Archway Board Meeting

Sunday; July 19, 2009

3:00-6:00 p.m.
Berkeley Campus

Meeting Minutes

Members Present
 Sarah Flowers (Head of School)
 Jason Salter
 Sharon Hammond
 Shoshana Winkelstein
 George Becker (Founding member)
 Humberto “Beto” Rivadeneyra
 Pam Hawk
 Cheryll Anne Taylor
 Tonya Hersch
 Stacey Thomas
 Jackie Lemoine
Conference Call: Dean Fusco, Mark Headley

At 3:07 p.m., the meeting was called to order by Jackie Lemoine at the Berkeley Campus

Board Consultant and Retreat

 Robert Fricker- Head Search Consultant ($30,000)
Discussed PHASES of Head Search
- Profile: engage school community; what are our goals/objectives
- Recruitment:
- Evaluation: confidential, open to community
- Plan: (Induction) how to give information and build relationships
- Assessment: after one year
 Fran Scoble-Consultant: Conduct a retreat on Saturday, September 19, 2009 from
9:00 a.m. - 4:00 p.m. on the Berkeley Campus.

 Head of School-Sarah
 CAIS recommendation (tasks and timeline)
 General CAIS Principles of Good Practices and Resources now available to us
 NAIS membership
 Enrollment and Staffing updates for 09-10
 Professional Development for Board in 09-10
Leadership through Partnership conference (Oct.)
NAIS conference (January)
 Handbook and Policy updates

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  Progress on Board Policies
 New Employee Policies (include HR service through CAIS)
 Parent Handbook updates
 New brochure- hold off and plan it in conjunction with the website
In progress; top priority for the 09-10 year
 Re-evaluate School LOGO

Slate of Officers for 2009-2010 recommended by Committee on Trustees

 Chair- Tonya
 Vice Chair- Mark Headley
 Secretary- Cheryll Anne Taylor
 Treasurer/Finance Chair- Dean Fusco
 Development Chair- Mark Headley
 ARC Chair-Shoshana Winkelstein
 Building Committee Chair-Sharon Hammond
 Forward motion to accept slate by Mark Headley
 Second Motion to accept by Shoshana Winkelstein
 Votes for approval: Mark, Tonya, Shoshana, Dean
 Votes against: Stacy, Jason, Cheryll Anne, George, Sharon, and Pam
 Abstained from Voting: Beto
 Slate voted down, Committee on Trustees will create another slate.

Finance Committee-Dean
 Review updated budget for 2009-2010
 Motion: A motion to accept a $70,000 budget deficit was motioned by Shoshana,
and Pam seconded the motion, unanimously approving a $70,000 budget deficit.
 Discuss increase in tuition for 2010-2011

Committee on Trustees-Tonya
 Individual and Board Assessments-survey completed by trustees July 8, 2009.
 Head Assessment: Ad Hoc Committee: Stacy, Jackie, and Cheryll Anne
completed the report based on the surveys.
 Report presented by Stacy; July 19, 2009.
 Jason requested “raw data” from the head assessment survey which will be
provided by Tonya to the board.
 The Ad Hoc committee will meet with Sarah to discuss the results.
 Motion: Sharon motioned that we offer Sarah the position of interim head, with a
commitment that the relationship will continue until the end of the school year
2010. Pam agreed to the motion, and Jason seconds it; unanimously approved.
 Trustees discussed hiring a Head Search Consultant to help with search.

Development and Annual fund Drive (what it will mean for trustees)-Bridget
 August 9, 2009 Welcome picnic; Board of Trustees encouraged to attend
 Giving Guidelines/Policy
 Timeline

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  Goals
 Matching funds
MOTION: George motioned that we as a board set an example for the above for
mentioned; Beto seconded it, and it was unanimously approved.

Building Committee-Sharon
 Beautification projects
 Maintenance issues

Exit Interview
 Abrahm Hardin, George Becker, and Sharon Hammond (She has not yet
resigned, but said she would not like to be considered for a 2-year term. Her
initial term will end in September). have graciously agreed to participate in an
exit interview to be conducted by Tonya.

Calendar of meeting for 2009-2010- Jackie

 Jackie initiated discussion of the Board Meetings to be held in Oakland.
 MISSION: Jason accepted the motion, and Tonya seconded the motion; it was
unanimously approved THAT ALL Board Meetings will be held in Oakland.
 Meeting Dates: October 18, 2009
January 17, 2009
April 18, 2010
July 18, 2010

Archway Board Meeting July 19, 2009.doc