Pathology Dental Dermatology Diabetology ENT Endocrinology- Medical Endocrinology- Surgery Emergency Medicine Faciomaxillary Gastroenterology- Medical Gastroenterology- Surgical General Medicine

General Surgery Geriatrics Haematology-Clinical Haematology ICCU/ICU/CTCU Microbiology Master Health Check MRI Neonatology Nephrology Neurology Neurology-Paediatrics Neurosurgery Obstetrics and Gynaecology Oncology-Medical Oncology-Radiation Oncology-Surgical

Ophthalmology Orthopedics Paediatries-Medical Paediatries-Surgical Plastic Surgery Physical Medicine & Rehab Psychiatry Respiratory Medicine Rheumatology Radiology & Imaging Services Transfusion Medicine/Blood bank Traumatology Ultrasound Urology Vascular Surgery X-ray

Contact Persons
Mr. Dr. Parful N. Pawar, Haider,

G.M. Services and Acting

IT CEO

Director

Medical

Mr. Majumder, Director Finance

Overview Apollo Hospitals Dhaka, a joint project of Apollo Hospitals Enterprise Limited and STS Holdings Limited, is a 450-bed super specialty facility poised to deliver advanced tertiary care of international standards to the people of Bangladesh The Hospital is at the forefront of medical technology and expertise and provides a complete range of the latest diagnostic, medical and surgical facilities for the care of its patients. The hospital is having

all the characteristics of a world-class hospital with wide range of services and specialists, equipment, & technology, ambience and service quality. Apollo Hospitals Dhaka is a showcase of synergy of medical technology and advances in IT through paperless medical records The skilled nurses, technologists and administrators at Apollo Hospital Dhaka, aided by state of-theart equipment provides a congenial infrastructure for the medical professional in providing healthcare of international standards.

Promoters
STS Holdings Limited, a dynamic and reputed business Group in Dhaka, is engaged in education, banking, real estate, manufacturing and exports, freight consolidation and container services etc. The group owns International School Dhaka (ISD); managed by Council of International Schools (CIS), a global organization facilitating education with its headquarters in the UK. About HIS Implementation

Hospital with Paperless Concept Computerization


After evaluating from 30-35 Vendors with stiff competition on cost effectiveness, user-friendly and reliable software with in-depth healthcare domain knowledge and flexibility of customization to suit the requirements of a new hospital, Apollo Hospitals, Dhaka selected Akhil Systems Pvt. Ltd. to automate their new hospital with a vision of complete Paperless and Film less Patient Records as well as Back Office Records. This vision to maintain complete Paperless and Film less Patient Records, where Patient will not carry any papers anytime to come to the hospital was a major challenge for us. With our decade old experience in successful implementation of healthcare software in various hospitals and with the support of Top Management, Doctors and Nurses, this became true. Today with the kind of software provided by us enable them to see the complete Patient Record for OP, IP, and Emergency and Health checkup from any terminal in the hospital. The management wanted to have not only paperless Patient Records but paperless back office records also, where every user in the hospital will use the system for ordering, requesting, indenting and acknowledging the requests and receipts. Extensive class room training was organized for more than 700 Users to train them theoretically on healthcare domain and practically to use the computerized system.

Challenges faced during Implementation


New Hospital with no existing manual system

Designing environment

the

system

to

be

followed

in

all

the

departments

in

computerized

Designing the software for all the Specialty Doctors records from the day one of the starting of the hospital

for

e-prescriptions

and

e-medical

Customization and Testing the Software to run live without extensive parallel-run Training to more than 700 users about the system followed in healthcare industry and then how to use the computerized system Making live from the day of starting the hospital Complete Electronic Patient Record Fully integrated front office and back office operations Also paperless environment for Materials, Pharmacy, Finance and HR

Benefits
Centralized Database Reduced Patient Waiting Time for Appointment and Billing Reduced Patient Waiting time at Pharmacy for collection of medicines Reduced machines Patient Records available in the hospital and can be referred by any consultant any time from any location On-line Statistical Data is available to Middle and Top Management for Decision Making Financial Data available at any given point of time Human Resource data available on-line for taking any decision on Manpower available and manpower required On-line MIS available on Revenue, Data on Patient Budget Statistics, Vs. Actual, Doctors etc for Performance, Management time for diagnostic Result preparation by directly capturing the data from

Department decision

Performance,

Financial

Modules Implemented

Front Office Modules


Enquiry Patient Registration Appointment Management OPD Billing & Collection Management In-Patients A/D/T Management Orders Entry Management In-Patients Billing & Cash Collection

Electronic Patient Medical Record


OPD Clinical Management Master Health Checkup Management Accident & Emergency In-Patients Clinical Management Operation Theatre Management Medical Records, Medical Statistics & File Tracking Physiotherapy Management Dialysis Management

Diagnostic Modules
Laboratory Information System Radiology Information System Blood Bank Management

Inventory & Pharmacy Management


Purchase Management

Material & Department Inventory Management Drug Stores & Pharmacy Management

Finance & Budgeting


Personnel & Payroll Management Doctors Accounting Management Budgeting and Costing Management Fixed Assets Management Finance & Accounts Management

Human Resource & Payroll


Human Resource Duty Roster Management Training Management Payroll

Ancillary Modules
Dietary (Food and Beverage) Management Equipment Maintenance Management C.S.S.D Linen & Laundry Module Infection Control Management Guest Relations Management Library Management Transport Management

Management Information System


Information on Revenue Information on Doctors Performance Information on Departments Performance Information on Hospital Performance Information on Cost Vs. Budget Analysis Information on Payables and Receivables

Admin Modules
Centralized Hospital Facilities Management Corporate and Insurance Companies Management Software Security & Access Rights Management

Software Security & Access Rights Management Interfaces


Laboratory Equipments PACS Interface Bar Code Interface SMS Interface (planned) Time Machine Interface

Environment

Main Server ` Imaging Server Internet Server Operating System

HP Clustered Server ` Siemens PACS Server Proxy server Windows 2003

Database Clients Architecture No. of Client Nodes

SQL Server 2000 (Planned to upgrade on 2005) Windows XP Three Tier 400 Nos.