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eOffice TM User Reference Guide Copyright © DynoPlex, Inc 2002-2008 Version 4.5
eOffice TM
User Reference Guide
Copyright © DynoPlex, Inc 2002-2008
Version 4.5
Dynoplex eOffice User Reference Guide Table of Content REQUIREMENTS AND COMPATIBILITY DOWNLOAD ACTIVATION EFILE
Dynoplex eOffice User Reference Guide
Table of Content
REQUIREMENTS AND COMPATIBILITY
DOWNLOAD
ACTIVATION
EFILE
ECELL
GOOGLE SPREADSHEETS
EWORD
VIEWALL
ESPELL
EOFFICE
ATTACHMENTS PROCESSING IN BLACKBERRY MAIL CLIENT
WORKING WITH ZIP ARCHIVES IN EFILE AND ATTACHMENT DIALOG
EZCASE
EZCASE DESKTOP
EFILE DESKTOP
PRINTERS
TROUBLESHOOTING
3
4
7
11
19
31
33
40
43
47
49
52
56
60
65
68
68
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Dynoplex eOffice User Reference Guide 1. Requirements and compatibility Dynoplex eOffice is compatible with all
Dynoplex eOffice User Reference Guide
1. Requirements and compatibility
Dynoplex eOffice is compatible with all BlackBerry devices. According to the number of applications of
the suite you are going to install it requires from 690Kb to 1.5Mb of free memory space (see the table
below to get acquainted with basic requirements):
Products
Memory
eOffice Professional:
eFile
eWord
eCell
eSpell
ViewAll
eZcase
PlayAll
eZIP
Print
Fax
Online File Storage
Attachment Editing
Remote Desktop Access
Opera Mini
2 Mb
MasterDoc:
eFile
ViewAll
PlayAll
MasterDoc
Online File Storage
Attachment Editing
Remote Desktop Access
1.3
Mb
1.6
Mb
eSpell
You can check free memory under Options-Status-File free.
Note 1: All bundles and standalone applications require eFile and core applications installed on the
handheld.
Note 2: Applications can be installed on local built-in memory only.
Note 3: For old BlackBerries with RIM OS 4.0 and 4.1, apart from memory requirements there are
also limitations on number of supported modules. It won’t support more than 255 modules.
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Dynoplex eOffice User Reference Guide 2. Download DynoPlex provides two different ways of loading its
Dynoplex eOffice User Reference Guide
2. Download
DynoPlex provides two different ways of loading its applications on the handheld to make this process
more convenient and reliable. You can use any of the methods described below. Please follow the
installation procedure carefully and pay attention to the notes at the end of each section. This will help
you to set up and configure the software correctly and avoid installation issues.
OTA installation
OTA (Over-the-Air) installation allows you to install Dynoplex applications directly on your BlackBerry®.
This is the most quick and convenient way to load the software. If something doesn’t go as it is
described please go to section 2.4 “Troubleshooting”.
Follow the steps below to install the applications:
1. Open BlackBerry Browser
2. Go to www.dynoplex.com
3. Select Mobile Version
4. Click on “Downloads“ link
5. Select application to download
6. Press Download button
The application will be automatically downloaded and installed on you device.
Note 1: If you wish to have the ability to transfer files from your desktop to the device over-the-air
installation requires some additional steps to be performed – you should also download and install
eFile on your desktop.
Note 2: If you install eSpell or any bundle which includes this application the dictionaries will be
loaded afterwards, when you initially run the application.
Note 3: Some applications are not available for OTA installation .
Desktop installation
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Dynoplex eOffice User Reference Guide Desktop Installation is another way to install native BlackBerry software
Dynoplex eOffice User Reference Guide
Desktop Installation is another way to install native BlackBerry software and 3rd party applications.
Though it takes more time than OTA one it automatically loads all necessary files and modules. For
instance it loads eSpell dictionaries alongside with the installation of applications. If something doesn’t
go as it is described please go to section 2.4 “Troubleshooting”.
Before loading Dynoplex applications please check whether handheld software and BlackBerry Desktop
Manager have the same versions. You can check handheld software version under Options->Status on
your device. To check BlackBerry Desktop Manager version please launch it and press Help->About.
Use the instructions below to load software and install it on the handheld:
A.
Download the applications on the computer
1.
Go to http://www.dynoplex.com
2.
Click Downloads
3.
Download the needed application
B.
Install the applications on your computer
1.
Close BlackBerry Desktop Manager
2.
Plug your handheld to the desktop
3.
Run the installation script downloaded in the step A
4.
Follow the prompts to finish the installation. While installation is running it may ask you to install
additional utilities which are not found on your desktop. In this case some notification dialogs will
appear. Please click on YES or OK every time it asks you to install the application.
C.
Install Dynoplex applications on your device
1. Plug your handheld to the computer
2. Launch BlackBerry Desktop Manager
3. Open Application Loader
4. In the new window hit next. The communication will be established.
5. Hit Next and you’ll see Application Selection Window
6. Check all Dynoplex Applications
7. Check MemoPad and Tasks
8. Hit Next. The list of the applications to be installed will be presented
9. Hit Finish
Results
When product is installed new icons appear on the main screen
of your BlackBerry®. They are eFile, eOffice. Please see detailed
information in the corresponding sections.
If you BlackBerry runs OS v4.3 or higher the following pop up
may come up. Click on YES if you wish to make eOffice your
5
Dynoplex eOffice User Reference Guide default editor or click on NO if your prefer a
Dynoplex eOffice User Reference Guide
default editor or click on NO if your prefer a different application.
6
Dynoplex eOffice User Reference Guide 3. Activation Trial By default DynoPlex provides 7-days trial for
Dynoplex eOffice User Reference Guide
3. Activation
Trial
By default DynoPlex provides 7-days trial for all applications. To sign up for a free trial you should
launch eFile and select “Sign up for a free trial” option to start evaluating the product. During this period
this will be fully fictional copy. When trial expires the application will be blocked and you’ll have to put an
activation key in to unlock it.
Activation Key
Activation key is automatically provided when purchase is complete 1 . You can find it in one of your
purchase confirmation e-mails. Though notifications from various resellers look different as a rule they
contain the following information:
• Order ID
• Customer Name and contact information
• Activation key
All activation keys look like this RS0xx-xxxxx-xxxxx. Each key has 15 characters to be input during the
activation process.
Activating the product
All activations of Dynoplex products go through network
connections and require data plan. If you are activating the copy
for the first time please use the instructions below to activate
your copy. In case you have changed devices and need to
transfer the license to the new handheld please go to section 3.3
“Changing Devices”. Open eFile and select “Activate
Commercial License” in the registration wizard. Put your
activation key in and when it is done click on “Submit”.
In the new window you should fill in personal info. Click on “Apply
Personal Info” to complete registration.
Changing Devices
1 Activation key is not required if you purchased an application via “Buy Now” feature. In this case you product is activated
automatically .
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Dynoplex eOffice User Reference Guide If you are going to change your handheld you should
Dynoplex eOffice User Reference Guide
If you are going to change your handheld you should transfer your license first. To do that please go to
www.dynoplex.com, enter My Account section and log in using your User ID and password which were
included in your registration confirmation e-mail. Then click on Profile Management and enter your
new device PIN. You can find your device PIN number under Options->Status on the handheld. When it
is done your license is ready to be reactivated. Please open eFile and select Confirm Existing
Registration in the registration wizard and click on Submit. You do not need to put any activation keys in
again.
Buy Now 2
This option allows users to purchase applications right from the handheld. Buy now option comes up in
the registration wizard. If you’ve already registered some applications before and registration wizard
doesn’t pop up on the launch of eFile you can easily invoke it by going to Start->Settings->Register.
When you click on Buy Now the screen looks as it is shown on the picture.
2 This option is not available in some releases. All purchase information goes through secure connection and processed by
Dynoplex Inc.
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Dynoplex eOffice User Reference Guide To learn more about product components click on Details. To
Dynoplex eOffice User Reference Guide
To learn more about product components click on Details. To get back to Buy Now dialog click on
Cancel.
Click on Continue to purchase a product. The following screen comes up. It shows the list of selected
applications and prices. Click on Back if you wish to edit your shopping card. Click on Continue to get to
next screen. Fill in personal data. All fields are required.
Click on Continue to get to next screen. Fill in credit card
information in this dialog. All fields are required. Visa,
Master Card and American Express card types are
supported.
9
Dynoplex eOffice User Reference Guide Click on Purchase to complete. If data is valid eFile
Dynoplex eOffice User Reference Guide
Click on Purchase to complete. If data is valid eFile shows the following dialog with total price. Click on
OK to close it.
10
Dynoplex eOffice User Reference Guide 4. eFile eFile Overview eFile is an advanced free BlackBerry
Dynoplex eOffice User Reference Guide
4. eFile
eFile Overview
eFile is an advanced free BlackBerry file manager. It provides quick access to all Dynoplex applications
and allows browsing files stored locally on BlackBerry built-in memory, SD cards and online file storage
(see section “Online file storage”). It also includes key functions for updating, registering, adding and
erasing applications. Users can easily create folders, rename files and move them between directories.
File type associations allow immediate application launch from eFile.
Launching
When you first launch eFile it shows standard BlackBerry security message. Please check all boxes in
this window and hit allow this connection. Otherwise you won’t be able to access device built-in memory
and SD-cards from eFile.
Navigation
eFile user interface looks as it is shown below. It has
6 main elements divided by functionality:
• Date and Time
• Toolbar with buttons to run different commands
• Start Menu for launching applications,
configuring settings and other options
• Shortcuts for applications
• Tree view panel (left pane) to browse folders
• List view panel to manage files and folders (right
pane)
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Dynoplex eOffice User Reference Guide Lower Toolbar When application is launched the cursor is focused
Dynoplex eOffice User Reference Guide
Lower Toolbar
When application is launched the cursor is focused on Start button. If you wish to expand Start menu
click on the button and roll the ball to move up and down to highlight menu items.
If you wish to switch focus form Start button to application short cut in the lower bar – roll the ball left or
right. When it reaches the end of applications’ shortcuts the focus moves to Date and Time utility
located in the lower right corner. To launch a selected application or to view Date and Time click on a
shortcut using the ball. If you continue rolling left the cursor goes back to Start button.
Tree View Panel
To reach Tree view panel form the lower toolbar – roll the ball down, the cursor will move to the upper
toolbar and click on Tree button. There is also a different way to access Tree view – roll the ball up
while standing on the lower toolbar, the focus will go to the List view panel and press Esc.
Within Tree view the folders are expanding automatically if you keep focusing on any of them for
some period of time and its content is shown in the List view. This option can be switched off or
adjusted under Start->Settings->Interface (see Interface section).
Click on a selected folder to focus on the List view. If you wish to move back to the Tree view press
Esc button on the handheld.
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Dynoplex eOffice User Reference Guide Move the ball up and down if you wish to
Dynoplex eOffice User Reference Guide
Move the ball up and down if you wish to move cursor to a different folder. If the cursor is focused on a
root eFile folder and you keep rolling the ball up the focus is switched to the upper toolbar. You can
also move cursor to the upper toolbar by clicking on Esc button on the handheld.
List View Panel
move back to a parent folder you can either highlight a “
List view enables to navigate between files and folders. To open a file/folder click on it with the ball. To
item with a folder icon and click on it, or press
Esc button (this switches focus to the Tree view) and navigate within Tree view.
To move cursor to the lower toolbar (Start button) press Alt+ball. To get back - roll the ball up. You can
access the upper toolbar from the List view panel by rolling the ball up – when it reaches a top element
the cursor moves to the bar. To get back from the upper toolbar to the List view - roll the ball down.
Navigation Overview
In general the navigation workflow looks as follows:
If focus is initially on the lower toolbar and you roll the ball up the cursor moves to the List view, when it
reaches the top item it moves to the upper toolbar and goes to the lower toolbar if you continue rolling
the ball up. The picture is reversed if you are rolling the ball down.
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Dynoplex eOffice User Reference Guide Full Navigation Workflow 1. Ball up, Alt + ball 2.
Dynoplex eOffice User Reference Guide
Full Navigation Workflow
1. Ball up, Alt + ball
2. Ball down
3. Esc
4. Ball click
5. Ball up
6. Ball up
7. Ball up
8. Ball down
9. List button
10. Tree button
Start Menu
Start Menu contains the following items:
• Programs – provides list of installed
applications and allows you to launch
them by clicking on the corresponding
icons
• Recent – shows the list of currently
opened files
• Settings – this submenu contains list of
the items which provide you access to
various settings and configurations of
the system (see section 4.4)
• Focus – shows list of general components of eFile
• Search – looks for files and folders located in the built in phone memory and extension cards
• About – contains information about current version of eFile
• Exit – closes eFile
Settings Submenu
The settings menu group can be evoked through Start -> Settings and looks as it is show on the
picture.
It contains the following items:
14
Dynoplex eOffice User Reference Guide • Network – enables to configure network settings • Printers
Dynoplex eOffice User Reference Guide
• Network – enables to configure network
settings
• Printers – this option allows you to manage
you network and Bluetooth printers. In
order to use network printer you should
have BES (BlackBerry Enterprise Server)
and eFileServer installed. Individual clients
can use PDA printers (see section
“Printers”).
• Register – launches registration wizard for
activating the copy and check applications’
license status.
• Registry Editor – launches register editing utility
• Add programs – In case you decide to extend your
Dynoplex package with additional applications this
option allows you to download and install software
wirelessly. It contains the list of all Dynoplex
applications. If you wish to load a new one – just click
on add button on the right to the application label.
Remove button completely erases application. If
application is already installed on the handheld it has
only remove option in other case it has Add button right
to its label.
• Interface – launches the main window visual settings dialogue.
Mouse - turns on mouse in eFile and other Dynoplex
applications
Show toolbar – shows/hides the toolbar
Small
font
changes
all
fonts
within
Dynoplex
applications to small
Tiles view, Icons view, List view – view modes within
List view in eFile
AutoView Delay – this value stands for auto view
delay within Tree view in eFile. If it is set to off – the
folders won’t automatically expand.
Theme – changes theme interface
Mouse sensitivity – allows to adjust mouse sensitivity
15
Dynoplex eOffice User Reference Guide Search Submenu Search utility is a powerful tool to find
Dynoplex eOffice User Reference Guide
Search Submenu
Search utility is a powerful tool to find file located
on built in flash memory, SD-card or Network
account. A path where the search is performed is
reflected in the title of the dialog.
It allows to search files by name, type and content. You can select on of predefined file types:
• Any
• Documents
• Compressed
• ViewAll files
• eZcase files
• Pictures
• Music
• Video
• Files
Click on “Search” button to start search. Click “Cancel” to close the dialog. The results are shown in the
list above search options.
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Dynoplex eOffice User Reference Guide Files and Folders All operations in eFile are initiated either
Dynoplex eOffice User Reference Guide
Files and Folders
All operations in eFile are initiated either through a popup
menu or through the toolbar buttons. To access the menu,
click the roller wheel while standing on any folder or file. The
following are basic folder and file processing operations in
eFile: creating, opening, closing, copying, pasting cutting,
renaming and deleting. The full path to the current folder is
displayed in the program title row. eFile contains two root
folders by default: Local and Network. Local folder contains
files and folders operated by eFile FS. Network folder
provides access to online file storage. These folders are
parent to all user folders and files and cannot be removed or
renamed.
If your device runs OS 4.2 or higher you should also have
Internal folder to access both built-in flash memory and
micro-SD cards. Under Internal you can find Device and SD
card folders for internal and card memory respectively.
You can create a new folder using one of the two following
methods:
• Highlight the parent folder, then evoke the menu by
pressing the wheel and choosing the “New Folder” item
• Select the “New Folder” button on the toolbar a popup menu
appears with multiple options. Choose ‘New Folder’. Name
your folder and confirm your action by pressing ‘Create new
folder’ in the dialogue that appears to complete the operation.
Additionally, the tree view folder options menu contains the
following items: ‘open’, ‘rename’, and ‘delete’, which allow the
corresponding operations. “List view” options give extra
functionality to folder operations: ‘up’ (to move up the folder
hierarchy), ‘cut’, ‘paste’ (appears when ‘cut’ is already
selected) and ‘copy’.
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Dynoplex eOffice User Reference Guide Note: No folders can be created on a root level
Dynoplex eOffice User Reference Guide
Note: No folders can be created on a root level of eFile
Date and Time
There is a Date and Time option in the right bottom
corner of eFile. If you highlight the option current
date will be displayed.
Click once to see full screen of Date and Time
utility.
Registry Editor
Registry editor was designed to simplify configuring the application and fixing different issues. Please do
not make any changes yourself in device register this can cause unpredicted issues.
Format is an internal eFile file system command which completely erases eFile internal data and brings
the system to initial conditions. It is used to resolve critical issues when data is corrupted or something
goes wrong during installation process. You can evoke this command by launching Registry Editor
under Start-Settings in eFile and pressing the wheel to evoke application dropdown menu.
Note: if format is performed all data stored in eFile will be removed without any possibility to
restore. Please back up all necessary data before calling this command. You can transfer all
valuable files on your desktop using eFile Desktop application (see section 12).
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Dynoplex eOffice User Reference Guide 5. eCell eCell Overview eCell is a fully functional spreadsheet
Dynoplex eOffice User Reference Guide
5. eCell
eCell Overview
eCell is a fully functional spreadsheet application created specifically for BlackBerry® devices. It
features and intuitive user-friendly interface, easy transfer of files to and from your PC and provides
perfect extension to your desktop spreadsheet. eCell is fully compatible with MS Excel.
eCell comes with the following functionality:
,
• View and edit existing spreadsheets files
• Create new, full size spreadsheets up to 65536 rows and 256 columns
• Add and edit formulas and charts right on your BlackBerry
• Import and export files directly from MS Excel
• To make eCell more convenient to use we have added Toolbar buttons above the spreadsheet
pane to simplify access to main commands. If you wish to use the full screen, Toolbar can be
switched off.
Launching
You can launch eCell using one of the following ways:
• Open eOffice and click on eCell icon
• Open eFile and using eCell shortcut in
the lower toolbar right to Start button
19
Dynoplex eOffice User Reference Guide • Open eFile and press Start->Programs- >eCell • Find existing
Dynoplex eOffice User Reference Guide
• Open eFile and press Start->Programs-
>eCell
• Find existing MS Excel document on your
device and click on it (in this case eCell
will launch with the opened file)
On the first launch eCell shows the following BlackBerry® security message:
Check all boxes in this window and click “Allow this connection”. Otherwise you won’t be able to
access device built-in flash memory and SD-cards.
20
Dynoplex eOffice User Reference Guide Navigation After launching eCell the BlackBerry® screen will look as
Dynoplex eOffice User Reference Guide
Navigation
After launching eCell the BlackBerry® screen will
look as shown on the picture. The basic elements
are:
• Title row with the name of the current file
• Toolbar with buttons to run standard
commands
• Cell data area to enter data and formulas
• Table with cells where data is displayed
• Table cursor – a bold frame that can be
moved using the wheel (trackball)
• Row and column labels
• Sheet Tabs – 3 sheets are included by default
and an unlimited number can be added
After opening a spreadsheet the cursor is positioned in cell A1 of the table. You can move the cursor
between cells by rolling the wheel (hold down the ALT button while rolling the wheel for horizontal
movement). If your device is trackball operated you can easily move left and right, up and down by
rolling it in respective direction. When cursor reaches the end of the visible area the cell table scrolls to
present cells in the scrolling direction.
To switch between sheets invoke drop down menu by pressing the wheel and select Focus-Sheets (if
your device is operated by trackball you should press BlackBerry logo button to access the menu). The
two triangle icon will appear in the bottom left corner and you will be able to move between sheets by
rolling the wheel. Click the wheel (trackball) on the selected sheet to move to the cell table area.
You
can
also
switch
between
sheets
and
other
basic
elements
by
pressing
ALT+Wheel
(ALT+Trackball).
To enter cell data area, move cursor onto the desired cell and press ENTER. The contents will be
preserved and the focus will move to the cell data area. To leave the cell data area without saving the
changes press ESCAPE button below the wheel. If your BlackBerry® is trackball operated ESCAPE
button is located on the right to the ball.
Mouse
To activate Mouse option please open eFile and
press Start->Settings->Interface and check “Mouse”
checkbox. You can also type word “mouse” while
you in the main screen of eFile. When mouse is
activated it looks as on the picture:
21
Dynoplex eOffice User Reference Guide To select a cell with mouse you should simply click
Dynoplex eOffice User Reference Guide
To select a cell with mouse you should simply click on it. To select multiple cells please click on a cell
which is in the upper right corner of selection area (start point), click on CAPS button and then click on a
cell which is in the lower left corner of the area (end point).
The selected area looks as it is shown on the picture below:
To cancel selection click on Esc button on your BlackBerry or click once on a start point.
Toolbar and Dropdown Menu
All operations in eCell are initiated either through a
drop-down menu or through the toolbar buttons and
they supplement each other. All toolbar options are
shown on the following picture.
22
Dynoplex eOffice User Reference Guide The menu contains full variety of supported options. To access
Dynoplex eOffice User Reference Guide
The menu contains full variety of supported options.
To access the menu click on menu button of your
BlackBerry.
Most of items have submenus. If an item contains
submenu it has plus (+) or minus (-) on the right to
its label. When you click on the item with plus the
menu expands and all sub items are displayed below
separator strip. On the picture parent item “File”
contains sub items “New”, “Open”, “Save” etc.
If you wish to hide the toolbar in order to use full
screen you should invoke dropdown menu and press
Start-Format-Hide Toolbar. To get it back go to Start-
Format in the menu and select Show Toolbar.
Creating and Editing
You can create a new spreadsheet by clicking ‘New’
in the toolbar or selecting File-New in the dropdown
menu. Name of the file is displayed in the program
title row. When launched, eCell loads Book1 by
default.
All editing options are located in toolbar and
dropdown menu. If you wish to edit a cell you should
highlight it first and then change its value. If cell is
highlighted it has bold blue frame.
If you wish to select multiple cells you should invoke
drop-down menu and choose Select option. The
menu will expand and you’ll see sub items below the
separating line. eCell provides ability to select Cells,
Rows, Columns and all table elements by pressing All. If you select more than one cell the selected cell
change their background from white to blue.
To manage column width you can use either width option in the toolbar or select Column width option in
the dropdown menu under Format.
Format item also encloses:
23
Dynoplex eOffice User Reference Guide • Cells option to format cells properties such as data
Dynoplex eOffice User Reference Guide
• Cells option to format cells properties such as data format, alignment and font style.
• Rename sheet to rename sheets (by default sheets have the following names: Sheet1, Sheet2
etc)
• Hide/Show toolbar to provide ability to use full screen or graphical options to perform different
commands
To change the cell formatting select the cell or cells
you need to re-format, and invoke Cell option in the
menu.
By default, text in cells
is
aligned
to
the
left.
Numbers, on the contrary, are aligned to the right of
a cell. You can change the alignment with the toolbar
buttons or with the alignment options of
formatting dialog.
the
You can also make data in the cell bold, italic or
underlined using the formatting dialog or toolbar
buttons.
Numbers in eCell can be formatted only through the
formatting dialog. Here is the list of number format categories with brief explanations:
• General. General number formatting – this is the default format. Numeric values are displayed as
whole numbers, decimal fractions or numbers in exponential format (if numbers are too big or
exceed the cell size). For example exponential format for number 1000000 is 1e6.
• Date. Here you can switch between 28 date formats.
• Time. Provides ability to switch between 4 time formats.
• Date&Time. Here you can switch between 8 date & time formats.
• Number. Here you can change number formatting.
• Currency. Here you can select currency formatting.
• Percentage. This category adds & symbol to numbers.
In the formatting dialog click “OK” once you have selected all required formatting options.
You can copy and paste cell data, including formulas. To copy cell data use the following instructions:
• Select a cell or a range of cells (initial range) and copy it to the clipboard. To select cells, click on
Select-Cells/Rows/Columns menu.
• Place the cursor in the range to which you wish to copy data (setting range) and paste the
clipboard data.
Number of sheets in eCell is unlimited. Every sheet consists of cells and every cell contains one of the
following data types:
• Numbers
24
Dynoplex eOffice User Reference Guide • Text • Formula Numeric values (numbers) show quantitative relations
Dynoplex eOffice User Reference Guide
• Text
• Formula
Numeric values (numbers) show quantitative
relations between data of a certain kind. For
instance: sales volume, number of employees, Earth
radius, etc. Numbers in cells can be used as input
parameters in formulas and charts. Numbers can
also be in data and time format.
Besides numbers, you can edit text in sheets. As a
rule, text is used for entering numbers, column labels
and some relevant information about tables.
If you enter text in a cell that exceeds the current width of a column, eCell will display the whole text
using the neighbor cells. If neighboring cells are not empty, the program will display the maximum
number of characters that fit in the cell width and the cell data area will show data in full.
Wrap, Merge and Vertical Align Options
If you want text to appear on multiple lines in a cell,
you can format the
automatically.
cell
so
that
text wraps
To use this option select a cell and then press
Alt+Trackball to move to a toolbar. Then move
cursor to “wrap” option. It is highlighted with blue.
Click on it.
25
Dynoplex eOffice User Reference Guide Your text will be wrapped. By default it is bottom
Dynoplex eOffice User Reference Guide
Your text will be wrapped. By default it is bottom aligned.
For the optimal display of the data on your worksheet, you may want to reposition the text within a cell.
eCell allows you to change the alignment of the cell contents. To change text alignment -highlight a cell
and press Alt+trackball to move to a toolbar. Top alignment is highlighted on a picture with blue.
To make your text center aligned highlight this option in the toolbar as it is shown on the picture.
26
Dynoplex eOffice User Reference Guide Saving When you finished editing your spreadsheet you can save
Dynoplex eOffice User Reference Guide
Saving
When you finished editing your spreadsheet you can save it to one of the following locations: Local,
Internal or Network. If you save the file to Local folder it will be stored in the handheld built-in memory
operated by eFile FS. Internal folder provides you access to device flash memory and SD-cards. If you
select Network folder the document will be saved to online file storage or directly to your desktop.
Charts
Charts are pictorial presentations of numerical data
located in the sheets.
eCell provides you perfect ability to create colored
charts right on the handheld. It supports at least 11
chart types and 22 subtypes.
Here is the list of the eCell diagram types and
number of subtypes:
• Column - 3
• Bar - 3
• Line - 3
• Pie - 2
• XY (scatter) - 2
• Area - 3
• Doughnut - 1
• Radar - 1
• Bubble - 1
• Stock – 3
To create a chart you should select cells with data
first and then select Chart option in the toolbar or in
the dropdown menu under Insert item. When it is
clicked the screen looks as it is shown on the
picture. Select chart type and press OK.
Each chart is placed on an individual sheet.
27
Dynoplex eOffice User Reference Guide Formulas In eCell you can create complex formulas employing both
Dynoplex eOffice User Reference Guide
Formulas
In eCell you can create complex formulas employing
both numbers and text. If you enter a formula in a
cell, the calculated result will be displayed in the
same cell. If you change any of the input arguments,
eCell will automatically recalculate output value and
display new result.
If you wish to create the formula highlight the needed
cell and press enter. The focus will be switched to
cell data area. Then enter equal sing (=) and type the
formula. To finish formula entry press the ENTER
button or click the roller wheel. The syntax is similar
to MS Excel and most of economical, statistical and
logical functions are supported. All functions begin
with an opening parenthesis, followed by a closing
parenthesis. Functions differ by their arguments:
• functions without arguments
• functions with one argument
• functions with fixed number of arguments
• functions with non-fixed number of arguments
• functions with optional arguments
If there is more than one argument in the function, each argument is separated by comma. You can
insert function either by typing it manually in the cell data area or by clicking insert function option which
is right to cell data field or in dropdown menu under Insert item. If you are not advanced eCell user it is
strongly recommended not to type functions yourself.
Insert function interface looks as it is shown on the picture. This window has two panes to select
functions and one lower pane with buttons and function brief description.
Function categories are listed on the right pane, while alphabetical list of functions within the selected
category is on the left one. Select function and then press “OK”. The function name will be added to the
eCell main window edit bar. Use the keyboard to enter arguments in the cell data area right in the sheet.
When row of arguments is formed, select the “OK” button to add a function to the cell.
eCell uses different operators in formulas. Below you can find the list of supported operators:
• ‘+’ addition
• ‘-‘ subtraction
• ‘*’ multiplication
• ‘/’ division
• ‘^’ exponentiation
• ‘&’ concatenation
• ‘=’ comparison operator “Equal to”
• ‘>’ comparison operator “Greater than”
• ‘<’ comparison operator “Less than”
• ‘>=’ comparison operator “Greater than or equal to”
• ‘<=’ comparison operator “Less than or equal to”
• ‘<>’ comparison operator “Not equal to”
28
Dynoplex eOffice User Reference Guide Sorting Data eCell allows you to select a section of
Dynoplex eOffice User Reference Guide
Sorting Data
eCell allows you to select a section of the worksheet and sort the data in that section. To sort the data,
first select the area by clicking Select item in the menu and selecting one of the offered options (Cells,
Rows, Columns) and roll the wheel (trackball) to select the right area. If your device is track wheel
operated you should hold down ALT button and scroll the wheel to move your selection horizontally.
Once you selected what you want to sort, switch the focus back to the toolbar and click on A-Z or Z-A
buttons for ascending and descending sorting. eCell sorts cells based on the value of the cells in the first
selected column.
E-mail
You can send your spreadsheets as attachments via
e-mail. To open e-mail dialog you use the toolbar
option or invoke dropdown menu and click on “Send
by E-Mail” item.
Contact selection screen will appear. If you have no
contacts the screen will be blank. In this dialog you
can also create and save new contact (“Create New
Contact” option) or use entered e-mail address only
once without saving (in this case enter the recipient
address right away and click on “Use once as e-
mail”).
When contact is selected the following screen comes
up. You can add unlimited number of recipients by
clicking on “Add Another Contact” button. If you
selected contact by mistake you can easily remove it
from the list by clicking on “Remove Contact”. When
recipients list is created press “Continue” button to
send e-mail.
Next screen suggests you to fill subject line and
check recipient address.
29
Dynoplex eOffice User Reference Guide The application will show the following screen if your message
Dynoplex eOffice User Reference Guide
The application will show the following screen if your
message was sent successfully.
Printing
eWord provides you the ability to print doc files. You do not need to install any other software. The only
thing you need is to pair your device with supported printer (see section “Printers”). You can access
Print option via dropdown menu and under File option.
30
Dynoplex eOffice User Reference Guide 6. Google Spreadsheets eCell has an integrated functionality that enables
Dynoplex eOffice User Reference Guide
6. Google Spreadsheets
eCell has an integrated functionality that enables to work and manage shared Google documents. You
can access shared documents via eFile under Network\google folder. When you make a first attempt to
enter a folder it shows a Sign In dialog. Enter your gmail e-mail address and password to enter your
Google account.
If authorization passed successfully eFile will show google folder contents.
When you click on a spreadsheet it opens eCell. The
application suggests two regimes to work with the
file: “Open to collaborate” and “Open to edit”. “Open
to collaborate” enables to work with a document
shared with other people and track changes. If any
participant make some changes in the document they
are automatically reflected on the screens of other
people who share it. “Open to edit” will open the file
but won’t track any changes performed by other
people.
31
Dynoplex eOffice User Reference Guide When document is opened you can invite new participants to
Dynoplex eOffice User Reference Guide
When document is opened you can invite new participants to collaborate. Select “Share” item in drop
down menu and click on “Invite Others”. A new dialog will appear with list of your contacts. Select a
person you wish to send an invitation, then choose one of two sharing privileges “Editing document” or
“Viewing document” and click on Invite.
To manage participants list select “Share” item in drop down menu and click on Delete Invited. Click on
“View Active” to view list of active participants.
32
Dynoplex eOffice User Reference Guide 7. eWord eWord overview eWord is a fully functional text
Dynoplex eOffice User Reference Guide
7. eWord
eWord overview
eWord is a fully functional text processor application created specifically for a variety of BlackBerry®
devices. It features an intuitive, user friendly interface, easy file transfer to and from your PC, files
printing and provides a perfect extension to your desktop word processor.
eWord comes with the following functionality:
- You can view and edit existing document files with rich formatting.
- You can create new text documents with rich formatting right on your BlackBerry®.
- eWord is compatible with Microsoft® Word and supports many of its formatting functions including
font styles, paragraph alignment, auto-numbered lists and indention.
- Document Converter allows you to import/export files directly from Microsoft® Word.
- Print option allows you to use PDA printers and variety of BlueTooth printers with PCL support.
- You can check document spelling in a various languages.
- To make eWord even more convenient to use we have added Toolbar buttons above the screen to
simplify access to main commands. If you want to use the full screen, the Toolbar can be switched off.
Launching
You can launch eWord using one of the following ways:
• Open eOffice and click on eWord icon
33
Dynoplex eOffice User Reference Guide • Open eFile and using eWord shortcut in the lower
Dynoplex eOffice User Reference Guide
• Open eFile and using eWord shortcut in the lower toolbar right to Start button
• Open eFile and press Start-Programs-eWord
• Find existing MS Word document on your device and click on it (in this case eWord will
launch with the opened file)
34
Dynoplex eOffice User Reference Guide On the first launch eWord shows the following BlackBerry ®
Dynoplex eOffice User Reference Guide
On the first launch eWord shows the following BlackBerry ® security message:
Please check all boxes in this window and click “Allow this connection”. Otherwise you won’t be able to
access device built-in flash memory and SD-cards.
Navigation
eWord screen looks as it is shown on the picture.
The basic elements are:
• Title row with the name of the current file
• Toolbar to perform standard commands
• Toolbar for font style, alignment and numbering options
• Toolbar for font color, size and style management and check spelling option
• Document test area for editing
• Scrollbar for indicating current viewpoint position and quick scrolling
35
Dynoplex eOffice User Reference Guide To navigate between the elements you should hold ALT button
Dynoplex eOffice User Reference Guide
To navigate between the elements you should hold ALT button and press the wheel (trackball).
In order to move left and right in the text area you should scroll the wheel up and down while holding
ALT button. If your handheld has trackball you can scroll it left and right to move cursor along the line.
Toolbar and dropdown menu
All text formatting is initiated through toolbar or dropdown menu. Press the wheel to access dropdown
menu. If your device is trackball operated you should press BlackBerry button to invoke the menu.
Most of items have submenus. If an item contains submenu it has plus (+) or minus (-) right to its label.
When you click on the item all sub items are displayed below demarcation strip. On the picture parent
item “File” contains sub items “New”, “Open”, “Save” etc.
Creating and editing
You can create new document either by clicking on the “New” icon in the tool bar or by evoking
dropdown menu and selecting an appropriate option.
All necessary options for text editing are located in formatting toolbar and dropdown menu. They give
you the options to change font style (Italic, Bold, Underline), control sections alignments (Left Align,
Center Align, Left Align), create marked lists with Numbering, Bullets, Decrease Indent, Increase Indent
options, change font color with Font Color, text highlights, font size and font type can be managed with
Highlight, Font Size and Font options respectively.
If you wish to format any part of you text with these
options you should select it first. Press Num button
shortly and roll the wheel (trackball) to select the
text. You can also use select option in dropdown
menu under Edit. Selected text is displayed
highlighted as it is shown on the picture. When it is
done press Alt + Wheel (Alt + Trackball) to switch to
toolbar and select the option for editing. As soon as
you click on the option the select part will be
formatted. If you wish to cancel formatting you can
either click on the option again or click on Undo
option which is in the top toolbar.
36
Dynoplex eOffice User Reference Guide Mouse To activate Mouse option please open eFile and press
Dynoplex eOffice User Reference Guide
Mouse
To activate Mouse option please open eFile and
press Start->Settings->Interface and check “Mouse”
checkbox. You can also type word “mouse” while you
in the main screen of eFile. When mouse is activated
it looks as on a picture below:
To select a text place mouse cursor right to the first word of selection and click once. Then press CAPS
button and move your mouse to the end of selection and click once. The selected text is highlighted as it
is shown on a picture below:
To cancel selection press ESC button on your BlackBerry keyboard.
Document saving
When you finished editing your document you can save it to one of the following locations: Local
(Internal) or Network. If you save the file to Local folder it will be stored in the handheld built-in memory.
If you select Network folder the document will be saved to online file storage.
Printing
eWord provides you the ability to print doc files. You do not need to install any other software. The only
thing you need is to pair your device with supported printer (see section “Printers”). You can access
Print option via dropdown menu and under File option.
E-Mail
You can easily send your doc files via e-mail. To open e-mail dialog you can either use toolbar option or
invoke dropdown menu and select “E-Mail”.
37
Dynoplex eOffice User Reference Guide Contact selection screen will appear. If you have no contacts
Dynoplex eOffice User Reference Guide
Contact selection screen will appear. If you have no contacts the screen will be blank. In this dialog you
can also create and save new contact (“Create New Contact” option) or use entered e-mail address only
once without saving (in this case enter the recipient’s address and click on “Use once as e-mail”.
When contact is selected the following screen comes up. You can add unlimited number of recipients by
clicking on “Add Another Contact” button. If you selected contact by mistake you can easily remove it
from the list by clicking on “Remove Contact”. When recipients list is created press “Continue” button to
send e-mail.
38
Dynoplex eOffice User Reference Guide Next screen suggests you to fill the subject line, check
Dynoplex eOffice User Reference Guide
Next screen suggests you to fill the subject line, check recipient’s address and select file sending mode.
If “Send document as attachment” box is checked the file will be send as an attachment, otherwise in
the message body.
39
Dynoplex eOffice User Reference Guide 8. ViewAll View All overview View All is an advanced
Dynoplex eOffice User Reference Guide
8. ViewAll
View All overview
View All is an advanced file viewer which allows to browse most of the popular file formats such as PDF,
DOC, TXT, JPEG, PNG, GIF, XLS. It displays full-size pictures and provides zoom option to view full
image and its details.
First Launch
On first launch View All shows standard BlackBerry
security screen. Please check all boxes here and
press “Allow this connection”. Otherwise you won’t
be able to access micro SD-card and built-in flash
memory.
Opening files
When View All is launched it shows file browser for
file selection.
It displays only those files which are compatible with
View All.
40
Dynoplex eOffice User Reference Guide Viewing Files When file is opened it shows general structure
Dynoplex eOffice User Reference Guide
Viewing Files
When file is opened it shows general structure of the document as a set of pictures. If you wish to view
one of the pages in full-size, you should highlight it and press the wheel.
Dropdown menu will appear with several options to
open the page. Select one of them and the image
will be displayed.
View All window has 3 main elements:
• title row with application name, file name,
zoom settings
• image area with image itself
• and navigation area which show current
position of the screen on the page
Dropdown menu
Dropdown menu contains additional options for
image viewing, printing and saving. To invoke
dropdown menu press the wheel or BlackBerry
button in case your device is trackball operated.
This menu contains the following items:
• Open – launches Open File dialog to open
a new file
• Save As – launches Save As dialog to
save current file
• Thumbnails – switches viewer to
thumbnails mode, shows thumbnails of
document pages
• Next Page/Previous Page – opens next/previous page
41
Dynoplex eOffice User Reference Guide • Show Magnifier – shows/hides magnifier (see details in “Magnifier”
Dynoplex eOffice User Reference Guide
• Show Magnifier – shows/hides magnifier (see details in “Magnifier” section)
• Zoom In
• Zoom Out
• Fit to Width
• Landscape
• Print
• Options
Magnifier
When magnifier option is activated it is looks as it is
shown on a picture. It allows you to zoom any part
opened document. You can move magnifier left and
right, up and down using BlackBerry® trackball.
42
Dynoplex eOffice User Reference Guide 9. eSpell eSpell Overview eSpell is a unique, integrated spellchecker
Dynoplex eOffice User Reference Guide
9. eSpell
eSpell Overview
eSpell is a unique, integrated spellchecker for BlackBerry® platform that ensures every e-mail and
document will leave your device in a perfect form. eSpell seamlessly integrates with the default
BlackBerry® e-mail composer and with the entire suite of eOffice applications. It is designed to provide
fast, accurate and reliable spelling in any e-mail or document by detecting misspelled words and
suggesting correct spelling alternatives. eSpell is flexible and expandable: you can add specialized
dictionaries to your personal dictionary at any time. Additionally, eSpell works in an entire range of
languages supported by BlackBerry®.
Dictionaries
eSpell provides the ability to use both server based and device based dictionaries. Using server
dictionaries you can save your handheld memory space. With device based dictionary you won’t spend
money for data traffic and will be able to check spelling even when you are out of coverage.
Currently eSpell supports 16 device based and 26 server dictionaries:
Dictionary
Comments
Device Based
English US
>80000 words
English US Medium
65000
words
English US Light
40000
words
English British
>80000 words
English British Medium
65000
words
English British Light
40000
words
English Canadian
>80000 words
English Canadian Medium
65000
words
English Canadian Light
40000
words
Medical
US English, >80000 words
Legal
US English, >80000 words
German
>65000 words
Italian
>65000 words
Spanish
>65000 words
French
>65000 words
Server Based
Czech
Danish
German
German (Switzerland)
German (Germany)
Greek
English
English (Canada)
English (UK)
English (US)
Spanish
French
French (Switzerland)
43
Dynoplex eOffice User Reference Guide French (France) Italian Dutch Norwegian Polish Portuguese Portuguese (Brasil)
Dynoplex eOffice User Reference Guide
French (France)
Italian
Dutch
Norwegian
Polish
Portuguese
Portuguese (Brasil)
Portuguese (Portugal)
Romanian
Russian
Slovak
Swedish
Ukranian
Configuring eSpell
On first launch eSpell shows dictionary selection
wizard. Choose dictionary you are going to use and
click on “Select Dictionary” button.
If dictionary files are not loaded on your handheld
the application may ask you to load them. This
action is performed only once and in case you are
using device based dictionary it won’t go to network
again. The download procedure takes about 1
minute.
44
Dynoplex eOffice User Reference Guide When files are loaded eSpell shows standard configuration window. It
Dynoplex eOffice User Reference Guide
When files are loaded eSpell shows standard
configuration window. It looks as it is shown on the
picture. This screen will come up every time you
launch eSpell next time.
On the top of the window it shows currently selected
dictionary and then suggests different options to
configure the speller. Press “Change Dictionary” to
switch current dictionary to a different one.
In case you wish to edit your user dictionary in order
to add or remove some words press “Edit User
Dictionary” button.
This window will pop-up every time you check
spelling if “Prompt for dictionary before spelling” box
is checked.
If you wish to check spelling on the fly please check
“Spell on the fly” box. In this case all misspelled
words will be underlined right in the message (see “Check spelling in BlackBerry mail client” section).
“Suggestion Number” option sets up number of
variants suggested to replace a misspelled word. To
modify the value of the field simply highlight the
option and click on the wheel (trackball).
Auto Correct option contains 800 most commonly
used words and automatically corrects misspelled
words if they are found in this database.
Check Spelling in BlackBerry® mail client
When eSpell is installed it integrates with BlackBerry
mail client. You do not need to open any additional
applications. eSpell can check spelling in two
different modes: on the fly and by user request. If
“Spell on the fly” box is checked (see “Configuring
eSpell” section) in eSpell configuration wizard it will
highlight typos automatically as it is shown on the
picture.
45
Dynoplex eOffice User Reference Guide To see the variants eSpell suggests you, place cursor on
Dynoplex eOffice User Reference Guide
To see the variants eSpell suggests you, place
cursor on a typo and invoke drop down menu by
clicking on the wheel (menu button). If you wish to
replace with one of the suggested variants – click on
the appropriate option in the menu.
If you wish to perform full spell check - click on the
appropriate button in the menu. In this case eSpell
will work in a different mode.
When eSpell finds a misspelled word it suggests different options which are close in spelling with the
incorrect one. To select the correct word highlight it in the list and select Change option in the lower
toolbar. If you do not wish to correct the word press either “Ignore” button or “Add” one.
When you press “Add” the misspelled word will be added to the user dictionary and trusted as correct
later. If “Ignore” option is applied the word will be skipped.
46
Dynoplex eOffice User Reference Guide 10. eOffice eOffice provides quick and easy interface to access
Dynoplex eOffice User Reference Guide
10. eOffice
eOffice provides quick and easy interface to access files and Dynoplex applications. When you open
eOffice it looks as it is show on the picture. The main menu contains the following options:
• Recent Documents – for quick access to
recently opened files
• Phone Memory – shows files and folders
located on a built in device memory
• Memory Card –
located on SD card
opens files and folders
• Go To Google Docs – opens Google Docs
and Google Spreadsheets
• Go To Virtual Drive – shows files and folders
located on Dynoplex Remote Storage, Google
Documents and Spreadsheets, desktop.
• Go To My Computer – opens files and folders on the desktop where Remote Desktop Access
service is activated
To run Dynoplex application, configure settings or to
manage files you can invoke additional menu by
pressing on menu button on the BlackBerry
keyboard. A toolbar with four options will appear in
the screen.
“New” option enables to create spreadsheets,
document files and folders.
47
Dynoplex eOffice User Reference Guide “Applications” shows the list of installed applications. To run an
Dynoplex eOffice User Reference Guide
“Applications” shows the list of installed
applications. To run an application - click on the
icon. To get back – press Esc button on the handheld
keyboard.
“Setup” contains list of settings to configure.
• shows
About
the
general
application
information
• –
Interface
enables
to
configure
user
interface
• Network – a tool that enables to configure
network connections
• Register – opens activation screen to
register new applications or check current
application status
• Printers – opens a dialog to setup and
configure a printer
• Mail Scan – runs mail scanning utility to
check activation e-mails within BlackBerry
mailbox. This can be used if you activate the product via e-mail (see section “Activation”).
• Registry editor – runs utility to manage eFile registry
• Add Programs – opens a dialog that shows a list of applications to download (or remove).
• Mail Service – enables to select e-mail account to be used by default
48
Dynoplex eOffice User Reference Guide 11. Attachments Processing in BlackBerry Mail Client If you are
Dynoplex eOffice User Reference Guide
11. Attachments Processing in BlackBerry Mail Client
If you are using standard BlackBerry® mail client to send/receive
e-mails the attachments saving procedure is as follows.
Open e-mail with attached file and invoke menu. It should have
two options provided by Dynoplex: View Attachment and Edit
Attachment. If you click on one of the options your handheld
sends request to Dynoplex server for file conversion.
When you click on any of the options the screen with the list of
attached files comes up. If the files are not saved yet you’ll see
clock icon right to their names and information that application is
retrieving attachment information.
When attachment processing is finished it shows a green tick
that indicates that files have been successfully converted.
49
Dynoplex eOffice User Reference Guide Invoke dropdown menu to obtain list of available commands. Depending
Dynoplex eOffice User Reference Guide
Invoke dropdown menu to obtain list of available commands.
Depending to the file the menu will contain different number of
options. For PDF file it looks as it is shown on the picture.
Preview – shows file’s thumbnails for further opening in ViewAll
Open with ViewAll – opens file in ViewAll application
Save Native – saves file in native format, so they do not pass any
conversion
Save for ViewAll – saves in a ViewAll compatible format
As Word documents files and Excel spreadsheets support editing
some additional options provided.
Open with eCell/eWord – opens file for editing in an appropriate
application.
Save for eCell/eWord – saves files in eWord (eCell) compatible
format for further editing.
Print – prints attachments right from e-mail without saving it to
handheld
If your BlackBerry runs OS v.4.3 or higher and eOffice is configured as your default editor you do not
need use View/Edit attachment dialogs. Simply open an e-mail with attachment and click on attachment.
The following pop up will come up. Click on View if you wish to use a standard BlackBerry viewer. If you
wish to open a file with eOffice application click on “Open with eOffice”.
50
Dynoplex eOffice User Reference Guide If you click on “Open with eOffice” the handheld will
Dynoplex eOffice User Reference Guide
If you click on “Open with eOffice” the handheld will ask you to save a file. When path is selected it
shows a download progress.
You may close the window while it is loading the file. The process will run in background.
When file is loaded the following message comes up. Click on “Open” to open a file.
51
Dynoplex eOffice User Reference Guide 12. Working with ZIP archives in eFile and Attachment Dialog
Dynoplex eOffice User Reference Guide
12. Working with ZIP archives in eFile and Attachment Dialog
Dynoplex ZIP utility enables you to work with ZIP archives in eFile and right from Attachment Dialog
(see section 9). It supports AES-128 and AES-256 encryption algorithms to manage secure data.
If you have a zip archive in eFile you can view it’s entries by clicking on it or via drop down menu as it is
shown on the picture below.
Same functionality is available via drop down menu in Attachment Dialog. Open with Zip option opens
archive without loading it on your handheld. To save it please select Save option in drop down menu.
When ZIP archive is opened it shows its entries. If entry is a folder it has a slash at the end of entry
name and an appropriate folder icon as it is shown on the following picture. It also shows total
uncompressed archive size and number of files it contains. You can browse files in folders by clicking on
the folder and selecting “Browse” option in drop down menu. To move cursor from entry to entry you
should simply roll trackball up and down.
52
Dynoplex eOffice User Reference Guide To close a folder and to move one level up
Dynoplex eOffice User Reference Guide
To close a folder and to move one level up you should highlight “
and select “UP” in drop down menu.
item with a folder icon in the entry list
To extract a file you can use one of two options “Extract” and “Extract All”. “Extract” option will
decompress a highlighted item only and “Extract All” will unpack all files in archive. If you highlight a
folder and click on “Extract” all subfolders and files within this folder will be unpacked.
When you click on “Extract” or “Extract All” the application opens Select path dialog.
53
Dynoplex eOffice User Reference Guide Additional functionality is accessible via drop down menu. You can
Dynoplex eOffice User Reference Guide
Additional functionality is accessible via drop down menu. You can Cut and Copy files, Delete and
Rename files and folders, view Attributes and create New Folders. Press OK when path is specified to
continue unpacking or click Cancel to abort the operation.
If file is encrypted the application will show the following dialog. Enter your password and press “Apply”
to continue or Cancel to abort. When you enter a password all characters are masked with asterisks.
54
Dynoplex eOffice User Reference Guide It shows progress bar with current status. Please note that
Dynoplex eOffice User Reference Guide
It shows progress bar with current status. Please note that if file is encrypted it can take a while to
decrypt it. The more encrypted files you have in your archive the more time it requires to decrypt and
extract.
When extraction is complete the following message with number of successfully decompressed files
pops up. Click on OK to close the message.
55
Dynoplex eOffice User Reference Guide 13. eZcase eZcase Overview eZcase™ is a secure data storage
Dynoplex eOffice User Reference Guide
13. eZcase
eZcase Overview
eZcase™ is a secure data storage application for BlackBerry. eZcase™ is designed to safely and
securely store all your personal and sensitive data. Simple intuitive interface makes access and retrieval
of information a snap: when the entry is selected, it takes only a glance to see all the relevant data in the
preview pane. eZcase™ is using a strong industry standard encryption algorithm making it one of the
most secure data storage applications for the mobile devices.
When used in conjunction with Wireless Document Delivery service encrypted data files could be
backed up wirelessly and securely stored on the remote server.
eZcase™ key features:
- Convenient templates for multiple record types with customizable fields.
- Secure storage of sensitive information in the encrypted format.
- Multiple file support for storage and profiling.
- Record preview pane.
- Synchronization with PC for backup.
- Wireless backup function with the use of Wireless Document Delivery service.
Main Window Elements and Navigation
After launching eZcase, Blackberry screen will look
as it is shown on the picture below.
Following are the main elements of the program
window:
• Title row with the name of the current file
• Toolbar with buttons to run different commands
• Filter combo box to filter records by type
• Application data grid.
Operations in Safe are initiated either through a drop down menu or through the toolbar buttons. To
access the menu, click the roller wheel while standing on data grid. The menu has two sections: the top
with plus or minus signs next to the items, and the bottom, with submenu commands. Clicking on a top
item with ‘+’ next to it will expand the submenu commands for that item in the bottom section. Clicking
on the submenu command will execute the selected action.
To switch between toolbar and data grid, click the wheel while holding <Alt> button.
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Dynoplex eOffice User Reference Guide File Processing The following are basic file processing operations in
Dynoplex eOffice User Reference Guide
File Processing
The following are basic file processing operations in eZcase. Name of the current file is displayed in the
program title row. When launched, eZcase loads last opened document or creates new file if it’s
launched for the first time.
You can create new document using the two
following methods:
• Select File→New
• Select the New button on the toolbar
When you create a new file eZcase shows Enter
password dialog. Later, to open the document you’ll
have to put it again, otherwise it won’t let you view
the content.
There are several ways to open an eZcase
document stored in Blackberry memory:
• Select File→Open
• Select the Open button on the toolbar
Then, you will see the dialog box Open, as it is
shown on the picture. Choose a document you want
to open from the list of all documents and select
Open.
To save the current document, click on File→Save.
eZcase allows you to open and save files located on
a remote server wirelessly.
You can also change current document’s password by selecting File→Change password from the
menu.
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Dynoplex eOffice User Reference Guide Data Preview To preview record’s data, go to Record→View from
Dynoplex eOffice User Reference Guide
Data Preview
To preview record’s data, go to Record→View from
the menu or select one of the record types in filter
combo box. To return to default record view select
Record→All or just press Escape button.
Data Entry
To add a new record choose Record→Add New
Record from the menu. eZcase will display record
type dialog shown on the picture below.
You can use one of three predefined record
templates:
• Credit card
• E-mail account
• Password
Or create a custom record with your own fields
When the focus is located in the Fields area, the content of the currently selected field can be modified.
To edit the existing field content, press the Enter button while the cursor is on the value you want to edit.
To overwrite the field content, place the cursor on the field and start typing new data. To leave the field
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Dynoplex eOffice User Reference Guide data area without saving the changes press Escape button. To
Dynoplex eOffice User Reference Guide
data area without saving the changes press Escape button. To save the changes, press Enter button or
click the roller wheel.
You can copy/cut and paste field with its value. For these operations you can use popup menu or
toolbar buttons. Also you can rename fields, insert your own fields and delete not used ones.
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Dynoplex eOffice User Reference Guide 14. eZcase Desktop eZcase Desktop Overview eZcase Desktop can be
Dynoplex eOffice User Reference Guide
14. eZcase Desktop
eZcase Desktop Overview
eZcase Desktop can be used for quick data input on the computer instead of the device as well as
importing data from other secure data storage applications. eZcase Desktop works on files placed in
special folder on the PC. This folder contains files synced from the device by the eFile Desktop, as well
as files created in eZcase Desktop. Files from this folder are automatically synced to the device by the
eFile Desktop Add-in (you need to configure the Add-In according to instructions in Section 8 of this
document).
File Processing
The following are basic file processing operations in eZcase Desktop. Name of the current file is
displayed in the program title row. When launched for the first time, eZcase Desktop creates a blank file.
You can open an existing document using the two following methods:
• Select File->Open
• Select the Open button on the tool bar
Then you will see the Open File dialog. Choose a document you want to open from the list of all
documents and select Open.
There are also several ways to create a new document:
• Select File -> New
• Select the New button on the toolbar
To save the current document, select File→Save or use Save button on the toolbar. To save the
document under a different name, select File→Save As… Then, you will see the Save File dialog box.
Choose name and path of the document you want to save and select Save. After that, you will see the
following dialog box:
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Dynoplex eOffice User Reference Guide In this dialog box you need to enter the password,
Dynoplex eOffice User Reference Guide
In this dialog box you need to enter the password, password must be at least 6 characters long. You can
also change current document’s password by selecting File→Change password from the menu.
There are different visual areas shown on the eZcase Desktop:
1. Record List – Shows a;; records in the file
2. Preview – shows details of the record selected in the Record List
3. Toolbar – includes button for quick access to the most frequently used areas.
4. Status bar
Each component (except for the Record List) can be enabled or disabled using checkboxes located in
the View menu item.
Data Entry
To add a new record go to Record->Add
New Record from the menu or select the
Add New Record button on the toolbar.
eZcase Desktop will display record type
dialog box shown on the picture below:
You can use one of three predefined
record templates:
1. Credit card
2. E-mail account
3. Password
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Dynoplex eOffice User Reference Guide Or create a custom record with your own fields. You
Dynoplex eOffice User Reference Guide
Or create a custom record with your own fields.
You will see next dialog box. You should give the name to record which has been selected.
When the focus is located in the Fields area, the content of the currently selected field can be modified.
To edit the existing field content, press the Enter button while the cursor is on the value you want to edit
or select Edit value button in the dialog box. To overwrite the field content, position the cursor on the
desired field and start typing new data.
In this dialog box you can rename fields, create your own fields and delete not used once with Add,
Rename and Delete buttons. Context menu is available for these options too. To use context menu click
right-mouse button on the field name.
You can copy, cut and delete field with its value. For these operations you can use context pop-up menu
buttons. Also you can undo the last action in this context menu. To use this context menu right click on
the Value field.
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Dynoplex eOffice User Reference Guide To leave the field data area without saving the changes
Dynoplex eOffice User Reference Guide
To leave the field data area without saving the changes press Escape, or select Cancel button. If you
have done some changes, next dialog box asks you if you want to save them.
You should answer No to accept exit without saving the changes. To save the changes, click on Yes.
To leave the field data area and save the changes, select Save button or press Enter.
Data Preview
eZcase Desktop allows you to import data from other secure data storage applications, including those
running on handheld platforms other that the BlackBerry.
To import data into eZcase, the data has to be exported from the other application into a file in CSV
format.
To start the import process once the file is saved in CSV, you have to select File→Import. You will see
the File Open dialog which will enable you to select the file to be imported.
Once the file is selected, it is parsed by
eZcase Desktop and the Data Import
Wizard will guide
you through the
process of mapping data in the file’s
columns and categories into the
eZcase’s records.
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Dynoplex eOffice User Reference Guide First, you need to select the column which defines the
Dynoplex eOffice User Reference Guide
First, you need to select the column which defines the record type in the imported file.
Once the column is selected, Data
Import Wizard will go through each
record type from the imported file and will
ask you to define which eZcase’s
category the record matches to and also
how the columns of the imported file map
into the eZcase’s records.
After all records are categorized and
mapped, the wizard initiates the import
process and all the data from the
imported file is read, mapped and placed
in the eZcase’s file it is available for
editing.
Once the editing is complete, the new
eZcase file has to be saved and it can be
synced onto the BlackBerry by using the
eFile Desktop sync (see Section 8 of this
document for instructions).
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Dynoplex eOffice User Reference Guide 15. eFile Desktop Overview eFile Desktop is a PC solution
Dynoplex eOffice User Reference Guide
15. eFile Desktop
Overview
eFile Desktop is a PC solution which enables users to transfer files from desktop to BlackBerry using
USB cable, share desktop folders for wireless access get device screenshots.
eFile Desktop converts files for compatibility with BlackBerry OS as desktop and handheld file systems
are very different. Please notice that after conversion some document formatting can be lost because of
the device limitations.
Installation
eFile Desktop appears automatically if you install your applications via your PC using BlackBerry
Desktop Manager, so if this is your case you can easily skip this section and go to the next one. You can
find eFile Deskop under Start-Programs-Dynoplex-eFile on the PC.
In case you used OTA installation you should download the application and install it.
You can find the installer on our website: go to www.dynoplex.com and then click on “Downloads” to
enter application downloads section or use this direct link:
http://www.dynoplex.com/downloads_v41.shtml.
Find eFile and click on Download.
When you click on download you will be suggested two options: Run and Save. You should click on
Save option and select the path where to save the installer. When it is loaded connect your handheld to
the PC and run the file. It will be unpacked and installed on the desktop. You’ll be find new its icon under
Start-Programs-Dynoplex-eFile.
Navigation
When eFileDesktop is launched it looks as it is shown on the picture below.
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Dynoplex eOffice User Reference Guide The window is divided into two panes. Left pane is
Dynoplex eOffice User Reference Guide
The window is divided into two panes. Left pane is your computer and right one is your desktop. The
window is separated by vertical line with right and left directed arrows. These arrows become active
when you highlight files and transfer them from BlackBerry to desktop and back.
There is dropdown menu above each pane with files and folders tree to navigate. Left pane dropdown
menu contains only two choices Wireless Server and Device Files.
If you select device files current device file system will be displayed with files and folders. When you
select Wireless Server it comes up with the following screen:
Enter your username and password to connect to the server. This solution allows you to view files and
folders stored in your account on Dynoplex server which are also accessible from your device.
Transferring Files
eFile Desktop is a powerful tool which enables you to transfer files from BlackBerry® to desktop and
back. Use the instructions below to transfer your files.
1. Launch eFile Desktop. You can find its icon under Start-Programs-Dynoplex-eFile-eFile Desktop on
your PC.
2. Connect the handheld to your computer
3. If you wish to transfer a file from your computer to the handheld locate the needed file in the l pane,
highlight it and use the arrow in the center of the screen to transfer files from left to right. The following
dialog will appear:
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Dynoplex eOffice User Reference Guide • Transfer Without Conversion (Native) If you wish to keep
Dynoplex eOffice User Reference Guide
• Transfer Without Conversion (Native)
If you wish to keep your files unconverted select this option. In this case you won’t be able to view or
edit files with ViewAll, eWord or eCell applications as they do not support files in native format. This
option can be used if you simply wish to keep the files on your BlackBerry without any quality and
formatting lost.
• Convert for Viewing (ViewAll)
This option will convert your files to images (.PNG) which are supported with ViewAll. Please note that
images do not support any editing, so this option is only for viewing.
Configuring BlackBerry-Desktop connection (Remote Desktop Access)
Using eFile Desktop yiou can share your folders to be accessible from your handheld. In this case you
should have BlackBerry phone with data plan, Desktop Access service by Dynoplex and internet
connected PC.
To configure your system for this service select “Wireless” in the right dropdown menu and login using
your user ID and password. This formation is provided automatically by Dynoplex Server after activating
the copy from the device.
Then press Remote-Desktop Access Service-Start to start the communication client.
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Dynoplex eOffice User Reference Guide When it is done you can access your desktop files
Dynoplex eOffice User Reference Guide
When it is done you can access your desktop files and folders via your BlackBerry®. To do that open
eFile application and open Network/desktop folder. If you wish to have any of the files on your
BlackBerry® you can copy/paste it to you Local or Internal folder.
16. Printers
eOffice allows you to print files right from your BlackBerry®. Currently this application supports all
Bluetooth printers which support PCL (Printer Command Language). Please note that device and printer
(print server) BleuTooth versions must coincide for stable functioning. Contact you device and printer
manufacturer for more information.
17. Troubleshooting
Desktop installation troubleshooting
• Invalid digital signatures
This message appears when your company doesn’t allow to install 3rd party applications on the
handheld. Please contact your IT department to clarify the situation or Dynoplex customer care service
for assistance.
• No MemoPad or Tasks in the list or application loader says that I do not have some
applications installed
That means that you do not have handheld software installed on your desktop (check in Desktop
Manager -> Help -> About Desktop Manager -> Device Software: your handheld software version should
be listed there). This software is used to install 3rd party applications on the handheld and provides ability
to control core BlackBerry features. Go to http://www.dynoplex.com/rimos.shtml to download this
software. 66
Open the page – Select your carrier – Follow the prompts and download Wireless Handheld
Software for your device
If you do not see your carrier in the list please contact it directly and ask for Handheld Software for your
BlackBerry.
• I’ve installed Dynoplex applications but cannot see any of them in Application
Selection Wizard under Application Loader
There are two reasons which could cause the issue.
1. You do not have Handheld software installed on your desktop (check in Desktop Manager -> Help ->
About Desktop Manager -> Device Software: your handheld software version should be listed there).
This software is used to install 3rd party applications on the handheld and provides ability to control core
BlackBerry features. Go to http://www.dynoplex.com/rimos.shtml to download this software.
2. If your handheld software seems to be OK you can add Dynoplex applications manually by pressing
“Add” button. Dynoplex modules can be found here:
C:\Program Files\Research In Motion\BlackBerry\Loader Files
Add all .alx files one by one by pressing “Open” in the dialog window.
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Dynoplex eOffice User Reference Guide OTA installation troubleshooting • Error 907: invalid code file This
Dynoplex eOffice User Reference Guide
OTA installation troubleshooting
• Error 907: invalid code file
This error means that browser you are using doesn’t support applications download service. You should
use standard BlackBerry browser which provides this ability. WAP browsers are not compatible.
• Error 406: Not acceptable. The page you are trying to load is not supported by the
browser. Please try loading a different page
This error means that browser you are using doesn’t support PHP and JavaScript (most of WAP
browsers are not compatible). You should use standard BlackBerry browser which provides this ability.
Please check the address and use BlackBerry browser to open the page.
• Error 404: page not found
You’ve entered incorrect address. Please check it and try to open the page once again. If problem
persists please contact support.
• I’ve installed some applications but cannot find their shortcuts on the bottom line or
under Start-Programs in eFile…
To resolve this issue perform hard reset on your handheld, i.e. unplug it from desktop and do not switch
it off – just take the battery out, wait for 10 seconds and put it back. Please contact support if it doesn’t
help.
eFileDesktop conversion troubleshooting
• Error converting files, when moving files from desktop to BlackBerry with conversion
for viewing
This error message means that you do not have ViewAll converter installed on your desktop. Please go
to http://www.dynoplex.com/downloads_v41.shtml and download ViewAll Converter on your desktop and
then run the installation script.
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