INTRODUCTION TO FINANCE
Finance is treated as blood of an enterprise. Finance is required to start a Business , to purchase raw materials ,to pay bills, any wages and for every activity of a business enterprise. The term finance was interrupted to mean the procurement of funds by corporate enterprises to meet the financing needs . The term procurement were used in a bread sense include the whole gamut of raising the funds externally.
Meaning of finance:
Finance is one of the major elements, which activates the overall growth of the economy.finance is the lifeblood of activity . A well-knit financial system directly contributes to the growth of the economy .An efficient financial system calls for the effective performance of financial institutions, financial instruments and financial market.
Importance of finance:
Ensure that there are adequate funds available to acquire the resources needed to help the organization to achieve its objective. Ensure costs are controlled. Ensure adequate cash flow. Establish and control profitability levels. One of the major roles of the finance departments is to identify appropriate financial information prior to communicating this information to manager and decision makers in order that they may make informed judgment and decision. Finance also prepares financial documents and final accounts for manager to use and for reporting purposes (AGM ect..)
Meaning of management:
In the present day industrial world, management has become universal. The principals of management are being applied not only for managing concerns , but also to manage various other service sector institution like hospitals, educational institution, ect. It is in this context both finance and management function gained substantial significance in the industry.
Financial function:
Finance function is the task providing the funds required by an enterprise on the terms most favorable to it in the light of the objective of the business. this long- held concept has the most suitable way and on the best possible terms, are the central parts of the finance supplies with enough funds to accomplish its objective. Finance presents itself in board spectrum of activites there are number of basic function underlying finance. It is an essential, and at same time a very distinct segment of the overall managerial function. It is a life blood of any business. Finance must also be used judiciously.
It is usual practice that an investor refers the financial statement of different companies before invests his money and even creditors before granting loan. This is so because the financial statement contains financial data, which of great importance to the investors, creditors and management of the company.
Through the financial statements contains a large number of accosting or financial figures, they do not convey much information but merely provides some information. Financial statement can be made to tell the story of the financial position of a firm, which can be easily understood by an ordinary man by means of analysis and interpretation of financial statements. For example balance sheet shows a good amount of current assets and that too if the bank balance is more, one may come to the conclusion that firms liquidity position is good but the actual liquidity position can be ascertained, when it is compared wiyh it is compared with the current liabilities to be discharged.
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INTRODUCTION TO TOPIC:
There have been continuous and revolutionary changes in the industrial society. These have been creating a number of problem to the business enterprises. A budget is plan relating to a period of time, expressed in quantitative terms. It is therefore companies to plan and work properly which is possible by proper anticipation techniques like budgeting and the constructive competition to unhealthy and destructive type of competition. Budgetary planning and control is an effective management tool for planning co-ordination and controlling the various business activities. As a planning device, it guides executives to anticipate the influence an impact of given set of events on the firms business and its resources. It is back bone of the cost control system in the business world a budget is expression of the expected incomes and expenditure for a definite future period. It is predetermined detailed plan of action develop and distributed as a guide to current operations and as a partial basis for the subsequent evaluation of performance
Budgeting is the process of determining various figures for the future period and then comparing the budgeted figures with the actual performance for calculating a means budgetary control is the end results.
1.1Meaning of budget:
A budget is a comprehensive and co-ordinate plan expressed in financial terms for the operations and resources of an enterprises for some specific period in the future.
Definition of budget:According to ICMA s has defined a budget as financial and quantitative stamen, prepared to a prior or a defined period of time, of the policy to be pursued during that period for the purpose of attaining the given objective
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Meaning of budgeting:1.2 Budgeting is the whole process of designing implementing and operating budgets the main emphases is in this is short term budgeting process involving the provisions of resources to supply plans, which are being implemented.
Definition of budgeting:According to William j vats budgeting is a kind of future tense according in which the problems of future are met on paper before the transactions actually occur however both budget and budgeting are some that budgeting is the principal tool of planning and controlled offered to management by accounting function.
Different between budget budgeting:Budgets are plans of operations for some specific period, where as budgeting is the act of building budgets.
Objectives of budgeting:a) To encourage self study in all aspects of a companys operation. b) To get are members of management to put their heads basic question of flow how the business should be run them of co-ordinate team operating. In union towards clear defined objectives. c) To disclosure areas of potential improvement in the companys operation. d) To force he definition and crystallization of company polices and aims. e) To increase the effectiveness with which people and capital are employed.
Essentials of budgeting:A successful and sound budgeting system is based upon curtain performance. These represent management attitude and efficient applications of the budgeting systems.
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1.3 budgeting control:Budgeting control is the process of determining various budgeting figures for the enterprises for the enterprises for the future period and then comparing the budgeted figures with the actual performance for calculating variances if any. A budget is a means and budgetary controle is the end result. Budgetary control therefore refer to a process of finding out what is being done and comparing actual with results with the corresponding budgeted data in most all the large companies budgetary control is a part of corporate planning system.
Planning:One of the important objectives of budgetary control is to have completed of action for a specific future period. The first step in planning is defining a company s broad aims and objectivities. Almost all business activities require some planning to secure efficient and maximum use of scarce resources. The budget is a detailed schedule of the proposed combination of work, delegation of authority and responsibility.
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Communication:A budget is a communication device, used to communicate between the different levels of organization. The approved to all management adequate understanding and knowledge of programed.
Co-ordination:Another important objective of budgetary control is to co- ordinate various activity of the business like production , sales etc. so as co-ordination of all concerned for the successful attainment of the common goal co- ordination is managerial function.
Control:It is to control function by comparing the actual performance and taking corrective steps . it is necessary to ensure that plans and objective as laid down in the budget are being achieved. After budget of different departments have been reviewed and approved by their targets that sets desirable limits on spending.
Performance evaluation:A budget provide a useful means of informing managers how well they are performing in meeting target they have previously helped to set. In many companies there is practice of rewarding employees on the basis of their achieving the budget target or promotion of a manager may be linked to his budget achievement record.
Maximization of profit:A budgetary control aims at maximization of the enterprise to achieve. This aim a proper planning, co-ordination , control over capital and revenue expenditure and best possible use of resources is necessary.
Specific aims:The top management decides the plans, polices and goal, each department to achieve common goals of organization puts efforts,
Economy:The planning of expenditure will be systematic and there will be economy in spending. The finance will be put to optimum use.
Determining weakness ;The deviation in budgeted and actual performance will be enabling the determination of weakness. Effort are concentrated on those aspects where performance is less than stipulated .
Consciousness:Budgetary control created budget consciousness among the employees by fixing target for the employees they are made conscious of their responsibility.
Reduces cost:By applying budgetary control business persons tries to reduce the cost of production for increasing sales.
Corrective action:-
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Budgetary revisions required:The future is always uncertain assumption may not prevail necessitation the revision of budgetary targets which reduces the value of budgets.
Discourages efficient persons:Under budgetary control, system the targets will be given to each person even through the person is capable of exceeding the targets he will feel contented by reaching the targets. Conflicts among different departments budgetary control may lead to conflict among functional departments. Every departments head worries for his departments goals only.
Depends upon support of top management:Budgetary control system depends upon the support the top management . the management should be enthusiastic for the success of this control.
Disputes over resource allocation. Departments blaming each other if targets are not attained. Preparation and operation of budgeting programme in expensive.
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BUDGET CONTROL Although the chief executive is finally responsible for budget programmed, it is better if a large part of supervisory responsibility is delegated to an official designated as budget controller or budget director. Such a person should have knowledge of the technical details of the business and should report directly to the president or the chief executive of the organisation. Fixation of Budgeting Period Budget period mean the period for which a budget is prepared and employed, the budget period depends upon the nature of the business and the control techniques. For example, a seasonal industry will budget for each season while an industry requiring long periods to complete work will budget for four, five or even more number of years. However, it is necessary of control purpose to prepare budgets both for long as well as short periods. Budget procedures having established the budget organisation and fixed the budget period, the actual work or budgetary control can be taken upon the following pattern.
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Budget Manual It is a document which spells out the duties and also the responsibility of the various concerned with the budget.
Determination of Budget Period Budget period for which the is prepared .A budget can be a LONGTERM,SHORT TERM BADGET. A short budget is generally prepared for one year or lesser period quarterly, monthly or even weekly budget can be prepared for certain operations of the company. The short term budget will generally not exceed for full financial year. A long term forecast of sales, organizational schemes for expansion, modernization, diversification etc. The long term budgets are used for planning or control purpose.
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MASTER BUDGET
A Master Budget also called as summarized budget or finalized profit budget. The master budget is consolidated summary of the various functional budgets. It has been defined as summary of the budget schedules in capsule form made for the purpose of presenting, in one report, the highlights of the budget forecast. According to Chartered Institute of Management Accountant, England defines Master Budget as the summary budget in cooperating its component functional budgets and which is finally approved adopted and employed.
PERFORMANCE OF BUDGETING It had its origin in U.S.A after the Second World War. It tries to rectify some of the short coming the traditional budget performance oriented budget are established in such as manner that each
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COST OF PRODUCTION BUDGET After determining the volume of output, the cost of procuring the output must be obtained by preparing a cost of production budget. This budget is an estimate of cost of output planned for a budget period and may be classified into material cost budget, lab our cost budget and over head cost budget.
MATERIAL COST BUDGET In drawing up the production budget one of the first requirements to be considered as material. Material may be direct or indirect. Thus, material deals with the requirement and procurement of direct material. The preparation of various materials budget includes: The preparation of estimates of different types of raw material needed for products. Procuring or purchasing raw materials in required quantities at the required time in preparing material budget cost following factor should be considered. Raw material required for budgeted output. The percentage of raw materials to total cost of products should we calculated based on previous records. Consideration must be given to the companys stock policy. Figures related to anticipated raw material stock to be at times should be known.
RAW MATERIAL STOCK The term raw materials include physical commodities used to make the end product. The raw materials and supplies are equivalent to cash and they make up an important cost of manufacturing in many cases.
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FINISHED GOODS STOCK It represents the actual production of soaps and detergents. Which are ready for sale? It is completely finished product or the job. It is normally be value at total of full share of overhead. Some selling and distribution of goods sold; there are not included in the cost of determining the cost of finished goods.
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Purchase manager
Personal manager
Production manager
sales manager
Accountant
Purchase budget
Labour budget
Final budget
Master budget
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1.0 TECHNIQUE OF BUDGETARY CONTROL Variance analysis:The most common budgetary control technique is a compression of the budget to actual results. This actually done monthly basis or this technique greatly reduces the need for compression review cycle. Control system:Create budgeting control with your business group. There are four types of responsibility centres: Revenue, Expenses, Profit and Investment. They are responded primary by the income and cash flow statement. Forecasting:The most important budgetary technique is forecasting or ability to set out detail plan for the future each manager should prepare detailed plan target and resource needs.
CLASSIFICATION OF BUDGET Budget may be classified on the following basis: Based on period of time. 1. Short term budget Long term budget Based on conditions prevailing in the business. 1. Basic budget 2. Current budget Based on nature. 1. Operating budget 2. Financial budget Based on functions or coverage. 1. Sales budget 2. Production budget 3. Purchase budget 4. Direct material cost 5. Direct labour cost 6. Overhead budget: a) Manufacturing overhead b) Administrative overhead c) Selling and Distributive overhead. 7. Plant utilization budget 8. Research and development budget 9. Capital budget 10. Cash or Finance budget 11. Master budget
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Master budget: According to IMA, master budget is summary budget incorporating its component functional approved, adopted and employed. Operating budget. Financial budget. Zero base budgeting (ZBB): Zero base budgeting is a method of budgeting where all activities are revaluated each time a budget is formulated. It is an approach to budget review and evaluation that requires a manager to justify the resources for all activities and project, including ongoing activities and projects and in rank order. The steps involved in successful implementation of ZBB are:
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Programming budget: It was first introduced in the US department of defense in 1961, by 1968 its utilization become extremely common in federal as well as local government of USA. In Britain it is referred to as output budgeting is also termed as planning, programming budgeting system, which has been? Introduced into non-commercial organizations to enable them to make more informed decisions about resource allocation? This system has been devised for effective utilization of public funds the objectives being to make the government activities and operations being utilization of public funds through improved allocation of resources. Performance budgeting: It may be described as a budgetary system where the input costs are related to the performance. The end of results the term performance budget the adoption of a budget based upon functions, programes and activities. Its focus was to work cot measurement and managerial efficiency cost and production goals are established then compared to actual performance.
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INTRODUCTION
The research design components are elaborately discussed. The research design is very important in as much as it provided direction to the study. Further it acted as blue print and milestone for smoothly carrying out the research program. The topic in question was well carved out to meet the present changing scenario of budgetary control industries. It is important of research design to know not only the research method but also known methodology methods comprise the procedure used for generating, collecting and evaluating data.
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OBJECTIVES OF THE STUDY To study the statement regarding the objectives of the organization is how they can be achieved through budgetary control. To know the statement regarding the function and responsibility of each executive by designation both regarding preparation and regarding execution of budgets. To analyses the effectiveness of accounts classification to be employed. To gain practical application of budgetary control techniques and its management in KS&DL. To study the formalities like preparing timetable for all stages of budgeting, reports, statements, form and other records to be maintained. To know whether budgets matches actual, if not. Why? To have a wide knowledge of budgets and its suitability.
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SOURCES OF DATA COLLECTION The methodology followed for collecting information is based on Primary data Secondary data
Primary data: The primary data is that data were gathered by way of interview with officials of cot accounting and financial departments, and human resources departments. Though the verbal discussions which were held with finance and financial and other departments. Secondary data: The secondary data were gathered from brochures of the company, companys annual reports, financial statements of the companys research books, journal books, and news bulletins, internet, books, articles, etc.
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LIMITATIONS OF THE STUDY: The study is based on the interviews with the officials of the company. The time available is limited. The study was undertaken for a period of one month, i.e. from 01-02-2014 to 28-02-2014 and the subject is vast to study is confined only to 3 to 4 years. As we know that the companies will maintains the secrecy with regards to their financial position. Limited area, the study is only limited to KS&DL and not applicable to any other soap manufacturer company.
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The early days of civilization shows us that mankind was aware of the importance of cleanliness and hygienic. The great bath of Indus valley civilization is testimony for this. The roam were known to be considerable users for the soaps. During the period roman enterprise stale wine was collected as a source of ammonium carbonate for cleaning purpose. The mankind knew about soap 2000 years back i.e., in 70 A.D when Mr. Piliny and leader accidently discovered soap when roasted meal overflowed on ashes. It was in 1831 A.D, that for the first time detergent was discovered by Mr. fremy when he supplanted olive oil and almond oil, the consumption of soap in the world in 1884 AD was said to be 2 lakhs tones per annum, and it was in this year Mr.W.H Lever entered the field of soap by making in a big way. Soap is a lamp like product, had foaming and cleaning character. Soap is a product that many people might take for granted or consider rather than ordinary, but for some, lathering up can be treasured part of morning or nightly routing. Scented or unscented, in bars, gets and liquids, soap is a part of our daily lives. Since then in 1972 A.D at first commercial batch of soap was made and marketed by M.S Bristol soap was then taken to London. Lance Household penetration of soap is 98% people belonging to different income levels use different brands, which fall under different segments, but all income levels use soaps, making it the second largest category in India and detergents being number one. Rural demand is growing at an increasing rate compare to urban because rural consumers in India constitute about 60-70% of the population.
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Soap Industry in India: Northwest Soap Company established the first soap industry in 1897 at Merut. Following the Swedish movement in 1905 onwards few more factories movement in 1905 onwards few more factories were setup. Soap industries in India began with MIS Godrej, setting up their manufacturing unit during 1918 at Mumbai and MIS Government soap factory in Bangalore. During the year 1930, MIS TATA oil mills company. Setup Hindustan Lever Limited setup their manufacturing unit at Mumbai and Calcutta. The industry continued to flourish very well unit 1967-1968, when the industry stagnated due to informal price control. The industry soon recovered and experienced a sharp up swing during 1974. Before there World War I, Soap requirement of India was met by imports from the west, especially from United Kingdom. The big companies like lever Brother introduced soap and the use become more common even in villages. The soap supplied was of good quality and low price.
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History Until 1916, Karnataka, then the princely state of Mysore, was exporting sandalwood to France and other European countries for the extraction of oil. However, during World War I when huge stocks of wood piled up in the state, an oil-extraction unit in Mysore and another one at Shimoga was set up. Since then, Mysore became synonymous with sandalwood oil.
Legends A popular saying is that no other tree can grow where the sandalwood does. The reason for the belief could be the fact that the root of the tree is supposed to suck in all the required nutrients needed for its growth from the nearby trees. Another belief says that the smell of the wood is so intoxicating that snakes are said to wrap themselves around the tree.
Uses
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COMPANY PROFILE OF KARNATAKA SOAPS AND DETERGENTS LTD PROFILE OF THE COMPANY INTRODUCTION TO SOAP INDUSTRY: Soap is one of the commodities, which has become an indispensable part of life of the modern fantasy world. Since it is non-durable consumer goods, there is a large market for it .The whole soap industry is experiencing changes due to innumerable reasons such as government relations, environment, toxicological allergy problems, increase in cost of raw material etc. Following Swadeshi Movement in 1905, few factories were set up and they were: Mysore Government Soap at Bangalore. Godrej Soaps at Bombay. The change in technology and even existing desire by the individuals and the organization to produce a better product at a mere economical rate has also acted as catalyst for the dynamic process of change. More and more soap manufacturers are trying to capture a commanding
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THE INDIAN SOAP INDUSTRY SCENARIO The Indian soap industry has been dominated by handful of companies such as Hindustan Unilever limited. Tata oil mills (taken over by HLL) Godrej soaps private limited. Recent entrants include: Colgate Palmolive Ltd., Proctor and Gamble Ltd., Nirma soap works, Wipro Ltd.,
The Indian soaps industry continued to flourish very well until 1967-1968, but began to stagnate. Soon it started to recover and experienced a short upswing in 1974. This increase in demand can be attributed to: Growth of population. Income and consumption increase. Increase in urbanization Growth in degree of personal hygiene. Soap manufacturers are classified as, organized and unorganized sector. KSDL is under organized sector.
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PROBLEMS OF SOAPS AND DETERGENTS INDUSTRY Industry faces some problems due to increase in the cost of raw materials. The major ingredients like soda ash, linear alkyl benzene and sodium tripoly phosphate posses number of serious problems in terms of availability. The demand and supply gap of vegetables oil is 1.5 to 2 lakhs tons and is met through imports.
TOILET SOAPS MARKET IN INDIA About Rs.4700 Crores of market in soaps with 35% being in Beauty care, 20% in health care and 15% being in skin care. Saturated market with very high penetration level of 98%. Grew about 4% in June- August 2004 after de growth in the last two years. The market growth can be divided into four categories namely premium (15%), Popular (41.5%), Economic (24.5%) and Discount (19%). Only two global brands namely Dove & Camay are in the Indian market. The demand for Toilet soaps have been grown from 400 thousand Metric tons to 620 thousand metric ton from the year 1995 to 2003.
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HISTORY of KS&DL:India is a rich land of forest, ivory, silk, sandal; precious gems are magical charms of centuries. The most enchanting perfumes of the world got their exotic spell with a twist of sandal. The worlds richest sandalwood resource is form one isolated stretch of forests land in South India that is Karnataka. The origin of sandalwood and its oil in Karnataka, which is used in making of Mysore sandal soaps, is well known as Fragrant Ambassador of India & Sandalwood oil is in fact known as Liquid Gold. By the inspiration of his Highness Maharaja of Mysore late Jayachamarajendra Wodeyar, the trading of sandalwood logs started which was exported to Europe and new destinations, but with commencement of First world War India faced severe crisis on the business of sandalwood. This situation gave rise to start of an industry, which produces value added products i.e., of sandalwood oil. His Highness Maharaja of Mysore created this situation as an opportunity by sowing the seed of the Government Sandalwood Oil Factory, which is the present KS&DL. The project was shaped with the engineering skills and expertise of the top level. Late Sri M. Visvesvaraya, the great Engineer who was the man behind the project. Todays famous Mysore sandal soap credit goes to late Sri Sosale Garalpuri Shastri who incorporated the process of soap making using Sandalwood oil. He was an eminent scientist in
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expansion was done to increase the output to 700 tons per year and was completed in the year 1952 in the old premises. The next stage of expansion was implemented in 1954 to meet growing demand for Mysore sandal soap and for this purpose Government of India sanctioned license to manufacture 1500 tons of Soaps and 75 tons of glycerin per year. The expansion project worth of Rs.21 lakhs includes the shifting of the newly laid industrial suburban of Bangalore. The factory started functioning in this new premise [i.e., present one] from 1st July 1957. From this year onwards till date the factory had never looked back, it has achieved growth and development in production scales and profits. The industry has 2 more divisions one a Shimoga and another at Mysore where Sandal wood oil is extracted. The Mysore division started functioning from 1917 and only during 1984 manufacturing of perfumed and premiere quality Agarbathies at was started. Right from the first
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Development of the Organization The Government Soap Factory has made spectacular progress during the years gone by. Its production has developed on both volume and variety. When the Mysore Sandal soap was introduced in the market, it caught the public eye on account of its intrinsic superior quality and perfume. The factory slowly and steadily developed recording all improvements in production sales and profit. Modernization was given a practical shape in 1963-64.The factory is also exporting products to Malaysia, Middle East, Africa, USA and other 20 countries. The exports of the factory have been steadily rising. Exports of the factory have been executed through Mysore Sandal Sales International Limited. The factory has received an export award for the year 1975-1976. The factory has also negotiated and finalized a collaboration draft agreement with Malaysia. The company also provided technical knowhow. Although the progress
achieved so far has been spectacular the management does not believe in settling on its laurels, conscious efforts are made to improve the organization still further and pass performance warrants. It is very clear that the government soap factory is making profit every year. There has been phenomenal and spectacular growth and development of the factory in the new setup. The production rose from 600 tons to 2300 tons. The sales also progressed from Rs 33 lakhs to Rs 1.7 Crores while net profits have risen to Rs 15 lakhs to 45 lakhs during 1956-67. In 1965, the factory gave an undertaking to the Government of India to export its products to earn necessary foreign exchange. This could be used to import machinery from other countries. In retrospect it may be said that the soap industry has always looked upon Mysore Sandal Soap as something of an ideal to aim and achieve. Many factories both in India as well abroad have succeeded. This is a tribute to those who pioneered the excellence of Mysore
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RENAMING On 1st October 1980, the Government Soap factory was renamed as Karnataka Soaps and detergents the company was registered as a public limited company. Today Company produces varieties of products in the toilet soaps, detergents, agarbathies and cosmetics.
OBJECTIVES OF KS&DL To serve the national economy To attain self- reliance To promote and uphold its image as symbol of traditional products To promote purity and quality products and thus enhance age old- charm of sandalwood oil To build upon the reputation of Mysore sandal wood soap based on pure sandal oil To maintain the brand loyalty of its customer To supply the products mentioned above at most reasonable and competitive rate
VISION STATEMENTS Keeping pace with globalization, global trends and the states policy for using technology in every aspect of governance. Ensuring global presence of Mysore Sandal Products while leveling its unique strengths to
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MISSION:
To serve the National economy. To attain self-reliance. To promote purity & quality products. To maintain the Brand loyalty of its customers. To build upon the reputation of Mysore sandal soap based on pure sandal oil.
COMPETITORS OF KS&DL PRODUCTS AND SERVICES KS&DL is facing cut throat competition in national and international market. Some of its main competitors are: M/S. Hindustan Unilever Ltd.,
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KS&DL has the following departments Finance and accounts Human Resources Development & Administration Research and Development Quality Assurance Materials & stores Production & Maintenance Marketing& Business Group Projects & Management Information services
HRD DEPARTMENTS Importance of HRD Department Management of human resources. Co-operation. Assisting the management in HR matters. Development of work force. Work together to achieve organizational goals Profit and growth.
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TRADE MARK OF KS&DL The SHARABHA The carving on the cover is the sharabha, the trade mark of KS & DL.
The Sharabha is a mythological creation from the puranas which has a body of a lion and head of elephant, which embodies the combined virtues of wisdom and strength. It is adopted as an official emblem of KS & DL to symbolize the philosophy of the company. The sharabha thus symbolized a power that removes imperfections and impurities. The maharaja of Mysore as his official emblem adopted it. And soon took its pride of place as the symbol of the government soap factory of quality that reflects a standard of excellence of Karnataka soaps and Detergents limited.
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SLOGANS NATURAL PRODUCTS WITH EXOTIC FRAGANCES KS&DL has a long tradition of maintaining the highest quality standard, right from the selection of raw materials to processing and packing of the end product. The reasons why its products are much in demand globally and are exported regularly to UAE, Saudi Arabia, Kuwait, Qatar, South America. The entire toilet soaps of KS&DL are made from raw materials of vegetable origin and are totally free from animal fats.
POLICY OF KS&DL Seek purchase of goods and services from environment responsible suppliers. Communicate its environment policy and the best practices to all its employees implications. Set targets and monitor progress through internal and external audits. Strive to design and develop products, which have friendly environmental impact during manufacturing. Reuse and recycle materials wherever possible and minimize energy consumption and waste.
MILE STONES OF THE COMPANY: 1916 - Mysore Sandal Wood Oil Factory started at Mysore. 1918 Government Soap Factory was started by Maharaja of Mysore with the capacity of 112MTs/Annum near Cubbon Park, Bangalore and the MYSORE SANDAL SOAP was introduced into the market for the first time. 1932 - Toilet soap production capacity was enhanced to 750MTs/Annum. 1944 - The second Sandalwood Oil extraction plant was started in Shimoga.
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PRESENT STATUS OF THE COMPANY The company is mainly depended on southern market. The product availability in retail outlets particularly for Mysore sandal soap is almost comparable to any other similar industries products in the premium segment in the south. Whereas in other parts like Eastern and Northern markets penetration of KSDL product is relatively poor, which depends on the companys distribution structure, stock list and field personnel strength. With increased trust on distribution, the company does not foresee any Problems to achieve the projected sales through the redistribution package. Further, the policy of Indian Government also sees the public sector Enterprises enter the industry in a large way there by making the products available to the consumers at reasonable prices. Being located in the centre of southern part of Indian the Government Soap Factory claims preferential treatment for expansion program in view of availability of exotic natural Sandalwood oil.
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AN ISO-9002 COMPANY KS&DL with a tradition of excellence of over eight decades is committed to customer delight, through total quality management and continuous improvement through the involvement of all employees. KS&DL has got ISO 9002 certificate. To improve the quality management system and to facilitate TQM in the process of soap and detergent, the management took decision to obtain ISO-9002 by end of March 1999. Accordingly action plan was drawn and a committee was set up for the purpose during October 1988 with a mission statement. The company gives initial training including conducting employees awareness program, document quality manual and quality system Procurement. In this direction company obtained the guidance from consultancies, Bangalore and bureau of Indian standards, Bangalore. Accordingly, Company standards registered for ISO 9002 by the end of March to The bureau of Indian standards obtained the certificate by the end of March 1999 itself. This is to project in the national and international market and also to improve quality of products offered to the consumers with the assurance of quality in the message. The company got itself upgraded to ISO-9001-2004, quality systems in the Year 2004-05.
ISO-14001 The company is located in the heart of the Bangalore city. The management of the company took a decision to get the ISO- 14001 and become model to other public sector for the techniques used and also to other government units to spread the message of maintenance of environment. ISO-14001 and ISO-9001 will facilitate to improve the corporate brands in the Global market and it will help the company to improve the profits, year on Long-term basis. The
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KS&DL AT GLANCE Incorporated name: Karnataka soaps and detergents limited Address: Karnataka soaps and detergents limited. Bangalore Pune high way Post box No.5531, Rajajinagar, Bangalore: 560055 Phone No: 080-3377691/ 3370469/ 23371103 to 0622376922 to 24 E-mail: Mysoresandal@vsnl.Com Website: www.mysoresandal.com Year of establishment: 1918 Constitution: wholly owned by Govt. of Karnataka Undertaking. Management: Govt. of Karnataka nominates/ appoints Board of Directors, Chairman & MD. Renamed: 1980 Trademark: the trade is Sharabha. It is the body of lion with the head of an elephant means blending the intelligence of lion with strength of an elephant. Production range: toilet soaps, bar soaps, detergent cakes, powders, Agarbathies, cosmetics,
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Plants: At Bangalore; Soap plant, Detergent plant, Fatty acid plant At Mysore; Sandal wood oil, Agarbathies At Shimoga; Duty paid godown
TOILET SOAPS NAME OF THE PRODUCT Mysore sandal soap Mysore sandal classic soap UNITS OF GRAMS 75, 125 75
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TALCUM POWDER NAME OF THE PRODUCT Mysore sandal talc Mysore sandal baby talc UNITS IN GRAMS 20, 50, 100, 300 100, 200, 400
AGARBATHIES NAME OF THE PRODUCT Mysore sandal premium Mysore sandal regular Mysore rose
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Pictures of some Products manufactured at Karnataka Soaps & Detergents LimitedMysore Sandal Soaps
This soap is made from vegetable oils,contains pure natural mysore sandal oil, along with skin care conditioner & moisturizers. Sandalwood oil- a natures
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This soap is made from vegetable oils,contains pure natural mysore sandal oil, along with skin care conditioner & moisturizers. Sandalwood oil- a natures gift,emanates lingering fragrance, keeps your skin glowing ,soft, blemish-free,forever young &beautiful.
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This soap is made from vegetable oils,contains pure natural mysore sandal oil, along with skin care conditioner & moisturizers. Sandalwood oil- a natures gift,emanates lingering fragrance, keeps your skin glowing ,soft, blemish-free,forever young &beautiful. It is gift packed in a set of 3 bath tablets.
This super premium soap is made for all seasons,all kind of users for wellness, nourishment,rejuvenation ,soothing,cooling with the enthralling aroma of pure natural sandalwood oil, added with other key essentials oils viz,vetivert,patchouli,geranium,cedarwood,clove,guaiacwood,orange etc, which the user deserves in the new millenium
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This bathing bar contains skin conditioners, moisturizers & pure natural sandalwood oil with therapeutic and antiseptic properties which makes your skin soft, smooth &glowing.sandalwood oil is natures gift, with a lingering fragrance and keeps you skin blemishfree,forever young &beautiful.
Mysore sandal Gold This soap is made from vegetable oils & contains natural mysore sandalwood oil,popularly known as LIQUID GOLD.sandalwood oil is recommended in ancient ayurvedic texts for soothing skin care &has been cherished for centuries for its exotic fragrance. The soap enriched with moisturizers and conditioners
nourishes,rejuvenates and keeps the skin wrinkle and blemish free bringing a radiant glow.
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This soap is made from vegetable oils & contains natural mysore sandalwood oil,popularly known as LIQUID GOLD.sandalwood oil is recommended in ancient ayurvedic texts for soothing skin care &has been cherished for centuries for its exotic fragrance. The soap enriched with moisturizers and conditioners nourishes,rejuvenates and keeps the skin wrinkle and blemish free bringing a radiant glow.
3-IN-1 GIFT PACK The luxury bath soap with the traditional fragrances of natural sandal, jasmine and rose specially given in one single pack for family use ,for all occasions and for all customers Mysore sandal soap Mysore jasmine soap Mysore rose soap
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Mysore Sandal Rose Soap Get the dew-drop freshness of just plucked roses captured in soap form to give a feeling of shower with rose petals.
MYSORE CARBOLIC SOAP It is made from pure vegetable oils, mild antiseptic and disinfectant ingredients to give the soap users a pleasant and fresh feeling all day long.
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MYSORE SANDAL HERBAL SOAP This is made from vegetable oils , 100 % biodegradable ingredients, natural essentials oils, skin conditioners, anti-bacterial agents and enriched with neem extracts. Freshness for the family.
Mysore Sandal Baby Soap This soap is made from vegetable oils,contains pure natural mysore sandal oil. Specially created with the baby in mind, this soap is endowed with antiseptic properties. Formulated with special care for infants, it is enriched with moisturizers and almond oil.mysore sandal baby soap keeps the skin blemish-free and lessens the chances of a nappy rash.
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MYSORE SANDAL WOOD OIL Also called has liquid gold for its unique value and enchanting fragrance.pure and natural sandal wood oil was also recommended in ancient ayurvedic texts as an antiseptic and skin care ingredients.this product presented in an exclusive packing.
MYSORE SANDAL BABY TALC The use of baby talc will help in keeping the baby clean & dry.the mild fragrance of natural sandalwood oil has a soothing effect and helps to keep the baby calm &cool.
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MYSORE SANDAL TALC The talc is available in 3 conveninent packs.sprinkle ms talc on your body to feel cool,fresh &fragrant all day long.
WAVE HERBAL & ROSE LIQUID HAND WASH The hand wash balanced and with scientific blend of mixed surfactants along with moisturizers, skin conditioners and vit-e is available in 2 fragrances viz ., natural herbal with 19 essential oils and in exotic rose fragrance.
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MYSORE SANDAL ROOM FRESHNERS Mysore sandals room freshener is made of pure natural sandal wood oil, blended with other exotic natural essential oils with a lingering fragrance of sandal wood a daylong of cool, calm & freshness.
MYSORE SANDAL COCONUT OIL It is a natural hair conditioner which is perfect for hair care and for smooth hair texture. The internationally accepted anti-oxidant preservatives ensure that the coconut oil remains fresh till the last drop.
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POINT EXCEL DETERGENT POWDER It is powerful & effectively penetrates the layers of wide variety of fabrics & removes tough stains hidden in the prone areas. Point excel is formulated scientifically for the optimum washing both by conventional methods & washing machine at economic cost.
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KLEENOL MULTIPURPOSE LIQUID The product balanced & is concentrated for multipurpose applications , with the pleasant lime fragrance.
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MYSORESANDAL DHOOP The royal tradition for divine bliss .the product is made from de-oiled sandalwood powder. The enduring fragrance from the dhoop has soothing, calming effect, for holistic experience during the prayer.
ORGANIZATIONAL STRUCTURE
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Purchasing System The company is manufacturing a product so the raw materials are purchased or collected at a place and then it is manufactured in the company. Then Company product is packed and marketed. Accounting System
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Soaps Noodles
Container mixer
Simplex plodder
Noodles
MILLING
Soap ribbons
Cutting machine
Cakes
Stamping Machine
Wrapping machine
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STRENGTHS Only soap in India that contains pure sandal and almond oil. Certified by ISO Worlds largest production of sandal wood oil. Brand name from decades in soap market. It has very good dealership network in south which ensures that the products reach every customer. Diversified product range helps the company to maintain stability.
WEAKNESSES Distribution network weak in north and east. Absence of television advertisement. Neglecting freshness aspect. High oriented cost due to excessive labour force. Low turnover resulting in low profit.
OPPORTUNITIES Traditional benefits that sandal is good for skin. Skin care is just gaining importance among consumers. Government support and large production capacity. Advantages of being in the industry for a long time. Existence of vast market and huge demand.
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Basis for the calculation of variance: Revised estimate has been taken as the budgeted figures for the calculation of variance because it is governments base company some of the information is hidden. The approved budget and variance of the parameter such as the proposed budgets bo other units.
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Table no: 1
Sales budget:
A sales budget is a forecasting of the total sales to be achieved the budget period. Table showing variance between actual & estimates in sales budget for year 2009, 2010, 2011, 2012, and 2013, respectively.
Sales budget showing (in crores) Particular Estimates Actual variance 2009 1610389 1533704 76685 2010 1738401 1687743 50658 2011 1699708 1653720 45988 2012 2110400 2074591 35809 2013 2215920 2182681 33239
Interpretation: In year 2009 the estimates is more than actual by76685 and in 2010 again estimates exceeds by 50658, in 2011 the actual is less than estimated by 45988 and same follows in2012 by 35809 and in 2013 also actual is less than estimates i.e.by 33239.
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GRAPH NO: 1
Graph showing variance between Estimate and Actual for the year 2009, 2010, 2011, 2012, and 2013.
Inference: This graph clearly indicates that company is trying to meet estimated sales and there by trying reduce the variance which shows the better performance of the company. The actual is increasing by using various marketing strategies like promotion , advertisement etc.
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Inventory budget showing (in crores) Particular Estimate Actual Variance 2009 296012 284171 11841 2010 407452 397228 10224 2011 517605 508488 9117 2012 525234 516247 8987 2013 535738 528142 7596
Interpretation: In the year 2009 the estimated inventory is more by 11841 and in 2010 its more by 10224 and the actual inventory is less than estimates by9117 and in 2012 the estimates is more by 8987 and in 2013 the estimates is exceeds by actual by 7596.
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Inference: In the year 2009 the estimated inventory is more because the company was facing recession problem, in2010 the company tried to manufacture more products so inventory was more than actual in 2011 the company started importing fatty acids from other country so inventory was excess and in 2012 the company expected more sales so purchase of inventory is excess and in 2013 the company using various marketing strategies and expecting more sales purchase of more inventory.
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Table no: 3 Table showing turnover of KSDL for last 5 year Total turnover of 5 year& profit before &after tax (i.e. in cores) Year 2009 2010 2011 2012 2013 Turnover 16939.19 17890.59 18106.82 23112.33 24961.31 Profit before tax 1170.85 1348.85 1027.59 2017.47 2547.16 Profit after tax 1168.14 931.112 639.52 1345.18 1784.42
Interpretation: The turnover in the year 2009 was 16939.19, it increased to 17890.59, and in 2011 it was further increases to 18106.82 then in 2012 it was 23112.33 and in 2013 it increased to 24961.31.
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turnover
25000 20000 15000 turnover 10000 5000 0 2009 2010 2011 2012 2013
Inference: The above graph shows that turnover of KSDL company, where in the turnover increases year by year this shows the profitable position of the company in favorable condition & the financial management of the fund is good.
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Products
Soaps(MTs)
Detergents(MTs)
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Soaps(MTs) Detergents(MTs) Sandalwood oil (mts) Talcum powder (mts) Agarbathies (mts)
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For the year ending march 2011 products Sales Closing stock Opening stock production Soaps(MTs) 7730.86 2121.87 2248.18 7604.550 Detergents(MTs) Sandalwood oil (mts) 2031.979 0.050 630.685 619.873 2042.491 0.004 0.94 1.372 Talcum powder(mts) 274.994 43.064 59.605 258.450 Agarbathies (mts) 158.84 79.814 28.185 210.477
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For the year ending 31st march 2012 Products Soaps(MTs) Detergents(MTs) Sandalwood oil(mts) 1924.882 399.466 630.685 1693.663 0.040 0.015 0.004 1.616 Talcum powder(mts) 331.933 58.259 43.064 347.128 Agarbathies(mts)
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Sales overhead budget for the year 2010, 2011, 2012,and 2013. S. no 1 2 3 4 5 6 7 8 particulars Carriage outwards Advertisement and publicity Sales promotion and distribution C &f charges Commission to sales agents Bad debts Housekeeping expenses Miscellaneous expenses Total 2010 32970763 85758972 118708554 12902013 13907460 26985274 1972344 2021484 295226864 Amount 2011 2012 34056393 35289203 102016129 119045841 13781310 18020436 832377 2381729 1734534 291868749 59031105 102493145 14427130 10048232 271862 2840212 1289822 225690711 2013 35994987 60152695 103518076 15148486 10450161 266424 2982222 1135043 229648094
Trend analysis in sales overhead cost budget years 2009-10 2010-11 2011-12 2012-13 Interpretation:
In the year 2010 the sales budget was highest with rs 229648094 due to media advertisement and in 2011, 2012 and 2013, the sales overhead is decreased.
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300000000
250000000
100000000
50000000
Inference:
Sales overhead cost budget increases in the year 2009-2010 as there a hike in advertising &publicity selling and distribution expenses. In year 2010-2011 the sales overhead budget decreased approximately because of importing fatty acids from foreign countries.
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table showing variance between actual and estimates in direct materials consumption budget for the year 2009, 2010, 2011,2012, and 2013. Years 2009 2010 2011 2012 2013 Actual 801392834 775383439 818064390 980628009 Estimates 781527340 796754340 801323456 975634569 Variance 20401003 (21371135) 16740934 4993440
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Table showing variance in administration cost budget for the year 2009, 2010, 2011, 2012, and 2013.
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FINDINGS
The study of budgetary control system in Karnataka soaps &detergent limited is based on budget document &budget period for the year 2009, 2010, 2011, 2012 &2013. The budget period in ks & dl is the financial year commencing from April 1 st to next year march 31st. They prepare master budget and performance budget. There is a full participation of person being made responsible in the process of achieving the desired objective. All the budget approvals are furnished monthly. The detail analysis of budgeting system reveals that there are variances between the budgeted estimates and actual.
Summary of findings
The actual sales were less than estimated sales because of high MRP , market share is low media advertising is restricted only to south. In case of inventory budget, actual was less compared to estimates so company shows a favourable position. The company has achieved a net turnover of 181,07 crores compared to the previous year. The performance of the company is indeed credible in the context of recessionary trends, increase in cost of inputs, tough competition. In the midst of very stiff competition sales in terms of quantity so, as to achieve an increase in market share and has taken several measures to ensure that company profitability lines lines are broad based. In case direct material consumption budget, actual exceeded estimates in the year 2009, 2011, 2012,&2013 because high transportation charges, rise in prices of raw material but for the year 2010, actual cost was less than estimated because material cost was more.
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Conclusion:
The study aims at finding out the financial estimates of ksdl to identify actual status in terms of profitability and financial position to carry out variance analysis and suggest measures to control these variance. KS&D L has dominated the market position in large and medium size markets rotating various types of products from baby soaps to perfume for over the year it has built reputation and enjoys goodwill in domestic and international market.
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