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Oracle EBS R12 General Ledger

Created on Friday, April 20, 2012

COPYRIGHT & TRADEMARKS


Copyright 2003, 2007, Oracle. All rights reserved. Powered by OnDe and !o"tware. Distrib#ted by Oracle #nder license "ro $lobal %nowledge !o"tware &&C. '(()*2007. All rights reserved. +he in"or ation contained in this doc# ent is s#b,ect to change witho#t notice. -" yo# "ind any proble s in the doc# entation, please report the to #s in writing. +his doc# ent is not warranted to be error*"ree. ./cept as ay be e/pressly per itted in yo#r license agree ent "or these Progra s, no part o" these Progra s ay be reprod#ced or trans itted in any "or or by any eans, electronic or echanical, "or any p#rpose. -" this doc# entation is delivered to the 0nited !tates $overn ent or anyone #sing the doc# entation on behal" o" the 0nited !tates $overn ent, the "ollowing notice is applicable1 0.!. $O2.345.4+ 3-$6+! +he 0.!. $overn ent7s rights to #se, odi"y, reprod#ce, release, per"or , display, or disclose these training aterials are restricted by the ter s o" the applicable Oracle license agree ent and8or the applicable 0.!. $overn ent contract. Oracle, 9D .dwards, People!o"t, and !iebel are registered trade ar:s o" Oracle Corporation and8or its a""iliates. Other na es ay be trade ar:s o" their respective owners.

Training Guide
Oracle EBS R12 General Ledger

+able o" Contents


Introduction.......................................................................................................................i !ournal Entry.....................................................................................................................1 Online In"uirie#.............................................................................................................1$% &e'ining Budget#............................................................................................................20( )anaging Budget Organi*ation#..................................................................................22% Budget For+ula#............................................................................................................2$1 Entering Budget A+ount#.............................................................................................2,, -ran#'erring Budget A+ount#......................................................................................2(, Free*ing Budget#............................................................................................................%0, Encu+.rance Accounting.............................................................................................%1, A erage Balance /roce##ing..........................................................................................%%% Financial Reporting.......................................................................................................%0( )aintenance...................................................................................................................%12 Glo.al Con#olidation Sy#te+........................................................................................%(2 )ulti3Currency..............................................................................................................$1, !ournal or Su.ledger Le el Reporting Currencie#.....................................................$%, 4#ing t5e Account 6ierarc5y )anager.......................................................................$,, Ba#ic General Ledger Setup..........................................................................................,2% Cu#to+ General Ledger Report#..................................................................................00(

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Oracle EBS R12 General Ledger

Introduction
Oracle $eneral &edger enables yo# to create and and ,o#rnal entries. aintain ledgers, ledger c#rrencies, b#dgets,

0pon co pletion o" this od#le, yo# will be able to1 ; Per"or ,o#rnal entry. ; Per"or online in<#iries. ; De"ine b#dgets. ; 5anage b#dget organi=ations. ; 5anage b#dget "or #las. ; .nter b#dget a o#nts. ; >ree=e b#dgets. ; 0se enc# brance acco#nting. ; Per"or average balance processing. ; 3#n "inancial reporting. ; Per"or aintenance. ; 0se the $lobal Consolidation syste . ; 5anage #lti*c#rrencies. ; .nter reporting c#rrencies. ; 0se the Acco#nt 6ierarchy 5anager. ; !et #p general ledger #sers. ; !et #p general ledger. ; 5anage c#sto general ledger reports.

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!ournal Entry
9o#rnal .ntry incl#des in"or ation on ,o#rnal batches, ,o#rnal entries, batch periods, rec#rring entries, and rec#rring batches. 0pon co pletion o" this lesson, yo# will be able to1 ; Create ,o#rnal batches. ; .nter ,o#rnals. ; .nter ,o#rnal lines. ; .nter entered c#rrency ,o#rnal. ; .nter statistical ,o#rnals. ; A#to*copy ,o#rnal batches. ; Change batch periods. ; .nter and post ,o#rnal batches. ; Create rec#rring ,o#rnal entries. ; Create s:eleton ,o#rnal entries. ; Post 9o#rnals. ; Correct batch posting errors. ; Post ,o#rnal batches a#to atically. ; 3everse ,o#rnals. ; $enerate reversing ,o#rnal batches. ; .nter reconciliation re"erences. ; 0se a#to atic ,o#rnal sched#ling. ; Chec: or reverse "#nds "or a ,o#rnal batch.

Creating !ournal Batc5e#


?o# can organi=e ,o#rnal entries with co on attrib#tes into batches. >or e/a ple, yo# ight gro#p yo#r ,o#rnal entries by type or date. ?o# can have #ltiple ,o#rnals in one batch, or yo# can have a separate batch "or each ,o#rnal entry. -n this topic, yo# will create ,o#rnal batches.

/rocedure

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Training Guide
Oracle EBS R12 General Ledger

Step '. 2. 3. A.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or ,o#rnals based on speci"ic search criteria.

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Step B.

Action Clic: the ;e< Batc5 b#tton. or Press =Alt>B?.

C.

+he Batc5 page enables yo# to create, view, and

odi"y a batch.

A batch can contain #ltiple ,o#rnals, each o" which can belong to a di""erent ledger. 6owever, all the ledgers within a batch #st have the sa e calendar, period type, and chart o" acco#nts.

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Step 7. ). (. '0. ''.

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter D/ro i#ioning o' Accrual E@pen#e#D. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DOct302D. Clic: the !ournal# b#tton. or Press =Alt>!?.

'2.

+he !ournal# page enables yo# to enter all ,o#rnal entries in a batch in the sa e period. ?o# can create a ,o#rnal batch "or any Open or >#t#re .nterable acco#nting period. ?o# can only post batches in Open acco#nting periods.

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Step '3. 'A. 'B. 'C. '7. '). '(. 20. 2'. 22. 23.

Action .nter the desired in"or ation into the !ournal "ield. .nter DAccrual E@pen#e# 'or Co+puter Re#ource#D. .nter the desired in"or ation into the &e#cription "ield. .nter D!ournal Entry 'or Accrual E@pen#e# o' Co+puter Re#ource#D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0131%030100300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D1,0D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D0131%03222,300003 000D. Clic: in the Credit "ield.

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Step 2A. 2B. 2C. 27. Action .nter the desired in"or ation into the Credit "ield. .nter D1,0D. Clic: in the !ournal "ield. Clic: the ;e< b#tton. Clic: the Ae# b#tton. or Press =Alt>A?. 2). 2(. 30. 3'. 32. 33. 3A. 3B. 3C. 37. 3). 3(. A0. A'. A2. .nter the desired in"or ation into the !ournal "ield. .nter DAccrual E@pen#e# 'or )arBeting &epart+entD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D!ournal Entry 'or Accrual E@pen#e# o' )arBeting &epart+ent D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D013$(030100300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D1,0D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D013$(03222,300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D1,0D. Clic: the Sa e b#tton. ?o# have co pleted the Creating 9o#rnal @atches proced#re. End o' /rocedure.

Entering !ournal#
+he Enter !ournal# page enables yo# to create ,o#rnal entries with or witho#t batch in"or ation. -n this topic, yo# will learn to enter ,o#rnals.
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/rocedure

Step '.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or the appropriate ,o#rnal based on speci"ic search criteria. +o enter a ,o#rnal witho#t entering batch in"or ation, clic: the ;e< !ournal b#tton.

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Step B.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

C.

+he !ournal# page enables yo# to1 ; .nter a #ni<#e na e and description ; !elect a ledger "or a ,o#rnal entry ; .nter a category to describe the p#rpose o" yo#r ,o#rnal entry ; .nter the period ; Accept or change the e""ective date ; .nter ,o#rnal lines

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Step 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C. '7.

Action Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal "ield. .nter DLa.or Co#t /ro i#ionD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DLa. our Co#t /ro i#ion 'or t5e +ont5 o' Oct302D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0130003,020300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D2,00D. Clic: in the Line "ield.

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Step '). '(. 20. 2'. 22. Action .nter the desired in"or ation into the Account "ield. .nter D01300032$10300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D2,00D. Clic: the Sa e b#tton. ?o# have co pleted the .ntering 9o#rnals proced#re. End o' /rocedure.

C5anging t5e !ournal Entry Currency


?o# can change the c#rrency "or any #nposted ,o#rnal entry. -" yo# are #sing b#dgetary control, and have reserved "#nds "or the ,o#rnal entry, yo# #nreserve "#nds be"ore yo# can change the c#rrency. -n this topic, yo# will change the ,o#rnal entry c#rrency. #st

/rocedure

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Training Guide
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Step '.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or a ,o#rnal based on speci"ic search criteria.

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Step B. C. 7. ). (. '0. ''.

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter DAccrued E@pen#e# 023 &EC32002 2%:01:21D. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DOct302D. Clic: in the Statu#: /o#ting "ield. .nter the desired in"or ation into the Statu#: /o#ting "ield. .nter D4npo#tedD. Clic: the Find b#tton. or Press =Alt>i?.

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Step '2.

Action Clic: the Re ie< !ournal b#tton. or Press =Alt>u?.

'3.

+he !ournal# page enables yo# to de"ine, create and view ,o#rnal entries.

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Step 'A.

Action Clic: the C5ange Currency... b#tton. or Press =Alt>y?.

'B.

+he C5ange Currency page enables yo# to enter the ,o#rnal c#rrency conversion in"or ation s#ch as c#rrency date, conversion type, and conversion rate.

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Step 'C. '7. '). '(. 20. 2'.

Action .nter the desired in"or ation into the Currency: -o "ield. .nter DE4RD. Clic: in the -ype: -o "ield. .nter the desired in"or ation into the -ype: -o "ield. .nter DCorporateD. Clic: in the Rate: -o "ield. Clic: the OC b#tton. ?o# have co pleted the Changing the 9o#rnal .ntry C#rrency proced#re. End o' /rocedure.

Entering !ournal Line#


.nter a &ine n# ber "or each ,o#rnal line to control the se<#ence in which the ,o#rnal entry lines appear online and in reports. -n this topic, yo# will enter ,o#rnal lines.

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/rocedure

Step '.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or the appropriate ,o#rnal based on speci"ic search criteria. +o enter a ,o#rnal witho#t entering batch in"or ation, clic: the ;e< !ournal b#tton.

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Step B.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

C.

+he !ournal# page enables yo# to1 ; .nter a #ni<#e na e and description ; !elect a ledger "or a ,o#rnal entry ; .nter a category to describe the p#rpose o" yo#r ,o#rnal entry ; .nter the period ; Accept or change the e""ective date ?o# can enter a line n# ber "or each ,o#rnal line to control the se<#ence in which the ,o#rnal entry lines appear online and in reports. A"ter yo# enter the "irst ,o#rnal entry line n# ber, Oracle $eneral &edger a#to atically incre ents the n# bers "or the "ollowing lines, b#t yo# can change the line n# bers as necessary. ?o# can enter an acco#nt "or the ,o#rnal line. ?o#r data access set #st provide read and write access to the ledger, or read and write access to the acco#ntEs balancing seg ent val#e or anage ent seg ent val#e.

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Step 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C.

Action Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DRent Accrual 'or t5e +ont5 o' Oct302D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D01300032$20300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D12,00D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D0130003222,300003 000D.

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Step '7. '). '(. 20. 2'. Action Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D12,00D. Clic: in the Line "ield. Clic: the Sa e b#tton. ?o# have co pleted the .ntering 9o#rnal &ines proced#re. End o' /rocedure.

Entering Entered Currency !ournal


?o# can enter an#al ,o#rnal entries #sing an entered c#rrency #sing the Enter !ournal# page. An entered c#rrency is a c#rrency that is not the ledger c#rrency. -" yo# #se reporting c#rrencies F,o#rnal or s#bledger levelG, an entered c#rrency is a c#rrency that is not the c#rrency o" the reporting c#rrency. -n this topic, yo# will enter entered c#rrency ,o#rnals #sing the Enter !ournal# page.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. Hhen yo# clic: the !ournal#: Enter lin:, the Find !ournal# page appears. ?o# can #se this page to enter or <#ery a batch, or clic: the ;e< Batc5 b#tton or the ;e< !ournal b#tton.

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Step B.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

C.

?o# can #se the !ournal# page to enter ,o#rnal in"or ation, speci"ying the entered c#rrency yo# want to #se "or yo#r ,o#rnal entry.

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Step 7. ). (. '0. ''. '2. '3. 'A.

Action .nter the desired in"or ation into the !ournal "ield. .nter DAccrued E@pen#eD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DAccrued #alary e@pen#e# 'or t5e +ont5 o' Oct302D. Clic: in the Con er#ion: Currency "ield. .nter the desired in"or ation into the Con er#ion: Currency "ield. .nter DGB/D. +he conversion date is the posting date "or the ,o#rnal entry and sho#ld "all within the acco#nting period yo# de"ined "or the ,o#rnal entry. Clic: in the Con er#ion: -ype "ield. -n the conversion -ype "ield, yo# can select !pot, Corporate, or 0ser type, or any conversion type yo# de"ined. .nter the desired in"or ation into the Con er#ion: -ype "ield. .nter DCorporateD. Clic: in the Line "ield.

'B.

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Step 'C. Action ?o# can enter yo#r ,o#rnal lines #sing the Line# +ab. ?o# can #se debit and credit a o#nts in the entered c#rrency. Oracle $eneral &edger a#to atically converts the entered a o#nts into yo#r ledgerEs c#rrency based on the designated conversion rate. '7. '). '(. 20. 2'. 22. 23. 2A. 2B. 2C. 27. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0130003,020300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the Entered: &e.it "ield. .nter D1,000D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D01300032$10300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D1,000D. Clic: the Sa e b#tton. ?o# have co pleted entering entered c#rrency ,o#rnals #sing the Enter !ournal# page. End o' /rocedure.

Entering Stati#tical !ournal#


Hith $eneral &edger yo# can enter statistical ,o#rnals in two ways. ?o# can enter ,o#rnals with only statistical debit and credit a o#nts. ?o# can also, i" yo#r #ser pro"ile per its, co bine onetary and statistical a o#nts in the sa e ,o#rnal line. -n this topic, yo# will enter a statistical ,o#rnal #sing the Enter !ournal# page.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. Hhen yo# clic: the !ournal#: Enter lin:, the Find !ournal# page will display. ?o# can #se this page to enter or <#ery a batch, or clic: the ;e< Batc5 b#tton or the ;e< !ournal b#tton.

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Step B.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

C.

?o# will #se the !ournal# page to enter yo#r ,o#rnal in"or ation, speci"ying !+A+ "or the ,o#rnal c#rrency. !tatistical ,o#rnal entries do not re<#ire balanced debits and credits. -" yo# #se the 3eporting C#rrencies option F9o#rnal or !#bledger &evelG, statistical ,o#rnals will be generated "or yo#r reporting c#rrencies, b#t the ,o#rnals are not a""ected by the c#rrency conversion process.

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Step 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C.

Action .nter the desired in"or ation into the !ournal "ield. .nter DE+ployee #trengt5 per depart+entD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DE+ployee 5eadcount 'or ariou# depart+ent#D. Clic: in the Con er#ion: Currency "ield. .nter the desired in"or ation into the Con er#ion: Currency "ield. .nter DS-A-D. -n the Line# tab, enter yo#r ,o#rnal lines, #sing statistical debit and credit a o#nts. +he debits do not need to e<#al credits "or a statistical ,o#rnal. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0130003(110300003 000D.

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Step '7. Action ?o# can enter the statistical <#antity "or each ,o#rnal line in the &e.it 8S-A-9 and the Credit 8S-A-9 "ields. Oracle $eneral &edger a#to atically displays the #nit o" the nat#ral acco#nt seg ent val#e "or the line. '). '(. 20. 2'. 22. 23. 2A. 2B. 2C. 27. 2). 2(. 30. Clic: in the &e.it 8S-A-9 "ield. .nter the desired in"or ation into the &e.it 8S-A-9 "ield. .nter D200D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D0131103(110300003 000D. Clic: in the &e.it 8S-A-9 "ield. .nter the desired in"or ation into the &e.it 8S-A-9 "ield. .nter D%,0D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D0131113((10300003 000D. Clic: in the &e.it 8S-A-9 "ield. .nter the desired in"or ation into the &e.it 8S-A-9 "ield. .nter D$,0D. Clic: in the Line "ield. Clic: the Sa e b#tton. ?o# have co pleted entering statistical ,o#rnals #sing the Enter !ournal# page. End o' /rocedure. eas#re associated with

Autocopying !ournal Batc5e#


?o# can create a new ,o#rnal batch by copying and odi"ying an e/isting ,o#rnal batch. 0se A#tocopy to copy a ,o#rnal batch "ro the 9o#rnals window, the @atch window or the .nter 9o#rnals window. -" yo# have #ltiple ,o#rnals contained in a ,o#rnal batch, #sing A#tocopy will copy the entire batch. ?o# cannot copy a single ,o#rnal in the batch. -n this topic, yo# will a#tocopy ,o#rnal batches.

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/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or a ,o#rnal batch based on speci"ic criteria.

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Step B. C. 7.

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter D/ro i#ioning o' Accrual E@pen#e#D. Clic: the Find b#tton. or Press =Alt>i?.

).

+he Enter !ournal# page displays ,o#rnals "or an e/isting batch. -t also enables yo# to view the batch stat#s, so#rce, category, period, batch na e, and c#rrency "or a ,o#rnal. -n addition, #se the .nter 9o#rnals page to access the Re ie< !ournal, Re ie< Batc5, /o#t, ;e< !ournal, ;e< Batc5, -a@ Batc5, and Autocopy windows.

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Step (. '0. ''. '2. '3.

Action Clic: the Autocopy b#tton. +he Autocopy page enables yo# copy the batch. ?o# can also review the batch or review the ,o#rnal be"ore a#tocopying. .nter the desired in"or ation into the Batc5 "ield. .nter D/ro i#ioning o' Accrual E@pen#e# 'or ;o 302D. Clic: the OC b#tton. Clic: the OC b#tton. or Press =Alt>O?.

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Step 'A.

Action Clic: the 7ie< or Press =Alt>7?. en#.

'B.

Clic: the Re"ue#t# or Press =R?.

en#.

'C.

+he Find Re"ue#t# page enables yo# to search "or the re<#ests yo# s#b itted based on speci"ied search criteria.

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Step '7. '). '(. 20.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12(%(%D. Clic: the Find b#tton. or Press =Alt>i?.

2'. 22.

+he Re"ue#t# page enables yo# to view re<#est stat#s in"or ation, drill down to view details, log and o#tp#t in"or ation,and access the &iagno#tic# window. ?o# have co pleted the A#tocopying 9o#rnal @atches proced#re. End o' /rocedure.

C5anging a Batc5 /eriod


-" yo# change the period "or an #nposted batch, $eneral &edger #pdates the posting date "or each ,o#rnal entry. -" yo# are #sing b#dgetary control, and have reserved "#nds "or the batch, yo# "#nds be"ore yo# can change the batch period.
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-n this topic, yo# will change batch periods.

/rocedure

Step '.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or ,o#rnals based on speci"ic search criteria.

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Step B. C. 7.

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter D/ro i#ioning o' Accrual E@pen#e#D. Clic: the Find b#tton. or Press =Alt>i?.

).

+he Enter !ournal# page enables yo# to view details o" ,o#rnal entries, and access the Re ie< !ournal, Re ie< Batc5, ;e< !ournal, and ;e< Batc5 pages.

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Step (.

Action Clic: the Re ie< Batc5 b#tton. or Press =Alt>c?.

'0.

+he Batc5 page enables yo# to create, view, and

odi"y a batch.

A batch can contain #ltiple ,o#rnals, each o" which can belong to a di""erent ledger. 6owever, all the ledgers within a batch #st have the sa e calendar, period type, and chart o" acco#nts.

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Step ''.

Action Clic: the C5ange /eriod... b#tton. or Press =Alt>g?.

'2.

+he C5ange /eriod page enables yo# to #pdate the batch period. -" the original creation date o" yo#r ,o#rnal entry batch is within the new period, Oracle $eneral &edger assigns the creation date as the new e""ective date. -" the creation date o" yo#r ,o#rnal entry batch is not in the sa e period as the new batch period, Oracle $eneral &edger assigns either the "irst or last day o" the new period as the new e""ective date, depending on which date is closer to the creation date.

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Step '3. 'A. 'B. 'C. '7.

Action .nter the desired in"or ation into the /eriod: -o "ield. .nter DSep302D. Clic: in the E''ecti e &ate: -o "ield. .nter the desired in"or ation into the E''ecti e &ate: -o "ield. .nter D1,3SE/3 2002D. Clic: the OC b#tton. ?o# have co pleted the Changing a @atch Period proced#re. End o' /rocedure.

Entering and /o#ting !ournal Batc5e#


?o# can organi=e ,o#rnal entries with co on attrib#tes into batches. A batch can contain #ltiple ,o#rnals, each o" which can belong to a di""erent ledger, b#t all o" the ledgers within a batch #st have the sa e calendar, period type, and chart o" acco#nts. All ,o#rnal entries in a batch #st share the sa e period. ?o# can create a ,o#rnal batch "or any Open or >#t#re .nterable acco#nting period, b#t yo# can only post batches in Open acco#nting periods. -n this topic, yo# will enter and post ,o#rnal batches.
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/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Find !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. 0se the Find !ournal# page to navigate to the 4ew @atch b#tton to enter ,o#rnal batches.

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Step B.

Action Clic: the ;e< Batc5 b#tton. or Press =Alt>B?.

C.

+he !ournal# page enables yo# to enter yo#r ,o#rnal in"or ation "or the ,o#rnal batches.

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Step 7. ). (.

Action Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal "ield. .nter D-raining !ournal 1D. +he Line# tab enables yo# to enter a line n# ber "or each ,o#rnal line to control the se<#ence in which the ,o#rnal entry lines appear online and in reports. A"ter yo# enter the "irst ,o#rnal entry line n# ber, Oracle $eneral &edger a#to atically incre ents the n# bers "or the "ollowing lines.

'0. ''. '2. '3.

Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D1D. Clic: in the Account "ield. .nter an acco#nt "or the ,o#rnal line. ?o#r data access set #st provide read and write access to the ledger, or read and write access to the acco#ntEs balancing seg ent val#e or anage ent seg ent val#e. .nter the desired in"or ation into the Account "ield. .nter D01300031,20300003 000D. Clic: in the Entered: &e.it "ield. .nter the debit a o#nt "or the designated acco#nt. .nter the desired in"or ation into the &e.it "ield. .nter D1000D.

'A. 'B.

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Step 'C. '7. '). '(. 20. 2'. 22. 23. 2A. 2B. 2C. 27. 2). 2(. 30. 3'. 32. 33. 3A. Action Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D2D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D01300031110300003 000D. Clic: in the Credit "ield. .nter the Credit a o#nt "or the designated acco#nt. .nter the desired in"or ation into the Credit "ield. .nter D1000D. Clic: in the Line "ield. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D01300031$10300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D2000D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D$D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D013,203,%10300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D2000D. Clic: the Sa e b#tton. +he /o#t b#tton enables yo# to post ,o#rnal batches to #pdate the acco#nt balances o" yo#r detail and s# ary acco#nts. Clic: the /o#t b#tton. or Press =Alt>/?.

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Step 3B. Action Clic: the OC b#tton. or Press =Alt>O?. 3C. ?o# have co pleted the .ntering and Posting 9o#rnal @atches proced#re. End o' /rocedure.

Creating Recurring !ournal Entrie#


?o# can #se rec#rring ,o#rnal entries to de"ine a#to atic consolidating and eli inating entries. 3ec#rring ,o#rnal entries e/a ples incl#deI interco pany debt, bad debt e/pense, and periodic accr#als. -n this topic, yo# will create the rec#rring ,o#rnal entries and #se the acco#nting period yo# generate. "or each s#bse<#ent

/rocedure

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Step '. 2. Action @egin by navigating to &e'ine Recurring Entrie# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:.

Step 3. A.

Action Clic: the Recurring lin:. 0se the &e'ine Recurring !ournal Entrie# page to de"ine the rec#rring ,o#rnal entries that yo# want to #se later.

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Step B. C. 7. ). (. '0. ''. '2. '3. 'A.

Action Clic: in the Recurring Batc5: Batc5 "ield. .nter the desired in"or ation into the Recurring Batc5: Batc5 "ield. .nter D&BI COG# AdDu#t+ent#D. Clic: in the Recurring Batc5: &e#cription "ield. .nter the desired in"or ation into the Recurring Batc5: &e#cription "ield. .nter D-o adDu#t COGS 'or &BI Report#D. Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal "ield. .nter D&BI COGS AdDu#t+entD. Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter DAdDu#t+entD. +he Currency "ield is #sed to convert "oreign c#rrency rec#rring ,o#rnals. Clic: in the !ournal Entry: E''ecti e Fro+ &ate "ield.

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Step 'B. Action .nter a range o" E''ecti e &ate# that incl#des only those periods "or which yo# want the rec#rring ,o#rnal entry to be #sed. .nter the desired in"or ation into the !ournal Entry: E''ecti e Fro+ &ate "ield. .nter D223;O732002D. Clic: in the !ournal Entry: E''ecti e -o &ate "ield. .nter the desired in"or ation into the !ournal Entry: E''ecti e -o &ate "ield. .nter D013&ec32002D. Clic: the Sa e b#tton. ?o# have created a rec#rring ,o#rnal entry. End o' /rocedure.

'C. '7. '). '(.

Creating SBeleton !ournal Entrie#


Create s:eleton ,o#rnal entries "or ,o#rnal entries that a""ect the sa e acco#nts each period, b#t have di""erent posting a o#nts. A"ter yo# generate s:eleton ,o#rnal entries, edit the #nposted ,o#rnal batch #sing the .nter 9o#rnals page and enter the debit and credit a o#nts "or the ,o#rnal lines. -n this topic, yo# will create s:eleton ,o#rnal entries.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the &e'ine Recurring !ournal For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Recurring lin:. +he &e'ine Recurring !ournal For+ula page enables yo# to enter or <#ery the batch na e and the ,o#rnal entry na e "or creating a s:eleton ,o#rnal entry.

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Step B. C.

Action Clic: in the Recurring Batc5: Batc5 "ield. .nter the batch na e. .nter the desired in"or ation into the Recurring Batc5: Batc5 "ield. .nter D-rainingD. Clic: in the !ournal "ield. .nter the ,o#rnal entry na e. .nter the desired in"or ation into the !ournal "ield. .nter D-raining Recurring !ournal 1D. Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter DAdDu#t+entD. Clic: the Line# b#tton. or Press =Alt>n?.

7. ).

(. '0. ''.

'2.

+he !ournal Entry Line# page enables yo# to enter a line n# ber to set the order o" yo#r rec#rring ,o#rnal entry lines.

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Step '3. 'A. 'B. 'C.

Action Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D1D. Clic: in the Account "ield. .nter the Account yo# want $eneral &edger to #pdate when yo# generate and post yo#r rec#rring ,o#rnals. .nter the desired in"or ation into the Account "ield. .nter D01300032$20300003 000D. .nter the desired in"or ation into the Line &e#cription "ield. .nter DRE;EE/E;SED.

'7.

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Step ').

Action Clic: the Sa e b#tton. or Press =S?.

'(.

?o# have co pleted the Creating !:eleton 9o#rnal .ntries proced#re. End o' /rocedure.

C5anging a Recurring !ournal Entry


-" the rec#rring ,o#rnal entry does not have sec#rity enabled, yo# can odi"y the rec#rring ,o#rnal entry. 6owever, i" the rec#rring ,o#rnal entry has sec#rity enabled, yo# can only odi"y rec#rring ,o#rnal entries "or which yo# have odi"y privileges thro#gh yo#r de"inition access sets. -n this topic, yo# will change the rec#rring ,o#rnal entry in"or ation.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the &e'ine Recurring !ournal For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: &e'ine: Recurring lin:. 0se the &e'ine Recurring !ournal For+ula page to <#ery the na e o" the rec#rring ,o#rnal "or #la batch that yo# want to change.

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Step B. C. 7. ). (.

Action Clic: the Find... b#tton. 0se the Source Batc5e# page to search and select the batch that yo# want to change. Clic: the Recurring E@pen#e# !ournal list ite . 0se the Find Recurring Batc5e# page to <#ery and select the na e o" the rec#rring ,o#rnal entry yo# want to change. Clic: the OC b#tton. or Press =Alt>O?.

'0.

Clic: the Line# b#tton. or Press =Alt>n?.

''.

0se the !ournal Entry Line# page to review or change the rec#rring ,o#rnal entry lines.

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Step '2.

Action .nter the in"or ation to edit the rec#rring ,o#rnal lines. Clic: in the For+ula: A+ount "ield. .nter the desired in"or ation into the For+ula: A+ount "ield. .nter D100D.

'3.

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Step 'A. 'B.

Action Clic: the Sa e b#tton. ?o# have changed the rec#rring ,o#rnal entry in"or ation. End o' /rocedure.

Re ie<ing Recurring !ournal Batc5e#


?o# #st generate rec#rring ,o#rnals to create #nposted ,o#rnal entries "ro the rec#rring ,o#rnal "or #las yo# de"ined. A"ter generating the "or #las, yo# can review or edit the rec#rring ,o#rnal batches be"ore posting the . ?o# #st have read*only or read and write access to the ledger and the balancing seg ent val#e or anage ent seg ent val#e #sed in the rec#rring ,o#rnal "or #la to generate rec#rring ,o#rnals. Hhen yo# generate rec#rring ,o#rnals "ro the rec#rring ,o#rnal de"inition or "ro the Generate Recurring !ournal# page "or average daily balance ledgers, yo# can set the pro"ile option to $&1 4# ber o" >or #las to 2alidate "or each 3ec#rring 9o#rnal @atch, to validate yo#r rec#rring ,o#rnal batch be"ore r#nning the generation progra "or any average balancing processing violations with the calc#lation e""ective date or average balance #sage. -n this topic, yo# will review the rec#rring ,o#rnal batches.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Find !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry: !ournal lin:. 0se the Find !ournal# page to "ind ,o#rnal batches and ,o#rnal entries. $eneral &edger displays search res#lts in either the !ournal Entry In"uiry or Enter !ournal# page.

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Step C. 7. ).

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter D-raining Recurring !ournal 01D. Clic: the Find b#tton. or Press =Alt>i?.

(.

0se the !ournal Entry In"uiry page to review the batch or ,o#rnal entry in"or ation. ?o# can also per"or a ,o#rnal entry in<#iry by clic:ing the Re"ue#t b#tton.

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Step '0.

Action Clic: the Re ie< Batc5 b#tton. or Press =Alt>c?.

''.

0se the Batc5 page to review detailed in"or ation o" a batch, a ,o#rnal entry within that batch, and the line details within that ,o#rnal entry.

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Step '2.

Action Clic: the !ournal# b#tton. or Press =Alt>!?.

'3. 'A. 'B.

0se the !ournal# page to view ,o#rnal and s#bledger transaction in"or ation as balanced acco#nting entries. Clic: the Clo#e b#tton. ?o# have reviewed the rec#rring ,o#rnal batches. End o' /rocedure.

/o#ting !ournal#
Post ,o#rnal batches to #pdate the acco#nt balances o" yo#r detail and s# can post act#al, b#dget, or enc# brance ,o#rnal batches. -n this topic, yo# will post ,o#rnals. ary acco#nts. ?o#

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/rocedure

Step '.

Action @egin by navigating to the /o#t !ournal# page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: /o#t lin:. +he Find !ournal Batc5e# page enables yo# to "ind ,o#rnal batches based on speci"ic search criteria.

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Step B. C. 7.

Action Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DOct302D. Clic: the Find b#tton. or Press =Alt>i?.

).

+he /o#t !ournal# page enables yo# to view and post the batch.

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Step (. '0. ''.

Action Clic: the Selected 'or /o#ting option. Clic: the Selected 'or /o#ting option. Clic: the /o#t b#tton. or Press =Alt>/?.

'2.

Clic: the OC b#tton. or Press =Alt>O?.

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Step '3.

Action Clic: the 7ie< or Press =Alt>7?. en#.

'A.

Clic: the Re"ue#t# or Press =R?.

en#.

'B.

+he Find Re"ue#t# page enables yo# to search "or re<#ests based on speci"ic search criteria.

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Step 'C. '7. '). '(.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12022%D. Clic: the Find b#tton. or Press =Alt>i?.

20.

+he Re"ue#t# page enables yo# to view details o" yo#r re<#est search, and to access the 7ie< &etail#, 7ie< Output, &iagno#tic#, and 7ie< Log pages.

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Step 2'.

Action Clic: the 7ie< Output b#tton. or Press =Alt>p?.

22. 23.

3eview the Posting 2alidation 3eport to ass#re yo#r ,o#rnals were properly posted. ?o# have co pleted the Posting 9o#rnals proced#re. End o' /rocedure.

Copying Entrie# 'ro+ an E@i#ting Recurring !ournal Batc5


?o# can create a new rec#rring ,o#rnal "or #la batch <#ic:ly by copying and e/isting rec#rring ,o#rnal "or #la batch. odi"ying an

-n this proced#re, yo# will copy a ,o#rnal batch #sing the A#tocopy "#nction in the &e'ine Recurring !ournal For+ula page.

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/rocedure

Step '. 2. 3.

Action @egin by navigating to the &e'ine Recurring !ournal For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: &e'ine: Recurring lin:.

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Step A. Action -n the &e'ine Recurring !ournal For+ula page, yo# can create or copy rec#rring ,o#rnal "or #la batches which incl#de ledgers that have the sa e chart o" acco#nts, calendar, and period type as the data access set o" yo#r c#rrent responsibility. Hhen yo# generate the rec#rring ,o#rnal "or #la batches, yo# #st have read or read and write access to the ledger and balancing seg ent val#e or anage ent seg ent val#e to generate rec#rring ,o#rnals. -" yo# #se reporting c#rrencies F,o#rnal or s#bledger levelG, yo# can create rec#rring ,o#rnal "or #la batches "or single reporting c#rrencies or #ltiple reporting c#rrencies.

Step B. C.

Action Clic: in the Recurring Batc5: Batc5 "ield. .nter the desired in"or ation into the Recurring Batc5: Batc5 "ield. .nter D-raining Recurring !ournal 01D.

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Step 7. Action +ho#gh not selected "or this proced#re, yo# can optionally select the Ena.le Security chec:bo/ to apply De"inition Access !et sec#rity to yo#r rec#rring ,o#rnal "or #la. Clic: the AutoCopy... b#tton. or Press =Alt>A?. (. '0. Clic: the -raining Recurring !ournal 1 list ite . Clic: the OC b#tton. or Press =Alt>O?. ''. Clic: the Generate b#tton. or Press =Alt>G?. '2. Clic: the Su.+it b#tton. or Press =Alt>S?.

).

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Step '3. 'A. 'B.

Action Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D&ec300D. Clic: the Su.+it b#tton. or Press =Alt>S?.

'C.

Clic: the OC b#tton. or Press =Alt>O?.

'7.

?o# have co pleted the Copying .ntries "ro @atch proced#re. End o' /rocedure.

an ./isting 3ec#rring 9o#rnal

Entering a Aear3End Clo#ing !ournal Entry


5any organi=ations "ollow speci"ic proced#res to generate special ,o#rnal entries to close and open "iscal years. +hese closing entries apply to both the inco e state ent and balance sheet.

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A#ditable closing proced#res vary considerably, depending on co#ntry reporting re<#ire ents, generally accepted acco#nting practices in a co#ntry, and organi=ation b#siness needs. Oracle $eneral &edger enables yo# to create act#al closing ,o#rnals "or year*end and other closing periods. -" yo#r organi=ation has #ltiple legal entities, yo# can create closing ,o#rnals "or #ltiple ledgers si #ltaneo#sly with ledger sets. ?o# also have added sec#rity thro#gh data access sets beca#se yo# can only r#n the closing ,o#rnals progra s against ledgers yo# have "#ll read and write access to thro#gh yo#r data access set. -n this proced#re, yo# #se the !ournal# page to enter a year*end closing ,o#rnal entry.

/rocedure

Step '. 2. 3.

Action @egin by navigating to the !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:.

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Step A.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

B. C.

0se the !ournal# page to enter a ,o#rnal entry. @e"ore yo# process year*end closing ,o#rnals, yo# sho#ld1 ; !et #p the last day o" the "iscal year as an ad,#sting period. ; !et #p the "irst day o" the new "iscal year as an ad,#sting period. ; .ns#re the period yo# are closing is an Open period. ; Co plete yo#r ro#tine acco#nting be"ore the last day o" the year. ; Post yo#r ad,#st ents and closing entries in the ad,#sting period. ; De"ine yo#r ledger set i" yo# plan to s#b it the closing ,o#rnals progra s "or #ltiple ledgers si #ltaneo#sly.

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Step 7. Action -n the last ad,#sting period o" the "iscal year yo# want to close, yo# sho#ld1 ; 3#n the Create -nco e !tate ent Closing 9o#rnals process to trans"er inco e state ent year*end acco#nt balances o" yo#r reven#e and e/pense acco#nts to the retained earnings acco#nt. ; 3#n the Create @alance !heet Closing 9o#rnals process to close and =ero o#t the year*to*date balances o" all balance sheet acco#nts1 assets, liabilities, and ownerEs e<#ity. -n the "irst ad,#sting period o" yo#r new "iscal year, yo# sho#ld1 ; 3#n the Open Period progra to open the "irst period o" the new year. ; 3everse and post the balance sheet closing ,o#rnals to reopen those balances. 4ote1 Hhen closing ,o#rnals, yo# are closing act#al ,o#rnals. ?o# cannot close b#dget or enc# brance balances. >or ore in"or ation abo#t closing ,o#rnals, see the Oracle $eneral &edger 0serEs $#ide.

).

Step (. '0.

Action Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal "ield. .nter D-raining 2002 Aear End Clo#e !ournalD.

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Step ''. '2. '3. 'A. 'B. 'C. '7. '). '(. 20. 2'. 22. 23. 2A. 2B. 2C. 27. 2). Action Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter DAear End Clo#eD. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D&ec32002D. Clic: in the E''ecti e &ate "ield. .nter the desired in"or ation into the E''ecti e &ate "ield. .nter D%13&ec32002D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D1D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D01300031,20300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D,0000D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D01300031110300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D,0000D. Clic: the Sa e b#tton. ?o# have co pleted the Creating ?ear*.nd Closing 9o#rnal .ntry proced#re. End o' /rocedure.

Creating Standard Recurring !ournal Entry Line#


?o# can de"ine an #nli ited n# ber o" ,o#rnal entry lines "or each rec#rring ,o#rnal entry. +he ,o#rnal entry lines speci"y the acco#nts to #pdate with the rec#rring ,o#rnals. .ach line also contains the a o#nt to post to the designated acco#nt, or a "or #la to calc#late the ,o#rnal a o#nts. -n this proced#re, yo# will #se the &e'ine Recurring !ournal For+ula page to enter rec#rring ,o#rnal lines "or a ,o#rnal batch.
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/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the &e'ine Recurring !ournal For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: &e'ine: Recurring lin:. 0se the &e'ine Recurring !ournal For+ula page to de"ine a rec#rring ,o#rnal entry.

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Step B. C.

Action Clic: the Find... b#tton. Clic: the OC b#tton. or Press =Alt>O?.

7.

Clic: the Line# b#tton. or Press =Alt>n?.

).

+he n# ber yo# enter in the Line "ield sets the order o" yo#r rec#rring ,o#rnal entry lines. ?o# can indicate an a#to atic o""setting line "or yo#r rec#rring ,o#rnal entry by entering the line n# ber ((((. !ee the Oracle $eneral &edger 0serEs $#ide "or a#to atic "or atting. ore in"or ation regarding

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Step (. '0. ''. '2. '3. 'A.

Action Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D2D. -n the Account "ield, yo# enter the acco#nt yo# want Oracle $eneral &edger to #pdate when yo# generate and post yo#r rec#rring ,o#rnals. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D01300031120300003 000D. Hhen entering "or #la in"or ation, note that there are two types o" "actors associated with "or #la entries yo# can #se1 ; A "i/ed a o#nt ; A speci"ic acco#nt. ?o# can #se standard, end*o"*day, or average balances in yo#r "or #la lines.

'B.

?o# enter a step n# ber in the Step "ield to speci"y the order in which yo# want to process the steps in yo#r "or #la. .ach "or #la can contain an #nli ited n# ber o" steps.

'C. '7.
Page 74

Clic: in the Step "ield. .nter the desired in"or ation into the For+ula: Step ;u+.er "ield. .nter D1D.

Training Guide
Oracle EBS R12 General Ledger
Step '). '(. 20. 2'. 22. 23. Action Clic: in the A+ount "ield. .nter the desired in"or ation into the A+ount "ield. .nter D1,00D. Clic: in the Account "ield. .nter the desired in"or ation into the For+ula: Account "ield. .nter D0130003 1120300003000D. Clic: the Sa e b#tton. ?o# have co pleted the Creating !tandard 3ec#rring 9o#rnal .ntry &ines proced#re. End o' /rocedure.

Correcting Batc5 /o#ting Error#


?o# need read and write access to the ledger or read and write access to all the balancing seg ent val#es or anage ent seg ent val#es in the ,o#rnal batch to a:e corrections to the ,o#rnal batch. Hhen yo# correct the error, the error stat#s and error n# ber do not change #ntil yo# post the batch. -" yo# eli inate all yo#r errors, the stat#s changes to Posted a"ter the batch is s#ccess"#lly posted. -n this topic, yo# will correct batch posting errors.

/rocedure

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Step '.

Action @egin by navigating to the /o#t !ournal# page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: /o#t lin:. +he Find !ournal Batc5e# page enables yo# to "ind ,o#rnal batches based on speci"ic search criteria.

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Step B. C. 7. ). (.

Action Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DOct302D. Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter D/urc5a#e o' A##et# : Furniture and 7e5icle#D. Clic: the Find b#tton. or Press =Alt>i?.

'0.

+he /o#t !ournal# page enables yo# to view and post the batch.

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Step ''. '2.

Action Clic: the Selected 'or /o#ting option. Clic: the /o#t b#tton. or Press =Alt>/?.

'3.

Clic: the OC b#tton. or Press =Alt>O?.

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Step 'A.

Action Clic: the 7ie< or Press =Alt>7?. en#.

'B.

Clic: the Re"ue#t# or Press =R?.

en#.

'C.

+he Find Re"ue#t# page enables yo# to search "or re<#ests based on speci"ic search criteria.

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Step '7. '). '(. 20.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12011,D. Clic: the Find b#tton. or Press =Alt>i?.

2'.

+he Re"ue#t# page enables yo# to view details yo#r re<#est, and yo# can also access the 7ie< &etail#, 7ie< Output, &iagno#tic#, and 7ie< Log pages.

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Step 22.

Action Clic: the 7ie< Output b#tton. or Press =Alt>p?.

23.

+he o#tp#t is generated in a webpage.

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Step 2A.

Action Clic: the Clo#e b#tton.

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Step 2B.

Action Clic: the File or Press =Alt>F?. en#.

2C.

Clic: the Clo#e For+ or Press =C?.

en#.

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Step 27.

Action Clic: the File or Press =Alt>F?. en#.

2).

Clic: the Clo#e For+ or Press =C?.

en#.

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Step 2(.

Action Clic: the Open b#tton. or Press =Alt>O?.

30. 3'.

4otice the !ournal# section is e/panded. Clic: the Open b#tton. or Press =Alt>O?.

32.

+he Find !ournal# page enables yo# to search "or ,o#rnals based on speci"ic search criteria.

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Step 33. 3A.

Action .nter the desired in"or ation into the Batc5 "ield. .nter D/urc5a#e o' A##et# : Furniture and 7e5icle#D. Clic: the Find b#tton. or Press =Alt>i?.

3B.

+he Enter !ournal# page enables yo# to view details o" ,o#rnal entries, and access the Re ie< !ournal, Re ie< Batc5, ;e< !ournal, ;e< Batc5 pages.

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Step 3C.

Action Clic: the Re ie< !ournal b#tton. or Press =Alt>u?.

37.

+he !ournal# page enables yo# to enter all ,o#rnal entries in a batch in the sa e period. ?o# can create a ,o#rnal batch "or any Open or >#t#re .nterable acco#nting period, b#t yo# can only post batches in Open acco#nting periods.

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Step 3). 3(. A0. A'.

Action Clic: in the Control -otal "ield. .nter the desired in"or ation into the Control -otal "ield. .nter D20000D. Clic: the Sa e b#tton. Clic: the /o#t b#tton. or Press =Alt>/?.

A2.

Clic: the OC b#tton. or Press =Alt>O?.

A3.

Clic: the 7ie< or Press =Alt>7?.

en#.

AA.

Clic: the Re"ue#t#

en#.

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Step Action or Press =R?.

Step AB. AC. A7. A).

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12011(D. Clic: the Find b#tton. or Press =Alt>i?.

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Step A(.

Action Clic: the 7ie< Output b#tton. or Press =Alt>p?.

B0.

?o# have co pleted the Correcting @atch Posting .rrors proced#re. End o' /rocedure.

/o#ting !ournal Batc5e# Auto+atically 8Auto/o#t9


?o# can a#to atically post ,o#rnal batches that eet speci"ic criteria that yo# de"ined in an A#toPost criteria set. ?o# can de"ine #ltiple criteria sets that incl#de a range o" ,o#rnal e""ective dates and #ltiple A#toPost priorities. A#toPost priorities incl#de co binations o" ledger or ledger set, ,o#rnal so#rce, ,o#rnal category, balance type, and period. Once yo# de"ine an A#toPost criteria set, r#n the A#toPost progra to select and post any ,o#rnal batches that eet the criteria de"ined by the criteria set. ?o# can also sched#le the A#toPost progra to r#n at speci"ic ti es and s#b ission intervals. -n this topic, yo# will post ,o#rnal batches a#to atically.

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/rocedure

Step '.

Action @egin by navigating to the Autopo#t page. Clic: the ertical scrollbar.

2. 3. A. B.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: !ournal: Auto/o#t lin:. +he Auto/o#t page enables yo# to de"ine an A#toPost criteria set and r#n the A#toPost progra to select, and post any ,o#rnal batches that eet the criteria de"ined by the criteria set. ?o# can also sched#le the A#toPost progra to r#n at speci"ic ti es and s#b ission intervals.

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Step C. 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C.

Action Clic: in the Criteria Set "ield. .nter the desired in"or ation into the Criteria Set "ield. .nter DCriteria Set : Source : )anualD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DCriteria Set <5ere !ournal Source i# )anualD. Clic: in the /riority "ield. .nter the desired in"or ation into the /riority "ield. .nter D1D. Clic: in the LedgerFLedger Set "ield. .nter the desired in"or ation into the LedgerFLedger Set "ield. .nter D7i#ion Operation# 84SA9D. Clic: in the Source "ield. .nter the desired in"or ation into the Source "ield. .nter D)anualD. Clic: in the Category "ield.

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Step '7. '). '(. 20. 2'. Action .nter the desired in"or ation into the Category "ield. .nter DAdDu#t+entD. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DSep302D. Clic: the Sa e b#tton. Clic: the Su.+it b#tton. or Press =Alt>u?. 22. Clic: the OC b#tton. or Press =Alt>O?. 23. Clic: the 7ie< or Press =Alt>7?. 2A. Clic: the Re"ue#t# or Press =R?. 2B. +he Find Re"ue#t# page enables yo# to search "or re<#ests based on speci"ic search criteria. en#. en#.

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Step 2C. 27. 2). 2(.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,1201,$D. Clic: the Find b#tton. or Press =Alt>i?.

30.

+he Re"ue#t# page enables yo# to view details o" yo#r re<#est, and to access the 7ie< &etail#, 7ie< Output, &iagno#tic#, and 7ie< Log pages.

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Step 3'.

Action Clic: the 7ie< Output b#tton. or Press =Alt>p?.

32.

?o# have co pleted the Posting 9o#rnal @atches A#to atically FA#toPostG proced#re. End o' /rocedure.

Re er#ing !ournal#
0se reversing ,o#rnal entries to reverse accr#als, esti ates, errors, or te porary ad,#st ents and reclassi"ications. Assign a reversal period and, i" average balances is enabled, a reversal e""ective date to a ,o#rnal entry i" yo# want to generate a reversing entry "ro the Enter !ournal# page, or later "ro the Re er#e !ournal# page. ?o# can enter a reversal period and e""ective date at any ti e, even a"ter the ,o#rnal is posted. 6owever, yo# cannot reverse batches and ,o#rnals that yo# have already reversed. ?o# can also reverse a ,o#rnal or batch "ro the Enter !ournal# page, even i" yo# have not assigned a reversal period and e""ective date.

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-n this topic, yo# will reverse ,o#rnals.

/rocedure

Step '. 2. 3. A.

Action @egin by navigating to !ournal Entry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. 0se the Find !ournal# page to search "or an e/isting or an #nposted ,o#rnal.

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Step B. C. 7.

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter DAccrued E@pen#e# 023 &EC32002 2%:01:21D. Clic: the Find b#tton. or Press =Alt>i?.

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Step ).

Action Clic: the Re ie< !ournal b#tton. or Press =Alt>u?.

(.

0se the Re ie< !ournal page to review the ,o#rnal entry in"or ation and reverse the ,o#rnal entry period.

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Step '0. ''.

Action Clic: in the Re er#e: /eriod "ield. .nter the /eriod "or the reversing entry. -" the average balances option is enabled, yo# #st also enter the e""ective date. .nter the desired in"or ation into the Re er#e: /eriod "ield. .nter D;o 302D. Clic: the Re er#e b#tton. or Press =Alt>R?.

'2.

'3.

Clic: the Ae# b#tton. or Press =Alt>A?.

'A.

Clic: the OC b#tton. or Press =Alt>O?.

'B.

Clic: the OC b#tton.

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Step Action or Press =Alt>O?. 'C. Clic: the 7ie< or Press =Alt>7?. '7. Clic: the Re"ue#t# or Press =R?. '). 0se the Find Re"ue#t# page to search and view the re<#ests that yo# have s#b itted. en#. en#.

Step '(. 20.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield.

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Step 2'. 22. Action .nter the Re"ue#t I& that yo# have s#b itted. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12210%D. Clic: the Find b#tton. or Press =Alt>i?. 23. ?o# have reversed ,o#rnals. End o' /rocedure.

Generating Re er#ing !ournal Batc5e#


?o# can generate reversing entries "ro the Enter !ournal# page, or yo# can #se the Re er#e !ournal# page to reverse any #nreversed ,o#rnals. +he #nreversed ,o#rnals #st have an assigned reversing period and reversal ethod. Also, i" average balances are enabled, the #nreversed ,o#rnals #st have an assigned reversing e""ective date. ?o# can reverse a single ,o#rnal or an entire batch "ro the Enter !ournal# page. ?o# can even reverse a ,o#rnal entry or batch i" yo# have not assigned it a reversal period and, i" average balances are enabled, a reversal e""ective date. -n this topic, yo# will generate reversing ,o#rnal batches.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to Re er#e !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Generate: Re er#al lin:. 0se the Find !ournal# page to search "or an e/isting or an #nposted ,o#rnal.

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Step B. C.

Action Clic: in the Ledger "ield. ?o# #st post the ,o#rnal in the ledger be"ore yo# can reverse the ,o#rnal. .nter the desired in"or ation into the Ledger "ield. .nter D7i#ion Operation# 84SA9D. Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter DE@pen#e /ro i#ioningD. Clic: the Find b#tton. or Press =Alt>i?.

7. ). (.

'0.

0se the Re er#e !ournal# page to generate #nposted reversal batches "or each entry.

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Step ''.

Action !elect the batch yo# want to reverse. Clic: the Selected 'or Re er#al option. Clic: the Selected 'or Re er#al option. 0se the Re er#e b#tton to generate #nposted reversal batches "or each entry. Clic: the Re er#e b#tton. or Press =Alt>R?.

'2. '3.

'A.

Clic: the OC b#tton. or Press =Alt>O?.

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Step 'B.

Action Clic: the 7ie< or Press =Alt>7?. en#.

'C.

Clic: the Re"ue#t# or Press =R?.

en#.

'7.

0se the Find Re"ue#t# page to search and view the re<#ests that yo# have s#b itted.

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Step '). '(. 20.

Action Clic: the Speci'ic Re"ue#t# option. .nter the Re"ue#t I& that yo# have s#b itted. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,1221$1D. Clic: the Find b#tton. or Press =Alt>i?.

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Step 2'.

Action Clic: the Find... b#tton.

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Step 22. 23. 2A.

Action Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,1221$2D. Clic: the Find b#tton. or Press =Alt>i?.

2B.

?o# have generated reversing ,o#rnal batches. End o' /rocedure.

Ena.ling !ournal Line Reconciliation


$eneral &edger .ntry 3econciliation enables yo# reconcile transactions in $eneral &edger acco#nts that sho#ld balance to =ero, s#ch as a 2A+ control acco#nt. ?o# can enable reconciliation either "or nat#ral acco#nt seg ent val#es or "or co plete acco#nting code co binations. -n this proced#re, yo# will #se the Accounting Setup )anager page to enable ,o#rnal line reconciliation.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Accounting Setup )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Accounting Setup# lin:. -n the Accounting Setup )anager page, yo# can search and review the acco#nting options "or the ledgers de"ined in yo#r organi=ation.

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Step C. 7. ). (.

Action Clic: in the Searc5 criteria "ield. .nter the desired in"or ation into the Searc5 criteria "ield. .nter D7i#ion Belgiu+D. Clic: the Go b#tton. Clic: the 4pdate Accounting Option# b#tton.

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Step '0.

Action Clic: the 4pdate b#tton.

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Step ''.

Action Clic: the ;e@t b#tton.

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Step '2. '3.

Action Clic: the ;e@t b#tton. Hith $eneral &edger .ntry 3econciliation, yo# can selectively cross*re"erence transactions in Oracle $eneral &edger with each other by entering reconciliation re"erence in"or ation at the ,o#rnal line level. Hhen the balance "or a gro#p o" transactions is =ero, yo# can ar: the transactions as reconciled. ?o# can per"or acco#nt reconciliation a#to atically with the $eneral &edger A#to atic 3econciliation report, or an#ally in the reconciliation &ines window.

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Step 'A. 'B. 'C.

Action Clic: the Ena.le !ournal Reconciliation option. Clic: the Fini#5 b#tton. ?o# have co pleted the .nabling 9o#rnal &ine 3econciliation proced#re. End o' /rocedure.

Entering Reconciliation Re'erence#


?o# can enter a reconciliation re"erence "or a ,o#rnal line with an acco#nt that has reconciliation enabled. 0se the 3econciliation 3e"erence col# n in the !ournal# page to enter reconciliation re"erences. .nter the sa e reconciliation re"erence "or all the transactions that yo# want to gro#p together in one reconciliation. Alternatively, #se the 3econciliation 3e"erence at the ,o#rnal header level #nder the Other -n"or ation tab in the !ournal# page to apply the sa e re"erence to all ,o#rnal lines that incl#de a reconciliation acco#nt. ?o# can also i port reconciliation re"erences "ro !#bledger Acco#nting.

-n this topic, yo# will enter reconciliation re"erences.

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/rocedure

Step '. 2. 3. A.

Action @egin by navigating to !ournal Entry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. 0se the Find !ournal# page to search "or an e/isting, #nposted ,o#rnal and clic: the Re ie< !ournal# b#tton. Clic: the ;e< !ournal# b#tton to open a enter ,o#rnal. +he !ournal# page appears.

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Step B.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

C.

0se the !ournal# ;e< page to <#ery or enter the ,o#rnal lines that yo# want.

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Step 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C. '7.

Action .nter the desired in"or ation into the !ournal "ield. .nter DA##et# /urc5a#ed 3 ;ot Capitali*edD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DA##et# /urc5a#ed .ut not capitali*ed, te+porarily .ooBed in A##et# clearing acc D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D01300031(20300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D1,000D. Clic: the 5ori*ontal scrollbar. Clic: in the Reconciliation Re'erence "ield.

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Step '). Action .nter the val#e in the Reconciliation Re'erence "ield to assign to all lines in the 9o#rnal .ntry that are "or reconciliation acco#nts. .nter the desired in"or ation into the Reconciliation Re'erence "ield. .nter DABCD. Clic: the 5ori*ontal scrollbar. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D01300031110300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D1,000D. Clic: the Sa e b#tton. ?o# have entered reconciliation re"erences. End o' /rocedure.

'(. 20. 2'. 22. 23. 2A. 2B.

4#ing Auto+atic !ournal Sc5eduling


A#to atic 9o#rnal !ched#ling lets yo# generate 3ec#rring 9o#rnals, A#toAllocation sets, 5assAllocations, 5ass@#dgets, and @#dget >or #las according to a sched#le yo# de"ine. >or e/a ple, yo# can sched#le the sa e ,o#rnal and allocation sets to be generated every onth as part o" yo#r onth*end closing proced#res. -n this topic, yo# will #se a#to atic ,o#rnal sched#ling.

/rocedure

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Step '.

Action @egin by navigating to the &e'ine Recurring !ournal For+ula page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: &e'ine: Recurring lin:. +he &e'ine Recurring !ournal For+ula page enables yo# to de"ine rec#rring ,o#rnal "or #la "or transactions that have a co on "or at or that yo# enter "re<#ently. ?o# can also create rec#rring ,o#rnal "or #las to create allocation entries.

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Step B.

Action Clic: the 7ie< or Press =Alt>7?. en#.

C. 7.

Clic: the Guery By E@a+ple list. Clic: the Enter or Press =E?. en#.

). (.

.nter the desired in"or ation into the Recurring Batc5: Batc5 "ield. .nter DRent E@pen#e# 3 /ro i#ionD. Clic: the 7ie< or Press =Alt>7?. en#.

'0. ''.

Clic: the Guery By E@a+ple list. Clic: the Run en#.

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Step Action or Press =R?. '2. Clic: the Generate b#tton. or Press =Alt>G?. '3. Clic: the Sc5edule b#tton. or Press =Alt>5?. 'A. +he Recurring !ournal /ara+eter# page enables yo# to enter para eters "or rec#rring ,o#rnals.

Step 'B. 'C.

Action Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DOct302D.

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Step '7. Action Clic: the Sc5edule b#tton. or Press =Alt>c?. '). +he Su.+it Re"ue#t page enables yo# to enter the na e, para eters, lang#age, and other details o" the re<#est yo# want to s#b it.

Step '(.

Action Clic: the Sc5edule... b#tton. or Press =Alt>d?.

20.

+he Sc5edule page enables yo# to create, view, and the re<#est.

odi"y the sched#le to r#n

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Step 2'. 22. 23. 2A.

Action Clic: the On Speci'ic &ay# option. Clic: in the End At "ield. .nter the desired in"or ation into the End At "ield. .nter D103&EC32001 2%:00:00D. Clic: the OC b#tton. or Press =Alt>O?.

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Step 2B.

Action Clic: the Su.+it b#tton. or Press =Alt>+?.

2C.

Clic: the OC b#tton. or Press =Alt>O?.

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Step 27.

Action Clic: the 7ie< or Press =Alt>7?. en#.

2).

Clic: the Re"ue#t# or Press =R?.

en#.

2(.

+he Find Re"ue#t# page enables yo# to search "or re<#ests based on speci"ic search criteria.

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Step 30. 3'. 32. 33.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12(01$D. Clic: the Find b#tton. or Press =Alt>i?.

3A.

+he Re"ue#t# page enables yo# to view details o" yo#r re<#est, and access the 7ie< &etail#, 7ie< Output, &iagno#tic#, and 7ie< Log pages.

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Step 3B.

Action Clic: the 7ie< &etail#... b#tton. or Press =Alt>#?.

3C.

?o# have co pleted the 0sing A#to atic 9o#rnal !ched#ling proced#re. End o' /rocedure.

Adding Attac5+ent# to a !ournal Entry


+he Attach ents "eat#re enables yo# to lin: ob,ects, s#ch as i ages and spreadsheets to $eneral &edger data. >or e/a ple, yo# can attach spreadsheets to ,o#rnal entries to s#pport how the val#es "or a ,o#rnal were derived. +he attach ent will be lin:ed to the ,o#rnal entry, and can be viewed with the ,o#rnal in the Enter !ournal# page. -n this proced#re, yo# will #se the Enter !ournal# page to enter ,o#rnal lines and add an attach ent.

/rocedure

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Step '. 2.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar. Clic: the !ournal#: Enter lin:.

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Step 3.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

A.

0se the !ournal# page to edit ,o#rnal entries. One type o" edit is to add an attach ent to the ,o#rnal entry.

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Step B. C. 7. ). (. '0. ''. '2. '3. 'A. 'B.

Action Clic: in the Line "ield. 4ote1 +his proced#re ass# es that yo# already entered the ,o#rnal header in"or ation. Hhen yo# are actively #pdating ,o#rnal lines, the Attach ents b#tton is disabled. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0131%031110300003 000D. .nter the desired in"or ation into the &e.it "ield. .nter D,00.00D. Clic: in the Line "ield. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0130003222,300003 000D. Clic: in the Credit "ield.

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Step 'C. '7. '). Action .nter the desired in"or ation into the Credit "ield. .nter D$,0.00D. @e"ore yo# add an attach ent, yo# Clic: the /o#t b#tton. or Press =Alt>/?. '(. Clic: the Ae# b#tton. or Press =Alt>A?. 20. Clic: the Ae# b#tton. or Press =Alt>A?. 2'. Clic: the OC b#tton. or Press =Alt>O?. 22. 23. Clic: the Attac5+ent#... b#tton. -n the Attac5+ent# page, yo# can speci"y a doc# ent se<#ence n# ber, category, or description. A"ter yo# speci"y the attach ent details, yo# #se the Source tab to add the attach ent. #st post any active ,o#rnal lines.

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Step 2A. 2B. 2C. 27. 2). 2(. 30. 3'.

Action .nter the desired in"or ation into the Se"uence "ield. .nter D10D. Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter D!ournalD. Clic: the Source tab. Clic: in the &ata -ype "ield. .nter the desired in"or ation into the &ata -ype "ield. .nter DFileD. Clic: in the File or 4RL "ield. Hhen yo# clic: the >ile or 03& "ield in the Attac5+ent# page, the syste a#to atically opens the File 4pload page. ?o# #se the File 4pload page to select the "ile yo# want to attach.

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Step 32.

Action @rowse and select the "ile yo# want to attach. Clic: the Bro<#e... b#tton.

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Step 33. 3A.

Action Clic: the Su.+it b#tton. +he Con'ir+ation page veri"ies that yo#r doc# ent has been #ploaded s#ccess"#lly.

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Step 3B.

Action Clic: the Ae# b#tton. or Press =Alt>A?.

3C. 37.

?o#r attach ent na e displays in the File or 4RL "ield. ?o# have co pleted the Adding Attac5+ent# to a !ournal Entry proced#re. End o' /rocedure.

C5ecBing or Re#er ing Fund# 'or a !ournal Batc5


-" yo# are #sing b#dgetary control, yo# can chec:, reserve, or #nreserve "#nds "or individ#al ,o#rnal entries or a ,o#rnal batch. >#nds are chec:ed or reserved "or the entire batch, whether yo# per"or the "#nd chec: or reservation at the ,o#rnal or batch level. -n this topic, yo# will chec: or reserve "#nds "or a ,o#rnal batch.

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/rocedure

Step '.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar.

2. 3. A.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or ,o#rnals based on speci"ic search criteria.

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Step B.

Action Clic: the ;e< Batc5 b#tton. or Press =Alt>B?.

C.

+he Batc5 page enables yo# to create, view, and

odi"y a batch.

A batch can contain #ltiple ,o#rnals, each o" which can belong to a di""erent ledger. 6owever, all the ledgers within a batch #st have the sa e calendar, period type, and chart o" acco#nts.

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Step 7. ). (. '0.

Action .nter the desired in"or ation into the Batc5 "ield. .nter D6ealt5 H Iel'are E@pen#e# 'or Sep302D. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DSep302D. Clic: the !ournal# b#tton. or Press =Alt>!?.

''.

+he !ournal# page enables yo# to enter all ,o#rnal entries in a batch in the sa e period. ?o# can create a ,o#rnal batch "or any Open or >#t#re .nterable acco#nting period, b#t yo# can only post batches in Open acco#nting periods.

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Step '2. '3. 'A. 'B. 'C. '7. '). '(. 20. 2'. 22.

Action .nter the desired in"or ation into the !ournal "ield. .nter D6ealt5 H Iel'are E@pen#e#D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D6ealt5 H Iel'are E@pen#e# 'or Sep302D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D013200301$0300003 000D. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D10000D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D01320032$10300003 000D.

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Step 23. 2A. 2B. 2C. 27. Action Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D10000D. Clic: in the Line "ield. Clic: the Sa e b#tton. Clic: the C5ecB Fund# b#tton. or Press =Alt>B?. 2). 2(. +he ;ote page indicates that yo#r transaction has passed a "#nds chec:. Clic: the OC b#tton. or Press =Alt>O?.

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Step 30. Action Clic: the Re#er e Fund# b#tton. or Press =Alt>n?. 3'. 32. +he ;ote page indicates that yo#r transaction has passed "#nds reservation. Clic: the OC b#tton. or Press =Alt>O?. 33. ?o# have co pleted the Chec:ing or 3eserving >#nds "or a 9o#rnal @atch proced#re. End o' /rocedure.

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Online In"uirie#
Online -n<#iries incl#des in"or ation on acco#nt in<#iries, ,o#rnal entry in<#iries, s#bledger detail, viewing +*Acco#nts, b#dget in<#iries, reviewing b#dget balances in a aster b#dget in<#iry, and processing consolidated balance in<#iries. 0pon co pletion o" this lesson, yo# will be able to1 ; Per"or acco#nt in<#iries. ; Per"or ,o#rnal entry in<#iries. ; Drill down to s#bledger detail. ; 2iew +*Acco#nts. ; Per"or b#dget in<#iries. ; 3eview b#dget balances in a aster b#dget in<#iry. ; Process consolidated balance in<#iries.

/er'or+ing Account In"uirie#


?o# can per"or an acco#nt in<#iry to view act#al, b#dget, and enc# brance acco#nt balances "or s# ary and detail acco#nts. ?o# can also co p#te variances between two balance types, "or both s# ary and detail acco#nts when <#erying on balances "or a speci"ic ledger. ?o# can also view acco#nt balances "or #ltiple ledgers, ,o#rnal and s#bledger transaction in"or ation. ?o# can also view ,o#rnal entries that co prise yo#r acco#nt balances and drill down !#bledger Acco#nting and s#bledger transactions. -n this topic, yo# will per"or an acco#nt in<#iry.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Account In"uiry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry: Account lin:.

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Step B. C. 7.

Action Do#ble*clic: the In"uiry list ite . Do#ble*clic: the Account list ite . +he Account In"uiry page enables yo# to per"or an acco#nt in<#iry to view act#al, b#dget, and enc# brance acco#nt balances "or s# ary and detail acco#nts.

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Step ).

Action !peci"y a ledger or a reporting c#rrency. ?o#r data access set #st provide read access to at least one balancing seg ent val#e or anage ent seg ent val#e to view balances "or a ledger. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D7i#ion Operation# 84SA9D. Clic: in the Accounting /eriod#: Fro+ "ield. .nter the desired in"or ation into the Accounting /eriod#: Fro+ "ield. .nter D!an30%D. Clic: in the Accounting /eriod#: -o "ield. .nter the desired in"or ation into the Accounting /eriod#: -o "ield. .nter D&ec3 0%D. !peci"y the c#rrency type to incl#de in the in<#iry #sing1 ; -otal to view the c# #lative ledger c#rrency balances. ; Entered and speci"y a c#rrency in the .ntered "ield to only view balances that were entered in a speci"ic c#rrency. ; Stati#tical to only view balances entered #sing the !tatistical c#rrency.

(. '0. ''. '2. '3. 'A.

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Step 'B. Action Clic: the Currency Option list.

Step 'C.

Action Clic: the Entered list ite .

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Step '7. '). '(. 20. 2'. 22. 23.

Action Clic: in the Entered "ield. .nter the desired in"or ation into the Entered "ield. .nter D4S&D. Clic: in the Account#: &rilldo<n Record Indicator "ield. +he Find Account# page enables yo# to search "or an acco#nt. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D0%D. Clic: the OC b#tton. or Press =Alt>O?.

2A.

Clic: the S5o< !ournal &etail# b#tton. or Press =Alt>!?.

2B.

+he !ournal# page displays the ,o#rnal entry activity "or the c#rrent acco#nt based on yo#r in<#iry criteria.

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Step 2C.

Action Clic: the &rilldo<n b#tton. or Press =Alt>&?.

27.

+he Con#olidation &rilldo<n page displays in"or ation abo#t the s#bsidiary balance that was consolidated to the parent.

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Step 2).

Action Clic: the Clo#e b#tton.

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Step 2(.

Action Clic: the S5o< Full !ournal b#tton. or Press =Alt>!?.

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Step 30.

Action Clic: the Clo#e b#tton.

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Step 3'.

Action Clic: the &etail Balance# b#tton. or Press =Alt>B?.

32. 33.

+he &etail Balance# page displays the detail balances "or the selected ,o#rnal. Clic: the Su++ary Balance# b#tton. or Press =Alt>S?.

3A. 3B.

+he Su++ary Balance# page displays the s# detail acco#nt rolls #p. Clic: the Clo#e b#tton.

ary acco#nts into which the

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Step 3C. 37.

Action Clic: the Clo#e b#tton. ?o# have co pleted the Per"or ing Acco#nt -n<#iries proced#re. End o' /rocedure.

/er'or+ing !ournal Entry In"uirie#


?o# can per"or an in<#iry #sing the Find !ournal# page to obtain in"or ation abo#t act#al, b#dget, or enc# brance ,o#rnal entry batches "or a ledger. -n this topic, yo# will per"or ,o#rnal entry in<#iries.

/rocedure

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Step '. 2.

Action @egin by navigating to the Find !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:.

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Step 3.

Action Clic: the ertical scrollbar.

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Step A. B.

Action Clic: the In"uiry: !ournal lin:. 0se the Find !ournal# page to "ind ,o#rnal batches and ,o#rnal entries. $eneral &edger displays search res#lts in either the 9o#rnal .ntry -n<#iry or .nter 9o#rnals page, depending on how yo# navigated to the >ind 9o#rnals page. ?o#r search res#lts incl#de in"or ation abo#t act#al, b#dget, or enc# brance ,o#rnal entry batches "or a ledger.

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Step C. 7.

Action Clic: in the Batc5 "ield. Clic: the Find b#tton. or Press =Alt>i?.

).

+he !ournal Entry In"uiry page displays ,o#rnal batches or ,o#rnals that yo#r <#ery criteria in the Find !ournal# page.

eet

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Step (. '0.

Action Clic: in the Batc5 Statu# "ield. Clic: the Re ie< !ournal b#tton. or Press =Alt>u?.

''.

+he !ournal# page displays detailed in"or ation abo#t the selected ,o#rnal.

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Step '2.

Action Clic: the Clo#e b#tton.

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Step '3.

Action Clic: the Re ie< Batc5 b#tton. or Press =Alt>c?.

'A.

+he Batc5 page displays detailed in"or ation on the selected batch in the !ournal Entry In"uiry page.

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Step 'B.

Action ?o# can clic: !ournal# to go bac: to the 9o#rnals page. Clic: the !ournal# b#tton. or Press =Alt>!?.

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Step 'C.

Action Clic: the Clo#e b#tton.

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Step '7.

Action Clic: the Clo#e b#tton.

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Step '). '(.

Action Clic: the Clo#e b#tton. ?o# have co pleted the Per"or ing 9o#rnal .ntry -n<#iries proced#re. End o' /rocedure.

&rilling &o<n to Su.ledger &etail#


Hhen yo# per"or an acco#nt or ,o#rnal in<#iry in $eneral &edger, yo# can drill down to view transaction*level detail i" the transactions originated in an Oracle s#bledger application that #ses Oracle !#bledger Acco#nting F!&AG. -n this topic, yo# will drill down to s#bledger details.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Account Balance# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry:Acct Analy#i#3&rilldo<n lin:. +he Account Balance# page enables yo# to search and view acco#nt balances in the ledgers.

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Step C.

Action Clic: in the Account Fro+ "ield.

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Step 7.

Action .nter the desired in"or ation into the Account Fro+ "ield. .nter D013000311103 00003000D.

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Step ).

Action Clic: in the Account -o "ield.

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Step (.

Action .nter the desired in"or ation into the Account -o "ield. .nter D013000311103 00003000D.

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Step '0.

Action Clic: the Currency -ype list.

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Step ''.

Action Clic: the Entered list ite .

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Step '2.

Action Clic: in the Currency "ield.

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Step '3.

Action .nter the desired in"or ation into the Currency "ield. .nter D4S&D.

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Step 'A.

Action Clic: in the /eriod Fro+ "ield.

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Step 'B.

Action .nter the desired in"or ation into the /eriod Fro+ "ield. .nter DSep302D.

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Step 'C.

Action Clic: in the /eriod -o "ield.

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Step '7.

Action .nter the desired in"or ation into the /eriod -o "ield. .nter D&ec302D.

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Step ').

Action Clic: the Go b#tton.

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Step '(. 20.

Action Clic: the 2,121,%,0.01 lin:. All the ,o#rnal entries display "or the acco#nt yo# speci"ied.

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Step 2'.

Action Clic: the ertical scrollbar.

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Step 22.

Action Clic: the Return to Account Balance# lin:.

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Step 23.

Action ?o# can view a s# ary o" the acco#nts in the selected ledger. Clic: the Su++ary Account# b#tton.

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Step 2A.

Action Clic: the 013000310003-3- lin:.

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Step 2B.

Action Clic: the ertical scrollbar.

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Step 2C.

Action Clic: the Return to Su++ary Balance# lin:.

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Step 27. 2).

Action Clic: the Return to Account Balance# lin:. ?o# have co pleted the Drilling Down to !#bledger Details proced#re. End o' /rocedure.

7ie<ing -3Account#
0se the - Account# page to view $eneral &edger ,o#rnals or s#bledger acco#nting entries in a graphical +*acco#nt "or at, displayed in the + Acco#nts page. +he syste displays in"or ation s#ch as the acco#nt, the activity detail, the net activity "or the entry, and the acco#nt balance. ?o# can also choose to view ,o#rnals or s#bledger acco#nting entries as an activity s# ary report, displayed in the Activity !# ary page. +he page displays in"or ation s#ch as the acco#nt, the net activity "or the entry, and the acco#nt balance.+*acco#nts can be accessed "ro $eneral &edger, the .nter 9o#rnals, 9o#rnals, and 9o#rnal .ntry -n<#iry pages. +*acco#nts can also be accessed by an acco#nt in<#iry, by "irst drilling down to the !ournal# page. -n this topic, yo# will view +*Acco#nts #sing the - Account# page.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the !ournal# Entry In"uiry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry: !ournal lin:. +he Find !ournal# page enables yo# to "ind ,o#rnal batches and ,o#rnal entries. $eneral &edger displays search res#lts in either the 9o#rnal Entry In"uiry or Enter !ournal# page, depending on yo#r navigation to the >ind 9o#rnals page.

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Step C. 7.

Action Clic: in the Batc5 "ield. Clic: the Find b#tton. or Press =Alt>i?.

).

+he !ournal Entry In"uiry page displays ,o#rnal batches and ,o#rnal entries.

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Step (. '0.

Action Clic: in the Batc5 Statu# "ield. Clic: the Re ie< !ournal b#tton. or Press =Alt>u?.

''.

+he !ournal# page displays detailed in"or ation abo#t the selected ,o#rnal.

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Step '2.

Action Clic: the - Account#... b#tton. or Press =Alt>c?.

'3.

+he - Account# page displays $eneral &edger ,o#rnals or s#bledger acco#nting entries in a graphical +*acco#nt "or at. +he syste displays in"or ation s#ch as the acco#nt, the activity detail, the net activity "or the entry, and the acco#nt balance.

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Step 'A.

Action Clic: the Acti ity Su++ary b#tton. or Press =Alt>+?.

'B.

+he Acti ity Su++ary page displays in"or ation s#ch as the acco#nt, the net activity "or the entry, and the acco#nt balances "or ,o#rnal or s#bledger entries.

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Step 'C. '7.

Action Clic: the Clo#e b#tton. ?o# can clic: the Option# b#tton and speci"y the de"a#lt page that will open the ne/t ti e yo# want to view +*acco#nts. >or e/a ple, yo# can view +*Acco#nts by "#ll acco#nting "le/"ield or by seg ent. ?o# can also choose whether acco#nt balances sho#ld be displayed.

').

+he Option# page enables yo# to speci"y the display options and the de"a#lt window that will open the ne/t ti e yo# view +*acco#nts.

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Step '(. 20.

Action Clic: the Clo#e b#tton. ?o# have co pleted the 2iewing +*Acco#nts proced#re. End o' /rocedure.

/er'or+ing Budget In"uirie#


?o# can per"or online in<#iries abo#t yo#r aster and detail b#dgets. $eneral &edger co pares s# ary balances between yo#r aster and detail b#dgets, and chec:s "or b#dget variances and violations. -n addition, yo# can drill down "ro s# ary balances to detail acco#nt balances, and then to b#dget ,o#rnal details. -n this topic, yo# will per"or a b#dget in<#iry.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Budget In"uiry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry: Budget lin:. +he Budget In"uiry page enables yo# to per"or aster and detail b#dgets. online in<#iries abo#t yo#r

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Step C.

Action .nter the Ledger and Budget yo# want to review. ?o# can enter a aster b#dget, detail b#dget, or a b#dget not associated with a aster*detail relationship. 6owever, yo# #st enter a b#dget which has at least one open b#dget year. Clic: in the Ledger "ield. .nter the desired in"or ation into the Ledger "ield. .nter D7i#ion Operation# 84SA9D. Clic: in the Budget "ield. .nter the desired in"or ation into the Budget "ield. .nter DBi# CorporateD. Clic: in the Accounting /eriod#: Fro+ "ield. .nter the desired in"or ation into the Accounting /eriod#: Fro+ "ield. .nter D!an301D. Clic: in the Accounting /eriod#: -o "ield. .nter the desired in"or ation into the Accounting /eriod#: -o "ield. .nter D&ec3 01D. Clic: in the Su++ary Account# drop3do<n "ield.

7. ). (. '0. ''. '2. '3. 'A.

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Step 'B. 'C. '7. '). Action +he Find Account# page enables yo# to search "or an acco#nt. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: the OC b#tton. or Press =Alt>O?. '(. 20. Clic: in the Su++ary Account# "ield. Clic: the S5o< Balance# b#tton. or Press =Alt>B?. 2'. +he Budget Balance# page displays s# ary balances "or the aster b#dget.

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Step 22. 23. Action Clic: the Clo#e b#tton. ?o# have co pleted the Per"or ing @#dget -n<#iries proced#re. End o' /rocedure.

Re ie<ing Budget Balance in a )a#ter Budget


Hhen yo# per"or an in<#iry on a aster b#dget, yo# can view s# ary balances "or the aster b#dget and drill down to the detail balances. ?o# can also see aster and detail b#dgets together, or show only those periods "or which the s# o" the detail b#dget balances e/ceeds the aster b#dget balance. -n this topic, yo# will review b#dget balances in a aster b#dget.

/rocedure

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Step '. 2. 3. A. B. Action @egin by navigating to the Budget In"uiry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry: Budget lin:. +he Budget In"uiry page enables yo# to review the b#dget balances. .nter yo#r b#dget in<#iry criteria, speci"ying a aster b#dget.

Step C. 7. ).

Action Clic: in the Ledger "ield. .nter the desired in"or ation into the Ledger "ield. .nter D7i#ion Operation# 84SA9D. Clic: in the Budget "ield.

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Step (. '0. ''. '2. '3. 'A. 'B. 'C. '7. '). Action .nter the desired in"or ation into the Budget "ield. .nter DBi# CorporateD. Clic: in the Accounting /eriod#: Fro+ "ield. .nter the desired in"or ation into the Accounting /eriod#: Fro+ "ield. .nter D!an301D. Clic: in the Accounting /eriod#: -o "ield. .nter the desired in"or ation into the Accounting /eriod#: -o "ield. .nter D&ec3 01D. Clic: in the Su++ary Account# drop3do<n "ield. +he Find Account# page enables yo# to search "or yo#r acco#nt. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: the OC b#tton. or Press =Alt>O?. '(. 20. Clic: in the Su++ary Account# "ield. Clic: the S5o< Balance# b#tton. or Press =Alt>B?. 2'. +he Budget Balance# page displays the period*to*date FP+DG 5aster @alance "or every period in the in<#iry range, "or the aster b#dget and s# ary acco#nt yo# speci"ied.

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Step 22. 23.

Action Clic: in the /eriod "ield. Clic: the &etail Account# b#tton to review the b#dget balances "or the detail acco#nts that roll #p into the s# ary acco#nt "or the selected period. Clic: the &etail Account# b#tton. or Press =Alt>&?.

2A.

Clic: the Su++ary Balance# b#tton. or Press =Alt>S?.

2B. 2C.

Clic: the Clo#e b#tton. ?o# have co pleted the 3eviewing @#dget @alance in a 5aster @#dget proced#re. End o' /rocedure.

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/roce##ing Con#olidated Balance In"uirie#


>ro yo#r consolidated parent ledger, yo# can drill down to acco#nt balances, s#bsidiary ledger, s#bsidiary ledger entries and details, review consolidation ,o#rnal entries and review s#bsidiary acco#nt balances. -n this topic, yo# will per"or consolidated balance in<#iries.

/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Account In"uiry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry: Account lin:.

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Step B. C. 7.

Action Do#ble*clic: the In"uiry list ite . Do#ble*clic: the Account list ite . +he Account In"uiry page enables yo# to per"or an acco#nt in<#iry to view act#al, b#dget, and enc# brance acco#nt balances "or s# ary and detail acco#nts.

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Step ). (. '0. ''. '2.

Action Clic: in the Accounting /eriod#: Fro+ "ield. .nter the desired in"or ation into the Accounting /eriod#: Fro+ "ield. .nter D!an30%D. Clic: in the Accounting /eriod#: -o "ield. .nter the desired in"or ation into the Accounting /eriod#: -o "ield. .nter D&ec3 0%D. Clic: the Currency Option list.

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Step '3.

Action Clic: the Entered list ite .

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Step 'A. 'B. 'C. '7. '). '(. 20.

Action Clic: in the Entered "ield. .nter the desired in"or ation into the Entered "ield. .nter D4S&D. Clic: in the Account#: &rilldo<n Record Indicator "ield. +he Find Account# page enables yo# to search "or an acco#nt. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D0%D. Clic: the OC b#tton. or Press =Alt>O?.

2'.

Choose the S5o< !ournal &etail# b#tton to drill down to the !ournal# page. Clic: the S5o< !ournal &etail# b#tton. or Press =Alt>!?.

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Step 22. Action +he !ournal# page displays the ,o#rnal entry activity "or the c#rrent acco#nt based on yo#r in<#iry criteria.

Step 23.

Action Clic: the &etail Balance# b#tton. or Press =Alt>B?.

2A. 2B. 2C.

+he &etail Balance# page displays the detail balance "or the selected ,o#rnal entry. Clic: the Clo#e b#tton. ?o# have co pleted the Processing Consolidated @alance -n<#iries proced#re. End o' /rocedure.

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&e'ining Budget#
De"ining @#dgets incl#des in"or ation b#dget creation, 0pon co pletion o" this lesson, yo# will be able to1 ; De"ine b#dgets. ; Assign a b#dget period. ; Open a b#dget period. ; Copy b#dget a o#nts "ro an e/isting b#dget. anage ent, and b#dget periods.

&e'ining Budget#
+he &e'ine Budget# page enables yo# to create a b#dget to represent a collection o" esti ated a o#nts "or a range o" acco#nting periods. ?o# can #se A#toCopy to create a new b#dget "ro an e/isting b#dget. ?o# can create b#dget hierarchies by assigning lower*level b#dgets to a aster b#dget. +his enables yo# to trac: b#dgeted a o#nts against yo#r control b#dget. -n this topic, yo# will de"ine b#dgets.

/rocedure

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Step '. Action @egin by navigating to the &e'ine Budget page. Clic: the ertical scrollbar. 2. 3. A. B. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget: &e'ine: Budget lin:. +he &e'ine Budget page enables yo# to create or copy b#dgets i" yo#r data access set provides read and write access to the ledger and all o" its balancing seg ent val#es or anage ent seg ent val#es. ?o# will not be able to create b#dgets i" yo# only have read access to the ledger or read and write access to ,#st a portion o" its balancing seg ent val#es or anage ent seg ent val#es.

Step C. 7.

Action Clic: in the Budget "ield. .nter the desired in"or ation into the Budget "ield. .nter D6.R. B4&GE-D.

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Step ). (. '0. ''. '2. '3. 'A. 'B. 'C. '7. Action Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D6u+an Re#ource# &epart+ent .udgetD. Clic: in the Statu# "ield. .nter the desired in"or ation into the Statu# "ield. .nter DOpenD. Clic: in the Budget /eriod#: Fir#t "ield. .nter the desired in"or ation into the Budget /eriod#: Fir#t "ield. .nter D!an3 02D. Clic: in the Budget /eriod#: La#t "ield. .nter the desired in"or ation into the Budget /eriod#: La#t "ield. .nter DSep3 02D. Clic: the Sa e b#tton. ?o# have co pleted the De"ining @#dgets proced#re. End o' /rocedure.

A##igning Budget /eriod#


Create a b#dget to represent a collection o" esti ated a o#nts "or a range o" acco#nting periods. ?o# can #se A#toCopy to create a new b#dget "ro an e/isting b#dget. ?o# can create b#dget hierarchies by assigning lower*level b#dgets to a aster b#dget. +his enables yo# to trac: b#dgeted a o#nts against yo#r control b#dget. -n this topic, yo# will assign b#dget periods.

/rocedure

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Step '. 2. 3.

Action @egin by navigating to the &e'ine Budget# page. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: Budget lin:. -n the &e'ine Budget page, enter the "irst period o" yo#r b#dget. Once yo# save the b#dget, yo# cannot change the "irst period.

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Step A. B. C. 7. ). (. '0. ''. '2.

Action .nter the desired in"or ation into the Budget "ield. .nter DCOR/ORA-ED. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D, AearD. Clic: in the Statu# "ield. .nter the desired in"or ation into the Statu# "ield. .nter DOpenD. Clic: in the Budget /eriod#: Fir#t "ield. .nter the desired in"or ation into the Budget /eriod#: Fir#t "ield. .nter D!an3 00D. Clic: in the Budget /eriod#: La#t "ield. .nter the last period "or yo#r b#dget. ?o#r b#dget can incl#de #p to si/ty periods per year, and can span an #nli ited n# ber o" "iscal years. .nter the desired in"or ation into the Budget /eriod#: La#t "ield. .nter D&ec3 10D. Clic: the Sa e b#tton.

'3.

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Step 'A. Action ?o# have co pleted the Assigning @#dget Periods proced#re. End o' /rocedure.

Opening a Budget /eriod


@#dget periods #st be opened be"ore data can be inp#t and analy=ed "or de"ined b#dget. -n this topic yo# will learn how to open a b#dget period #sing the &e'ine Budget page.

/rocedure

Step '. 2.

Action @egin by navigating to the &e'ine Budget page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:.

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Step 3. A. B. Action Clic: the ertical scrollbar. Clic: the Budget# : &e'ine : Budget lin:. 0se the &e'ine Budget page to de"ine and open b#dget periods.

Step C.

Action Clic: the 7ie< or Press =Alt>7?. en#.

7. ).

Clic: the Guery By E@a+ple Clic: the Enter or Press =E?. en#.

en#.

(.

Clic: in the Budget "ield.

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Step '0. ''. Action .nter the desired in"or ation into the Budget "ield. .nter D6.R. BudgetD. Clic: the 7ie< or Press =Alt>7?. '2. '3. Clic: the Guery By E@a+ple Clic: the Run or Press =R?. 'A. Clic: the Open ;e@t Aear b#tton. or Press =Alt>O?. 'B. Clic: the Ae# b#tton. or Press =Alt>A?. 'C. Clic: the OC b#tton. or Press =Alt>O?. '7. Clic: the 7ie< or Press =Alt>7?. '). Clic: the Re"ue#t# or Press =R?. '(. +he Find Re"ue#t# page enables yo# to search "or the re<#ests yo# s#b itted based on speci"ied search criteria. en#. en#. en#. en#. en#.

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Step 20. 2'. 22. 23.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12,00,D. Clic: the Find b#tton. or Press =Alt>i?.

2A.

?o# have co pleted the Opening a @#dget Period proced#re. End o' /rocedure.

Copying Budget A+ount# 'ro+ a Budget


+he &e'ine Budget page enables yo# to #se A#tocopy to copy b#dget a o#nts to a new b#dget "ro an already e/isting b#dget. ?o# can only copy b#dget a o#nts i" yo# have read and write access to the ledger and all o" its balancing seg ent val#es or anage ent seg ent val#es as de"ined by yo#r data access set. -n this topic, yo# will copy b#dget a o#nts "ro a b#dget.
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/rocedure

Step '.

Action @egin by navigating to the &e'ine Budget page. Clic: the ertical scrollbar.

2. 3. A. B.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: Budget lin:. +he &e'ine Budget page enables yo# to create or copy b#dgets i" yo#r data access set provides read and write access to the ledger and all o" its balancing seg ent val#es or anage ent seg ent val#es. ?o# will not be able to create b#dgets i" yo# only have read access to the ledger or read and write access to ,#st a portion o" its balancing seg ent val#es or anage ent seg ent val#es.

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Step C. 7. ). (. '0. ''. '2. '3. 'A. 'B.

Action Clic: in the Budget "ield. .nter the desired in"or ation into the Budget "ield. .nter DCOR/ORA-E 200%D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DAuto copying .udget a+ount# 'ro+ e@i#ting .udgetD. Clic: in the Statu# "ield. .nter the desired in"or ation into the Statu# "ield. .nter DOpenD. Clic: in the Budget /eriod#: Fir#t "ield. .nter the desired in"or ation into the Budget /eriod#: Fir#t "ield. .nter D!an3 0%D. Clic: in the Budget /eriod#: La#t "ield. .nter the desired in"or ation into the Budget /eriod#: La#t "ield. .nter D&ec3 0%D.

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Step 'C. Action Clic: the AutoCopy... b#tton. or Press =Alt>A?. '7. Clic: the Ae# b#tton. or Press =Alt>A?. '). '(. Clic: the COR/ORA-E 2002 list ite . Clic: the OC b#tton. or Press =Alt>O?. 20. Clic: the 7ie< or Press =Alt>7?. 2'. Clic: the Re"ue#t# or Press =R?. 22. +he Find Re"ue#t# page enables yo# to search "or the re<#ests yo# s#b itted based on speci"ied search criteria. en#. en#.

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Step 23. 2A. 2B. 2C.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12,011D. Clic: the Find b#tton. or Press =Alt>i?.

27. 2).

+he Re"ue#t# page enables yo# to view re<#est stat#s in"or ation, drill down to view details, log and o#tp#t in"or ation, and access the Diagnostics page. ?o# have co pleted the Copying @#dget A o#nts >ro End o' /rocedure. a @#dget proced#re.

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)anaging Budget Organi*ation#


5anaging @#dget Organi=ations enables yo# to add or change individ#al acco#nts, password protection "or the organi=ation, assigning acco#nt ranges, and de"ining new b#dget organi=ations. 0pon co pletion o" this lesson, yo# will be able to1 ; Assign acco#nt ranges ; De"ine and anage b#dget organi=ations ; De"ine passwords ; De"ine individ#al acco#nts

&e'ining Budget Organi*ation#


?o# can #se the &e'ine Budget Organi*ation page to de"ine b#dget organi=ations or #pdate e/isting b#dget organi=ations. @e"ore yo# de"ine a b#dget organi=ation yo# #st de"ine yo#r ledger #sing Acco#nting !et#p 5anager,and assign yo#r ledger to an Acco#nting !et#p that has a stat#s o" Con"ir ed #sing Acco#nting !et#p 5anager. ?o# can optionally,de"ine de"inition access sets and assign the to 3esponsibilities i" yo# want to sec#re #se, view, or odi"y access to yo#r @#dget Organi=ation. -n this topic, yo# will de"ine a b#dget organi=ation #sing the &e'ine Budget Organi*ation page.

/rocedure

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Step '.

Action @egin by navigating to the &e'ine Budget Organi*ation page. !elect the responsibility General Ledger, 7i#ion Operation#84SA9 . Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: Organi*ation lin:. 0se the &e'ine Budget Organi*ation page to de"ine b#dget organi=ations or #pdate e/isting b#dget organi=ations. ?o# can review, assign, delete or copy ranges o" Acco#nting >le/"ields to yo#r b#dget organi=ations. -" yo# have de"ined at least one b#dget organi=ation, yo# can de"ine an DAllD b#dget organi=ation that contains all the Acco#nting >le/"ields "ro all the b#dget organi=ations yo# de"ine. +his all*incl#sive b#dget organi=ation is #se"#l i" yo# want one b#dget organi=ation "or b#dgeting to all acco#nts, or i" yo# do not c#rrently need speciali=ed b#dget organi=ations, b#t ay want to add the later.

2. 3. A. B.

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Step C. 7.

Action Clic: in the Organi*ation "ield. +o de"ine a new b#dget organi=ation that incl#des only speci"ic ranges o" acco#nts, enter a #ni<#e na e in the Organi*ation "ield. @#dget organi=ation na es #st be #ni<#e "or a ledger. -" yo# have de"ined at least one b#dget organi=ation, yo# can create a b#dget organi=ation na ed DAllD that a#to atically incl#des all acco#nts that are assigned to any b#dget organi=ation. .nter the desired in"or ation into the Organi*ation "ield. .nter D6.R. Organi*ationD.

). (. '0.

Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D6u+an Re#ource# Budget Organi*ationD. ?o# can speci"y the display se<#ence in the &i#play Se"uence "ield "or yo#r acco#nt seg ents. ?o# can #se this se<#ence to change the order o" yo#r acco#nt seg ents on the Enter Budget A+ount# and Enter Budget !ournal# pages. Clic: in the &i#play Se"uence "ield.

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Step ''. '2. '3. 'A. 'B. 'C. '7. '). '(. 20. 2'. Action -n the &i#play Se"uence page, "or each seg ent, enter a #ni<#e se<#ence n# ber "ro ' to n, where n is the n# ber o" seg ents in yo#r acco#nt. .nter the desired in"or ation into the Co+pany "ield. .nter D1D. Clic: in the &epart+ent "ield. .nter the desired in"or ation into the &epart+ent "ield. .nter D2D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D%D. Clic: in the Su.3Account "ield. .nter the desired in"or ation into the Su.3Account "ield. .nter D$D. Clic: in the /roduct "ield. .nter the desired in"or ation into the /roduct "ield. .nter D,D. Clic: the OC b#tton. or Press =Alt>O?. 22. 23. Clic: the Sa e b#tton. ?o# have co pleted de"ining a b#dget organi=ation #sing the &e'ine Budget Organi*ation page. End o' /rocedure.

A##igning Account Range# to Budget Organi*ation#


?o# can enter b#dget a o#nts, b#dget ,o#rnals, #pload b#dget a o#nts, and trans"er b#dget a o#nts in any c#rrency. ?o# can calc#late b#dget "or #las and ass b#dget ,o#rnals. -n this topic, yo# will learn to assign acco#nt ranges to b#dget organi=ations.

/rocedure

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Step '.

Action @egin by navigating to the &e'ine Budget Organi*ation page. Clic: the ertical scrollbar.

2. 3. A. B.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: Organi*ation lin:. +he &e'ine Budget Organi*ation page enables yo# to speci"y acco#nts by de"ining a b#dget organi=ation, then assigning appropriate acco#nts to that organi=ation. 0se this window to de"ine b#dget organi=ations or #pdate e/isting b#dget organi=ations. ?o# can review, assign, delete or copy ranges o" Acco#nting >le/"ields to yo#r b#dget organi=ations. ?o# #st de"ine at least one b#dget organi=ation be"ore yo# can enter b#dget a o#nts.

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Step C.

Action Clic: the 7ie< or Press =Alt>7?. en#.

7. ).

Point to the Guery By E@a+ple Clic: the Enter or Press =E?. en#.

en#.

(. '0.

.nter the desired in"or ation into the Organi*ation "ield. .nter D6.R. Organi*ationD. Clic: the 7ie< or Press =Alt>7?. en#.

''. '2.

Point to the Guery By E@a+ple Clic: the Run en#.

en#.

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Step Action or Press =R?. '3. Clic: the Range# b#tton. or Press =Alt>R?. 'A. +he Account Range# page contains ranges o" acco#nts that a:e #p the b#dget.

Step 'B. 'C. '7. '). '(.

Action .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account#: Lo< "ield. +he Operation# Accounting Fle@ page enables yo# to enter speci"ied acco#nts within the designated acco#nt range. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield.

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Step 20. 2'. 22. 23. 2A. 2B. 2C. 27. Action .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D200D. Clic: in the Account: Lo< "ield. .nter the desired in"or ation into the Account: Lo< "ield. .nter D0100D. .nter the desired in"or ation into the Account: 6ig5 "ield. .nter D012,D. .nter the desired in"or ation into the Su.3Account: Lo< "ield. .nter D0000D. Clic: in the /roduct: Lo< "ield. .nter the desired in"or ation into the /roduct: Lo< "ield. .nter D000D. Clic: the OC b#tton. or Press =Alt>O?. 2). 2(. Clic: the Sa e b#tton. Clic: the OC b#tton. or Press =Alt>O?. 30. Clic: the 7ie< or Press =Alt>7?. 3'. Clic: the Re"ue#t# or Press =R?. 32. +he Find Re"ue#t# page enables yo# to search "or the re<#ests yo# s#b itted based on speci"ied search criteria. en#. en#.

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Step 33. 3A. 3B. 3C.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12,010D. Clic: the Find b#tton. or Press =Alt>i?.

37.

+he Re"ue#t# page enables yo# to view re<#est stat#s in"or ation, drill down to view details, log and o#tp#t in"or ation, and access the Diagnostics window.

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Step 3).

Action Clic: the 7ie< Output b#tton. or Press =Alt>p?.

3(.

?o# have co pleted the Assigning Acco#nt 3anges to @#dget Organi=ations proced#re. End o' /rocedure.

/rotecting a Budget Organi*ation <it5 a /a##<ord


@y assigning passwords to di""erent b#dget organi=ations within yo#r enterprise, yo# can distrib#te b#dgeting responsibilities a ong yo#r vario#s organi=ation anagers. Hhen a b#dget organi=ation has password protection, yo# #st enter the password be"ore reviewing, entering, or changing b#dget in"or ation "or any acco#nt within that b#dget organi=ation. -n this topic, yo# will protect a b#dget organi=ation with a password #sing the &e'ine Budget Organi*ation page.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Budget Organi*ation page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: Organi*ation lin:. +he &e'ine Budget Organi*ation page enables yo# to de"ine an organi=ation.

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Step C. 7.

Action Clic: in the Organi*ation "ield. Clic: the 7ie< or Press =Alt>7?. en#.

). (.

Clic: the Guery By E@a+ple list. Clic: the Enter or Press =E?. en#.

'0. ''.

.nter the desired in"or ation into the Organi*ation "ield. .nter D6.R. Organi*ationD. Clic: the 7ie< or Press =Alt>7?. en#.

'2.

Clic: the Guery By E@a+ple list.

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Step '3. Action Clic: the Run or Press =R?. 'A. Clic: the Set /a##<ord b#tton. or Press =Alt>S?. en#.

Step 'B. 'C. '7. ').

Action .nter the desired in"or ation into the ;e< /a##<ord "ield. .nter D<elco+eD. Clic: the OC b#tton. .nter the desired in"or ation into the ;e< /a##<ord "ield. .nter D<elco+eD. Clic: the OC b#tton.

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Step '(. 20.

Action Clic: the Sa e b#tton. ?o# have co pleted the Protecting a @#dget Organi=ation with a Password proced#re. End o' /rocedure.

Adding or C5anging Indi idual Account#


?o# can display each acco#nt within a speci"ic range yo# assigned to yo#r b#dget organi=ation. $eneral &edger sorts the acco#nts in ascending order by ordering seg ent val#e. ?o# can add new acco#nts to yo#r b#dget organi=ation that "all within the designated range, or yo# can te porarily delete acco#nts "ro the b#dget organi=ation. -n this topic, yo# will learn to add or change individ#al acco#nts.

/rocedure

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Step '.

Action @egin by navigating to the &e'ine Budget Organi*ation page. Clic: the ertical scrollbar.

2. 3. A. B.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Organi*ation lin:. +he &e'ine Budget Organi*ation page enables yo# to speci"y acco#nts by de"ining a b#dget organi=ation, then assigning appropriate acco#nts to that organi=ation. 0se this window to de"ine b#dget organi=ations or #pdate e/isting b#dget organi=ations. ?o# can review, assign, delete or copy ranges o" Acco#nting >le/"ields to yo#r b#dget organi=ations. ?o# #st de"ine at least one b#dget organi=ation be"ore yo# can enter b#dget a o#nts.

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Step C. 7.

Action Clic: in the Organi*ation "ield. Clic: the 7ie< or Press =Alt>7?. en#.

). (.

Point to the Guery By E@a+ple Clic: the Enter or Press =E?. en#.

en#.

'0. ''.

.nter the desired in"or ation into the Organi*ation "ield. .nter D6.R. Organi*ationD. Clic: the 7ie< or Press =Alt>7?. en#.

'2.

Point to the Guery By E@a+ple

en#.

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Step '3. Action Clic: the Run or Press =R?. 'A. Clic: the Range# b#tton. or Press =Alt>R?. 'B. +he Account Range# page contains ranges o" acco#nts that a:e #p the b#dget. en#.

Step 'C.

Action Clic: the Range A##ign+ent# b#tton. or Press =Alt>a?.

'7.

+he Account A##ign+ent# page enables yo# to assign, #pload, and trans"er b#dget a o#nts in any c#rrency.

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Step '). '(. 20. 2'.

Action Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0132003010,300003 000D. Clic: the Sa e b#tton. ?o# have co pleted the Adding or Changing -ndivid#al Acco#nts proced#re. End o' /rocedure.

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Budget For+ula#
@#dget >or #las incl#des in"or ation on creating a b#dget "or #la entry, entering b#dget "or #la entry lines, copying e/isting b#dget "or #las, and changing a b#dget "or #la entry. 0pon co pletion o" this lesson, yo# will be able to1 ; Create a b#dget "or #la entry. ; .nter a b#dget "or #la entry line. ; Copy e/isting b#dget "or #las. ; Change a b#dget "or #la entry.

Creating a Budget For+ula Entry


?o#r b#dget "or #las can be si ple or co ple/ and yo# can #se any co bination o" "i/ed a o#nts and acco#nt balances, incl#ding act#al or b#dget a o#nts, statistics, and period*to*date or year*to*date balances "ro the c#rrent period, prior period or sa e period last year. Hhen yo# de"ine b#dget "or #las, yo# create a b#dget "or #la batch. +he batch contains one or ore b#dget entries, and each entry contains one or ore "or #las. -n this topic, yo# will create a b#dget "or #la entry #sing the &e'ine Budget For+ula page.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Budget For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: For+ula lin:. ?o# will #se the &e'ine Budget For+ula page to create a b#dget "or #la entry. -n this page, yo# will enter the b#dget "or #la batch in"or ation which incl#des1 ; A na e "or the "or #la entry in the Batc5 "ield. ; +he ledger yo# speci"ied "or the batch de"a#lts "or the "or #la entry in the Ledger "ield.

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Step C. 7. ). (. '0. ''. '2. '3.

Action Clic: in the Recurring Batc5: Batc5 "ield. .nter the desired in"or ation into the Recurring Batc5: Batc5 "ield. .nter D-raining 3 !an 2001D. -n the !ournal Entry region, yo# will enter the details o" the "or #la entry ,o#rnal, c#rrency and category as well as the e""ective dates. Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal Entry: !ournal "ield. .nter D-rainingD. Clic: in the !ournal Entry: Category "ield. .nter the desired in"or ation into the !ournal Entry: Category "ield. .nter DA/ Co#t#D. 0se the E''ecti e &ate#: Fro+8-o "ields to enter a range o" e""ective dates to li it #se o" the b#dget "or #la to a speci"ic ti e interval. 4ote that the e""ective dates are based on the syste date. 0sers will be prevented "ro generating b#dget "or #las i" the syste date "alls o#tside the e""ective date range.
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Step 'A. 'B. 'C. '7. '). '(. Action Clic: in the E''ecti e &ate#: Fro+ "ield. .nter the desired in"or ation into the E''ecti e &ate#: Fro+ "ield. .nter D013 !A;32001D. Clic: in the E''ecti e &ate#: -o "ield. .nter the desired in"or ation into the E''ecti e &ate#: -o "ield. .nter D%13!A;3 2001D. Clic: the Sa e b#tton. ?o# have co pleted creating a b#dget "or #la entry #sing the &e'ine Budget For+ula page. End o' /rocedure.

Creating Budget For+ula Entry Line#


Hhen yo# create b#dget "or #la entries, yo# will also create b#dget "or #la entry lines. ?o#r b#dget "or #las can be si ple or co ple/ and yo# can #se any co bination o" "i/ed a o#nts and acco#nt balances, incl#ding act#al or b#dget a o#nts, statistics, and period*to*date or year*to*date balances "ro the c#rrent period, prior period or sa e period last year. Hhen yo# de"ine b#dget "or #las, yo# create a b#dget "or #la batch. +he batch contains one or ore b#dget entries, and each entry contains one or ore "or #las. -n this topic, yo# will create b#dget "or #la entry lines, #sing the &e'ine Budget For+ula page.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Budget For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: For+ula lin:. @e"ore yo# create b#dget "or #la entry lines, yo# will #se the &e'ine Budget For+ula page to create a b#dget "or #la entry. -n this page, yo# will enter the b#dget "or #la batch in"or ation which incl#des1 ; A na e "or the "or #la entry in the Batc5 "ield. ; +he ledger yo# speci"ied "or the batch de"a#lts "or the "or #la entry in the Ledger "ield.

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Step C. 7. ). (. '0. ''. '2. '3. 'A. 'B.

Action Clic: in the Recurring Batc5: Batc5 "ield. .nter the desired in"or ation into the Recurring Batc5: Batc5 "ield. .nter D-raining 3 !an 2001D. -n the !ournal Entry region, yo# will enter the details o" the "or #la entry ,o#rnal, c#rrency and category as well as the e""ective dates. Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal Entry: !ournal "ield. .nter D-rainingD. Clic: in the !ournal Entry: Category "ield. .nter the desired in"or ation into the !ournal Entry: Category "ield. .nter DA/ Co#t#D. Clic: in the E''ecti e &ate#: Fro+ "ield. .nter the desired in"or ation into the E''ecti e &ate#: Fro+ "ield. .nter D013 !A;32001D. Clic: in the E''ecti e &ate#: -o "ield.

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Step 'C. '7. '). Action .nter the desired in"or ation into the E''ecti e &ate#: -o "ield. .nter D%13!A;3 2001D. Once yo# have created the b#dget "or #la entry, yo# will #se the Line# b#tton on the &e'ine Budget For+ula page to enter the "or #la. Clic: the Line# b#tton. or Press =Alt>n?. '(. 20. ?o# will #se the !ournal Entry Line# page to enter the details o" line, line description, acco#nt in"or ation as well as to enter a "or #la. -n the Line "ield, enter a line n# ber to set the order o" yo#r rec#rring ,o#rnal entry lines.

Step 2'. 22. 23.

Action Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D1D. Clic: in the Account "ield.
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Step 2A. 2B. 2C. Action -n the Account "ield, enter the acco#nt whose b#dget a o#nt yo# want to calc#late with a "or #la. .nter the desired in"or ation into the Account "ield. .nter D01311030100300003 000D. -n the Step "ield, enter a !tep n# ber to speci"y the order in which yo# want to process the steps in yo#r "or #la. .ach "or #la can contain an #nli ited n# ber o" steps. 27. 2). 2(. Clic: in the For+ula: Step ;u+.er "ield. .nter the desired in"or ation into the For+ula: Step ;u+.er "ield. .nter D1D. ?o# will now enter a "actor "or the "or #la step #sing the A+ount or the Account "ield. +here are two types o" "actors yo# can #se. ?o# can1 ; .nter a "i/ed a o#nt in the A+ount "ield. ; !peci"y an acco#nt in the Account "ield to #se a balance in the "or #la calc#lation. ?o# can #se standard, end*o"*day, or average balances in yo#r "or #la lines. ?o# will enter a "i/ed a o#nt to enter a "actor "or the "or #la step #sing the A+ount "ield. 30. 3'. 32. 33. Clic: in the For+ula: A+ount "ield. .nter the desired in"or ation into the For+ula: A+ount "ield. .nter D1,00D. Clic: the Sa e b#tton. ?o# have co pleted creating b#dget "or #la entry lines #sing the &e'ine Budget For+ula page. End o' /rocedure.

Copying E@i#ting Budget For+ula#


?o# can create a new b#dget "or #la batch <#ic:ly by copying and "or #la batch. odi"ying an e/isting b#dget

-n this topic, yo# will copy an e/isting b#dget "or #la #sing the &e'ine Budget For+ula page.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Budget For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: For+ula lin:. ?o# will #se the &e'ine Budget For+ula page to copy an e/isting b#dget "or #la. -n this page, yo# will enter a @atch 4a e, Description, and &edger "or the new b#dget "or #la batch. 4ote that i" yo# #se reporting c#rrencies F,o#rnal or s#bledger levelG, yo# can enter a reporting c#rrency instead o" a ledger.

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Step C. 7. ).

Action Clic: in the Recurring Batc5: Batc5 "ield. .nter the desired in"or ation into the Recurring Batc5: Batc5 "ield. .nter D-raining 3 Fe. 2001D. Choose the AutoCopy b#tton to copy the e/isting b#dget "or #la. 4ote that yo# can only copy b#dget "or #la batches "or the sa e ledger or reporting c#rrency.

(.

Clic: the AutoCopy... b#tton. or Press =Alt>A?.

'0.

0se the Source Batc5e# page to enter the !o#rce @atch whose "or #las yo# want to copy. ?o# can odi"y the b#dget "or #la entries yo# copied.

''. '2.

Clic: the -raining 3 !an 2001 list ite . Clic: the OC b#tton.

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Step Action or Press =Alt>O?. '3. 'A. Clic: the Sa e b#tton. ?o# have co pleted copying an e/isting b#dget "or #la #sing the &e'ine Budget For+ula page. End o' /rocedure.

C5anging a Budget For+ula Entry


?o# de"ine b#dget "or #las to calc#late b#dget a o#nts. ?o#r b#dget "or #las can be si ple or co ple/. ?o# can #se any co bination o" "i/ed a o#nts and acco#nt balances, incl#ding act#al or b#dget a o#nts, statistics, and period*to*date or year*to*date balances "ro the c#rrent period, prior period or sa e period last year. Hhen yo# de"ine b#dget "or #las, yo# create a b#dget "or #la batch. +he batch contains one or ore b#dget entries, and each entry contains one or ore "or #las. 0se b#dget batches and entries to gro#p yo#r b#dget "or #las. -n this topic, yo# will change a b#dget "or #la entry.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Budget For+ula page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: &e'ine: For+ula lin:. 0se the &e'ine Budget For+ula page to create a b#dget "or #la batch or b#dget "or #la entry, to enter a b#dget "or #la entry line, and to copy b#dget "or #las "ro an e/isting batch.

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Step C. 7. ). (.

Action Clic: the Find... b#tton. 0se the Find Recurring Batc5e# page to <#ery the na e o" the b#dget "or #la batch yo# want to change. Clic: the -raining 2001 list ite . Clic: the OC b#tton. or Press =Alt>O?.

'0.

Clic: the Line# b#tton. or Press =Alt>n?.

''.

0se the !ournal Entry Line# page to review or change the "or #la entry lines.

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Step '2. '3. 'A. 'B. 'C. '7. '). '(. 20.

Action .nter the desired in"or ation into the Line "ield. .nter D1D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D01311030100300003 000D. Clic: in the For+ula: Step ;u+.er "ield. .nter the desired in"or ation into the For+ula: Step ;u+.er "ield. .nter D1D. Clic: in the For+ula: A+ount "ield. .nter the desired in"or ation into the For+ula: A+ount "ield. .nter D1000D. Clic: the Sa e b#tton. ?o# have co pleted the Changing a @#dget >or #la .ntry proced#re. End o' /rocedure.

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Entering Budget A+ount#


.ntering @#dget A o#nts incl#des in"or ation on ,o#rnal entries, and ,o#rnal batches. 0pon co pletion o" this lesson, yo# will be able to1 ; .nter b#dget a o#nts "or #ltiple acco#nts. ; .nter b#dget r#les. ; .nter b#dget ,o#rnals. ; Create #nposted ,o#rnal batches. ; ./port a b#dget wor:sheet. #ltiple acco#nts, r#les to distrib#te a o#nts,

Entering Budget A+ount# 'or )ultiple Account#


.nter b#dget a o#nts "or yo#r acco#nts to replace any e/isting b#dget balances. ?o# can enter b#dget a o#nts "or each acco#nt in the b#dget organi=ation one*by*one, or yo# can #se wor:sheet ode to enter b#dgets "or several acco#nts at once. @#dget r#les enable yo# to distrib#te b#dget a o#nts "or all periods. -n this topic, yo# will enter b#dget a o#nts "or #ltiple acco#nts.

/rocedure

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Step '. 2. 3.

Action @egin by navigating to the Enter Budget A+ount# page. Clic: the ertical scrollbar. Clic: the Budget#: Enter: A+ount# lin:. +he Enter Budget A+ount# page enables yo# to enter the a o#nts "or yo#r b#dget. ?o# cannot enter a o#nts "or a b#dget that is "ro=en.

Step A. B. C.

Action .nter the desired in"or ation into the Budget "ield. .nter DCOR/ B4& 200%30D. Clic: in the Budget Organi*ation "ield. !peci"y the b#dget organi=ation "or the acco#nts to which yo# want to b#dget. -" the b#dget organi=ation is password*protected, yo# #st enter the password be"ore yo# can enter b#dget a o#nts. .nter the desired in"or ation into the Budget Organi*ation "ield. .nter DOperation#D.

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Step 7. ). Action Clic: in the Accounting /eriod# Fro+ "ield. .nter the range o" acco#nting periods to which yo# want to b#dget. .nter the desired in"or ation into the Accounting /eriod# Fro+ "ield. .nter D!an300D. Clic: in the -o "ield. +he IorB#5eet )ode tab enables yo# to review and enter b#dget a o#nts "or several acco#nts at once. Clic: the IorB#5eet )ode tab. Clic: in the Account "ield. +he Find Account# page enables yo# to <#ery the acco#nts within the chosen b#dget organi=ation "or which yo# want to enter b#dgets. ?o# can speci"y one or ore seg ent val#es For wildcardsG to restrict the <#ery. Oracle $eneral &edger retrieves each acco#nt with a b#dget entry type o" D.nteredD that eets yo#r criteria. 'A. 'B. 'C. '7. '). Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D000D. Clic: the OC b#tton. or Press =Alt>O?. '(. 20. 2'. 22. 23. Clic: in the !an300 "ield. .nter b#dget a o#nts "or acco#nts and periods in the designated range. .nter the desired in"or ation into the !an300 "ield. .nter D1000D. Clic: in the !an300 "ield. .nter the desired in"or ation into the !an300 "ield. .nter D10000D. !elect the /o#t b#tton to s#b it a conc#rrent re<#est that #pdates yo#r acco#nt b#dget balances. Clic: the /o#t b#tton.

(. '0. ''. '2. '3.

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Step Action or Press =Alt>/?. 2A. Clic: the Ae# b#tton. or Press =Alt>A?. 2B. Clic: the OC b#tton. or Press =Alt>O?. 2C. ?o# have co pleted the .ntering @#dget A o#nts "or 5#ltiple Acco#nts proced#re. End o' /rocedure.

Entering Budget Rule# to &i#tri.ute Budget A+ount#


@#dget r#les are prede"ined ethods "or calc#lating and distrib#ting b#dget a o#nts to all periods "or an acco#nt. ?o# can #se b#dget r#les to help yo# enter b#dgets <#ic:ly and easily. -n this topic, yo# will entering b#dget r#les to distrib#te b#dget a o#nts.

/rocedure

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Step '. 2. 3.

Action @egin by navigating to the Enter Budget A+ount# page. Clic: the ertical scrollbar. Clic: the Budget#: Enter: A+ount# lin:. +he Enter Budget A+ount# page enables yo# to enter the b#dget r#les to distrib#te b#dget a o#nts.

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Step A. B. C.

Action .nter the desired in"or ation into the Budget "ield. .nter DCOR/ B4& 200%30D. Clic: in the Budget Organi*ation "ield. !peci"y the b#dget organi=ation "or the acco#nts to which yo# want to b#dget. -" the b#dget organi=ation is password*protected, yo# #st enter the password be"ore yo# can enter b#dget a o#nts. .nter the desired in"or ation into the Budget Organi*ation "ield. .nter DOperation#D. Clic: in the Accounting /eriod# Fro+ "ield. .nter the range o" acco#nting periods to which yo# want to b#dget. .nter the desired in"or ation into the Accounting /eriod# Fro+ "ield. .nter D!an300D. Clic: in the -o "ield. +he Single Ro< )ode tab enables yo# to review and enter b#dget in"or ation "or one acco#nt at a ti e. ?o# will also see a total "or all b#dget periods when yo# #se the !ingle 3ow ode. Clic: the Single Ro< )ode tab. Clic: in the Account "ield.

7. ).

(. '0.

''. '2.
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Step '3. 'A. 'B. 'C. '7. '). Action +he Find Account# page enables yo# to <#ery the acco#nt "or which yo# are entering b#dgets. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D000D. Clic: the OC b#tton. or Press =Alt>O?. '(. Clic: the Budget Rule# b#tton. or Press =Alt>R?. 20. +he Budget Rule# page enables yo# to choose the r#le yo# want to #se to calc#late and distrib#te b#dget a o#nts "or the acco#nt.

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Step 2'.

Action Clic: the Rule list.

Step 22.

Action Clic: the Repeat /er /eriod list ite .

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Step 23. 2A. 2B.

Action Clic: in the A+ount "ield. .nter the a o#nt yo# want to #se with yo#r b#dget r#le. .nter the desired in"or ation into the A+ount "ield. .nter D100D. Clic: the Apply b#tton. or Press =Alt>A?.

2C.

Clic: the OC b#tton.

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Step 27. 2). 2(.

Action Clic: in the -otal "ield. Clic: the Sa e b#tton. ?o# have co pleted the .ntering @#dget 3#les to Distrib#te @#dget A o#nts proced#re. End o' /rocedure.

Entering Budget !ournal#


?o# can enter b#dget ,o#rnals to aintain an a#dit trail "or yo#r b#dget balances. ?o# can #se b#dget r#les to calc#late b#dget ,o#rnal a o#nts a#to atically. 4ote that yo# can only enter b#dget ,o#rnals to those ledgers and balancing seg ent val#es or anage ent seg ent val#es that yo# have read and write access as de"ined by yo#r data access set. Hhen yo# post b#dget ,o#rnals, the ,o#rnal a o#nts #pdate e/isting b#dget balances. ?o# can review and change yo#r b#dget ,o#rnals be"ore posting the . >ollowing are the prere<#isites to enter b#dget ,o#rnals1 ; De"ine a b#dget
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; Open one or ore years "or yo#r b#dget ; De"ine a b#dget organi=ation ; Assign the D.nteredD b#dget entry type to the acco#nts "or which yo# want to enter b#dget ,o#rnals -n this topic, yo# will enter b#dget ,o#rnals #sing the Enter Budget !ournal# page.

/rocedure

Step '. 2. 3.

Action @egin by navigating to the Enter Budget !ournal# page. Clic: the ertical scrollbar. Clic: the Budget#: Enter: !ournal# lin:. ?o# will #se the Enter Budget !ournal# page to enter the b#dget ,o#rnals "or the b#dget yo# want to #pdate. ?o# cannot #se a b#dget that is "ro=en.

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Step A. Action -n the Budget Organi*ation "ield, speci"y the organi=ation "or the acco#nt to which yo# want to b#dget. -" the b#dget organi=ation is password*protected, yo# be"ore yo# can enter b#dget ,o#rnals. #st enter the password

4ote that i" yo#r b#dget organi=ation has been sec#red #sing de"inition access sets, yo# #st have 0se access to the b#dget organi=ation to be able to #se it "or b#dget entry.

Step B. C. 7. ).

Action Clic: in the Budget Organi*ation "ield. .nter the desired in"or ation into the Budget Organi*ation "ield. .nter DOperation#D. Clic: in the Accounting /eriod# Fro+ "ield. .nter the desired in"or ation into the Accounting /eriod# Fro+ "ield. .nter D!an300D.

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Step (. '0. ''. Action Clic: in the -o "ield. Clic: the !ournal )ode tab. Clic: the !ournal )ode tab in the Enter Budget !ournal# page to enter b#dget a o#nts in a ,o#rnal "or at. Hhen yo# #se b#dget r#les in 9o#rnal 5ode, Oracle $eneral &edger calc#lates the appropriate debit or credit needed to achieve the balance yo# enter "or the acco#nt type. ?o# can also #se Single Ro< )ode or IorB#5eet )ode to enter b#dget ,o#rnal a o#nts. 6owever, yo# can only generate b#dget ,o#rnals "ro these entry odes when yo# #se the Enter Budget !ournal# page. '2. -n the Account "ield, yo# can enter or <#ery the acco#nt to which yo# want to b#dget. ?o# can also switch to IorB#5eet )ode to easily <#ery acco#nts, then ret#rn to !ournal )ode to enter b#dget ,o#rnals. '3. 'A. 'B. 'C. '7. '). '(. Clic: in the Account "ield. 0se the Find Account# page to enter the details o" the acco#nt. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D,00D. Once yo# have speci"ied the acco#nt details, enter a debit or credit a o#nt "or each period in the &e.it and Credit "ields. 4ote1 -" yo# want to #se b#dget r#les to calc#late and distrib#te b#dget a o#nts, yo# do not have to enter ,o#rnal a o#nts. 20. 2'. 22. 23. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D1000D. Clic: the Sa e b#tton. Hhen yo# save yo#r entries, the ,o#rnal a o#nts #pdates e/isting b#dget balances.

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Step 2A. Action ?o# have co pleted entering b#dget ,o#rnals #sing the Enter Budget !ournal# page. End o' /rocedure.

Creating 4npo#ted !ournal Batc5e#


A"ter yo# enter b#dget ,o#rnals, yo# will r#n ,o#rnal i port to create #nposted ,o#rnal batches. -" yo# are #sing b#dgetary control, yo# batches. #st chec: and reserve "#nds "or the b#dget ,o#rnal

-n this topic, yo# will create #nposted ,o#rnal batches #sing the Enter Budget !ournal# page.

/rocedure

Step '.

Action @egin by navigating to the Enter Budget !ournal# page. Clic: the ertical scrollbar.

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Step 2. 3. Action Clic: the Budget#: Enter: !ournal# lin:. ?o# will #se the Enter Budget !ournal# page to enter yo#r b#dget ,o#rnal in"or ation, incl#ding the b#dget debit and credit a o#nts.

Step A. B. C. 7. ). (.

Action Clic: in the Budget Organi*ation "ield. .nter the desired in"or ation into the Budget Organi*ation "ield. .nter DOperation#D. Clic: in the Accounting /eriod# Fro+ "ield. .nter the desired in"or ation into the Accounting /eriod# Fro+ "ield. .nter D!an300D. Clic: in the -o "ield. Clic: the !ournal )ode tab.

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Step '0. ''. '2. '3. 'A. 'B. 'C. '7. Action !elect the !ournal )ode tab in the Enter Budget !ournal# page to enter b#dget a o#nts in a ,o#rnal "or at. Clic: in the Account "ield. -n the Find Account# page, yo# will enter the details o" the acco#nt. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D,00D. Clic: the OC b#tton. or Press =Alt>O?. '). '(. 20. 2'. 22. Once yo# "ind the acco#nt, enter the b#dget debit and credit a o#nts. Clic: in the &e.it "ield. .nter the desired in"or ation into the &e.it "ield. .nter D,000D. +o create a b#dget ,o#rnal batch, yo# will clic: the Create !ournal# b#tton. Clic: the Create !ournal#... b#tton. or Press =Alt>!?. 23. -n the Create !ournal# page, enter a #ni<#e ,o#rnal batch na e in the !ournal Batc5 "ield. ?o# will also #se this page to enter a category "or yo#r b#dget ,o#rnal batch in the Category "ield.

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Step 2A. 2B. 2C. 27. 2). 2(.

Action Clic: in the !ournal Batc5 "ield. .nter the desired in"or ation into the !ournal Batc5 "ield. .nter DCOR/ B4& 200%30 A&! 01D. Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter DAdDu#t+entD. Once yo# have entered the val#es "or the ,o#rnal batch and category, clic: the &one b#tton and save yo#r changes. Clic: the &one b#tton. or Press =Alt>&?.

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Step 30. 3'. 32.

Action Clic: the Sa e b#tton. 4avigate bac: to the Create !ournal# page to chec: "#nds or to reserve "#nds. Clic: the Create !ournal#... b#tton. or Press =Alt>!?.

33.

?o# will #se the Create !ournal# page to reserve "#nds. !elect the C5ecB Fund# b#tton to veri"y available "#nds "or the b#dget ,o#rnal batch. !elect the Re#er e Fund# b#tton to reserve "#nds "or the b#dget ,o#rnal batches.

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Step 3A.

Action Clic: the Re#er e Fund# b#tton. or Press =Alt>R?.

3B.

+he ;ote page will display to con"ir reservation.

that yo#r transaction has passed "#nds

+he >#nds !tat#s changes to -n Process a"ter yo# clic: Chec: >#nds or 3eserve >#nds. A"ter the "#nds chec: or reservation process co pletes, yo#r "#nds stat#s will change to Passed or >ailed. 4ote1 Once yo#r "#nds reservation has passed, yo# cannot change yo#r b#dget ,o#rnal a o#nts #nless yo# "irst #nreserve the "#nds. 3C. Clic: the OC b#tton. or Press =Alt>O?. 37. Clic: the 7ie< Re#ult# b#tton in the Create !ournal# page to open the Budgetary Control Re#ult# page.

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Step 3). Action Clic: the 7ie< Re#ult# b#tton. or Press =Alt>i?. 3(. -n the Budgetary Control Re#ult# page, yo# can review the res#lts o" yo#r "#nds action re<#est.

Step A0.

Action Clic: the Account Co+.ination lin:.

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Step A'.

Action Clic: the Clo#e Iindo< lin:.

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Step A2.

Action Clic: the &one b#tton. or Press =Alt>&?.

A3.

Clic: the OC b#tton. or Press =Alt>O?.

AA.

?o# have co pleted creating #nposted ,o#rnal batches #sing the Enter Budget !ournal# page. End o' /rocedure.

E@porting a Budget IorB#5eet 4#ing t5e Budget Ii*ard


?o# can #se the Budget Ii*ard to download an e/isting b#dget "ro Oracle $eneral &edger into 5icroso"t ./cel, odi"y it in ./cel, and then a#to atically #pload yo#r revised b#dget a o#nts to $eneral &edger. ?o# can also analy=e b#dgets by downloading both act#al and b#dget balances "ro $eneral &edger, then #sing ./cel to per"or co parisons between the act#al and b#dget val#es.

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@y #sing ./cel to create b#dget wor:sheets, yo# can easily save yo#r wor:sheets to yo#r local hard dis: or "loppy dis:, a:ing it possible to edit the later, or per"or b#dget analysis wor: on a di""erent PC, even when yo# are disconnected "ro yo#r corporate database. -n this topic, yo# will e/port a b#dget wor:sheet #sing the Budget Ii*ard.

/rocedure

Step '. 2.

Action @egin by navigating to the Budget Ii*ard page. Clic: the 7ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:.

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Step 3. A.

Action Clic: the Budget#: Launc5 Budget Ii*ard lin:. ?o# will #se the &ocu+ent /ara+eter# page to enter the selection criteria para eters s#ch as b#dget, organi=ation, acco#nt details, c#rrency and the b#dget dates. -n the Budget "ield, select a b#dget that yo# have de"ined in Oracle $eneral &edger.

B.

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Step C.

Action Clic: in the Budget "ield.

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Step 7. ).

Action .nter the desired in"or ation into the Budget "ield. .nter DCOR/ B4& 20023,D. -n the Organi*ation "ield, select a b#dget organi=ation that yo# have de"ined in Oracle $eneral &edger. ?o#r b#dget organi=ation deter ines the acco#nts against which yo# can b#dget.

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Step (.

Action Clic: in the Organi*ation "ield.

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Step '0. ''.

Action .nter the desired in"or ation into the Organi*ation "ield. .nter DALLD. -n the Account Fro+ and -o "ields, enter the starting and ending acco#nt range "or yo#r selected b#dget organi=ation.

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Step '2.

Action Clic: in the Account Fro+ "ield.

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Step '3.

Action .nter the desired in"or ation into the Account Fro+ "ield. .nter D0131103,1103 00003000D.

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Step 'A.

Action Clic: in the Account -o "ield.

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Step 'B. 'C.

Action .nter the desired in"or ation into the Account -o "ield. .nter D013$103,1103 00003000D. -n the Currency "ield, yo# will select the c#rrencies de"ined "or yo#r selected b#dget organi=ation.

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Step '7.

Action Clic: the Currency list.

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Step '). '(.

Action Clic: the 4S& list ite . -n the Fro+ /eriod and -o /eriod "ields, select the starting period "or yo#r selected b#dget.

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Step 20.

Action .nter the desired in"or ation into the Fro+ /eriod "ield. .nter D!an302D.

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Step 2'.

Action Clic: in the -o /eriod "ield.

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Step 22.

Action .nter the desired in"or ation into the -o /eriod "ield. .nter D!an30,D.

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Step 23. 2A.

Action Clic: the Create &ocu+ent b#tton. -n the &ocu+ent Creation Re ie< page, yo# can review details s#ch as layo#t, organi=ation, c#rrency, and dates.

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Step 2B. 2C.

Action Clic: the Create &ocu+ent b#tton. -n the In'or+ation page, yo# will be pro pted to download the "ile and save it to yo#r des:top.

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Step 27.

Action Clic: the Sa e b#tton. or Press =Alt>S?.

2).

?o# have co pleted e/porting a b#dget wor:sheet #sing the Budget Ii*ard. End o' /rocedure.

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-ran#'erring Budget A+ount#


+rans"erring @#dget A o#nts incl#des in"or ation on entering b#dget trans"er a o#nts and #sing the @#dgetary Control to trans"er b#dget a o#nts. 0pon co pletion o" this lesson, yo# will be able to1 ; +rans"er b#dget a o#nts #sing @#dgetary Control. ; .nter b#dget trans"er a o#nts.

-ran#'erring Budget A+ount# 4#ing Budgetary Control


+rans"erring @#dget A o#nts enables yo# to trans"er b#dget a o#nts "ro one acco#nt to another within any b#dget. +he acco#nts ay belong to the sa e or di""erent b#dget organi=ations. ?o# can trans"er "i/ed a o#nts or a percentage o" an acco#ntEs b#dget balance. $eneral &edger a#to atically r#ns 9o#rnal - port when yo# leave the @#dget +rans"er "or to create an #nposted b#dget ,o#rnal batch. Post the b#dget ,o#rnal batch to #pdate yo#r b#dget balances. -n this topic, yo# will trans"er b#dget a o#nts #sing b#dgetary control.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Budget -ran#'er page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Budget#: Enter: -ran#'er lin:. 0se the Budget -ran#'er page to enter the @#dget, @atch 4a e, C#rrency, @#dget Organi=ations, and Acco#nts "or the b#dget trans"er.

Step B. C. 7. ).

Action Clic: in the Budget "ield. .nter the desired in"or ation into the Budget "ield. .nter DCOR/ B4& 20023,D. Clic: in the Batc5 ;a+e "ield. .nter the desired in"or ation into the Batc5 ;a+e "ield. .nter D-ran#'erD.

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Step (. '0. ''. '2. '3. Action Clic: in the Fro+: Budget Organi*ation "ield. .nter the desired in"or ation into the Fro+: Budget Organi*ation "ield. .nter DOperation#D. Clic: in the Fro+: Account "ield. .nter the desired in"or ation into the Fro+: Account "ield. .nter D0131103,1103 00003000D. +he +o @#dget Organi=ation can be the sa e or di""erent "ro yo#r >ro @#dget Organi=ation. -" the b#dget organi=ation is password*protected, yo# #st enter the password be"ore yo# can trans"er b#dget a o#nts. Clic: in the -o: Budget Organi*ation "ield. .nter the desired in"or ation into the -o: Budget Organi*ation "ield. .nter DOperation#D. Clic: in the -o: Account "ield. .nter the desired in"or ation into the -o: Account "ield. .nter D013$103,1103 00003000D. Clic: the -ran#'er A+ount# b#tton. or Press =Alt>a?. '). 0se the -ran#'er A+ount# page to speci"y the "i/ed a o#nts or percentages o" acco#nt balances yo# want to trans"er.

'A. 'B. 'C. '7.

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Step '(. 20. 2'. 22. 23.

Action Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D!A;302D. Clic: in the -ran#'er: A+ount "ield. .nter the desired in"or ation into the -ran#'er: A+ount "ield. .nter D2000D. Clic: the S5o< A-& Balance# b#tton. or Press =Alt>S?.

2A. 2B.

0se the &eci#ion page to con"ir Clic: the Ae# b#tton. or Press =Alt>A?.

yo#r trans"er.

2C.

Clic: the Sa e b#tton.

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Step 27. Action ?o# have co pleted the +rans"erring @#dget A o#nts 0sing @#dgetary Control proced#re. End o' /rocedure.

Entering Budget -ran#'er A+ount#


.ntering @#dget +rans"er A o#nts enables yo# to trans"er "i/ed a o#nts or percentages o" acco#nt balances "or each acco#nting period. ?o# can enter the period "or which yo# want to trans"er b#dget a o#nts in an open b#dget year. $eneral &edger a#to atically displays the old balances "or the acco#nts "ro and to which yo# want to trans"er a o#nts. -n this topic, yo# will enter b#dget trans"er a o#nts.

/rocedure

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Step '. 2. 3. A. B. Action @egin by navigating to the Budget -ran#'er page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: Enter: -ran#'er lin:. 0se the Budget -ran#'er page to enter the @#dget, C#rrency, @atch 4a e, @#dget Organi=ations, and Acco#nts "or the b#dget trans"er.

Step C. 7. ). (.

Action Clic: in the Budget "ield. .nter the desired in"or ation into the Budget "ield. .nter DCOR/ B4& 20023,D. Clic: in the Batc5 ;a+e "ield. .nter the desired in"or ation into the Batc5 ;a+e "ield. .nter D-ran#'erD.

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Step '0. ''. '2. '3. 'A. 'B. 'C. '7. '). '(. Action Clic: in the Fro+: Budget Organi*ation "ield. .nter the desired in"or ation into the Fro+: Budget Organi*ation "ield. .nter DOperation#D. Clic: in the Fro+: Account "ield. .nter the desired in"or ation into the Fro+: Account "ield. .nter D0131103,1103 00003000D. Clic: in the -o: Budget Organi*ation "ield. .nter the desired in"or ation into the -o: Budget Organi*ation "ield. .nter DOperation#D. Clic: in the -o: Account "ield. .nter the desired in"or ation into the -o: Account "ield. .nter D013$103,1103 00003000D. Clic: the -ran#'er A+ount# b#tton. 0se the -ran#'er A+ount# page to enter the period "or which yo# want to trans"er b#dget a o#nts. +he period that yo# choose #st be in an open b#dget year. +he page displays old balances "or the acco#nts "ro and to which yo# want to trans"er a o#nts. +hese balances are the year*to*date b#dget balances "or the b#dget, acco#nts and period yo# speci"y.

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Step 20. 2'. 22. 23. 2A. 2B. 2C. 27. 2). 2(. 30. 3'.

Action Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D!A;302D. Clic: in the -ran#'er: A+ount "ield. .nter the desired in"or ation into the -ran#'er: A+ount "ield. .nter D,000D. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter DFEB302D. Clic: in the -ran#'er: A+ount "ield. .nter the desired in"or ation into the -ran#'er: A+ount "ield. .nter D11000D. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D)ar302D. Clic: in the -ran#'er: A+ount "ield. .nter the desired in"or ation into the -ran#'er: A+ount "ield. .nter D2,,00D.

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Step 32. 33. Action Clic: the Sa e b#tton. ?o# have co pleted the .ntering @#dget +rans"er A o#nts proced#re. End o' /rocedure.

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Free*ing Budget#
>ree=ing @#dgets incl#des in"or ation on "ree=ing b#dget batches, organi=ations, and "or a range o" acco#nts. 0pon co pletion o" this lesson, yo# will be able to1 ; >ree=e b#dget "or #la batches. ; >ree=e b#dget organi=ations. ; >ree=e b#dgets "or a range o" acco#nts.

Free*ing Budget For+ula Batc5e#


Free*e Budget page helps yo# to "ree=e a b#dget, b#dget organi=ation, b#dget "or #la batch, or a range o" b#dget acco#nt co binations to prevent accidental or #na#thori=ed changes. ?o# can "ree=e or #n"ree=e b#dget "or #la batches. Hhen yo# "ree=e a b#dget "or #la, yo# cannot #se the "or #las to calc#late b#dget a o#nts "or the speci"ied b#dget. 6owever, yo# can still #se the "or #las "or b#dgets "or which the "or #la batch is not "ro=en. -n this topic, yo# will "ree=e a b#dget "or #la batch.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Free*e Budget page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: Free*e lin:. 0se the Find Budget page to <#ery the ledger and b#dget "or the b#dget "or #la that yo# want to "ree=e. 4ote1 Hhen yo# "ree=e the "or #la batch, yo# "ree=e it only "or the b#dget yo# speci"y here.

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Step C. 7.

Action Clic: the JBudget to .e 'ro*enK list ite . Clic: the OC b#tton. or Press =Alt>O?.

). (.

Clic: the Fro*en option. Clic: the Sa e or Press =S?. en#.

'0.

?o# have co pleted >ree=ing @#dget >or #la @atches proced#re. End o' /rocedure.

Free*ing Budget Organi*ation#


Free*e Budget page helps yo# to "ree=e a b#dget, b#dget organi=ation, b#dget "or #la batch, or a range o" b#dget acco#nt co binations to prevent accidental or #na#thori=ed changes.

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?o# can "ree=e or #n"ree=e b#dget organi=ations. 6owever, when yo# "ree=e a b#dget organi=ation, yo# cannot b#dget to the acco#nts belonging to that b#dget organi=ation "or the b#dget speci"ied. 6owever, yo# can still enter b#dget a o#nts "or b#dgets "or which the b#dget organi=ation is not "ro=en. -n this topic, yo# will "ree=e a b#dget organi=ation.

/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Free*e Budget page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Budget#: Free*e lin:. 0se the Find Budget page to "ind the appropriate ledger and b#dget "or the b#dget organi=ation yo# want to "ree=e.

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Step C. 7.

Action Clic: the JBudget to .e 'ro*enK list ite . Clic: the OC b#tton. or Press =Alt>O?.

).

Hhen yo# "ree=e b#dget organi=ations, yo# cannot b#dget to the acco#nt co binations belonging to that b#dget organi=ation "or the b#dget speci"ied. Clic: the Organi*ation# tab. Clic: the Fro*en option. Clic: the Sa e b#tton. ?o# have co pleted >ree=ing @#dget Organi=ations proced#re. End o' /rocedure.

(. '0. ''.

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Free*ing Budget# 'or a Range o' Account#


Free*e Budget page helps yo# to "ree=e a b#dget, b#dget organi=ation, b#dget "or #la batch, or a range o" b#dget acco#nt co binations to prevent accidental or #na#thori=ed changes. ?o# can "ree=e or #n"ree=e ranges o" b#dget acco#nts. 4ote that when yo# "ree=e a range o" b#dget acco#nts, yo# cannot b#dget to those acco#nts "or the b#dget speci"ied. 6owever, yo# can still enter b#dget a o#nts "or b#dgets "or which the range o" acco#nts is not "ro=en. -n this topic, yo# will "ree=e b#dgets "or a range o" acco#nts.

/rocedure

Step '. 2. 3.

Action @egin by navigating to the Free*e Budget page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar.

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Step A. B. Action Clic: the Budget#: Free*e lin:. 0se the Find Budget page to "ind the ledger and b#dget "or the acco#nts yo# want to "ree=e.

Step C. 7.

Action Clic: the JBudget to .e 'ro*enK list ite . Clic: the OC b#tton. or Press =Alt>O?.

).

0se the Organi*ation# tab to select the b#dget organi=ation "or the acco#nt range yo# want to "ree=e. Hhen yo# "ree=e ranges o" acco#nt co binations, yo# cannot #se that b#dget associated with those acco#nt co binations "or the b#dget speci"ied. Clic: the Organi*ation# tab.

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Step (. '0. Action Clic: the Fro*en option. Clic: the Account Range# b#tton. or Press =Alt>A?. ''. 0se the Operation# Accounting Fle@ page to enter the low and high acco#nts "or the range. ?o# can enter an #nli ited n# ber o" non*overlapping ranges as long as they "all within the designated b#dget organi=ation.

Step '2. '3. 'A. 'B. 'C.


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Action .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D000D. Clic: in the Account: Lo< "ield. .nter the desired in"or ation into the Account: Lo< "ield. .nter D1$10D.

Training Guide
Oracle EBS R12 General Ledger
Step '7. '). '(. 20. 2'. Action Clic: in the Su.3Account: Lo< "ield. .nter the desired in"or ation into the Su.3Account: Lo< "ield. .nter D0000D. Clic: in the /roduct: Lo< "ield. .nter the desired in"or ation into the /roduct: Lo< "ield. .nter D000D. Clic: the OC b#tton. or Press =Alt>O?. 22. 23. Clic: the Sa e b#tton. ?o# have co pleted >ree=ing @#dgets "or a 3ange o" Acco#nts proced#re. End o' /rocedure.

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Encu+.rance Accounting
.nc# brance Acco#nting incl#des in"or ation on de"ining enc# brance types, entering enc# brances, viewing "#nds available, and carrying "orward year*end enc# brance and b#dget balances. 0pon co pletion o" this lesson, yo# will be able to1 ; De"ine enc# brance types. ; .nter enc# brances. ; 2iew "#nds available. ; Carry "orward year*end enc# brance and b#dget balances.

&e'ining Encu+.rance -ype#


?o# can #se .nc# brance +ypes to classi"y and trac: e/pendit#res according to the p#rchasing approval process. ?o# can de"ine enc# brance types in addition to the $eneral &edger standard enc# brance types or disable e/isting enc# brance types. $eneral &edger has the "ollowing prede"ined enc# brance types1 ; Co it ent which is an enc# brance yo# record when yo# co plete a p#rchase re<#isition. ; Obligation which is an enc# brance yo# record when yo# t#rn a re<#isition into a p#rchase order. -n this topic, yo# will de"ine an enc# brance type #sing the Encu+.rance -ype# page.

/rocedure

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Step '. 2. 3.

Action @egin by navigating to the Encu+.rance -ype# page. Clic: the ertical scrollbar. Clic: the Setup: !ournal: Encu+.rance# lin:. ?o# will #se the Encu+.rance -ype# page to de"ine an enc# brance type. ?o# can de"ine as any additional enc# brance types as yo# want, or change the na es o" the standard enc# brance types to re"lect the ter inology yo# #se within yo#r organi=ation. ?o# speci"y an enc# brance type when yo# enter an enc# brance and when yo# per"or in<#iries. +o de"ine an enc# brance type, yo# will enter a na e and description,enable the enc# brance type, and save yo#r wor:.

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Step A. B. C. 7. ). (.

Action Clic: in the Encu+.rance -ype "ield. .nter the desired in"or ation into the Encu+.rance -ype "ield. .nter DO.ligation Re" to /OD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DRe"ui#ition .eco+e# /OD. Clic: the Sa e b#tton. ?o# have co pleted de"ining an enc# brance type #sing the Encu+.rance -ype page. End o' /rocedure.

Entering Encu+.rance#
?o# can enter and #pdate enc# brance entries, as well as review and #pdate enc# brance entries i ported to $eneral &edger "ro "eeder syste s s#ch as P#rchasing and Payables. .ntering enc# brances is a si ilar process to entering act#al ,o#rnals. @e"ore entering enc# brances an#ally, organi=e the into batches. ?o# will gro#p yo#r enc# brances by
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enc# brance type, date, and preparer. ?o# can enter enc# brances only in yo#r ledger c#rrency. +he batch can only have ,o#rnals "or only one pri ary or secondary ledger. >ollowing are the prere<#isites be"ore yo# enter enc# brances1 ; De"ine yo#r ledger #sing Acco#nting !et#p 5anager. ; De"ine yo#r enc# brance types. ; Open an enc# brance year. -n this topic, yo# will enter enc# brances #sing the Enter Encu+.rance# page.

/rocedure

Step '.

Action @egin by navigating to the Enter Encu+.rance# page Clic: the !ournal#: Encu+.rance lin:. Hhen yo# clic: the Encu+.rance lin:, it displays not only the Enter Encu+.rance# page, b#t also the Find !ournal# page. +his is beca#se be"ore entering enc# brances an#ally, yo# will organi=e the into batches. ?o# will #se the Find !ournal# page to enter a new batch.

2.

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Step 3.

Action Clic: the ;e< Batc5 b#tton. or Press =Alt>B?.

A.

0se the Batc5 page to enter a batch na e in the Batc5 "ield. ?o# will also #se this page to enter an appropriate acco#nting period in the /eriod "ield, and an optional Control -otal. ?o# can enter enc# brances #p to the last period o" yo#r latest open enc# brance year.

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Step B. C. 7. ). (. '0. ''. '2. '3.

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter DEB11200,D. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D;o 30,D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DEncu+.rance Batc5 ;o e+.erD. Clic: in the Control -otal "ield. .nter the desired in"or ation into the Control -otal "ield. .nter D100.00D. ?o# will now enter the enc# brance ,o#rnals in the !ournal# page. Access the !ournal# page by clic:ing the !ournal# b#tton on the Batc5 page.

'A.

Clic: the !ournal# b#tton. or Press =Alt>!?.

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Step 'B. Action 0se the !ournal# page to create yo#r enc# brance ,o#rnal by entering a na e, ledger, category, enc# brance type, optional description, re"erence, and control total.

Step 'C. '7. '). '(. 20. 2'. 22.

Action Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal "ield. .nter DEB11200, A&!D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DEncu+.rance AdDu#t+entD. Clic: in the Encu+.rance -ype "ield. .nter the desired in"or ation into the Encu+.rance -ype "ield. .nter DEncu+.ranceD. -n the Line# tab o" the !ournal# page, enter enc# brance lines, speci"ying an acco#nt and debit or credit a o#nt "or each. Oracle $eneral &edger a#to atically validates each seg ent val#e, as well as the co bination o" seg ents yo# enter.
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Step 23. 2A. 2B. 2C. 27. 2). 2(. 30. Action Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D1D. Clic: in the Account "ield. Clic: the Account b#tton. 0se the Operation# Accounting Fle@ page to enter acco#nt details. Clic: in the Account Alia# "ield. .nter the desired in"or ation into the Account Alia# "ield. .nter D)i#cellaneou#D. Clic: the OC b#tton. or Press =Alt>O?. 3'. 32. 33. 3A. 3B. 3C. .nter the desired in"or ation into the &e.it "ield. .nter D100.00D. Clic: in the Line "ield. Clic: the Account b#tton. Clic: in the Account Alia# "ield. .nter the desired in"or ation into the Account Alia# "ield. .nter D/aya.le#D. Clic: the OC b#tton. or Press =Alt>O?. 37. 3). 3(. A0. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D100.00D. Clic: the Sa e b#tton. ?o# have co pleted entering enc# brances #sing the Enter Encu+.rance# page. End o' /rocedure.

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7ie<ing Fund# A aila.le


?o# can review "#nds available and co pare enc# brances and e/pendit#res with b#dgets. ?o# can review pri ary ledger c#rrency b#dget, act#al and enc# brance balances, and "#nds available "or any detail or s# ary acco#nt. $eneral &edger calc#lates "#nds available by s#btracting e/pendit#res and enc# brances "ro b#dgets. Hhen yo# in<#ire on "#nds available, the a o#nt type yo# speci"y, deter ines how $eneral &edger calc#lates "#nds available. -n this topic, yo# will view "#nds available #sing the Fund# A aila.le In"uiry page.

/rocedure

Step '. 2.

Action @egin by navigating to the Fund# A aila.le In"uiry page. Clic: the ertical scrollbar. Clic: the In"uiry: Fund# lin:.

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Step 3. Action ?o# will #se the Fund# A aila.le In"uiry page to view "#nds available. Hhen yo# in<#ire on "#nds available, the a o#nt type yo# speci"y deter ines how Oracle $eneral &edger calc#lates "#nds available. +he a o#nt types yo# can speci"y in the A+ount -ype "ield are1 ; /eriod3to3&ate1 Calc#lates "#nds available as the b#dgeted a o#nt "or the period, less act#als and enc# brances "or the period. ; Guarter3to3&ate E@tended1 Calc#lates "#nds available as the b#dgeted a o#nt to date "or the <#arter, less act#als and enc# brances to date "or the <#arter. ; Aear3to3&ate E@tended1 Calc#lates "#nds available as the b#dgeted a o#nt to date "or the year, less act#als and enc# brances to date "or the year. ; /roDect3to3&ate1 Calc#lates "#nds available as the b#dgeted a o#nt to date, less act#als and enc# brances to date. A. Oracle $eneral &edger de"a#lts the c#rrent b#dget, i" yo# have one. -t also de"a#lts to the "irst period "or the c#rrent b#dget. Oracle $eneral &edger #ses the period na e along with the a o#nt type to deter ine "#nds available. +he A+ount -ype selected here is ?ear to Date ./tended. .ns#re that A&& is selected in the Encu+.rance -ype "ield so that yo# can view all enc# brances types. B. 0se the Account "ield to enter the acco#nt in"or ation.

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Step C. 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C. '7.

Action Clic: in the Account "ield. 0se the Find Account# page to enter the details o" the acco#nts. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D000D. Clic: in the Account: Lo< "ield. .nter the desired in"or ation into the Account: Lo< "ield. .nter D12$0D. Clic: in the Su.3Account: Lo< "ield. .nter the desired in"or ation into the Su.3Account: Lo< "ield. .nter D0000D. Clic: in the /roduct: Lo< "ield. .nter the desired in"or ation into the /roduct: Lo< "ield. .nter D000D. Clic: the OC b#tton.

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Step Action or Press =Alt>O?. '). Oracle $eneral &edger displays the "#nctional b#dget, enc# brance and act#al a o#nts "or each acco#nt. +he displayed a o#nts are the posted balances pl#s reserved "#nds. Oracle $eneral &edger displays debit balances as positive a o#nts and credit balances as negative a o#nts. Oracle $eneral &edger a#to atically displays "#nds available as1 ; @#dget A o#nt "or Period -nterval ; Act#al A o#nt "or Period -nterval ; .nc# brance A o#nt "or Period -nterval '(. ?o# have co pleted viewing "#nds available #sing the Fund# A aila.le In"uiry page. End o' /rocedure.

Carrying For<ard Aear3End Encu+.rance and Budget Balance#


?o# can carry "orward year*end enc# brances into the "ollowing year. ?o# can also carry "orward b#dget a o#nts e<#al to enc# brances and8or "#nds available. Hhen yo# carry "orward year*end enc# brances, the Carry >orward r#le yo# speci"y deter ines the a o#nts to be carried "orward. 4ote that $eneral &edger carries "orward balances, not as period activity, b#t as beginning balances. -n this topic, yo# will carry "orward year*end enc# brances and b#dget balances #sing the Aear3 End Carry For<ard page.

/rocedure

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Step '.

Action @egin by navigating to the Aear3End Carry For<ard page. Clic: the Carry'or<ard lin:. ?o# will #se the Aear3End Carry For<ard page to select the ledger to carry "orward year*end enc# brances. ?o# will also enter a r#le in the Carry For<ard Rule "ield.

2.

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Step 3. A.

Action Clic: the Carry For<ard Rule list. -n the Carry For<ard Rule "ield, i" yo# are #sing the .nc# brances Only r#le or the .nc# brances and .nc# bered @#dget r#le, enter the type yo# want to carry "orward in the Encu+.rance -ype "ield. !elect All to carry "orward a o#nts "or all enc# brance types.

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Step B. C.

Action Clic: the Encu+.rance# and Enc Budget list ite . -n the Budget region o" the Aear3End Carry For<ard page, enter the organi=ation "or which yo# want to carry "orward balances in the Organi*ation "ield. ?o# can select All to incl#de all b#dget organi=ations. -" yo# select All, Oracle $eneral &edger carries "orward balances "or all the acco#nts yo# enter in the Carry >orward 3anges region, regardless o" the b#dget organi=ation. -" yo# do not select All, Oracle $eneral &edger carries "orward balances only "or those acco#nts that are incl#ded in the speci"ic b#dget organi=ation and in the ranges yo# speci"y in the Carry >orward 3anges region.

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Step 7. ). (.

Action Clic: in the Budget: -o "ield. .nter the desired in"or ation into the Budget: -o "ield. .nter DCOR/ B4& 200%30D. Oracle $eneral &edger a#to atically de"a#lts val#es into the Fro+ and -o Period "ields when the last period o" the "iscal year "or which yo# are carrying "orward balances is Closed or Per anently Closed F>ro PeriodG, and the period "ollowing the closed period is Open or >#t#re .nterable F+o PeriodG. .nter the details o" the acco#nt in the Carry For<ard Range# region. +he val#es yo# enter need not be valid seg ent val#es. ?o# cannot enter overlapping ranges o" acco#nts. Oracle $eneral &edger carries "orward balances "or only those acco#nts that are incl#ded in the ranges yo# enter and that are assigned to the b#dget organi=ation yo# speci"y.

'0.

''. '2. '3.

Clic: in the Account Lo< "ield. 0se the Operation# Accounting Fle@ page to enter the details o" the acco#nt. Clic: in the Co+pany: Lo< "ield.

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Step 'A. 'B. 'C. '7. '). '(. 20. 2'. 22. 23. Action .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D,00D. Clic: in the Account: Lo< "ield. .nter the desired in"or ation into the Account: Lo< "ield. .nter D$1,0D. Clic: in the Su.3Account: Lo< "ield. .nter the desired in"or ation into the Su.3Account: Lo< "ield. .nter D0000D. Clic: in the /roduct: Lo< "ield. .nter the desired in"or ation into the /roduct: Lo< "ield. .nter D000D. Clic: the OC b#tton. or Press =Alt>O?. 2A. 2B. Once yo# have entered the carry"orward acco#nt ranges, yo# will clic: the Carry For<ard b#tton to begin the carry "orward process. Clic: the Carry For<ard b#tton. or Press =Alt>C?. 2C. 27. 0se the &eci#ion page to con"ir Clic: the Ae# b#tton. or Press =Alt>A?. 2). 4ote the re<#est -D in the ;ote page. Clic: the OC b#tton. or Press =Alt>O?. 2(. ?o# have co pleted carrying "orward year*end enc# brances and b#dget balances #sing the Aear3End Carry For<ard page. End o' /rocedure. and s#b it the carry "orward process.

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A erage Balance /roce##ing


Average @alance Processing incl#des in"or ation on opening new periods, consolidating transactions and balances, and anaging #lti*c#rrency processing. 0pon co pletion o" this lesson, yo# will be able to1 ; Open a new period. ; Archive and p#rge. ; Consolidate transactions. ; Consolidate balances.

Opening a ;e< /eriod


Hhen yo# open a new acco#nting period, $eneral &edger prepares the new period "or ,o#rnal entry. -" yo# open a new period when average balance processing is enabled, the syste also1 ; Pop#lates the aggregates table. P+D, J+D, and ?+D aggregate balances are created "or each balance sheet acco#nt. As transactions are posted thro#gho#t the period,$eneral &edger #pdates these aggregates, #sing the transaction e""ective date to deter ine which daily balances to #pdate. ; -nitiali=es aggregate balances. P+D aggregates are set to =ero. J+D and ?+D aggregates are only initiali=ed i" the new period is the beginning o" a <#arter or a year, respectively. Otherwise, the ending J+D and ?+D aggregates "ro the previo#s period are carried "orward as the beginning balance o" the new period. Hhen yo# open a new year, $eneral &edger sets the non* postable inco e acco#nt bac: to =ero. +he beginning balance o" retained earnings is set to the s# o" the prior yearEs ending balance, pl#s the ending balance o" the non*postable net inco e acco#nt F=eroG. -n this topic, yo# will open a new period #sing the Open and Clo#e /eriod# page.

/rocedure

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Step '. 2. 3.

Action @egin by navigating to the Open and Clo#e /eriod# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar.

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Step A. B.

Action Clic: the Setup: OpenFClo#e lin:. 0se the Find /eriod# page to "ind the period yo# want to open. 0se the Statu# "ield to select >#t#re*.ntry "ro enter the date. the list and the /eriod "ield to

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Step C.

Action Clic: the Statu# list.

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Step 7.

Action Clic: the Future 3 Entry list ite .

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Step ). (. '0.

Action Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D;o 302D. Clic: the Find b#tton. or Press =Alt>i?.

''.

0se the Open and Clo#e /eriod# page to open a new period.

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Step '2.

Action Clic: the Open /eriod b#tton. or Press =Alt>p?.

'3.

-n the 7i#ion Operation# page, open the target period.

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Step 'A. 'B.

Action .nter the desired in"or ation into the -arget /eriod "ield. .nter D;o 302D. Clic: the Open b#tton. or Press =Alt>O?.

'C.

Clic: the Ae# b#tton. or Press =Alt>A?.

'7. ').

Hhen yo# clic: the Ae# b#tton, the 3e<#est -D will display in the ;ote page. Clic: the OC b#tton. or Press =Alt>O?.

'(.

?o# have co pleted opening a new period #sing the Open and Clo#e /eriod# page. End o' /rocedure.

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Arc5i ing !ournal#


?o# can archive and p#rge acco#nt balances, as well as ,o#rnal batches, entries, lines, and associated ,o#rnal re"erences "or one or ore acco#nting periods, provided the periods are per anently closed. ./cept "or translated balances, yo# #st archive balances or ,o#rnals be"ore yo# can p#rge the . ?o#r data access set #st provide "#ll ledger access to the ledger in order to archive and p#rge its balances and ,o#rnals. >#ll ledger access eans that yo# have "#ll read and write access to the ledger and all o" its balancing seg ent val#es or anage ent seg ent val#es. +o ens#re better control over yo#r archiving and p#rging process, we reco end that yo# per"or yo#r archive and p#rge in separate steps. -" possible, r#n the archive #tility when no #sers are on the syste . +his avoids degrading per"or ance and response ti e d#ring b#siness ho#rs. -n this topic, yo# will archive ,o#rnals.

/rocedure

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Step '. 2. 3. A. B. Action @egin by navigating to the Arc5i e and /urge page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Sy#te+: /urge lin:. 0se the Arc5i e and /urge page to archive or p#rge balances, ,o#rnals, and translated balances.

Step C.

Action A"ter yo# clic: the !ournal# tab, Oracle $eneral &edger a#to atically displays Fin the "ield, Periods >ro G the earliest acco#nting period in yo#r ledger that has not already been s#ccess"#lly archived and p#rged. ?o# #st archive and p#rge data "or yo#r oldest period "irst. Clic: the !ournal# tab. Clic: the Arc5i e !ournal# option.

7.

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Step ). Action Clic: the Balance -ype list.

Step (.

Action !elect the Balance -ype yo# want to archive. ?o# can archive Actual, Budget, or Encu+.rance ,o#rnals. Clic: the Budget list ite .

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Step '0. ''.

Action Clic: in the Budget "ield. -" yo# are archiving b#dget ,o#rnals, yo# #st also enter a Budget na e. ?o# cannot enter All. .nter the desired in"or ation into the Budget "ield. .nter D-RAI;I;GD. Clic: the Arc5i eF/urge b#tton. or Press =Alt>r?.

'2.

'3.

?o# have archived ,o#rnals. End o' /rocedure.

Con#olidating -ran#action#
Hhen yo# consolidate transactions, yo# can only #se the !tandard 0sage type. Oracle $eneral &edger creates a single consolidation ,o#rnal batch, consisting o" yo#r s#bsidiaryEs transactions and their corresponding e""ective dates. Hhen yo# post the consolidating ,o#rnal entries in the parent ledger, Oracle $eneral &edger #pdates the standard balances and the corresponding average balances a#to atically Fas they are when yo# post nonKconsolidation ,o#rnal batchesG.

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+o consolidate transactions, both yo#r parent and s#bsidiary ledger c#rrency. -n this topic, yo# will consolidate transactions. #st #se the sa e ledger

/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Con#olidation &e'inition page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the &e'ine: Con#olidation lin:.

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Step B. Action 0se the Con#olidation &e'inition page to trans"er consolidation data "ro s#bsidiary ledger to yo#r parent ledger. yo#r

Hhen yo# create yo#r consolidation de"inition, yo# speci"y a s#bsidiary and parent ledger and a chart o" acco#nts apping that aps each ledgerEs chart o" acco#nts.

Step C. 7. ). (.

Action Clic: in the Con#olidation "ield. .nter the desired in"or ation into the Con#olidation "ield. .nter DCorporate -rainingD. Clic: in the /arent "ield. .nter the /arent ledger na e. .nter the desired in"or ation into the /arent "ield. .nter D7i#ion Operation# 84SA9D. Clic: in the Currency "ield.

'0.

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Step ''. '2. '3. 'A. Action -" yo# are consolidating transactions, enter the parentEs ledger c#rrency. .nter the desired in"or ation into the Currency "ield. .nter D4S&D. Clic: in the Su.#idiary "ield. .nter the na e o" the Su.#idiary ledger yo# are consolidating. .nter the desired in"or ation into the Su.#idiary "ield. .nter D7i#ion C5inaD. Clic: the )et5od list.

Step 'B.

Action Clic: the -ran#action# list ite .

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Step 'C.

Action Clic: the Sa e b#tton.

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Step '7. '). '(.

Action Clic: the ertical scrollbar. Clic: the Con#olidation: IorB.enc5 lin:. 0se the Find Con#olidation /roce##e# page to <#ery consolidation and eli ination processes. ?o#r <#ery res#lts appear in the Con#olidation IorB.enc5. ?o# can co plete as any "ields as yo# li:e to narrow yo#r <#ery.

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Step 20.

Action ?o#r data access set #st provide read access to the parent ledger. Clic: in the /arent /eriod "ield. .nter a consolidation period "or /arent ledger. .nter the desired in"or ation into the /arent /eriod "ield. .nter DA4G302D. Clic: the Balance -ype list.

2'. 22.

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Step 23.

Action ?o# can select Actual, Budget, or Any. Anyone with access to yo#r parent ledger will be able to view consolidated data "ro yo#r s#bsidiary ledgers. Clic: the Actual list ite .

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Step 2A. 2B. 2C. 27. 2). 2(.

Action Clic: in the Con#olidation Set "ield. .nter the desired in"or ation into the Con#olidation Set "ield. .nter D7i#ion Operation# )appingD. Clic: in the Con#olidation "ield. .nter the desired in"or ation into the Con#olidation "ield. .nter D/roDect )'g -o Operation# 84S&9D. Clic: in the Su.#idiary "ield. .nter the desired in"or ation into the Su.#idiary "ield. .nter D7i#ion /roDect )'gD.

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Step 30.

Action Clic: in the Statu# "ield.

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Step 3'. 32.

Action .nter the desired in"or ation into the Statu# "ield. .nter D/o#tedD. Clic: the Find b#tton. or Press =Alt>i?.

33.

0se the Con#olidation IorB.enc5 page to generate, post, or reverse consolidation transactions. ?o# can also onitor the activity o" all yo#r s#bsidiaries to display the stat#s o" each process yo# s#b it.

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Step 3A.

Action Clic: the -ran#'er b#tton. or Press =Alt>r?.

3B.

0se the -ran#'er Con#olidation &ata page to trans"er the data "ro so e or all o" the s#bsidiaries whose consolidation de"initions yo# have incl#ded in a consolidation set.

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Step 3C. 37.

Action Clic: in the Con#olidation "ield. .nter a Con#olidation Set na e. .nter the desired in"or ation into the Con#olidation "ield. .nter DOperation# to CorporateD. Clic: in the Su.#idiary: /eriod "ield. -" yo#r parent and s#bsidiaries share the sa e acco#nting calendar, enter the de"a#lt Su.#idiary Period and the /arent Standard Period. .nter the desired in"or ation into the Su.#idiary: /eriod "ield. .nter DAug302D. Clic: in the /arent: Standard /eriod "ield. .nter the desired in"or ation into the /arent: Standard /eriod "ield. .nter DAug302D. Clic: the -ran#'er b#tton to s#b it a conc#rrent progra s#bsidiary data. Clic: the -ran#'er b#tton. or Press =Alt>n?. to trans"er yo#r

3). 3(.

A0. A'. A2.

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Step A3. Action Clic: the OC b#tton. or Press =Alt>O?. AA. ?o# have consolidated transactions. End o' /rocedure.

Con#olidating Balance#
+o consolidate average balances when yo# are #sing the balances consolidation ethod, yo# #st #se an average balance consolidation ledger. ?o# speci"y whether a ledger can be #sed "or average balance consolidation p#rposes at the sa e ti e that yo# de"ine yo#r ledger. Average @alance Consolidation ledgers, #nli:e other ledgers where average balance processing is enabled, do not en"orce a lin: between standard and average balances. As a res#lt, yo# can #pdate standard and average balances independently. -n ledgers that are not de"ined as average balance consolidation ledgers, both standard and average balances are #pdated a#to atically whenever transactions are posted. ?o# can consolidate standard or average balances independently into an average balance consolidation ledger. ?o# can also consolidate standard and average balances in a single consolidation r#n. Hhen yo# r#n yo#r consolidation, $eneral &edger will create two consolidation ,o#rnal batches1 ; !tandard*#pdates standard balances witho#t a""ecting average balances. ; Average*#pdates average balances witho#t a""ecting standard balances. -n this topic, yo# will consolidate balances.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Con#olidation &e'inition page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the &e'ine: Con#olidation lin:. 0se the Con#olidation &e'inition page to trans"er consolidation data "ro yo#r s#bsidiary ledger to yo#r parent ledger. Hhen yo# create yo#r consolidation de"inition, yo# speci"y a s#bsidiary and parent ledger and a chart o" acco#nts apping that aps each ledgerEs chart o" acco#nts.

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Step C. 7. ). (.

Action Clic: in the Con#olidation "ield. .nter the desired in"or ation into the Con#olidation "ield. .nter DCorporate -raining 8Balance#9D. Clic: in the Ledger: /arent "ield. .nter the /arent ledger na e. .nter the desired in"or ation into the Ledger: /arent "ield. .nter D7i#ion Operation# 84SA9D. Clic: in the Ledger: Currency "ield. -" yo# are consolidating balances, enter the parentEs ledger c#rrency. .nter the desired in"or ation into the Ledger: Currency "ield. .nter D4S&D. Clic: in the Ledger: Su.#idiary "ield. .nter the na e o" the Su.#idiary ledger yo# are consolidating. .nter the desired in"or ation into the Ledger: Su.#idiary "ield. .nter D7i#ion C5inaD. Clic: the Sa e b#tton.

'0. ''. '2. '3.

'A.

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Step 'B. 'C. '7.

Action Clic: the ertical scrollbar. Clic: the Con#olidation: IorB.enc5 lin:. 0se the Find Con#olidation /roce##e# page to <#ery consolidation and eli ination processes. ?o#r <#ery res#lts appear in the Con#olidation IorB.enc5. ?o# can co plete as any "ields as yo# li:e to narrow yo#r <#ery.

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Step ').

Action ?o#r data access set #st provide read access to the parent ledger. Clic: in the /arent /eriod "ield. .nter a consolidation period "or the /arent ledger. .nter the desired in"or ation into the /arent /eriod "ield. .nter DA4G302D. Clic: the Balance -ype list.

'(. 20.

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Step 2'.

Action ?o# can select Actual, Budget, or Any. Anyone with access to yo#r parent ledger will be able to view consolidated data "ro yo#r s#bsidiary ledgers. Clic: the Actual list ite .

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Step 22. 23. 2A. 2B. 2C. 27.

Action Clic: in the Con#olidation Set "ield. .nter the desired in"or ation into the Con#olidation Set "ield. .nter D7i#ion Operation# )appingD. Clic: in the Con#olidation "ield. .nter the desired in"or ation into the Con#olidation "ield. .nter D/roDect )'g -o Operation# 84S&9D. Clic: in the Su.#idiary "ield. .nter the desired in"or ation into the Su.#idiary "ield. .nter D7i#ion /roDect )'gD.

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Step 2).

Action Clic: in the Statu# "ield.

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Step 2(. 30.

Action .nter the desired in"or ation into the Statu# "ield. .nter D/o#tedD. Clic: the Find b#tton. or Press =Alt>i?.

3'.

0se the Con#olidation IorB.enc5 page to generate, post, or reverse consolidation balances. ?o# can also onitor the activity o" all yo#r s#bsidiaries to display the stat#s o" each process yo# s#b it.

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Step 32.

Action Clic: the -ran#'er b#tton. or Press =Alt>r?.

33.

0se the -ran#'er Con#olidation &ata page to trans"er the data "ro so e or all o" the s#bsidiaries whose consolidation de"initions yo# have incl#ded in a consolidation set.

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Step 3A. 3B.

Action Clic: in the Con#olidation "ield. .nter a Con#olidation Set na e. .nter the desired in"or ation into the Con#olidation "ield. .nter DOperation# to CorporateD. Clic: in the Su.#idiary: /eriod "ield. -" yo#r parent and s#bsidiaries share the sa e acco#nting calendar, enter the de"a#lt Su.#idiary Period and the /arent Standard Period. .nter the desired in"or ation into the Su.#idiary: /eriod "ield. .nter DAug302D. Clic: in the /arent: Standard /eriod "ield. .nter the desired in"or ation into the /arent: Standard /eriod "ield. .nter DAug302D. +o s#b it a conc#rrent progra s#bsidiary data. Clic: the -ran#'er b#tton. or Press =Alt>n?. to trans"er yo#r

3C. 37.

3). 3(. A0.

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Step A'. Action Clic: the OC b#tton. or Press =Alt>O?. A2. ?o# have consolidated balances. End o' /rocedure.

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Financial Reporting
>inancial 3eporting incl#des in"or ation on r#nning si ple reports, #sing the >inancial !tate ent $enerator, sec#rity r#les, and viewing ledger sets. 0pon co pletion o" this lesson, yo# will be able to1 ; 3#n si ple reports. ; 0se the >inancial !tate ent $enerator F>!$G. ; 2iew ledger sets.

Running Si+ple Report#


!i ple 3eports consist o" a "ew headings to describe the in"or ation in the report, "ollowed by the report data, which is o"ten presented in tab#lar "or as a series o" intersecting rows and col# ns si ilar to what yo# ight create in a spreadsheet. +he rows and col# ns deter ine the val#es which appear in the body o" a si ple report, by virt#e o" the attrib#tes those rows and col# ns possess. ?o# can re<#est reports "ro the 3#n -ndivid#al 3eports page or thro#gh standard re<#est s#b ission FSu.+it Re"ue#t# pageG. -n this topic, yo# will r#n a si ple report #sing the Run Indi idual Report# page.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Financial Report page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report: Report lin:. +he &e'ine Financial Report page enables yo# to de"ine a report by speci"ying the report ob,ects that the >inancial !tate ent $enerator F>!CG #st #se to b#ild the report. Once yo# de"ine and save a report, yo# can #se it any ti e to r#n the report, de"ine a report set, or copy and save it as a new report.

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Step C. 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C.

Action Clic: in the Report "ield. .nter the desired in"or ation into the Report "ield. .nter DGL Operation# ReportD. Clic: in the -itle "ield. .nter the desired in"or ation into the -itle "ield. .nter D7i#ion Operation# Report 'or GLD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D12 )ont5#D. !i ple reports are de"ined by a row set and a standard col# n set. Optionally, yo# can speci"y yo#r own c#sto col# n set. Clic: in the Re"uired Co+ponent#: Ro< Set "ield. .nter the desired in"or ation into the Re"uired Co+ponent#: Ro< Set "ield. .nter D7i#ion Op# -ran#action#D. Clic: in the Re"uired Co+ponent#: Colu+n Set "ield. .nter the desired in"or ation into the Re"uired Co+ponent#: Colu+n Set "ield. .nter D12 )ont5 Re ie<D.

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Step '7. Action Clic: the Rounding Option list.

Step ').

Action Clic: the Calculate -5en Round list ite .

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Step '(.

Action Clic: the Output Option list.

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Step 20. 2'.

Action Clic: the Spread#5eet list ite . ?o# can optionally add a content set, row order, and or display set to enhance the report or re"ine the in"or ation in the report.

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Step 22.

Action Clic: the Run Report b#tton. or Press =Alt>R?.

23.

Once yo# de"ine and save a report, yo# can r#n it anyti e #sing the Run Indi idual Report# page. Clic: the Ae# b#tton. or Press =Alt>A?.

2A.

Clic: the OC b#tton. or Press =Alt>O?.

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Step 2B.

Action Clic: the Su.+it b#tton. or Press =Alt>S?.

2C.

?o# have co pleted the 3#nning !i ple 3eports proced#re. End o' /rocedure.

4#ing t5e Financial State+ent Generator 8FSG9


>inancial !tate ent $enerator F>!$G is a power"#l report b#ilding tool "or Oracle $eneral &edger. Hith >!$, yo# can1 ; $enerate "inancial reports, s#ch as inco e state ents and balance sheets, based #pon data in yo#r general ledger across a ledger set or a ledger. ; $enerate presentation <#ality "inancial reports with L5& P#blisher so that yo# can have ore control with report "or atting options, incl#ding changing "ont characteristics, inserting graphical i ages or logos, and adding color. ; $enerate presentation <#ality "inancial reports with L5& P#blisher so yo# have ore control with report "or atting options, incl#ding changing "ont characteristics, inserting graphical i ages or logos, and adding color. ; De"ine seg ent val#e sec#rity r#les to restrict "inancial in"or ation contained in >!$ report o#tp#t generated by speci"ic #sers and responsibilities.

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; De"ine yo#r reports with re#sable report ob,ects, a:ing it easy to create new reports "ro co ponents o" reports yo#Eve already de"ined. ; Design c#sto "inancial reports to eet speci"ic b#siness needs. -n this topic, yo# will de"ine a report #sing the >inancial !tate ent $enerator. the

/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Financial Report page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report: Report lin:. +he &e'ine Financial Report page enables yo# to de"ine the report para eters.

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Step C. 7. ). (. '0. ''.

Action Clic: in the Report "ield. .nter the desired in"or ation into the Report "ield. .nter DGL Operation# Report#D. Clic: in the -itle "ield. .nter the desired in"or ation into the -itle "ield. .nter D7i#ion Operation# Report# 'or GLD. De"ine row sets to speci"y the "or at and content o" yo#r report rows. +ypical row sets incl#de line ite s, acco#nts, and calc#lation rows "or totals. De"ine col# n sets to speci"y the "or at and content o" yo#r report col# ns. +ypical col# n sets incl#de headings, c#rrency assign ents, a o#nt types, and calc#lation col# ns "or totals.

'2. '3. 'A.

Clic: in the Re"uired Co+ponent#: Ro< Set "ield. .nter the desired in"or ation into the Re"uired Co+ponent#: Ro< Set "ield. .nter D7i#ion Op# -ran#action#D. Clic: in the Re"uired Co+ponent#: Colu+n Set "ield.

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Step 'B. 'C. '7. Action .nter the desired in"or ation into the Re"uired Co+ponent#: Colu+n Set "ield. .nter D12 )ont5 Re ie<D. De"ine any optional report ob,ects yo# need "or special "or at reports or report distrib#tion. Clic: the Ot5er Option#: Output Option list.

Step ').

Action Clic: the E)L list ite .

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Step '(.

Action Once yo# de"ine and save a report, yo# can r#n it anyti e #sing the Run Indi idual Report# page. Clic: the Run Report b#tton. or Press =Alt>R?.

20.

Clic: the Ae# b#tton. or Press =Alt>A?.

2'.

Clic: the OC b#tton. or Press =Alt>O?.

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Step 22.

Action Clic: the Su.+it b#tton. or Press =Alt>S?.

23.

?o# have co pleted the 0sing the >inancial !tate ent $enerator proced#re. End o' /rocedure.

7ie<ing Ledger Set#


&edger !ets enable yo# to gro#p #ltiple ledgers that share the sa e Chart o" Acco#nts FCOAG and calendar co bination. .ssentially, &edger !ets allow yo# to treat #ltiple ledgers as one. >or e/a ple, yo# can open and close periods "or #ltiple ledgers in a ledger set in a single s#b ission by s#b itting the new Open and Clo#e /eriod# progra s "ro the Su.+it Re"ue#t page. ?o# need per"or an Account In"uiry to retrieve balances by ledger and acco#nt. ?o# can co pare the sa e acco#nt balance across #ltiple ledgers and ledger c#rrencies. Hhen <#erying on ledger sets, yo# can view acco#nt balances by ledger. +he balance is not a s# ation across #ltiple ledgers. +o obtain a s# ation across ledgers, yo# #st #se Financial State+ent Generator.

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+he sa e ledger can belong to #ltiple ledger sets, and ledger sets can contain other ledger sets.

-n this topic, yo# will review the ledger set.

/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Account In"uiry page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the In"uiry: Account lin:. 0se the Account In"uiry page to per"or an acco#nt in<#iry on ledger sets to view act#al or enc# brance acco#nt balances across #ltiple ledgers that are assigned to a ledger set.

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Step C.

Action .nter the range o" acco#nting periods "or yo#r in<#iry. Clic: in the Accounting /eriod#: Fro+ "ield. .nter the desired in"or ation into the Accounting /eriod#: Fro+ "ield. .nter DAug300D. Clic: in the Accounting /eriod#: -o "ield. Clic: in the Account#: &rilldo<n Record Indicator "ield. 0se the Find Account# page to search "or the detail acco#nts yo# want to <#ery. .nter the low and high acco#nt range to incl#de the desired acco#nts. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D000D. Clic: in the Account: Lo< "ield. .nter the desired in"or ation into the Account: Lo< "ield. .nter D1,20D.

7. ). (. '0. ''. '2. '3. 'A. 'B.

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Step 'C. '7. '). '(. 20. Action Clic: in the Su.3Account: Lo< "ield. .nter the desired in"or ation into the Su.3Account: Lo< "ield. .nter D0000D. Clic: in the /roduct: Lo< "ield. .nter the desired in"or ation into the /roduct: Lo< "ield. .nter D000D. Clic: the OC b#tton. or Press =Alt>O?. 2'. Clic: the S5o< Balance# b#tton. or Press =Alt>B?. 22. 0se the &etail Balance# page to review balances "or the c#rrent acco#nt and ledgers based on yo#r in<#iry criteria.

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Step 23. 2A. Action Clic: the Clo#e b#tton. ?o# have reviewed the ledger set. End o' /rocedure.

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)aintenance
5aintenance incl#des in"or ation on de"ining, s#b itting, reversing, p#rging, and reviewing 5ove85erge re<#ests. 0pon co pletion o" this lesson, yo# will be able to1 ; De"ine a 5ove85erge re<#est. ; !#b it a 5ove85erge re<#est. ; Create new acco#nts with 5ass Creation.

&e'ining a )o eF)erge Re"ue#t


A ove operation trans"ers balances "ro one or ore so#rce acco#nts to one or ore target acco#nts. A erge operation trans"ers balances "ro #ltiple so#rce acco#nts into one or ore target acco#nts. +he "irst step in the process o" a -n this topic, yo# will de"ine a ove or erge re<#est is to de"ine the re<#est.

ove8 erge re<#est.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the )a## )aintenance IorB.enc5 page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Ot5er: )a## )aintenance lin:. +he )a## )aintenance IorB.enc5 page enables yo# to enter a re<#est. ove8 erge

Step C. 7. ).

Action Clic: in the Re"ue#t "ield. .nter the desired in"or ation into the Re"ue#t "ield. .nter DCEO Con#olidationD. Clic: in the &e#cription "ield.

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Step (. '0. Action .nter the desired in"or ation into the &e#cription "ield. .nter DCon#olidation o' CEO Budget#D. -n the Ledger "ield, select a ledger or ledger set. ?o#r data access set #st provide "#ll ledger access to the ledger or ledger set. >#ll ledger access eans having "#ll read and write access to the ledger and all o" its balancing seg ent val#es or anage ent seg ent val#es. Clic: in the Ledger ;a+e "ield. .nter the desired in"or ation into the Ledger ;a+e "ield. .nter D7i#ion Operation# 84SA9D. .nter a Line n# ber "or the so#rce*to*target acco#nt speci"ication. .nter a #ni<#e Source acco#nt speci"ication "ro which to ove8 erge balances. ?o# can also select yo#r acco#nt seg ent val#es "ro the list o" val#es. Clic: in the Account#: Source Account "ield. .nter the desired in"or ation into the Account#: Source Account "ield. .nter D013CEO31,,0300003000D. .nter the -arget acco#nt speci"ication to which yo# want to ove8 erge balances. ?o# can also select yo#r acco#nt seg ent val#es "ro the list o" val#es. Clic: in the Account#: -arget Account "ield. .nter the desired in"or ation into the Account#: -arget Account "ield. .nter D013CEO32%,0300003000D. Clic: the /re alidate b#tton to r#n the prevalidation process. 3eview the e/ec#tion report and correct any errors be"ore s#b itting the ove8 erge re<#est. Clic: the /re alidate b#tton. or Press =Alt>a?. 2'. Clic: the Ae# b#tton. or Press =Alt>A?. 22. ?o# have co pleted the De"ining a 5ove85erge 3e<#est proced#re. End o' /rocedure.

''. '2. '3. 'A. 'B. 'C. '7. '). '(. 20.

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Su.+itting a )o eF)erge Re"ue#t


A ove operation trans"ers balances "ro one or ore so#rce acco#nts to one or ore target acco#nts. A erge operation trans"ers balances "ro #ltiple so#rce acco#nts into one or ore target acco#nts. +he "irst step in the process o" a ove or is to s#b it the re<#est "or processing. -n this topic, yo# will s#b it a erge re<#est is to de"ine the re<#est. +he second step

ove8 erge re<#est.

/rocedure

Step '. 2. 3.

Action @egin by navigating to the )a## )aintenance IorB.enc5 page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar.

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Step A. B. Action Clic: the Setup: Ot5er: )a## )aintenance lin:. +he )a## )aintenance IorB.enc5 page enables yo# to s#b it a re<#est. ove8 erge

Step C.

Action !elect )o eF)erge as the Re"ue#t -ype. Clic: in the Re"ue#t "ield. .nter the desired in"or ation into the Re"ue#t "ield. .nter DCEO Con#olidationD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DCon#olidation o' CEO Budget#D.

7. ). (.

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Step '0. Action -n the Ledger "ield, select a ledger or ledger set. ?o#r data access set #st provide "#ll ledger access to the ledger or ledger set. >#ll ledger access eans having "#ll read and write access to the ledger and all o" its balancing seg ent val#es or anage ent seg ent val#es. Clic: in the Ledger ;a+e "ield. .nter the desired in"or ation into the Ledger ;a+e "ield. .nter D7i#ion Operation# 84SA9D. .nter a Line n# ber "or the so#rce*to*target acco#nt speci"ication. .nter the desired in"or ation into the Account#: Line ;u+.er "ield. .nter D01D. .nter a #ni<#e Source acco#nt speci"ication "ro which to ove8 erge balances. ?o# can also select yo#r acco#nt seg ent val#es "ro the list o" val#es. Clic: in the Account#: Source Account "ield. .nter the desired in"or ation into the Account#: Source Account "ield. .nter D013CEO31,,0300003000D. .nter the -arget acco#nt speci"ication to which yo# want to ove8 erge balances. ?o# can also select yo#r acco#nt seg ent val#es "ro the list o" val#es. Clic: in the Account#: -arget Account "ield. .nter the desired in"or ation into the Account#: -arget Account "ield. .nter D013CEO32%,0300003000D. Clic: the Su.+it b#tton. or Press =Alt>u?. '). Clic: the Su.+it b#tton. or Press =Alt>u?. '(. Clic: the Ae# b#tton. or Press =Alt>A?. 20. ?o# have co pleted the !#b itting a 5ove85erge 3e<#est proced#re. End o' /rocedure.

''. '2. '3.

'A. 'B.

'C. '7.

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Creating ;e< Account# <it5 )a## Creation


0se 5ass 5aintenanceEs ass creation "eat#re to create new acco#nts a#to atically based on e/isting acco#nts. >or e/a ple, i" yo# add a new cost center to yo#r organi=ation yo# can #se ass creation to create all the acco#nts yo# need based #pon one o" yo#r other cost centers. -n this topic, yo# will create new acco#nts #sing the ass creation "eat#re.

/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the )a## )aintenance IorB.enc5 page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Ot5er: )a## )aintenance lin:.

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Step B. Action +he )a## )aintenance IorB.enc5 page enables yo# to create new acco#nts #sing the ass creation "eat#re.

Step C. 7.

Action Clic: the )a## Creation option. .nter a Re"ue#t na e and &e#cription "or yo#r Clic: in the Re"ue#t "ield. ass creation.

). (. '0. ''.

.nter the desired in"or ation into the Re"ue#t "ield. .nter D;e< GL Account#D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D!anuary 2001D. .nter a Line n# ber "or the so#rce*to*target acco#nt speci"ication. Clic: in the Account#: Line ;u+.er "ield. .nter the desired in"or ation into the Account#: Line ;u+.er "ield. .nter D01D.

'2.

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Step '3. Action .nter a Source acco#nt speci"ication to #se to odel yo#r target acco#nts. ?o# can also select yo#r acco#nt seg ent val#es "ro the list o" val#es. Clic: in the Account#: Source Account "ield. .nter the desired in"or ation into the Account#: Source Account "ield. .nter D0%30003111031%0031$0D. .nter the -arget acco#nt speci"ication "or the acco#nts yo# want to create. ?o# can also select yo#r acco#nt seg ent val#es "ro the list o" val#es. Clic: in the Account#: -arget Account "ield. .nter the desired in"or ation into the Account#: -arget Account "ield. .nter D01300031110300003000D. Clic: the Su.+it b#tton. or Press =Alt>u?. '). Clic: the Ae# b#tton. or Press =Alt>A?. '(. Clic: the OC b#tton. or Press =Alt>O?. 20. ?o# have co pleted the Creating 4ew Acco#nts with 5ass Creation proced#re. End o' /rocedure.

'A. 'B.

'C. '7.

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Glo.al Con#olidation Sy#te+


$lobal Consolidation !yste incl#des in"or ation on the Consolidation Hor:bench, trans"erring s#bsidiary data to yo#r parent, creating eli inating entries, and p#rging consolidation a#dit data. 0pon co pletion o" this lesson, yo# will be able to1 ; 0se the Consolidation Hor:bench. ; +rans"er s#bsidiary data to yo#r parent. ; Create eli inating entries. ; P#rge consolidation a#dit data.

4#ing t5e Con#olidation IorB.enc5


+he Consolidation Hor:bench provides a central point o" control "or consolidating an #nli ited n# ber o" s#bsidiaries to yo#r parent, while :eeping yo# in"or ed abo#t each s#bsidiaryEs consolidation stat#s. +he wor:bench also onitors s#bsidiary acco#nt balances "or any changes that occ#r a"ter the s#bsidiary data has already been trans"erred to yo#r parent ledger. -n this topic, yo# will #se the consolidation wor:bench.

/rocedure

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Step '. 2. 3. A. B. C.

Action @egin by navigating to the Find Con#olidation /roce##e# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the ertical scrollbar. Clic: the Con#olidation: IorB.enc5 lin:. +he Find Con#olidation /roce##e# page enables yo# to <#ery consolidation and eli ination processes. ?o#r <#ery res#lts appear in the Consolidation Hor:bench.

Step 7.

Action !elect a parent "ro the list o" val#es. ?o#r data access set access to this parent ledger. Clic: in the /arent "ield. #st provide read

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Step ). (. Action .nter the desired in"or ation into the /arent "ield. .nter D7i#ion Operation# 84SA9D. .nter or choose a consolidation period "ro Clic: in the /arent /eriod "ield. the list o" val#es.

'0. ''.

.nter the desired in"or ation into the /arent /eriod "ield. .nter D&ec30$D. Clic: the Find b#tton. or Press =Alt>i?.

'2.

+he Con#olidation IorB.enc5 onitors the activity o" all yo#r s#bsidiaries to display the stat#s o" each process yo# s#b it.

Step '3. 'A.

Action Clic: in the Su.#idiary "ield. Clic: the Re ie< !ournal b#tton.

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Step Action or Press =Alt>!?. 'B. +he Batc5 page enables yo# to review or consolidation ,o#rnal batch. odi"y the

Step 'C.

Action Clic: the !ournal# b#tton. or Press =Alt>!?.

'7.

+he !ournal# page displays the list o" ,o#rnals in the selected batch.

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Step ').

Action Clic: the Clo#e b#tton.

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Step '(.

Action Clic: the Clo#e b#tton.

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Step 20. 2'.

Action Clic: the Clo#e b#tton. ?o# have co pleted the 0sing the Consolidation Hor:bench proced#re. End o' /rocedure.

-ran#'erring Su.#idiary &ata to Aour /arent


?o# can trans"er the balances or transactions to be consolidated "ro yo#r s#bsidiary ledger to yo#r parent. $eneral &edger acc# #lates yo#r s#bsidiary in"or ation based on the chart o" acco#nts apping and consolidation r#les yo# de"ined, and stores the consolidation data. -n this topic, yo# will trans"er s#bsidiary data to yo#r parent ledger.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the -ran#'er Con#olidation &ata page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Con#olidation: -ran#'er: &ata lin:. +he -ran#'er Con#olidation &ata page enables yo# to trans"er s#bsidiary data to the parent ledger.

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Step C.

Action !elect the consolidation de"inition yo# want to trans"er. +he de"inition the balances consolidation ethod. Clic: in the Con#olidation "ield. #st #se

7. ).

.nter the desired in"or ation into the Con#olidation "ield. .nter D/roDect )'g -o Operation# 84S&9D. .nter the A+ount -ype o" balances yo# want to consolidate, s#ch as year*to*date F?+DG or period*to*date FP+DG. Clic: in the A+ount -ype "ield. .nter the desired in"or ation into the A+ount -ype "ield. .nter DA-&D. .nter the s#bsidiaryEs acco#nting /eriod that yo# want to consolidate. Clic: in the Su.#idiary: /eriod "ield. .nter the desired in"or ation into the Su.#idiary: /eriod "ield. .nter D&ec30$D. .nter the Standard /eriod to which yo# want to consolidate in yo#r parent ledger. ?o# can consolidate to any period that is open or "#t#re enterable. Clic: in the /arent: Standard /eriod "ield. .nter the desired in"or ation into the /arent: Standard /eriod "ield. .nter DAdD3 0,D.
Page 4 5

(. '0.

''. '2.

'3.

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Step 'A. Action Clic: the -ran#'er b#tton to la#nch a conc#rrent process to trans"er yo#r s#bsidiary data to yo#r parent. Clic: the -ran#'er b#tton. or Press =Alt>n?. 'B. Clic: the OC b#tton. or Press =Alt>O?. 'C. ?o# have co pleted the +rans"erring !#bsidiary Data to ?o#r Parent proced#re. End o' /rocedure.

Creating Eli+ination Entrie#


?o# can #se $eneral &edgerEs standard ,o#rnal entry "#nctions to create eli inating entries in yo#r parent ledger. -n this topic, yo# will enter eli ination entries.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Eli+ination Set page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Con#olidation: Eli+in: &e'ine lin:. De"ine an eli inating entry by "irst creating an eli ination set. ?o#r set can contain a single eli ination entry, or yo# can gro#p related entries into the sa e eli ination set. >or e/a ple, yo# can logically gro#p all s#bsidiaries which belong to a partic#lar line o" b#siness. 0se the Eli+ination Set page to create an eli ination set.

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Step C.

Action !elect a ledger. ?o# can de"ine eli inations "or any ledger that shares the sa e chart o" acco#nts as yo#r data access set. Clic: in the LedgerFLedger Set "ield. .nter the desired in"or ation into the LedgerFLedger Set "ield. .nter D7i#ion Operation# 84SA9D. .nter a batch na e "or yo#r eli ination set. +his na e represents a batch o" one or ore eli ination ,o#rnals "or a partic#lar ledger. Clic: in the Eli+ination Set "ield. .nter the desired in"or ation into the Eli+ination Set "ield. .nter D)ar 02 Su.#idiary Eli+ination SetD. !elect a balancing seg ent val#e "ro the list o" val#es to represent an Eli+ination Co+pany. +his co pany is #sed as the target co pany when boo:ing eli ination entries. +he description o" the co pany is a#to atically provided. Clic: in the Eli+ination Co+pany "ield. .nter the desired in"or ation into the Eli+ination Co+pany "ield. .nter D(,D.

7. ).

(. '0.

''.

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Step '2. Action +he -racB Eli+ination Statu# option enables yo# to indicate i" yo# want the eli ination set to be a part o" the chec:list "or deter ining which eli inations are co pleted "or the period. .nter e""ective "ro and to dates to speci"y when the eli ination set is active. Clic: in the E''ecti e &ate#: Fro+ "ield. .nter the desired in"or ation into the E''ecti e &ate#: Fro+ "ield. .nter D013 )ar32002D. Clic: in the E''ecti e &ate#: -o "ield. .nter the desired in"or ation into the E''ecti e &ate#: -o "ield. .nter D%13)AR3 2002D.

'3.

'A. 'B. 'C.

Step '7.

Action 4ow enter the eli ination ,o#rnals "or the eli ination set. Clic: the Account# b#tton. +he Eli+ination Account# page enables yo# to enter eli ination ,o#rnals.

').

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Step '(. Action .nter a ,o#rnal na e "or yo#r eli ination entry to #ni<#ely identi"y an eli ination ,o#rnal within the eli ination batch. .nter the desired in"or ation into the Account# "ield. .nter DOperation#D. +he Category is a#to atically de"ined as .li ination. !elect a c#rrency "ro the list o" val#es. ?o# have two choices1 the consolidated parentEs ledger c#rrency or !+A+. +he c#rrency yo# speci"y is "or both so#rce and target acco#nts. Clic: in the Currency "ield. .nter the desired in"or ation into the Currency "ield. .nter D4S&D. -n the A+ount -ype "ield, enter the balance type to derive the eli inations "ro . Possible val#es incl#de P+D, J+D, ?+D, and P9+D. Clic: in the A+ount -ype "ield. .nter the desired in"or ation into the A+ount -ype "ield. .nter D/-&D. Clic: in the Account#: Line ;u+.er "ield. .nter the desired in"or ation into the Account#: Line ;u+.er "ield. .nter D01D. !peci"y the so#rce. +he so#rce acco#nt balance will be "#lly eli inated into the target acco#nt. >or each acco#nt seg ent, select a detail acco#nt val#e, a parent acco#nt val#e, or leave the seg ent blan:. Clic: in the Account#: Source Account "ield. .nter the desired in"or ation into the Account#: Source Account "ield. .nter D0%30003111031%0031$0D. !peci"y a target acco#nt "or yo#r eli ination entry. >or each acco#nt seg ent, select a detail acco#nt val#e or leave the seg ent blan:. Clic: in the Account#: -arget Account "ield. .nter the desired in"or ation into the Account#: -arget Account "ield. .nter D(,30003111031%0031$0D. Clic: the Sa e b#tton. Clic: the Clo#e b#tton. ?o# have co pleted the Creating .li ination .ntries proced#re. End o' /rocedure.

20. 2'.

22. 23.

2A. 2B. 2C. 27.

2). 2(.

30. 3'. 32. 33.

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/urging Con#olidation Audit &ata


Hhen yo# r#n a consolidation in a#dit ode, $eneral &edger aintains an a#dit trail "or the Consolidation A#dit 3eport, the 0n apped !#bsidiary Acco#nts 3eport, and the Disabled Parent Acco#nts 3eport. A"ter yo# r#n these reports, yo# can p#rge s#pporting so#rce data "ro the $&MCO4!O&-DA+-O4MA0D-+ table. Once yo# p#rge yo#r consolidation a#dit data, yo# can no longer r#n the consolidation a#dit reports. 6owever, yo# can still review yo#r consolidation ,o#rnal batch in yo#r parent ledger. -n this topic, yo# will p#rge consolidation a#dit data.

/rocedure

Step '. 2. 3.

Action @egin by navigating to the /urge Con#olidation Audit &ata page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar.
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Step A. B. Action Clic: the Con#olidation: /urge lin:. +he /urge Con#olidation Audit &ata page enables yo# to p#rge a#dit data.

Step C. 7. ). (. '0.

Action Clic: in the Con#olidation "ield. .nter the desired in"or ation into the Con#olidation "ield. .nter D/roDect )'g -o Operation# 84S&9D. Clic: in the /eriod "ield. .nter the desired in"or ation into the /eriod "ield. .nter D!an3(1D. Clic: the /urge b#tton. or Press =Alt>/?.

''.

?o# have co pleted the P#rging Consolidation A#dit Data proced#re. End o' /rocedure.

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)ulti3Currency
5#lti*C#rrency incl#des in"or ation on C#rrency 3ates 5anager. anaging c#rrencies and c#rrency rates, and #sing the

0pon co pletion o" this lesson, yo# will be able to1 ; De"ine "oreign c#rrencies. ; De"ine c#rrency cross rates. ; .nter a ,o#rnal with conversion ro#nding di""erences. ; 0se the C#rrency 3ates 5anager.

&e'ining Foreign Currencie#


0se the Currencie# page to de"ine non*-!O F-nternational !tandards Organi=ationG c#rrencies, and to enable disable c#rrencies. Oracle Applications has prede"ined all c#rrencies speci"ied in -!O standard NA2'7. 4ote1 0.!. Dollars F0!DG is the only c#rrency that is enabled initially. +here"ore, to #se a c#rrency other than 0.!. Dollars F0!DG, yo# #st enable the c#rrency. -n this proced#re, yo# #se the Currencie# page to de"ine c#rrencies.

/rocedure

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Step '. 2. 3. A. B. C.

Action @egin by navigating to the Currencie# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Currencie#: &e'ine lin:. 0se the Currencie# page to de"ine a c#rrency. -n the Code Field, yo# #st enter a #ni<#e code to represent yo#r c#rrency.

4ote1 ?o# cannot change a c#rrency code a"ter yo# enable it, even i" yo# disable the c#rrency at a later ti e.

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Step 7. ). (. '0. ''. '2. '3.

Action Clic: in the Code "ield. .nter the desired in"or ation into the Code "ield. .nter DS&GD. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter DSudane#e /ound 8&inar no longer u#ed9D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DSudane#e /oundD. -n the -##uing -erritory "ield, yo# can optionally select the na e o" the -ss#ing +erritory. 4ote1 Oracle Applications has prede"ined the na es o" co#ntries Fper -!O !tandard N3'CCG that iss#e standard c#rrencies.

'A. 'B.

Clic: in the I##uing -erritory "ield. .nter the desired in"or ation into the I##uing -erritory "ield. .nter DSudanD.

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Step 'C. Action -n the Sy+.ol "ield, yo# enter the sy bol "or yo#r c#rrency. 4ote1 !o e Oracle Applications #se c#rrency sy bols when displaying a o#ntsI others, s#ch as Oracle $eneral &edger, do not. '7. '). '(. Clic: in the Sy+.ol "ield. .nter the desired in"or ation into the Sy+.ol "ield. .nter DS&GD. +he /reci#ion and E@tended /reci#ion "ields enable yo# to designate the n# ber o" digits to the right o" the deci al point. +he /reci#ion "ield is #sed to designate the n# ber o" deci al digits #sed in reg#lar c#rrency transactions. +he E@tended /reci#ion "ield is #sed to designate the n# ber o" digits to the right o" the deci al point #sed in calc#lations "or this c#rrency. +he e/tended precision #st be greater than or e<#al to the standard precision. 20. 2'. Clic: the 5ori*ontal scrollbar. +he )ini+u+ Accounta.le 4nit "ield enables yo# to designate the s allest deno ination #sed in this c#rrency. 4ote1 +his #nit 22. 23. 2A. 2B. 2C. 27. 2). ay not correspond to the precision.

Clic: in the )ini+u+ Accounta.le 4nit "ield. .nter the desired in"or ation into the )ini+u+ Accounta.le 4nit "ield. .nter D.1D. Clic: the 5ori*ontal scrollbar. Clic: in the Fro+ "ield. .nter the desired in"or ation into the Fro+ "ield. .nter D013!an32002D. Clic: the Sa e b#tton. ?o# have co pleted the De"ining C#rrencies proced#re. End o' /rocedure.

&e'ining Currency Cro## Rate#


?o# #se the Currency Rate# )anager page to a#to atically assign a c#rrency rate when yo# do any o" the o" the "ollowing1 ; Convert "oreign c#rrency ,o#rnal a o#nts to yo#r ledger c#rrency e<#ivalents ; 3#n 3eval#ation
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; 3#n +ranslation or 3e* eas#re ent -n this proced#re, yo# will #se the Currency Rate# )anager page to de"ining a c#rrency cross rate.

/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Currency Rate# )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Rate -ype# lin:.

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Step B. Action +he Currency Rate# )anager page enables yo# set #p c#rrency rate types, as well as enter daily conversion rates "or speci"ic co binations o" "oreign c#rrency, date, and conversion rate type. Hhen yo# enter a "oreign c#rrency ,o#rnal, Oracle $eneral &edger a#to atically displays the prede"ined e/change rate based on the c#rrency, rate type F#nless yo# are #sing the 0ser rate typeG, and conversion date yo# enter. 4ote1 -" yo# want to enter di""erent daily rates "or the sa e co bination o" "ro * c#rrency, to*c#rrency, and conversion date, yo# #st de"ine separate conversion rate types.

Step C. 7.

Action Clic: the Create Rate -ype b#tton. ?o# enter a conversion rate type in the Rate -ype "ield. +he rate type is a para eter that associates contra c#rrencies with the pivot c#rrency.

). (.
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Clic: in the Rate -ype "ield. .nter the desired in"or ation into the Rate -ype "ield. .nter D4/C RateD.

Training Guide
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Step '0. ''. '2. Action Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D4/C /ri ate RateD. Cross rates are calc#lated conversion rates based on de"ined c#rrency rate relationships. +he syste will calc#late cross rates based on the cross rate r#le yo# de"ine. A cross rate r#le is associated with a conversion rate type and consists o" a rate type, pivot c#rrency, and contra c#rrencies. '3. 'A. 'B. 'C. '7. '). '(. 20. 2'. 22. 23. +he /i ot Currency "ield is the central c#rrency that interacts with contra c#rrencies. Clic: in the /i ot Currency "ield. .nter the desired in"or ation into the /i ot Currency "ield. .nter DCA&D. Clic: the Add Anot5er Ro< b#tton. ?o# #se the Contra Currencie# "ield to enter the c#rrencies that have a rate relationship with the pivot c#rrency. .nter the desired in"or ation into the Contra Currency "ield. .nter D4S&D. Clic: the Add Anot5er Ro< b#tton. Clic: in the Contra Currency "ield. .nter the desired in"or ation into the Contra Currency "ield. .nter DGB/D. Clic: the Apply b#tton. ?o# have co pleted the De"ining C#rrency Cross 3ates proced#re. End o' /rocedure.

Entering a !ournal <it5 Con er#ion Rounding &i''erence#


Conversion ro#nding re"ers to the c#rrency a o#nts that are converted and acco#nted "or #sing the sa e ro#nding r#les #sed thro#gho#t Oracle Applications prod#cts. +he reporting c#rrency also considers several "actors that are a part o" all the c#rrencies prede"ined in Oracle Applications, incl#ding the "ollowing1 ; C#rrency Precision1 the n# ber o" digits to the right o" the deci al point #sed in reg#lar c#rrency transactions. ; ./tended Precision1 the n# ber o" digits to the right o" the deci al point #sed in calc#lations "or the c#rrency. ; 5ini # Acco#ntable 0nit1 the s allest deno ination #sed in the c#rrency. 4ote1 +his ight not correspond to the precision.
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-n this proced#re, yo# will enter a "oreign c#rrency ,o#rnal entry in the Enter !ournal# page that re<#ires conversion ro#nding.

/rocedure

Step '. 2. 3.

Action @egin by navigating to the Enter !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:.

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Step A.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

B. C.

0se the !ournal# page to enter ,o#rnal transactions. Hhen a standard "oreign c#rrency ,o#rnal is created in Oracle $eneral &edger, the conversion to the ledger c#rrency or reporting c#rrency ay res#lt in ro#nding di""erences Fthe di""erence between the debit and credit a o#ntsG. +here are two ethods in which ro#nding di""erences are handled in Oracle $eneral &edger when a standard "oreign c#rrency ,o#rnal is created1 ;-" yo# have not speci"ied a ro#nding i balances acco#nt in the so#rce ledger, the ro#nding di""erence is posted to the ,o#rnal line with the largest a o#nt. ; -" yo# have speci"ied a ro#nding i balances acco#nt, the ro#nding di""erence is posted to the ro#nding i balances acco#nt.

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Step 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C. '7. ').

Action .nter the desired in"or ation into the !ournal "ield. .nter DAdDu#t+entD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D!ournal <it5 Rounding &i''erence#D. Clic: in the Con er#ion: Currency "ield. .nter the desired in"or ation into the Con er#ion: Currency "ield. .nter DCA&D. Clic: in the Con er#ion: -ype "ield. .nter the desired in"or ation into the Con er#ion: -ype "ield. .nter D4#erD. Clic: in the Con er#ion: Rate "ield. .nter the desired in"or ation into the Con er#ion: Rate "ield. .nter D.(2D. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield.

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Step '(. 20. 2'. 22. 23. 2A. 2B. 2C. 27. 2). 2(. 30. 3'. 32. 33. 3A. Action .nter the desired in"or ation into the Account "ield. .nter D0131$0320$0300003 000D. Clic: in the &e.it "ield. -n the &e.it "ield, yo# will enter the debit a o#nt in a single entry. .nter the desired in"or ation into the Entered: &e.it "ield. .nter D,1.12D. Clic: in the Line "ield. ?o# will split the credit entry across two acco#nts. .nter the desired in"or ation into the Account "ield. .nter D013210320$0300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D,0.22D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D013110320$0300003 000D. Clic: in the Credit "ield. .nter the desired in"or ation into the Credit "ield. .nter D.1,D. Clic: the Sa e b#tton. 4otice that the credits e<#al the debits in the CAD c#rrency. 6owever, the 0! conversion shows a one cent ro#nding di""erence. Clic: the Ae# b#tton. or Press =Alt>A?. 3B. Clic: the /o#t b#tton. or Press =Alt>/?. 3C. Clic: the OC b#tton. or Press =Alt>O?.

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Step 37. Action Clic: the Find... b#tton.

Step 3). 3(. A0.

Action Clic: in the !ournal "ield. .nter the desired in"or ation into the !ournal "ield. .nter DAdDu#t+entD. Clic: the Find b#tton. or Press =Alt>i?.

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Step A'. A2.

Action Clic: in the Line "ield. A"ter posting the ,o#rnal and retrieving it "or review, notice that the syste a#to atically acco#nted "or the ro#nding error by crediting the ad,#st ent acco#nt one cent. ?o# have co pleted the .ntering a 9o#rnal with Conversion 3o#nding Di""erences proced#re. End o' /rocedure.

A3.

4#ing t5e Currency Rate# )anager


+he C#rrency 3ates 5anager enables yo# to anage all o" yo#r c#rrency rate in"or ation in one place. ?o# can enter Daily 3ates, #pload Daily 3ates or 6istorical 3ates "ro a spreadsheet to Oracle $eneral &edger, download 6istorical 3ates to a spreadsheet "or a review only or #pdate and odi"y the 6istorical 3ates, yo# can 3eview Period 3ates and historical rates #sing a web inter"ace, and create Cross 3ates that are calc#lated conversion rates based on de"ined c#rrency rate relationships. -n this topic, yo# will create daily rates #sing the Currency Rate# )anager page.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Currency Rate# )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the &aily Rate# lin:. -n the Currency Rate# )anager page, select the &aily Rate# tab to per"or "oreign c#rrency ,o#rnal conversions, reval#ation, and translation or re eas#re ent. ?o# can aintain daily conversion rates between any two c#rrencies that are enabled in yo#r applications instance. -n addition, yo# can enter a single e/change rate "or a range o" dates in the .nter 3ates @y Date 3ange window. +he date range can span #ltiple days or periods.

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Step C. Action -n the Fro+ Currency "ield, enter the c#rrency "ro #sing the rates yo# enter. which yo# want to convert

Step 7. ). (.

Action Clic: in the Fro+ Currency "ield. .nter the desired in"or ation into the Fro+ Currency "ield. .nter DS&GD. -n the -o Currency "ield, enter the c#rrency to which yo# want to convert. 4ote1 -" yo# enter the sa e c#rrency that yo# entered in the Fro+ Currency "ield, yo# will receive an error.

'0. ''. '2. '3.

Clic: in the -o Currency "ield. .nter the desired in"or ation into the -o Currency "ield. .nter D4S&D. -n the Start &ate and End &ate "ields, enter the dates to span yo#r desired date range. Clic: in the Start &ate "ield.

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Step 'A. 'B. 'C. '7. '). '(. Action .nter the desired in"or ation into the Start &ate "ield. .nter D013!an32002D. Clic: in the End &ate "ield. .nter the desired in"or ation into the End &ate "ield. .nter D013!an32002D. Clic: the Go b#tton. Clic: the 6o+e lin:. +o create yo#r daily rates, yo# will navigate bac: to the Currency Rate# )anager page, select the &aily Rate# tab, and then access the Create &aily Rate# page.

Step 20. 2'.

Action Clic: the ertical scrollbar. Clic: the &aily Rate# lin:.

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Step 22. 23. 2A. 2B. 2C. 27. 2). 2(. 30. 3'. 32. 33. 3A.

Action Clic: the Create &aily Rate# b#tton. -n Create &aily Rate#, enter the c#rrencies yo# speci"ied in the Fro+ Currency and -o Currency "ields. .nter the desired in"or ation into the Fro+ Currency "ield. .nter DS&GD. Clic: in the -o Currency "ield. .nter the desired in"or ation into the -o Currency "ield. .nter D4S&D. Clic: in the Start &ate "ield. .nter the desired in"or ation into the Start &ate "ield. .nter D%13!an32002D. Clic: in the End &ate "ield. .nter the desired in"or ation into the End &ate "ield. .nter D%13!an32002D. +o create yo#r daily rates, select &aily Rate in the Rate -ype "ield. Clic: the Rate -ype list. Clic: the &aily Rate list ite . Clic: in the Rate "ield.

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Step 3B. 3C. Action .nter the desired in"or ation into the Rate "ield. .nter D2,D. Clic: the Apply b#tton.

Step 37.

Action Clic: the 6o+e lin:.

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Step 3). 3(. A0.

Action +o view the stat#s o" yo#r re<#est, navigate to Ot5er and clic: the Re"ue#t# lin:. Clic: the ertical scrollbar. Clic: the Ot5er: Re"ue#t# lin:. 0se the Find Re"ue#t# page to <#ery "or the 3e<#est -D.

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Step A'. A2. A3. AA.

Action Clic: the Speci'ic Re"ue#t# option. Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,12,,02D. Clic: the Find b#tton. or Press =Alt>i?.

AB.

?o# have co pleted creating daily rates #sing the Currency Rate# )anager page. End o' /rocedure.

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!ournal or Su.ledger Le el Reporting Currencie#


9o#rnal or !#bledger*&evel 3eporting C#rrencies incl#des in"or ation on entering and reporting c#rrencies. 0pon co pletion o" this lesson, yo# will be able to1 ; .nter reporting c#rrencies. ; 0se reporting c#rrencies.

Entering Reporting Currencie#


3eporting C#rrencies are integrated with ledgers. ?o# speci"y the reporting c#rrency as a part o" the ledger with which yo# are wor:ing. -" yo# #se 3eporting C#rrencies, F9o#rnal or !#bledger &evelG, when yo# post the original ,o#rnals in yo#r so#rce ledger, $eneral &edger a#to atically generates ,o#rnals in yo#r reporting c#rrencies where the entered c#rrency a o#nts have been converted to the reporting c#rrency a o#nts. -" b#dgetary control is enabled, all ,o#rnals in a batch #st be entered "or the sa e ledger. Hhen the b#dgetary control batch is posted, however, posting ay generate additional ,o#rnals "or reporting c#rrencies within the sa e batch. -n this topic, yo# will enter reporting c#rrencies.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Currencie# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Currencie#: &e'ine lin:. 0se the Currencie# page to de"ine non*-!OF-nternational !tandards Organi=ationG c#rrencies, and to enable and disable c#rrencies. Oracle Applications has prede"ined all c#rrencies speci"ied in -!O standard NA2'7.

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Step C. 7.

Action Clic: in the Code "ield. .nter a #ni<#e Code to represent yo#r c#rrency. ?o# cannot change a c#rrency code a"ter yo# enable the c#rrency, even i" yo# disable that c#rrency at a later ti e. .nter the desired in"or ation into the Code "ield. .nter DCA;2D. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter DCanadian currency 2001D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D-o .e u#ed a'ter 013!un32001D. Clic: in the I##uing -erritory "ield. .nter the desired in"or ation into the I##uing -erritory "ield. .nter DCanadaD. Clic: the Sa e b#tton.

). (. '0. ''. '2. '3. 'A.

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Step 'B. Action ?o# have entered reporting c#rrencies. End o' /rocedure.

4#ing Reporting Currencie#


3eporting C#rrencies are integrated with ledgers. ?o# speci"y the reporting c#rrency as a part o" the ledger with which yo# are wor:ing. 3eporting c#rrency is "le/ible. ?o# can aintain additional c#rrency representations at three di""erent levels1 ; @alance level. ; 9o#rnal level. ; !#bledger level. ?o# can #se the 3eporting C#rrencies "or1 ; .ntering Data into 3eporting C#rrencies. ; Per"or ing !tandard $eneral &edger Activities. ; Co pleting 3eporting C#rrencies. ?o# sho#ld be ca#tio#s abo#t per"or ing any activity other than reporting when yo# are #sing a reporting c#rrency. +his is especially tr#e o" entering or i porting new ,o#rnals into yo#r reporting c#rrency, since ,o#rnals are only converted and replicated "ro yo#r ledger to yo#r reporting c#rrencies * not the other way aro#nd. -n this topic, yo# will enter the data in the reporting c#rrency.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Accounting Setup# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Accounting Setup# lin:. 0se the Accounting Setup# page to de"ine a new ledger, or search "or an e/isting ledger.

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Step C. 7. ). (. '0. ''. '2.

Action Clic: the Searc5 .y list. Clic: the Legal Entity list ite . Clic: in the Searc5 criteria "ield. .nter the desired in"or ation into the Searc5 criteria "ield. .nter D;ort5laBe StoreD. Clic: the Go b#tton. Clic: the 4pdate Accounting Option# b#tton. 0se the 4pdate Accounting Option# page to #pdate the acco#nting in"or ation in the ledger.

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Step '3. 'A.

Action Clic: the 4pdate b#tton. 0se the 4pdate Reporting Currencie# page to #pdate the reporting c#rrency in"or ation.

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Step 'B. 'C.

Action Clic: the Add Reporting Currency b#tton. 0se the Add Reporting Currency page to enter the reporting c#rrency in"or ation.

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Step '7. ').

Action Clic: the Currency Con er#ion Le el list. Clic: the Su.ledger list ite .

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Step '(.

Action Clic: in the Currency "ield.

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Step 20.

Action .nter the desired in"or ation into the Currency "ield. .nter DA;AD.

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Step 2'.

Action Clic: in the Reporting Currency ;a+e "ield.

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Step 22.

Action .nter the desired in"or ation into the Reporting Currency ;a+e "ield. .nter D2001Addition#D.

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Step 23.

Action Clic: in the S5ort ;a+e "ield.

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Step 2A.

Action .nter the desired in"or ation into the S5ort ;a+e "ield. .nter D2001AddD.

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Step 2B.

Action Clic: in the Rounding &i''erence# -racBing Account "ield.

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Step 2C.

Action -" yo# enable 3o#nding Di""erences +rac:ing by assigning a Rounding &i''erence# -racBing Account to yo#r ledger, ro#nding i balances are a#to atically balanced against the acco#nt yo# speci"ied. .nter the desired in"or ation into the Rounding &i''erence# -racBing Account "ield. .nter D013000311$0300003000D.

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Step 27. 2).

Action Clic: in the &e'ault Rate -ype "ield. Conversion rate types are #sed to convert transactions once the Reporting Currencie# option is enabled. .nter the desired in"or ation into the &e'ault Rate -ype "ield. .nter DCorporateD.

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Step 2(. 30.

Action Clic: the Apply b#tton. ?o# have entered the data in the reporting c#rrency. End o' /rocedure.

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4#ing t5e Account 6ierarc5y )anager


0sing the Acco#nt 6ierarchy incl#des in"or ation on starting the Acco#nt 6ierarchy 5anager, displaying #ltiple hierarchies, adding or changing acco#nt hierarchies, child val#es, and roll#p gro#ps. 0pon co pletion o" this lesson, yo# will be able to1 ; !tart the Acco#nt 6ierarchy 5anager. ; Display #ltiple hierarchies. ; Add or change acco#nt hierarchies. ; Add or change child val#es. ; Add or change roll#p gro#ps.

Starting t5e Account 6ierarc5y )anager


+he Account 6ierarc5y )anager page helps yo# to ; graphically create, aintain, and review acco#nt str#ct#re hierarchies ; de"ine new parent and child seg ent val#es, as well as change parent8child dependencies ; create new roll#p gro#ps "ro the Acco#nt 6ierarchy 5anager and have yo#r changes re"lected a#to atically in both the %ey !eg ent 2al#es and 3oll#p $ro#ps pages. +he Acco#nt 6ierarchy 5anager has sec#rity r#les that enable yo# to control1 ; 3ead only or read8write access ; Access to hierarchies, seg ent val#es, and charts o" acco#nts. -n this topic, yo# will start the acco#nt hierarchy anager.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Account 6ierarc5y )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Account#: )anager lin:.

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Step B. C.

Action Clic: the Ae# b#tton. +he Account 6ierarc5y )anager page enables yo# to de"ine a new seg ent val#e by entering attrib#tes "or a new child val#e, parent and child relationships, incl#ding #lti*level hierarchies, and "acilitates reporting and analysis. ?o# can also care"#lly plan yo#r hierarchies. Hhen yo# create and save parent and child seg ent val#es, they beco e per anent.

7.

+he C5art o' Account# 3 Seg+ent# represents an individ#al seg ent o" a partic#lar chart o" acco#nts str#ct#re. Clic: an entry in the C5art o' Account# 3 Seg+ent# tree control. ?o# have co pleted !tarting the Acco#nt 6ierarchy 5anager proced#re. End o' /rocedure.

).

&i#playing )ultiple 6ierarc5ie#


Displaying 5#ltiple 6ierarchies helps yo# to view reporting and analysis. -n this topic, yo# will display #ltiple hierarchies. #ltilevel hierarchy str#ct#re and "acilitates

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/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Account 6ierarc5y )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Account#: )anager lin:.

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Step B. C.

Action Clic: the ;o b#tton. 0se the Account 6ierarc5y )anager =Read3Only? page to display #ltiple heirarchies. -t has sec#rity r#les that enable yo# to control access to read only or read8write and access to hierarchies.

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Step 7.

Action +he C5art o' Account# 3 Seg+ent represents an individ#al seg ent o" a partic#lar chart o" acco#nts str#ct#re. Clic: an entry in the C5art o' Account# 3 Seg+ent# tree control.

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Step ).

Action Clic: an entry in the Co++unication# Accounting Fle@ tree control.

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Step (.

Action Clic: an entry in the Corporate Accounting Fle@ tree control.

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Step '0.

Action Clic: the Co+pany option.

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Step ''.

Action Clic: the C5ildren tab.

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Step '2.

Action Clic: in the Fro+ "ield.

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Step '3.

Action .nter the desired in"or ation into the Fro+ "ield. .nter DCo+panyD.

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Step 'A.

Action Clic: in the -o "ield.

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Step 'B. 'C.

Action .nter the desired in"or ation into the -o "ield. .nter DCo+panyD. ?o# have co pleted Displaying 5#ltiple 6ierarchies. End o' /rocedure.

Adding or C5anging Rollup Group#


+he 3oll#p $ro#p is #sed to s# ari=e b#dget, act#al, and enc# brance a o#nts "or each depart ent and to roll #p these a o#nts to create a division a o#nt. Adding or Changing 3oll#p $ro#ps helps yo# to add or change roll#p gro#ps. -n this topic, yo# will add or change roll#p gro#ps.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Account 6ierarc5y )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Account#: )anager lin:.

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Step B. C.

Action Clic: the Ae# b#tton. +he Account 6ierarc5y )anager page enables yo# to add or change a roll#p gro#p.

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Step 7.

Action Clic: an entry in the C5art o' Account# 3 Seg+ent# tree control.

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Step ).

Action Clic: an entry in the Operation# Accounting Fle@ tree control.

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Step (.

Action Clic: the Edit en#.

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Step '0. ''.

Action Clic: the Rollup Group# en#.

0se the Rollup Group# page to create new roll#p gro#ps. ?o# can have those changes re"lected a#to atically in both the %ey !eg ent 2al#es and 3oll#p $ro#ps pages.

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Step '2. '3.

Action Clic: the ;e<... b#tton. 0se the Rollup Group page to add a new roll#p gro#p.

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Step 'A.

Action .nter the desired in"or ation into the ;a+e "ield. .nter D-rainingD.

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Step 'B.

Action Clic: in the &e#cription "ield.

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Step 'C.

Action .nter the desired in"or ation into the &e#cription "ield. .nter D-raining /urpo#e#D.

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Step '7.

Action Clic: the OC b#tton.

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Step '). '(.

Action Clic: the OC b#tton. ?o# have co pleted Adding or Changing 3oll#p $ro#ps proced#re. End o' /rocedure.

Adding or C5anging /arent 6ierarc5ie#


+he Acco#nt 6ierarchy 5anager helps yo# to de"ine new parent seg ent val#es, parent8child relationships, incl#ding #ltilevel hierarchies, and "acilitates reporting and analysis. ?o# can also care"#lly plan yo#r hierarchies. Hhen yo# create and save Parent and Child seg ent val#es, they beco e per anent. Adding or Changing Parent 6ierarchies helps yo# to add or change parent hierarchies. -n this topic, yo# will add or change parent hierarchies.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Account 6ierarc5y )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Account#: )anager lin:.

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Step B. C.

Action Clic: the Ae# b#tton. 0se the Account 6ierarc5y )anager page to de"ine new parent seg ent val#es, as well as change parent and child dependencies.

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Step 7.

Action Clic: an entry in the C5art o' Account# 3 Seg+ent# tree control.

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Step ).

Action Clic: an entry in the Operation# Accounting Fle@ tree control.

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Step (.

Action Clic: in the Fro+ "ield.

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Step '0.

Action .nter the desired in"or ation into the Fro+ "ield. .nter DCo+panyD.

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Step ''.

Action Clic: in the -o "ield.

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Step '2.

Action .nter the desired in"or ation into the -o "ield. .nter DCo+panyD.

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Step '3.

Action Clic: the Find b#tton.

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Step 'A.

Action Clic: the Fir#t b#tton.

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Step 'B.

Action Clic: the Edit en#.

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Step 'C. '7.

Action Clic: the ;e< /arent en#.

0se the /arent Attri.ute# page to enter attrib#tes "or a new parent.

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Step ').

Action Clic: in the 7alue "ield.

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Step '(.

Action .nter the desired in"or ation into the 7alue "ield. .nter D10D.

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Step 20.

Action Clic: in the &e#cription "ield.

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Step 2'.

Action .nter the desired in"or ation into the &e#cription "ield. .nter D-rainingD.

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Step 22.

Action Clic: in the Fro+ "ield.

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Step 23.

Action .nter the desired in"or ation into the Fro+ "ield. .nter D0130132001D.

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Step 2A.

Action Clic: in the -o "ield.

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Step 2B.

Action .nter the desired in"or ation into the -o "ield. .nter D0,3%132001D.

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Step 2C. 27.

Action Clic: the OC b#tton. ?o# have co pleted Adding or Changing Parent 6ierarchies proced#re. End o' /rocedure.

Adding or C5anging C5ild 7alue#


Adding or Changing Child 2al#es enables yo# to de"ine a new seg ent val#e by entering attrib#tes "or a new child val#e. +he new val#e #st co ply with the de"ined "or at o" the seg entEs val#e set. A child represents a child seg ent val#e. -n this topic, yo# will add or change child val#es.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Account 6ierarc5y )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: Account#: )anager lin:.

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Step B. C.

Action Clic: the Ae# b#tton. +he Account 6ierarc5y )anager page enables yo# to de"ine a new seg ent val#e by entering attrib#tes "or a new child val#e, parent and child relationships, incl#ding #lti*level hierarchies, and "acilitates reporting and analysis.

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Step 7.

Action +he C5art o' Account# 3 Seg+ent represents an individ#al seg ent o" a partic#lar chart o" acco#nts str#ct#re. Clic: an entry in the C5art o' Account# 3 Seg+ent# tree control.

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Step ).

Action Clic: an entry in the Operation# Accounting Fle@ tree control.

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Step (.

Action Clic: the C5ildren tab.

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Step '0.

Action Clic: in the Fro+ "ield.

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Step ''.

Action .nter the desired in"or ation into the Fro+ "ield. .nter DCo+panyD.

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Step '2.

Action Clic: in the -o "ield.

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Step '3.

Action .nter the desired in"or ation into the -o "ield. .nter DCo+panyD.

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Step 'A.

Action Clic: the Find b#tton.

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Step 'B.

Action Clic: the Fir#t b#tton.

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Step 'C.

Action Clic: the 10 =-raining? list ite .

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Step '7. ').

Action Clic: the ;e< C5ild b#tton. 0se the C5ild Attri.ute# page to enter a new seg ent val#e "or a new child. 4ote1 Once yo# create and save a new child seg ent val#e, yo# cannot delete it.

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Step '(.

Action .nter the desired in"or ation into the 7alue "ield. .nter D1,D.

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Step 20.

Action Clic: in the &e#cription "ield.

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Step 2'.

Action .nter the desired in"or ation into the &e#cription "ield. .nter D-raining Re enueD.

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Step 22.

Action Clic: in the Fro+ "ield.

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Step 23.

Action .nter the desired in"or ation into the Fro+ "ield. .nter D0130132001D.

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Step 2A.

Action Clic: in the -o "ield.

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Step 2B.

Action .nter the desired in"or ation into the -o "ield. .nter D0,3%132001D.

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Step 2C. 27.

Action Clic: the OC b#tton. ?o# have co pleted Adding or Changing Child 2al#es proced#re. End o' /rocedure.

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Ba#ic General Ledger Setup


@asic $eneral &edger !et#p incl#des in"or ation on de"ining val#e sets, acco#nting :ey "le/"ield str#ct#res, :ey "le/"ield val#es, de"ining acco#nting calendar and ledger. 0pon co pletion o" this lesson, yo# will be able to1 ; De"ine general ledger val#e sets. ; Create a responsibility "or the controller. ; Create a sec#rity r#le. ; De"ine acco#nting :ey "le/"ield str#ct#res. ; .nter val#es "or :ey "le/"ields. ; 0se the Acco#nt 6ierarchy .ditor. ; De"ine an acco#nting calendar. ; De"ine a ledger. ; Open an acco#nting period. ; !et #p ,o#rnal categories and so#rces. ; !et #p s#spense acco#nts. ; .nter #nbalanced ,o#rnals.

&e'ining General Ledger 7alue Set#


2al#es, val#e sets and validation tables are #sed as i portant co ponents o" :ey "le/"ields, descriptive "le/"ields, and !tandard 3e<#est !#b issions. ?o# de"ine yo#r val#e sets "irst, either be"ore or while yo# de"ine yo#r "le/"ield seg ent str#ct#res. -n this topic, yo# will de"ine $eneral &edger val#e sets #sing the 7alue Set# page.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the 7alue Set# page. Clic: the 7ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Fle@'ield#: 7alidation: Set# lin:. 0se the 7alue Set# page to enter a val#e set na e and a description "or the val#e set. +he val#e sets yo# de"ine appear in the lists o" val#es when yo# de"ine "le/"ield seg ents #sing the Cey Fle@'ield Seg+ent# page.

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Step B. C. 7. ).

Action Clic: in the 7alue Set ;a+e "ield. .nter the desired in"or ation into the 7alue Set ;a+e "ield. .nter DABCLCo+panyD. .nter the desired in"or ation into the &e#cription "ield. .nter DABC Co+panyD. +he choices in the For+at -ype "ield "or the "or at o" yo#r seg ent val#es incl#de1 ; Char ; Date ; Date+i e ; 4# ber ; !tandard Date ; !tandard Date+i e ; +i e .nter "or atting in"or ation appropriate to yo#r "or at type, incl#ding in"or ation s#ch as whether yo#r val#es sho#ld incl#de n# bers only and whether they #st "all within a certain range. ?o# cannot #se the 4# bers Only or the 3ight*9#sti"y and Oero*"ill option with translatable val#e sets.

(.

'0.

Clic: the 4pperca#e Only 8A3M9 option.

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Step ''. '2. '3. 'A. 'B. 'C. Action Clic: the Rig5t3Du#ti'y and Mero3'ill ;u+.er# 800019 option. +he a/i # si=e "or +ranslatable -ndependent and +ranslatable Dependent val#e set val#es is 'B0. Clic: in the )a@i+u+ Si*e "ield. .nter the desired in"or ation into the )a@i+u+ Si*e "ield. .nter D2D. Clic: the Sa e b#tton. Once yo# save yo#r changes, yo# can de"ine another val#e set #sing the ;e< b#tton. Clic: the ;e< b#tton. Clic: in the 7alue Set ;a+e "ield. .nter the desired in"or ation into the 7alue Set ;a+e "ield. .nter DABCL&epart+entD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DABC &epart+entD. Clic: the 4pperca#e Only 8A3M9 option. Clic: the Rig5t3Du#ti'y and Mero3'ill ;u+.er# 800019 option. Clic: in the )a@i+u+ Si*e "ield. .nter the desired in"or ation into the )a@i+u+ Si*e "ield. .nter D%D. Clic: the Sa e b#tton. ?o# have co pleted de"ining $eneral &edger val#e sets #sing the 7alue Set# page. End o' /rocedure.

'7. '). '(. 20. 2'. 22. 23. 2A. 2B. 2C.

Creating a Re#pon#i.ility 'or t5e Controller


A 3esponsibility is a level o" a#thority in Oracle Applications that lets #sers access only those Oracle Applications "#nctions and data appropriate to their role in an organi=ation. .ach responsibility allows access to a speci"ic application or applications, a ledger, a restricted list o" pages, a restricted list o" "#nctions, and reports in a speci"ic application. +hese responsibilities help yo# provide the appropriate level o" access to yo#r #sersE need to
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; per"or in<#iry and reporting activities in yo#r reporting c#rrencies ; per"or speci"ic processes, s#ch as r#n depreciation, post8trans"er8inter"ace to $eneral &edger, and r#n reval#ation -n this topic, yo# will create a responsibility "or the Controller.

/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Re#pon#i.ilitie# page. Clic: the ertical scrollbar. Clic: the Sy#te+ Ad+ini#trator lin:. Clic: the ertical scrollbar. Clic: the Security:Re#pon#i.ility: &e'ine lin:.

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Step B. Action 0se the Re#pon#i.ilitie# page to create a responsibility "or the Controller. +his responsibility helps in anaging data sec#rity, which incl#des setting #p responsibilities to allow access to a speci"ic set o" b#siness data and co plete a speci"ic set o" transactions, and assigning individ#al #sers to these responsibilities.

Step C. 7. ). (. '0. ''.

Action Clic: in the Re#pon#i.ility ;a+e "ield. .nter the desired in"or ation into the Re#pon#i.ility ;a+e "ield. .nter DGL -raining Super 4#erD. Clic: in the Application "ield. .nter the desired in"or ation into the Application "ield. .nter DGeneral LedgerD. Clic: in the Re#pon#i.ility Cey "ield. .nter the desired in"or ation into the Re#pon#i.ility Cey "ield. .nter DGL -rainingD.

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Step '2. Action .nter the details in the &ata Group region. A data gro#p de"ines the Oracle database -Ds. apping between Oracle Applications prod#cts and

A data gro#p deter ines which Oracle database acco#nts to which a responsibilityEs "or s, conc#rrent progra s, and reports are connected. '3. 'A. 'B. 'C. '7. '). '(. Clic: in the &ata Group: ;a+e "ield. .nter the desired in"or ation into the &ata Group: ;a+e "ield. .nter DStandardD. Clic: in the &ata Group: Application "ield. .nter the desired in"or ation into the &ata Group: Application "ield. .nter DGeneral LedgerD. Clic: in the )enu "ield. .nter the desired in"or ation into the )enu "ield. .nter DGLLS4/ER4SERD. 0se the Re"ue#t Group region to assign a re<#est to a responsibility.

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Step 20.

Action Clic: in the Re"ue#t Group: ;a+e "ield.

Step 2'. 22. 23. 2A. 2B.

Action .nter the desired in"or ation into the Re"ue#t Group: ;a+e "ield. .nter DGL Concurrent /rogra+ GroupD. Clic: in the Re"ue#t Group: Application "ield. Clic: the Sa e b#tton. Clic: the Clo#e b#tton. ?o# have co pleted creating a responsibility "or the Controller proced#re. End o' /rocedure.

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Creating a Security Rule


+he &e'ine Security Rule# page helps yo# to de"ine sec#rity r#les to restrict #ser access to certain acco#nt seg ent val#es. ?o# can also de"ine sec#rity r#les to control what "inancial in"or ation speci"ic #sers can print when they r#n >inancial !tate ent $enerator reports. !ec#rity r#les do not deny the c#rrent #ser access to any o" the individ#al seg ents #sed in the acco#nt. -n this topic, yo# will de"ine sec#rity r#les.

/rocedure

Step '. 2. 3.

Action @egin by navigating to the &e'ine Security Rule# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar.

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Step A. B. Action Clic: the Setup: Security: &e'ine lin:. 0se the Find 7alue Set page to identi"y the val#e set to which yo#r val#es belong. ?o# can identi"y val#es by yo#r val#e set, the "le/"ield seg ent, or conc#rrent progra para eter that #ses the val#e set.

Step C. 7.

Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D&E/AR-)E;- CAD.

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Step ).

Action Clic: the Find b#tton. or Press =S?.

(.

0se the &e'ine Security Rule# page to de"ine the sec#rity r#les "or ranges o" "le/"ield and report para eter val#es.

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Step '0. ''. '2. '3. 'A. 'B.

Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D-rainingD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D&epart+ent CA re#triction ruleD. Clic: in the )e##age "ield. +he essage that yo# enter here appears a#to atically whenever a #ser enters a seg ent val#e that violates yo#r sec#rity r#le. .nter the desired in"or ation into the )e##age "ield. .nter D&epart+ent CA i# not alid 'or t5i# re#pon#i.ilityD. Clic: the Sa e b#tton.

'C.

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Step '7. Action 0se the Security Rule Ele+ent# region to de"ine a sec#rity r#le ele ent by speci"ying a val#e range that incl#des both a low and high val#e "or yo#r seg ent. A sec#rity r#le ele ent applies to all seg ent val#es incl#ded in the val#e range yo# speci"y. -denti"y each sec#rity r#le ele ent as either -ncl#de or ./cl#de, where -ncl#de incl#des all val#es in the speci"ied range, and ./cl#de e/cl#des all val#es in the speci"ied range. .very sec#rity r#le #st have at least one -ncl#de r#le ele ent, since a sec#rity r#le a#to atically e/cl#des all val#es #nless yo# speci"ically incl#de the . 4ote1 ./cl#de r#le ele ents override -ncl#de r#le ele ents. ?o# sho#ld always incl#de any de"a#lt val#es yo# #se in yo#r seg ents or dependent val#e sets. -" the de"a#lt val#e is sec#red, the "le/"ield window erases it "ro the seg ent as the window opens, and the #ser #st enter a val#e an#ally. -" yo# want to speci"y a single val#e to incl#de or e/cl#de, enter the sa e val#e in both the &ow and 6igh "ields. '). Clic: the -ype list.

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Step '(.

Action Clic: the Include list ite .

Step 20. 2'. 22. 23. 2A. 2B.

Action Clic: in the Fro+ "ield. .nter the desired in"or ation into the Fro+ "ield. .nter D000D. Clic: in the -o "ield. .nter the desired in"or ation into the -o "ield. .nter DMMMD. Clic: the Line b#tton. Clic: the -ype list.

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Step 2C.

Action Clic: the E@clude list ite .

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Step 27. 2). 2(. 30. 3'. 32.

Action Clic: in the Fro+ "ield. .nter the desired in"or ation into the Fro+ "ield. .nter D1000D. Clic: in the -o "ield. .nter the desired in"or ation into the -o "ield. .nter D1000D. Clic: the Sa e b#tton. ?o# have co pleted Creating a !ec#rity 3#le proced#re. End o' /rocedure.

&e'ining Accounting Cey Fle@'ield Structure#


%ey "le/"ields enable yo# to de"ine additional in"or ation yo# want to record in e/isting "ields. +he Cey Fle@'ield Seg+ent# page is #sed to de"ine :ey "le/"ields. ?o# will #se it to de"ine descriptive in"or ation and validation in"or ation "or each seg ent. ?o# will also deter ine the appearance o" yo#r :ey "le/"ield window, incl#ding the si=e o" the window, the n# ber and order o" the seg ents, and the seg ent descriptions and de"a#lt val#es.

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-n this topic, yo# will de"ine acco#nting :ey "le/"ield str#ct#res #sing the Cey Fle@'ield# Seg+ent# page.

/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Cey Fle@'ield# Seg+ent# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Fle@'ield#:Cey: Seg+ent# lin:. 0se the Cey Fle@'ield Seg+ent# page to de"ine :ey "le/"ields. ?o# cannot create a new "le/"ield or change the na e o" an e/isting "le/"ield #sing this page. ?o# will begin in the J#ery Application "ield. ode and select the application na e in the

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Step B. C. 7. ). (. '0. ''.

Action -n the Cey Fle@'ield# Seg+ent# page, enter the J#ery Press =F11?. Clic: in the Application "ield. .nter the desired in"or ation into the Application "ield. .nter DGeneral LedgerD. ./ec#te the <#ery. Press =Ctrl>F11?. +he Code "or a str#ct#re is a developer :ey and is #sed by loader progra s. +he val#e yo# speci"y "or the code will de"a#lt into the title "ield. Clic: in the Code "ield. >or those application "le/"ields that s#pport ore than one str#ct#re, yo# can create a new str#ct#re "or yo#r "le/"ield by inserting a row. ?o# can insert a row #sing the ;e< b#tton. ode.

'2. '3.

Clic: the ;e< b#tton. .nter the desired in"or ation into the Code "ield. .nter D017i#ionLAccounting Fle@'ieldD.

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Step 'A. Action +he title a#to atically de"a#lts to the val#e yo# entered in the Code "ield. Clic: in the -itle "ield. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D7i#ion Account Fle@'ieldD. !electing the Cro## 7alidate Seg+ent# chec:bo/ enables yo# to assign cross validation r#les to yo#r "le/"ield str#ct#re. Clic: the Cro##37alidate Seg+ent# option. Clic: the Seg+ent# b#tton to open the Seg+ent# Su++ary page where yo# de"ine yo#r "le/"ield seg ents. Clic: the Seg+ent# b#tton. or Press =Alt>+?. 20. 0se the Seg+ent# Su++ary page to de"ine yo#r "le/"ield seg ents. .ach "le/"ield contains a n# ber o" seg ents which "#nction as separate "ields. Hhen a #ser clic:s in a "le/"ield, a window opens displaying the seg ents that yo# have de"ined. >or each seg ent, yo# can de"ine1 ; -ts pro pt ; +he type o" data it can contain ; +he val#es a #ser can enter

'B. 'C. '7.

'). '(.

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Step 2'. 22. 23. 2A. 2B.

Action Clic: in the ;u+.er "ield. .nter the desired in"or ation into the ;u+.er "ield. .nter D1D. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter DCo+panyD. +he na e yo# entered in the ;a+e col# n a#to atically appears. ?o# can #pdate the pro pt or leave as is. Clic: in the Iindo< /ro+pt "ield. Clic: in the Colu+n "ield. .nter the desired in"or ation into the Colu+n "ield. .nter DSEG)E;-1D. Clic: in the 7alue Set "ield. .nter the desired in"or ation into the 7alue Set "ield. .nter DABCLCo+panyD. Clic: in the ;u+.er "ield. .nter the desired in"or ation into the ;u+.er "ield. .nter D2D.

2C. 27. 2). 2(. 30. 3'.

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Step 32. 33. 3A. Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D&epart+entD. +he na e yo# entered in the 4a e col# n a#to atically appears. ?o# can #pdate the pro pt or leave as is. Clic: in the Iindo< /ro+pt "ield. .nter the desired in"or ation into the Colu+n "ield. .nter DSEG)E;-2D. Clic: in the 7alue Set "ield. .nter the desired in"or ation into the 7alue Set "ield. .nter DABCL&epart+entD. Clic: the Sa e b#tton. +his warning essage indicates that the list o" val#es pro pt is longer than yo#r seg ent si=e. Clic: OC to proceed thro#gh this essage. !ee the Oracle $eneral &edger 0serEs $#ide "or ore in"or ation abo#t this essage. Clic: the OC b#tton. or Press =Alt>O?. A0. A'. A2. Clic: in the ;u+.er "ield. Once yo# de"ine yo#r "le/"ield str#ct#re, access the Seg+ent# page to de"ine the seg ents by clic:ing the Open b#tton. Clic: the Open b#tton. or Press =Alt>O?. A3. 0se the Seg+ent# page to de"ine seg ents "or yo#r "le/"ield. +he page title incl#des the c#rrent "le/"ieldEs na e. -" yo#r "le/"ield de"inition is "ro=en Fthe >ree=e >le/"ield De"inition chec: bo/ is chec:edG, this page beco es display*only. ?o# can de"ine as any seg ents as there are de"ined seg ent col# ns in yo#r "le/"ield table. ?o# can create a new seg ent "or yo#r "le/"ield by inserting a row.

3B. 3C. 37. 3). 3(.

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Step AA. AB. AC.

Action Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DCo+panyD. Clic: the Fle@'ield Guali'ier# b#tton. or Press =Alt>G?.

A7.

0se the Fle@'ield Guali'ier# page to apply "le/"ield <#ali"iers to yo#r :ey "le/"ield seg ents. 4ote1 +he page title incl#des the c#rrent "le/"ield and seg ent na es. >or each <#ali"ier, indicate whether it is enabled "or yo#r :ey "le/"ield seg ent. !ince yo# can set #p yo#r :ey "le/"ields in any way yo# pre"er, Oracle Applications prod#cts #se "le/"ield <#ali"iers to identi"y certain seg ents #sed "or speci"ic p#rposes. ?o# sho#ld cons#lt 6elp "or yo#r :ey "le/"ield to deter ine whether yo#r :ey "le/"ield #ses <#ali"iers and what p#rposes they serve.

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Step A).

Action .nable the "le/"ield <#ali"iers yo# need. -n this e/a ple, only the @alancing !eg ent J#ali"ier is selected. Clic: the Ena.led option. Clic: the Clo#e b#tton. Hhen yo# close the Fle@'ield Guali'ier# page, the For+# page displays a pro pt as:ing yo# to save the changes yo# have ade.

A(. B0.

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Step B'.

Action Clic: the Ae# b#tton. or Press =Alt>A?.

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Step B2. B3.

Action Clic: the Clo#e b#tton. 4avigate bac: to the Seg+ent# Su++ary page and select the second seg ent. 3epeat the sa e steps "or the second seg ent. Clic: the Open b#tton to access the !eg ents page to de"ine seg ents.

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Step BA. BB.

Action Clic: in the ;u+.er "ield. Clic: the Open b#tton. or Press =Alt>O?.

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Step BC. B7. B).

Action Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D&epart+entD. Clic: the Fle@'ield Guali'ier# b#tton. or Press =Alt>G?.

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Step B(.

Action .nable the Cost Center seg ent. Clic: the Ena.led option. .nable the )anage+ent Seg+ent option. Clic: the Ena.led option. Clic: the Clo#e b#tton.

C0.

C'.

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Step C2. C3.

Action Clic: the Sa e b#tton. Clic: the Clo#e b#tton.

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Step CA. CB.

Action Clic: the Clo#e b#tton. ?o# have co pleted de"ining the acco#nting :ey "le/"ield str#ct#res #sing the Cey Fle@'ield# Seg+ent# page. End o' /rocedure.

Entering 7alue# 'or Cey Fle@'ield#


?o# need to de"ine at least one valid val#e "or each validated seg ent be"ore yo# can #se a "le/"ield. +hese validated seg ents provide #sers with a list o" prede"ined valid seg ent val#es, and have a validation type o" -ndependent,Dependent, +ranslatable -ndependent, +ranslatable Dependent, or +able. >ollowing are the prere<#isites be"ore yo# enter val#es "or a :ey "le/"ield1 ;0se the 7alue Set page to de"ine yo#r independent val#e sets, any dependent val#e sets that depend on the , and any table*validated val#e sets yo#r "le/"ield needs. ; 0se the Cey Fle@'ield Seg+ent# page to de"ine yo#r "le/"ield str#ct#re or the &e#cripti e Fle@'ield Seg+ent# page to de"ine yo#r "le/"ield str#ct#re and seg ents -n this topic, yo# will enter val#es "or :ey "le/"ields #sing the Seg+ent# 7alue page.

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/rocedure

Step '. 2. 3. A.

Action @egin by navigating to the Seg+ent 7alue# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Fle@'ield#: Cey: 7alue# lin:. 0se the Find Cey Fle@'ield Seg+ent page to "ind val#es according to the "ollowing selection criteria1 ; 2al#e !et ; %ey >le/"ield ; Descriptive >le/"ield ; Conc#rrent Progra

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Step B. C. 7. ).

Action Clic: the 7alue Set option. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter DABCLCo+panyD. Clic: the Find b#tton. or Press =Alt>i?.

(.

0se the Seg+ent# 7alue page to de"ine val#es "or a :ey or descriptive "le/"ield seg ent or report para eter. ?o# sho#ld #se this page to de"ine val#es that belong to -ndependent, Dependent, +ranslatable -ndependent, +ranslatable Dependent, or +able val#e sets. ?o# can de"ine new seg ent val#es, speci"y val#e descriptions "or yo#r val#es, and enable or disable e/isting val#es as well.

'0.

!elect the 7alue#, E''ecti e tab to enter the val#es and the description.

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Step ''. '2. '3.

Action Clic: in the 7alue "ield. .nter the desired in"or ation into the 7alue "ield. .nter D00D. +he -ran#lated 7alue is derived "ro the 2al#e "ield, and a#to atically appears when yo# clic: in the &e#cription "ield. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DCorporate 6ead"uarter#D. Clic: the 7alue#, 6ierarc5y, Guali'ier# tab. Clic: the 7alue#, 6ierarc5y, Guali'ier# tab to enter the seg ent <#ali"iers. !o e :ey "le/"ields #se seg ent <#ali"iers to hold e/tra in"or ation abo#t individ#al :ey seg ent val#es. >or e/a ple, the Acco#nting >le/"ield #ses seg ent <#ali"iers to deter ine the acco#nt type o" an acco#nt val#e, or whether detail b#dgeting and detail posting are allowed "or an Acco#nting >le/"ield co bination containing a given val#e.

'A. 'B. 'C.

'7.

Clic: in the Guali'ier# "ield.

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Step '). Action !eg ent <#ali"iers contain in"or ation abo#t a val#e rather than the seg ent that #ses the val#e. -" yo# are de"ining val#es "or any val#e set that is #sed by a :ey "le/"ield that #ses seg ent <#ali"iers, the Seg+ent Guali'ier# page appears pro pting yo# "or this in"or ation. -" yo# share this sa e val#e set with additional "le/"ields, s#ch as a descriptive "le/"ield, the Seg+ent Guali'ier# page appears regardless o" how yo# identi"ied yo#r val#e set in this page. '(. +he de"a#lt val#es are ?es "or b#dgeting and posting. Clic: the OC b#tton. or Press =Alt>O?. 20. 2'. 22. 23. 2A. 2B. 2C. 27. 2). 0se the 7alue#, E''ecti e tab to enter another val#e. Clic: the 7alue#, E''ecti e tab. Clic: in the 7alue "ield. .nter the desired in"or ation into the 7alue "ield. .nter D01D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D4S Operation#D. Clic: the 7alue#, 6ierarc5y, Guali'ier# tab. Clic: in the Guali'ier# "ield. Clic: the OC b#tton. or Press =Alt>O?. 2(. 30. 3'. 32. 33. Clic: the 7alue#, E''ecti e tab. Clic: in the 7alue "ield. .nter the desired in"or ation into the 7alue "ield. .nter D02D. .nter the desired in"or ation into the &e#cription "ield. .nter DEuropeD. Clic: the 7alue#, 6ierarc5y, Guali'ier# tab.

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Step 3A. 3B. Action Clic: in the Guali'ier# "ield. Clic: the OC b#tton. or Press =Alt>O?. 3C. 37. Clic: the Sa e b#tton. ?o# have co pleted entering val#es "or :ey "le/"ields #sing the Seg+ent# 7alue page. End o' /rocedure.

4#ing t5e Account 6ierarc5y Editor


Once yo# deter ine yo#r needs and organi=e yo#r s# parent val#es and yo#r roll#p gro#ps. ary acco#nt str#ct#re, yo# de"ine yo#r

?o# can #se the Account 6ierarc5y )anager or the Account 6ierarc5y Editor, i" Applications Des:top -ntegrator is installed, to create and edit yo#r acco#nt hierarchies graphically. ?o# can #se the Account 6ierarc5y )anager or the Account 6ierarc5y Editor to de"ine parent and child seg ent val#es, as well as roll#p gro#ps. -n this topic, yo# will de"ine a child val#e #sing the Account 6ierarc5y Editor.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Account 6ierarc5y )anager page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Setup: Account#: )anager lin:. +he Con'ir+ page displays a pro pt as:ing yo# i" yo# want to save the changes in the Acco#nt 6ierarchy 5anager session.

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Step B. C.

Action Clic: the Ae# b#tton. -n the Account 6ierarc5y )anager page, e/pand the Acco#nting >le/"ield yo# are editing. 5ini i=e the window to :eep the Account 6ierarc5y )anager active.

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Step 7.

Action Clic: the Operation# Accounting Fle@ tree ite .

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Step ).

Action Clic: the &epart+ent tree ite .

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Step (.

Action Clic: the Find b#tton.

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Step '0. ''.

Action Clic: the - =-otal &epart+ent /arent? tree ite . +he details o" the depart ent yo# selected will display #nder the &epart+ent 7alue# &etail# col# n. ./pand the tree ite to view the hierarchy, and add a child attrib#te.

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Step '2.

Action Clic: the - =-otal &epart+ent /arent? tree ite .

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Step '3.

Action Clic: the 7ie< 6ierarc5y b#tton.

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Step 'A. 'B.

Action Clic: the ;e< C5ild b#tton. 0se the C5ild Attri.ute# page to add a val#e.

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Step 'C.

Action Clic: in the 7alue "ield.

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Step '7.

Action .nter the desired in"or ation into the 7alue "ield. .nter D11(D.

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Step ').

Action Clic: in the &e#cription "ield.

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Step '(.

Action .nter the desired in"or ation into the &e#cription "ield. .nter D;ort5<e#t RegionD.

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Step 20.

Action Clic: the OC b#tton.

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Step 2'. 22.

Action Clic: the Sa e C5ange# b#tton. ?o# have co pleted de"ining a child val#e #sing the Account 6ierarc5y Editor. End o' /rocedure.

&e'ining an Accounting Calendar


?o# create an acco#nting calendar to de"ine an acco#nting year and the period it contains. ?o# can de"ine #ltiple calendars and assign a di""erent calendar to each ledger. ?o# can, "or e/a ple, #se a onthly calendar "or one ledger, and a wee:ly calendar "or another. -n this topic, yo# will de"ine an acco#nting calendar #sing the Accounting Calendar page.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the /eriod -ype# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Financial#: Calendar#: -ype# lin:. 0se the /eriod -ype# page to enter a period type.

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Step B. C. 7. ). (. '0. ''.

Action Clic: in the /eriod -ype "ield. .nter the desired in"or ation into the /eriod -ype "ield. .nter DAC)ont5D. Clic: in the /eriod# per Aear "ield. .nter the desired in"or ation into the /eriod# per Aear "ield. .nter D2D. .nter the desired in"or ation into the &e#cription "ield. .nter D2 /eriod#D. Clic: the Sa e b#tton. Clic: the Clo#e b#tton.

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Step '2. '3.

Action Do#ble*clic: the Accounting list ite . 0se the Accounting Calendar page to create an acco#nting calendar to de"ine an acco#nting year and the period it contains. -n the Calendar "ield, select the period type yo# entered in the /eriod -ype# page.

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Step 'A. 'B. 'C. '7. '). '(. 20. 2'. 22. 23. 2A. 2B. 2C.
Page 576

Action Clic: in the Calendar "ield. .nter the desired in"or ation into the Calendar "ield. .nter DAC)ont5D. .nter the desired in"or ation into the &e#cription "ield. .nter DAC )ont5 CalendarD. 0se the /eriod# region o" the Accounting Calendar page to enter all the period details o" the acco#nting calendar s#ch as type, year, and the date. Clic: in the /re'i@ "ield. .nter the desired in"or ation into the /re'i@ "ield. .nter D!anD. .nter the desired in"or ation into the -ype "ield. .nter DAC)ont5D. Clic: in the Aear "ield. .nter the desired in"or ation into the Aear "ield. .nter D2000D. .nter the desired in"or ation into the Guarter "ield. .nter D1D. .nter the desired in"or ation into the ;u+ "ield. .nter D1D. Clic: in the Fro+ "ield. .nter the desired in"or ation into the Fro+ "ield. .nter D013!an32000D.

Training Guide
Oracle EBS R12 General Ledger
Step 27. 2). 2(. 30. 3'. 32. 33. 3A. 3B. 3C. 37. 3). 3(. A0. A'. A2. Action .nter the desired in"or ation into the -o "ield. .nter D%13Dan32000D. Clic: in the /re'i@ "ield. .nter the desired in"or ation into the /re'i@ "ield. .nter D&ecD. Clic: in the -ype "ield. .nter the desired in"or ation into the -ype "ield. .nter DAC)ont5D. .nter the desired in"or ation into the Aear "ield. .nter D2000D. .nter the desired in"or ation into the Guarter "ield. .nter D$D. Clic: in the ;u+ "ield. .nter the desired in"or ation into the ;u+ "ield. .nter D2D. Clic: in the Fro+ "ield. .nter the desired in"or ation into the Fro+ "ield. .nter D013&ec32000D. .nter the desired in"or ation into the -o "ield. .nter D%13&ec32000D. Clic: the Sa e b#tton. Clic: the Clo#e b#tton. Hhen yo# close the Accounting Calendar page, a pro pt displays in the &eci#ion page as:ing yo# i" yo# want to validate the c#rrently displayed calendar. Clic: the Current b#tton. or Press =Alt>C?. A3. 4ote the re<#est -D that is displayed in the ;ote page. ?o# will #se this -D to <#ery the stat#s o" yo#r re<#est #sing the Re"ue#t# page. AA. Clic: the OC b#tton. or Press =Alt>O?.

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Step AB.

Action Clic: the 7ie< or Press =Alt>7?. en#.

AC.

Clic: the Re"ue#t# or Press =R?.

en#.

A7.

0se the Find Re"ue#t# page to <#ery the stat#s o" the 3e<#est -D assigned to yo#.

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Step A). A(. B0.

Action Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,1($2$1D. Clic: the Find b#tton. or Press =Alt>i?.

B'. B2.

0se the Re"ue#t# page to view the stat#s o" s#b itted report or re<#est processes. +he stat#s o" yo#r re<#est displays in the Re"ue#t# page. +o view the Calendar 2alidation 3eport, clic: the 7ie< Output b#tton.

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Step B3.

Action Clic: the 7ie< Output b#tton. or Press =Alt>p?.

BA.

3eview the Calendar 7alidation Report.

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Step BB. BC.

Action Clic: the Clo#e b#tton. ?o# have co pleted de"ining an acco#nting calendar #sing the Accounting Calendar page. End o' /rocedure.

&e'ining a Ledger
+he &edger represents the core o" a co panyEs "inancial records where every transaction is acco#ntable in a sel"*contained way. A ledger provides balanced ledger acco#nting "or the acco#nting entity and serves as the repository o" "inancial in"or ation. Conse<#ently, it is the principal so#rce o" in"or ation "or the analytical applications in the Oracle .*@#siness !#ite. ?o# can de"ine a ledger with average balance processing enabled or yo# can de"ine a consolidation ledger that will be #sed to consolidate average balances. -n a typical ledger where average balance processing is enabled, the standard and average balances are lin:ed, since the average balances are derived "ro the standard balances. De"ine a ledger be"ore enabling b#dgetary control "or the ledger. &eave the enable b#dgetary control option set to ;o "or the ledger #ntil yo# are ready to co plete all set#p steps "or b#dgetary control.

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?o# de"ine the attrib#tes o" a ledger, s#ch as Acco#nting Calendar, &edger C#rrency, Chart o" Acco#nts and !#bledger Acco#nting 5ethod in Acco#nting !et#p 5anager. -n this topic, yo# will de"ine a ledger.

/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Accounting Setup# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Accounting Setup# lin:. 0se the Accounting Setup# page to de"ine a new ledger, or search "or an e/isting ledger.

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Step C. 7.

Action Clic: the Create Accounting Setup b#tton. 0se the Create Accounting Setup page to assign a legal entity to an e/isting ledger or create a new legal entity.

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Step ). (.

Action Clic: the ;e@t b#tton. 0se the &e'ine Accounting Repre#entation# page to enter the ledger in"or ation.

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Step '0. ''. '2. '3.

Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D-rainingD. Clic: in the C5art o' Account# "ield. .nter the C5art o' Account that yo# want to associate with this ledger. .nter the desired in"or ation into the C5art o' Account# "ield. .nter DCorporate Accounting Fle@D. Clic: in the Accounting Calendar "ield. Oracle $eneral &edger enables yo# to de"ine #ltiple calendars and assign a di""erent calendar to each ledger. >or e/a ple, yo# can #se a onthly calendar "or one ledger, and a wee:ly calendar "or another. .nter the desired in"or ation into the Accounting Calendar "ield. .nter DAccountingD. Clic: in the Currency "ield. .nter the local c#rrency #sed by legal entity. .nter the desired in"or ation into the Currency "ield. .nter D4S&D.

'A. 'B.

'C. '7.

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Step '). '(. Action Clic: in the Su.ledger Accounting )et5od "ield. .nter the Su.ledger Accounting )et5od #sed by the legal entity. .nter the desired in"or ation into the Su.ledger Accounting )et5od "ield. .nter DStandard AccrualD. 20. 2'. Clic: the ;e@t b#tton. 0se the Sa e Accounting Structure page to review and s#b it the ledger details.

Step 22.

Action Clic: the Fini#5 b#tton.

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Step 23. 2A.

Action Clic: the Return to Accounting Setup# b#tton. ?o# have de"ined a ledger. End o' /rocedure.

Opening t5e Fir#t Accounting /eriod


Hhen yo# open the "irst acco#nting period, Oracle $eneral &edger prepares it "or ,o#rnal entry. -n this topic, yo# will s#b it a re<#est "or opening the "irst acco#nting period.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Find /eriod# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: OpenFClo#e lin:. +he Find /eriod# page enables yo# to search "or speci"ic acco#nting periods.

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Step C.

Action Clic: the Find b#tton. or Press =Alt>i?.

7.

+he Open and Clo#e /eriod# page enables yo# to open and close acco#nting periods to control ,o#rnal entry and ,o#rnal posting.

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Oracle EBS R12 General Ledger

Step ).

Action Clic: the Open /eriod b#tton. or Press =Alt>p?.

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Oracle EBS R12 General Ledger

Step (. '0. ''.

Action Clic: in the -arget /eriod "ield. .nter the desired in"or ation into the -arget /eriod "ield. .nter D!an301D. Clic: the Open b#tton. or Press =Alt>O?.

'2.

Clic: the Ae# b#tton. or Press =Alt>A?.

'3.

Clic: the OC b#tton. or Press =Alt>O?.

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Step 'A. 'B.

Action Clic: the Clo#e b#tton. ?o# have co pleted the Opening the >irst Acco#nting Period proced#re. End o' /rocedure.

Setting 4p !ournal Categorie# and Source#


?o# can de"ine interco pany and s#spense acco#nts "or speci"ic categories. ?o# can also #se doc# ent se<#ences to se<#entially n# ber ,o#rnal entries by category. 9o#rnal categories appear in standard reports, s#ch as the $eneral 9o#rnals report. 9o#rnal so#rces identi"y the origin o" yo#r ,o#rnal entries. Oracle $eneral &edger s#pplies a n# ber o" prede"ined ,o#rnal so#rces. -n addition, yo# sho#ld de"ine at least one ,o#rnal so#rce "or each o" yo#r own. -n this topic, yo# will set #p ,o#rnal categories and so#rces.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the !ournal Categorie# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Setup: !ournal: Categorie# lin:. +he !ournal Categorie# page enables yo# to de"ine ,o#rnal categories.

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Step C.

Action .nter a #ni<#e Category, Category Cey, and &e#cription "or yo#r ,o#rnal category. Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter D-raining Sale# 'or 2001D. +he Category Cey is a lang#age*independent and instance*independent :ey that the 9o#rnal - port progra #ses to identi"y a partic#lar ,o#rnal so#rce and category consistently across all lang#ages and instances. Clic: in the Category Cey "ield. .nter the desired in"or ation into the Category Cey "ield. .nter D-raining 2001D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D-raining Sale# 'or 2001D. Clic: the Sa e b#tton.

7. ).

(. '0. ''. '2.

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Step '3. 'A. 'B. 'C.

Action Do#ble*clic: the Setup list ite . Do#ble*clic: the !ournal list ite . Do#ble*clic: the Source# list ite . +he !ournal Source# page enables yo# to de"ine ,o#rnal so#rces that identi"y the origin o" ,o#rnal entries.

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Step '7.

Action .nter a #ni<#e Source, Source Cey and &e#cription "or yo#r ,o#rnal entry so#rce. Clic: in the Source "ield. .nter the desired in"or ation into the Source "ield. .nter D-raining 'or 2001D. Clic: in the Source Cey "ield. .nter the desired in"or ation into the Source Cey "ield. .nter D-raining 'or 2001D. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D-raining Re enue 'or 2001D. -" yo# enable the I+port !ournal Re'erence# chec:bo/, yo# can drilldown to s#bledger transactions trans"erred "ro s#bledgers in s# ary or detail "or this so#rce in the Acco#nt -n<#iry page. -" yo# select the Free*e !ournal# chec:bo/, then ,o#rnals "ro be changed in the .nter 9o#rnals page. Clic: the Free*e !ournal# option. this so#rce cannot

'). '(. 20. 2'. 22. 23.

2A.

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Step 2B. Action -" yo# select the Re"uire !ournal Appro al chec:bo/, then ,o#rnal approval is enabled "or yo#r general ledger. -" this option is enabled "or yo#r ledger and yo# enter a ,o#rnal whose ,o#rnal so#rce re<#ires ,o#rnal approval, then the batch #st be approved be"ore it can be posted. 2C. -" yo# select the I+port 4#ing Cey chec:bo/, the 9o#rnal - port progra #ses the val#e entered in the !o#rce %ey "ield, instead o" the !o#rce "ield, when i porting ,o#rnals "or a given so#rce. Clic: the Sa e b#tton. Clic: the Clo#e b#tton. ?o# have co pleted the !etting 0p 9o#rnal Categories and !o#rces proced#re. End o' /rocedure.

27. 2). 2(.

Setting 4p Su#pen#e Account#


Hhen yo# de"ine yo#r ledger, yo# can enable s#spense posting and assign a de"a#lt s#spense acco#nt to yo#r ledger. ?o# can de"ine other s#spense acco#nts in addition to the de"a#lt s#spense acco#nt "or yo#r ledger. $eneral &edger posts a balancing a o#nt to the de"a#lt acco#nt when there is no s#spense acco#nt de"ined with a atching so#rce and category. -n this topic, yo# will set #p s#spense acco#nts.

/rocedure

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Step '. 2. 3. A.

Action @egin by navigating to the Su#pen#e Account# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the Setup: Account#: Su#pen#e lin:. +he Su#pen#e Account# page enables yo# to de"ine s#spense acco#nts.

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Step B.

Action !peci"y the ledger. ?o#r data access set #st provide read and write access to the ledger and one or ore balancing seg ent val#es or anage ent seg ent val#es. Clic: in the Ledger "ield.

C. 7.

.nter the desired in"or ation into the Ledger "ield. .nter D7i#ion Operation# 84SA9D. !peci"y the Source and Category that applies to the s#spense acco#nt yo# are de"ining. Clic: in the Source "ield. .nter the desired in"or ation into the Source "ield. .nter D)anualD. Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter DAccrualD. .nter the Account against which the balancing a o#nt sho#ld be posted. ?o# can assign #ltiple #ni<#e co binations o" so#rce and category to a single acco#nt. Clic: in the Account "ield.

). (. '0. ''.

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Step '2. '3. 'A. Action .nter the desired in"or ation into the Account "ield. .nter D0130003222,300003 000D. Clic: the Sa e b#tton. ?o# have co pleted the !etting 0p !#spense Acco#nts proced#re. End o' /rocedure.

Entering 4n.alanced !ournal#


9o#rnal entries consist o" debit and credit entries. +he s# o" the debits #st e<#al the s# o" the credits, or the ,o#rnal entry is considered #nbalanced. A ,o#rnal balance error occ#rs when an #nbalanced ,o#rnal is created with a ledger that is de"ined as a balanced ledger. -n this topic, yo# will enter an #nbalanced ,o#rnal.

/rocedure

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Oracle EBS R12 General Ledger
Step '. 2. 3. A. Action @egin by navigating to the Find !ournal# page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the !ournal#: Enter lin:. +he Find !ournal# page enables yo# to search "or speci"ic ,o#rnals and also create new ,o#rnals.

Step B.

Action Clic: the ;e< !ournal b#tton. or Press =Alt>!?.

C.

+he !ournal# page enables yo# to enter and view detailed in"or ation "or a ,o#rnal.

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Oracle EBS R12 General Ledger

Step 7. ). (. '0. ''. '2. '3. 'A. 'B. 'C. '7.

Action .nter the desired in"or ation into the !ournal "ield. .nter DABCE@pen#e Accrual#D. Clic: in the Category "ield. .nter the desired in"or ation into the Category "ield. .nter DAccrualD. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Account "ield. .nter the desired in"or ation into the Account "ield. .nter D0131%031110300003 000D. Clic: in the &e.it 84S&9 "ield. .nter the desired in"or ation into the Entered: &e.it "ield. .nter D,00D. Clic: in the Line "ield. .nter the desired in"or ation into the Account "ield. .nter D0130003222,300003 000D.

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Step '). '(. 20. Action .nter the desired in"or ation into the Entered: Credit "ield. .nter D$,0D. Clic: the Sa e b#tton. +his essage provides an alert abo#t the di""erence between debits and credits. Clic: the Ae# b#tton. or Press =Alt>A?. 2'. Clic: the /o#t b#tton. or Press =Alt>/?. 22. 4ote the re<#est -D. Clic: the OC b#tton. or Press =Alt>O?. 23. Clic: the 7ie< or Press =Alt>7?. 2A. Clic: the Re"ue#t# or Press =R?. 2B. +he Find Re"ue#t# page enables yo# to search "or speci"ic re<#ests. en#. en#.

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Oracle EBS R12 General Ledger

Step 2C. 27. 2). 2(. 30.

Action Clic: in the Re"ue#t I& "ield. .nter the desired in"or ation into the Re"ue#t I& "ield. .nter D,1(12$1D. Point to the Find ob,ect. 0se the Re"ue#t# page to view the stat#s o" s#b itted re<#est processes. 2eri"y that the post re<#est co pleted s#ccess"#lly.

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Oracle EBS R12 General Ledger

Step 3'.

Action Clic: the !ournal#: Enter lin:.

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Oracle EBS R12 General Ledger

Step 32. 33. 3A.

Action Clic: in the Batc5 "ield. .nter the desired in"or ation into the Batc5 "ield. .nter DABCE@pen#e Accrual# 213!A;32001 12:,1:20D. Clic: the Find b#tton. or Press =Alt>i?.

3B.

0se the Enter !ournal# page to view and optionally change #nposted ,o#rnal batches online.

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Oracle EBS R12 General Ledger

Step 3C.

Action Clic: the Re ie< !ournal b#tton. or Press =Alt>u?.

37. 3).

2eri"y that the accr#al posted correctly. ?o# have co pleted the .ntering 0nbalanced 9o#rnals proced#re. End o' /rocedure.

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Cu#to+ General Ledger Report#


C#sto $eneral &edger 3eports incl#des in"or ation on creating and r#nning vario#s general ledger reports. 0pon co pletion o" this lesson, yo# will be able to1 ; Create a row set. ; 3#n an ad*hoc row set report. ; 3#n a row set detail and s# ary report. ; Create a col# n set. ; Create a col# n set heading. ; 3#n a col# n set ad*hoc*report. ; 3#n col# n set detail and s# ary reports. ; De"ine a content set.

Creating a Ro< Set


A 3ow !et de"ines the "or at and content o" the rows in an >!$ report. -n >inancial !tate ent $enerator, the co only ass# ed attrib#te "or a row de"inition is an acco#nt assign ent, whereas the attrib#te "or a col# n de"inition is a ti e period Fa o#nt typeG. Hhen yo# de"ine a row set, yo# can1 ; Assign acco#nts * to indicate which general ledger acco#nt balances yo# want to incl#de in the row. ; De"ine calc#lations * to per"or a variety o" co ple/ co p#tations in yo#r report. ; !peci"y "or atting * to control page brea:s, indentation, line spacing, and #nderline characters. ; !ec#re row set de"initions * to only allow speci"ic row sets to be #sed, viewed, or odi"ied by certain #sers. -n this topic, yo# will create a row set.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Ro< Set page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report#: &e'ine: Ro< Set lin:. +he Ro< Set page enables yo# to de"ine new row sets.

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Step C. 7. ). (. '0.

Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D-raining Ro< SetD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D-raining Su++aryD. Clic: the &e'ine Ro<# b#tton. or Press =Alt>R?.

''.

+he Ro<# page enables yo# to add and "or at rows to a row set.

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Step '2.

Action .nter a line n# ber "or each row o" the row set. +he line n# ber controls the order in which rows appear in a report. ?o# also #se the line n# ber when creating a row calc#lation. Clic: in the Line "ield.

'3. 'A. 'B. 'C. '7. '). '(. 20. 2'. 22.
Page 612

.nter the desired in"or ation into the Line "ield. .nter D10D. Clic: in the Line Ite+ "ield. .nter the desired in"or ation into the Line Ite+ "ield. .nter DO er5eadD. Clic: in the For+at Option#: Line# to SBip: A'ter "ield. .nter the desired in"or ation into the For+at Option#: Line# to SBip: A'ter "ield. .nter D1D. Clic: the Sa e b#tton. Clic: in the Line "ield. .nter the desired in"or ation into the Line "ield. .nter D20D. Clic: in the Line Ite+ "ield. .nter the desired in"or ation into the Line Ite+ "ield. .nter DSalarie#D.

Training Guide
Oracle EBS R12 General Ledger
Step 23. 2A. 2B. 2C. 27. Action Clic: in the For+at Option#: Indent "ield. .nter the desired in"or ation into the For+at Option#: Indent "ield. .nter D%D. Clic: in the For+at Option#: Line# to SBip: A'ter "ield. .nter the desired in"or ation into the For+at Option#: Line# to SBip: A'ter "ield. .nter D0D. +o have the row generate acco#nt balances on yo#r report, clic: the Account A##ign+ent# b#tton to assign acco#nts to the row. Clic: the Account A##ign+ent# b#tton. or Press =Alt>A?. 2). +he Account# A##ign+ent# page enables yo# to assign acco#nts to a row.

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Step 2(. Action .nter the sa e ledger seg ent val#e "or the &ow and 6igh ledger seg ent range. -" yo# do not enter a ledger or ledger set, >!$ #ses the ledger or ledger set yo# speci"y at r#n ti e. Clic: in the Account Range: Lo< "ield. .nter a range o" acco#nts by speci"ying the Lo< and 6ig5 acco#nts in the range. .nter the desired in"or ation into the Ledger: Lo< "ield. .nter D7i#ion Operation#D. Clic: in the Ledger: 6ig5 "ield. Clic: in the Co+pany: Lo< "ield. .nter the desired in"or ation into the Co+pany: Lo< "ield. .nter D01D. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D110D. Clic: in the &epart+ent: 6ig5 "ield. .nter the desired in"or ation into the &epart+ent: 6ig5 "ield. .nter D-D. Clic: in the Account: Lo< "ield. .nter the desired in"or ation into the Account: Lo< "ield. .nter D0100D. Clic: in the Account: 6ig5 "ield. .nter the desired in"or ation into the Account: 6ig5 "ield. .nter D-D. Clic: in the Su.3Account: Lo< "ield. .nter the desired in"or ation into the Su.3Account: Lo< "ield. .nter D0000D. Clic: in the Su.3Account: 6ig5 "ield. .nter the desired in"or ation into the Su.3Account: 6ig5 "ield. .nter D-D. Clic: in the /roduct: Lo< "ield. .nter the desired in"or ation into the /roduct: Lo< "ield. .nter D000D. Clic: in the /roduct: 6ig5 "ield. .nter the desired in"or ation into the /roduct: 6ig5 "ield. .nter D-D.

30.

3'. 32. 33. 3A. 3B. 3C. 37. 3). 3(. A0. A'. A2. A3. AA. AB. AC. A7. A). A(.

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Step B0. Action Clic: the OC b#tton. or Press =Alt>O?. B'. ?o# have co pleted the Creating a 3ow !et proced#re. End o' /rocedure.

Running an Ad36oc Ro< Set Report


-n Oracle Assets a report is de"ined by speci"ying the report ob,ects >inancial !tate ent $enerator sho#ld #se to b#ild a report. Optionally, yo# can speci"y yo#r own c#sto col# n set. Also, yo# can add a content set, row order, and8or display set to enhance the report or re"ine the in"or ation in the report. ?o# can also de"ine ad hoc "inancial reports, as necessary, to eet one* ti e reporting needs. -n this topic, yo# will r#n an ad hoc report.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Financial Report page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report#: &e'ine: Report lin:. +he &e'ine Financial Report page enables yo# to de"ine a "inancial report.

Step C.

Action .nter a na e, report title, and description "or yo#r report. Clic: in the Report "ield. .nter the desired in"or ation into the Report "ield. .nter D-raining Ad 6oc Ro< Set ReportD. Clic: in the -itle "ield.

7. ).

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Step (. '0. ''. '2. '3. 'A. 'B. 'C. Action .nter the desired in"or ation into the -itle "ield. .nter D-raining Ad 6oc Ro< Set Report onlyD. ?o# can select the Ena.le Security chec:bo/ to apply De"inition Access !et sec#rity to yo#r "inancial report de"inition. .nter the Ro< Set and Colu+n !et to #se "or the report. Clic: in the Re"uired Co+ponent#: Ro< Set "ield. .nter the desired in"or ation into the Re"uired Co+ponent#: Ro< Set "ield. .nter D-raining Ro< SetD. Clic: in the Re"uired Co+ponent#: Colu+n Set "ield. .nter the desired in"or ation into the Re"uired Co+ponent#: Colu+n Set "ield. .nter D12 )ont5 Re ie<D. Clic: the Run Report b#tton. or Press =Alt>R?. '7. Clic: the Ae# b#tton. or Press =Alt>A?. '). Clic: the OC b#tton. or Press =Alt>O?. '(. +he Run Indi idual Report# page enables yo# to r#n speci"ic reports individ#ally.

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Step 20.

Action Clic: the Su.+it b#tton. or Press =Alt>S?.

2'. 22.

Clic: the Clo#e b#tton. ?o# have co pleted the 3#nning an Ad*6oc 3ow !et 3eport proced#re. End o' /rocedure.

Running a Ro< Set Su++ary and &etail Report


+he 3ow !et !# ary and Detail 3eport lets yo# review the na es and descriptions o" all row sets de"ined "or yo#r chart o" acco#nts. $eneral &edger displays the chart o" acco#nts str#ct#re associated with each row set. -n this topic, yo# will r#n the 3ow !et !# ary and Detail report.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Su.+it a ;e< Re"ue#t page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Standard lin:. 0se the Su.+it a ;e< Re"ue#t page to r#n a single re<#est or re<#est set. !ingle re<#ests are ,#st the ,ob yo# have de"ined in yo#r para eters settings. 3e<#ests sets enable yo# to process #ltiple re<#ests and reports.

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Step C.

Action Clic: the OC b#tton. or Press =Alt>O?.

7.

0se the Su.+it Re"ue#t page to enter general re<#est and report para eters. +hese para eters incl#de the report title, operating #nit, lang#age, when to r#n the re<#est or process, and what to do with the o#tp#t.

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Step ). (. '0. ''.

Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter DFSG 3 Ro< Set &etail Li#tingD. Clic: in the /ara+eter# "ield. 0se the /ara+eter# page to enter the re<#est para eters. +hese para eters will be #sed to de"ine the processing r#les and data to be incl#ded when the report or re<#est is r#n. Clic: in the Ro< Set ;a+e "ield. .nter the desired in"or ation into the Ro< Set ;a+e "ield. .nter D-raining Ro< SetD. Clic: the OC b#tton. or Press =Alt>O?.

'2. '3. 'A.

'B.

Clic: the Su.+it b#tton. or Press =Alt>+?.

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Oracle EBS R12 General Ledger
Step 'C. Action Clic: the Ae# b#tton. or Press =Alt>A?. '7. '). Clic: in the ;a+e "ield. Clic: the Su.+it b#tton. or Press =Alt>+?. '(. ?o# have co pleted the 3#nning a 3ow !et !# proced#re. End o' /rocedure. ary and Detail 3eport

Creating a Colu+n Set


A col# n set de"ines the "or at and content o" the col# ns in an >inancials !tate ents $enerator F>!$G report. -n >!$, the co only ass# ed attrib#te "or a col# n de"inition is a ti e period Fa o#nt typeG, whereas the attrib#te "or a row de"inition is an acco#nt assign ent. +here"ore, typical col# n sets incl#de headings and s#bheadings, a o#nt types, "or at as:s, c#rrency assign ents, and calc#lation col# ns "or totals. -n this proced#re, yo# will create a col# n set in the Colu+n Set window.

/rocedure

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Step '. 2. 3. A. B.

Action @egin by navigating to the Colu+n Set window. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report#: &e'ine: Colu+n Set lin:. >ro the Colu+n Set page, yo# can do the "ollowing1

; !peci"y acco#nt balance types to incl#de in the col# n. >or e/a ple, yo# can de"ine a col# n with act#al, b#dget, or enc# brance a o#nts. ; Create 6eadings "or yo#r col# ns. ?o# can also create relative headings, which change depending on the period o" interest speci"ied when yo# r#n the report. ; De"ine calc#lations to per"or a variety o" co ple/ co p#tations in yo#r report. +he calc#lations can re"er to any previo#s col# ns in the report, incl#ding rows yo# choose not to display. ; !peci"y "or atting #sing "or at as:s, which deter ine how n# bers in yo#r report are displayed. ; !ec#re col# n set de"initions to allow only speci"ic col# n sets to be #sed, viewed, or odi"ied by certain #sers. -n this proced#re, yo# will create a col# n set.

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Step C. 7. ). (. '0.

Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D-raining Colu+n SetD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D-raining , )ont5 Rolling Su++aryD. +ho#gh yo# will not enter an override val#e in this proced#re, yo# #se the O erride Seg+ent "ield to override seg ents to prod#ce Dbrea:downD reports. >or e/a ple, i" yo# de"ined a report that prod#ces a corporate inco e state ent and yo# now want to create a version o" the sa e report that shows inco e res#lts "or #ltiple depart ents, yo# wo#ld enter an override seg ent. ?o# can "ind ore in"or ation abo#t override seg ents in the $eneral &edger 0serEs $#ide.

''.

Clic: the Build Colu+n Set b#tton.

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Step Action or Press =Alt>u?. '2. +he se<#ence n# ber is #sed to de"ine col# n calc#lations. 4ote1 +he se<#ence n# ber does not control the order o" the col# ns on a report li:e it does "or rows in a row set. -nstead, the col# n order is deter ined by the col# n starting positions.

Step '3. 'A. 'B. 'C.

Action Clic: in the Se"uence "ield. .nter the desired in"or ation into the Se"uence "ield. .nter D10D. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D/OI3$D.

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Step '7. Action Oracle $eneral &edger provides a n# ber o" a o#nt types, which can be speci"ied in the a row or col# n de"inition. >or e/a ple, in this proced#re, yo# will enter an a o#nt type o" P+D*Act#al, which re"ers to Period*to*date act#al balances. '). '(. 20. Clic: in the A+ount -ype "ield. .nter the desired in"or ation into the A+ount -ype "ield. .nter D/-&3ActualD. -" yo# assign an a o#nt type to a row or col# n, yo# an o""set. #st also assign

.nter the relative O""set i" yo# want to report on a period or e""ective date be"ore or a"ter yo#r r#nti e period or e""ective date. -" yo#r speci"ied A o#nt +ype re"ers to a period, s#ch as P+D*Act#al, then the o""set will be in n# ber o" periods. 6owever, i" yo#r speci"ied A o#nt +ype re"ers to days, s#ch as PA+D, then the o""set will be in n# ber o" days. 2'. 22. 23. 2A. 2B. 2C. 27. 2). 2(. 30. 3'. 32. 33. 3A. 3B. Clic: in the O''#et "ield. .nter the desired in"or ation into the O''#et "ield. .nter D3$D. Clic: the Add Colu+n b#tton. Clic: in the Se"uence "ield. .nter the desired in"or ation into the Se"uence "ield. .nter D20D. Press the le"t o#se b#tton on the ;a+e ob,ect. .nter the desired in"or ation into the ;a+e "ield. .nter D/OI3%D. Clic: in the A+ount -ype "ield. .nter the desired in"or ation into the A+ount -ype "ield. .nter D/-&3ActualD. Clic: in the O''#et "ield. .nter the desired in"or ation into the O''#et "ield. .nter D3%D. Clic: the Add Colu+n b#tton. Clic: in the Se"uence "ield. .nter the desired in"or ation into the Se"uence "ield. .nter D%0D. Clic: in the ;a+e "ield.

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Step 3C. 37. 3). 3(. A0. A'. A2. A3. AA. AB. AC. A7. A). A(. B0. B'. B2. B3. BA. BB. BC. B7. B). B(. Action .nter the desired in"or ation into the ;a+e "ield. .nter D/OI32D. Clic: in the A+ount -ype "ield. .nter the desired in"or ation into the A+ount -ype "ield. .nter D/-&3ActualD. Clic: in the O''#et "ield. .nter the desired in"or ation into the O''#et "ield. .nter D32D. Clic: the Add Colu+n b#tton. Clic: in the Se"uence "ield. .nter the desired in"or ation into the Se"uence "ield. .nter D$0D. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D/OI31D. Clic: in the A+ount -ype "ield. .nter the desired in"or ation into the A+ount -ype "ield. .nter D/-&3ActualD. Clic: in the O''#et "ield. .nter the desired in"or ation into the O''#et "ield. .nter D31D. Clic: the Add Colu+n b#tton. Clic: in the Se"uence "ield. .nter the desired in"or ation into the Se"uence "ield. .nter D,0D. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D/OID. Clic: in the A+ount -ype "ield. .nter the desired in"or ation into the A+ount -ype "ield. .nter D/-&3ActualD. Clic: in the O''#et "ield. .nter the desired in"or ation into the O''#et "ield. .nter D0D. Clic: the Add Colu+n b#tton.

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Step C0. C'. C2. Action Clic: in the Se"uence "ield. .nter the desired in"or ation into the Se"uence "ield. .nter D00D. >or at as:s, which are speci"ied in yo#r row and col# n de"initions, de"ine how >!$ prints n# erical val#es on yo#r reports. Hith a "or at as:, yo# can control the "ollowing1 ; 4# ber o" digits displayed on both sides o" the deci al point ; C#rrency sy bol ; !y bol #sed as the deci al indicator ; Other in"or ation yo# want printed be"ore or a"ter yo#r a o#nts C3. CA. CB. Clic: in the For+at )a#B "ield. .nter the desired in"or ation into the &IS/LAALI-E)0L0 "ield. .nter D(,(((,(((,(((.((D. Clic: the Create &e'ault 6eading b#tton. or Press =Alt>&?. CC. C7. C). C(. Clic: in the 6EA&I;GLI-E)0L0 "ield. .nter the desired in"or ation into the 6EA&I;GLI-E)0L0 "ield. .nter D-O-ALD. Clic: the OC b#tton. ?o# have co pleted the Creating a Col# n !et proced#re. End o' /rocedure.

Creating a Colu+n Set 6eading


?o# de"ine the col# n headings "or a report within the related col# n set. ?o# can create c#sto col# n headings or odi"y de"a#lt headings to eet yo#r speci"ic reporting needs. ?o#r col# n headings can be static, or yo# can #se relative headings to create dyna ic col# n headings whose content changes depending on the period yo# speci"y when yo# r#n the report. ?o# can also create and edit col# n headings with the Colu+n Set Builder. -n this topic, yo# will de"ine a col# n set heading.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Colu+n Set page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report#: &e'ine: Colu+n Set lin:. 0se the Colu+n Set page to create col# n sets, headings, assign access, reports, and a#to copy the col# ns.

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Step C.

Action J#ery a col# n set na e. Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter D-raining Re enueD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter DColu+n Set 'or -rainingD. Clic: the Create 6eading b#tton. or Press =Alt>d?.

7. ). (. '0.

''.

0se the Colu+n Set 6eading page to enter or change the heading "or the col# n set.

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Step '2. '3.

Action .nter the desired in"or ation into the Colu+n Set 6eader Editor )ultiline "ield. .nter D!anuary 2001D. Clic: the OC b#tton. or Press =Alt>O?.

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Oracle EBS R12 General Ledger

Step 'A. 'B.

Action Clic: the Sa e b#tton. ?o# have de"ined a col# n set heading. End o' /rocedure.

Running a Colu+n Set Ad36oc Report


?o# can de"ine ad hoc "inancial reports as necessary to eet special reporting needs. An ad hoc report is one yo# de"ine at the ti e yo# r#n "inancial reports. 4ote that to i prove syste per"or ance, yo# need to delete ad hoc reports periodically.

>ollowing are the prere<#isites to de"ining ad*hoc reports1 ; De"ine a row set. ; De"ine a col# n set -n this topic, yo# will r#n a col# n set ad*hoc report #sing the &e'ine Financial Report page.

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/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the &e'ine Financial Report page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report#: &e'ine: Report lin:. 0se the &e'ine Financial Report page to r#n an ad*hoc repot. ?o# will #se this page to enter the col# n set and row set details. @egin by entering a na e in the Report "ield and a na e "or yo#r report title in the -itle "ield.

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Step C. 7. ). (. '0.

Action Clic: in the Report "ield. .nter the desired in"or ation into the Report "ield. .nter D-raining Colu+n Set ReportD. Clic: in the -itle "ield. .nter the desired in"or ation into the -itle "ield. .nter D-raining Colu+n Set Ad36oc ReportD. 0se the Re"uired Co+ponent# region to enter the row and col# n in"or ation. -n the Ro< Set and Colu+n Set "ield, enter the row and col# ns sets yo# want to #se "or the report. 4ote1 -" yo# speci"ied control val#es in the @alance Control options o" yo#r row set or col# n set, yo# will be re<#ired to assign the control val#es to speci"ic b#dgets, enc# brances, c#rrencies, or constant periods o" interest.

''. '2. '3.

Clic: in the Re"uired Co+ponent#: Ro< Set "ield. .nter the desired in"or ation into the Re"uired Co+ponent#: Ro< Set "ield. .nter D-raining Ro< SetD. Clic: in the Re"uired Co+ponent#: Colu+n Set "ield.

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Step 'A. 'B. Action .nter the desired in"or ation into the Re"uired Co+ponent#: Colu+n Set "ield. .nter D-raining Colu+n SetD. Clic: the Run Report b#tton. or Press =Alt>R?. 'C. '7. +he &eci#ion page will display an alert. Clic: the Ae# b#tton. or Press =Alt>A?. '). Clic: the OC b#tton. or Press =Alt>O?. '(. A"ter yo# save yo#r wor:, #se the Run Indi idual Report# page to s#b it yo#r re<#est "or the Ad*6oc report.

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Step 20. Action Clic: the Su.+it b#tton. or Press =Alt>S?. 2'. 22. 4ote the re<#est -D that displays in the 3e<#est col# n. Clic: the Clo#e b#tton.

Step 23. 2A.

Action Clic: the Clo#e b#tton. ?o# have co pleted r#nning a col# n set ad*hoc report, #sing the &e'ine Financial Report page. End o' /rocedure.

Running Colu+n Set &etail and Su++ary Report#


+he Col# n !et Detail and !# ary 3eports let yo# review detailed in"or ation abo#t a speci"ic col# n set, or abo#t all col# n sets de"ined in the syste . $eneral &edger "irst prints
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yo#r col# n set heading, then the details o" each col# n de"inition. Display options "or each col# n appear in a bo/. $eneral &edger prints yo#r acco#nt assign ents, and yo#r calc#lation and e/ception de"initions, i" any. -n this topic, yo# will r#n the Col# n !et Detail and !# ary report.

/rocedure

Step '. 2. 3. A. B.

Action @egin by navigating to the Su.+it a ;e< Re"ue#t page. Clic: the ertical scrollbar. Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report#: Re"ue#t: Standard lin:. 0se the Su.+it a ;e< Re"ue#t page to r#ns a single re<#est or re<#est set. !ingle re<#ests are ,#st the ,ob yo# have de"ined in yo#r para eters settings. 3e<#ests sets enable yo# to process #ltiple re<#ests and or reports.
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Step C.

Action Clic: the OC b#tton. or Press =Alt>O?.

7.

0se the Su.+it Re"ue#t page to enter general re<#est or report para eters. +hese para eters incl#de the report title, operating #nit, lang#age, when to r#n the re<#est or process, and what to do with the o#tp#t.

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Step ). (. '0. ''.

Action Clic: in the ;a+e "ield. .nter the desired in"or ation into the ;a+e "ield. .nter DFSG 3 Colu+n Set &etail Li#tingD. Clic: in the /ara+eter# "ield. 0se the /ara+eter# page to enter the re<#est para eters. +hese para eters will be #sed to de"ine the processing r#les and data to be incl#ded when the report or re<#est is r#n. !elect any col# n set yo# have de"ined, or leave this "ield blan: to report on all col# n sets. -" an acco#nt assign ent was ade to col# n sets, only those col# n sets that atch yo#r ledgerEs chart o" acco#nts display. .nter the desired in"or ation into the Colu+n Set ;a+e "ield. .nter D-raining Colu+n SetD.

'2.

'3.

Clic: the OC b#tton. or Press =Alt>O?.

'A.

Clic: the Su.+it b#tton.

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Step Action or Press =Alt>+?. 'B. Clic: the Ae# b#tton. or Press =Alt>A?. 'C. '7. .nter the desired in"or ation into the ;a+e "ield. .nter DFSG 3 Colu+n Set Su++ary Li#tingD. Clic: the Su.+it b#tton. or Press =Alt>+?. '). ?o# have co pleted the 3#nning Col# n !et Detail and !# proced#re. End o' /rocedure. ary 3eports

&e'ining a Content Set


@y assigning a content set to a report re<#est, yo# can generate h#ndreds o" si ilar reports in a single r#n. +he content set controls how the n# ero#s reports di""er "ro each other. >or e/a ple, ass# e yo#r organi=ation has B0 depart ents and that Depart ent is one o" yo#r acco#nt seg ents. Also ass# e that yo# already have an >!$ report "or travel e/penses, which yo# r#n wee:ly. @y #sing a content set with yo#r e/isting report de"inition, yo# can print a travel e/pense report "or each depart ent, in one report re<#est. ?o# can then distrib#te the reports to the B0 depart ent anagers "or review p#rposes. Content sets are si ilar to row sets and act#ally wor: their agic by overriding the row set de"inition o" an e/isting report. +he s#btle report variations disc#ssed in the previo#s paragraph are achieved by the content set altering the row set acco#nt assign ents and8or display options. ?o# cannot #se content sets with L@3& o#tp#t. -" yo# choose a content set "#nction, s#ch as page e/pand, the report will error. -n this topic, yo# will de"ine a content set.

/rocedure

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Step '.

Action @egin by navigating to the Content Set page. Clic: the ertical scrollbar.

2. 3. A. B.

Clic: the General Ledger, 7i#ion Operation# 84SA9 lin:. Clic: the ertical scrollbar. Clic: the Report#: &e'ine: Content Set lin:. 0se the Content Set page to de"ine a new content set and assign it to a general ledger acco#nt.

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Step C. 7. ). (. '0.

Action Clic: in the Content Set "ield. .nter the desired in"or ation into the Content Set "ield. .nter D-raining Content SetD. Clic: in the &e#cription "ield. .nter the desired in"or ation into the &e#cription "ield. .nter D-rainingD. !elect a processing type "or #ltiple reports1 ; Parallel1 >!$ processes #ltiple reports at the sa e ti e. ; !e<#ential1 >!$ processes #ltiple reports in se<#ential order. !elect the Ena.le Security chec:bo/ to apply De"inition Access !et sec#rity to yo#r content set de"inition.

''. '2.

Clic: in the Account A##ign+ent#: Se"uence "ield. .nter a Se"uence n# ber "or each acco#nt range. .nter the desired in"or ation into the Account A##ign+ent#: Se"uence "ield. .nter D10D.

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Step '3. Action .nter the Ledger and Account Range Lo< and 6ig5 val#es i" yo# want to override the seg ent val#e ranges speci"ied in yo#r row set. -" yo# enter a parent seg ent val#e "or yo#r "le/"ield low and high, >!$ displays all child val#es "or that parent. Clic: in the Account A##ign+ent#: Account Seg+ent Lo< "ield. 'A. 'B. 'C. '7. '). '(. 20. 2'. 22. 23. 0se the Operation# Accounting Fle@ page to enter the low and high val#es "or ledger and acco#nt ranges. Clic: in the Ledger: Lo< "ield. .nter the desired in"or ation into the Ledger: Lo< "ield. .nter D7i#ion Operation#D. Clic: in the Ledger: 6ig5 "ield. Clic: in the &epart+ent: Lo< "ield. .nter the desired in"or ation into the &epart+ent: Lo< "ield. .nter D%00D. .nter the desired in"or ation into the &epart+ent: 6ig5 "ield. .nter D%((D. Clic: in the &epart+ent: &i#play "ield. .nter the desired in"or ation into the &epart+ent: &i#play "ield. .nter D/ED. Clic: the OC b#tton. or Press =Alt>O?. 2A. 2B. Clic: the Sa e b#tton. ?o# have de"ined a content set. End o' /rocedure.

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