LIST OF Ann2 ERROR CODES FOR ANNEXURE 2 FILES (Revised on 10-04-2013)

Sample Row of Text File - 12#~#ANIL SINGH#~#N#~#9923456789#~#cdf@yahoo.com#~#LAL CHAND#~#F#~#03/03/1969#~#M#~#01/01/2010#~#01/01/2010#~#01 /02/2011#~#01/02/2011#~#C Field 6 Father/ Husband Name Field 7 Field 8 Relationship Date of with Birth member Field 10 Field 9 Date of Joining Gender EPF Field 11 Date of Joining EPS Field 12 Date of Exit from EPF Field 14 Field 13 Date of Reason Exit from of EPS Leaving

Field 1 - Field 2 - Field 3 Field 4 Member Member International Mobile ID Name Worker Number 12 ANIL N SINGH

Field 5 - Email ID

9923456789 cdf@yahoo.com

LAL F CHAND

03/03/1969 M

01/01/2010 01/01/2010 01/02/2011 01/02/2011 C

Sl. Error No. Code

Error Message

Ann2 Field Reference

Description

001

Data is not as per Ann2 format 14 Fields separated by #~#) on line number <nnnnn>

NA

Each line of the Annexure II text file should contain exactly 14 fields separated by #~# as described in the Annexure II - Missing details of members file format instructions. (Revised on 26.03.2013) The file encoding should be ANSI Maximum rows allowed in a single file are 10,000.

002

Member ID (Field-1) is Field number 1 incorrect on line number (Member ID) <nnnnn>

Compulsary Field. Member ID should be greater than zero and less than 9999999. The value should not contain tab, space or any special character.

003

Member ID (Field-1) has Field number 1 duplicate values in File. (Member ID)

Duplicate Member ID is not permitted in the same Annexure-II.

004

Member name (Field-2) is incorrect on line number <nnnnn>

Field number 2 (Member Name)

No special characters other than . or -are allowed in the member name. First character should be alphabet. Member name cannot exceed 85 characters.

005

International Worker Field number 3 Compulsary Field. (Field 3) value is (International Worker) Only Y if the member is an International incorrect on line number Worker, otherwise N. Please refer FAQs/ <nnnnn> Instructions available on www.epfindia.gov.in

006

Mobile No (Field 4) Field number 4 value is incorrect on line (Mobile No) number <nnnnn>

Numbers only, No Special Characters. Value should be >0. Can not exceed 10 characters. Please do not start with 91 or 0.

007

E-Mail (Field 5) value is Field number 5 incorrect on line number (E-Mail Id) <nnnnn>

Valid E-Mail format. No special character other than '@', '.' or '_'

008

Father's Name or husband's Name (Field 6) value is incorrect on line number <nnnnn>

Field number 6 (Father's Name or husband's Name)

No special characters are allowed. No special characters other than '.' or '-'are allowed in the member name. First character should be alphabet. Father Name Cannot be exceed 85 characters

009

Relationship with Member (Field 7) value is incorrect on line number <nnnnn>

Field number 7 (Relationship with Member)

Relationship of the member with column 4 above. Only F (for father) or S (for Husband, in case of married woman) is allowed .

10

010

Date of Birth (Field 8) Field number 8 value is incorrect on line (Date of Birth) number <nnnnn>

Compulsary Field.. Valid date in dd/mm/yyyy format and prior to date of joining. Not exceeding 10 characters. No special characters other than "/" are allowed.

11

011

Gender (Field 9) value is Field number 9 incorrect on line number (Gender) <nnnnn>

Compulsary Field. Only M (Male), F (Female) or T (Transgender). Is allowed. No special characters are allowed

12

012

Date of Joining EPF Field number 10 (Field 10) value is (Date of Joining EPF) incorrect on line number <nnnnn>

Compulsary Field.. Valid date in dd/mm/yyyy format and prior to current date. Not exceeding 10 characters No special characters other than "/" are allowed

13

013

Date of Joining EPS Field number 11 (Date Compulsary Field. (Field 11) value is of Joining EPS) Valid date in dd/mm/yyyy format and prior to incorrect on line number current date. <nnnnn> Not exceeding 10 characters No special characters other than "/" are allowed.

14

014

Date of Exit from EPF Field number 12 (Date Valid date in dd/mm/yyyy format cannot be prior (Field 12) value is of Exit from EPF ) to date of joining. incorrect on line number <nnnnn> Not exceeding 10 characters No special characters other than "/" are allowed.

15

015

Date of Exit from EPS Field number 13 (Date Valid date in dd/mm/yyyy format cannot be prior (Field 13) value is of Exit from EPS ) to date of joining. incorrect on line number <nnnnn> Not exceeding 10 characters. No special characters other than "/" are allowed.

16

016

Reason for leaving Field number 14 (Field 14) value is (Reason for leaving) incorrect on line number <nnnnn>

Only C (Cessation), S (Superannuation), R (Retirement), D (Death in Service), or P (Permanent Disablement) is allowed. No special characters are allowed. Mandatory, if Date of Exit from EPF is not blank.

17

017

Mandatory data missing. Field number 1, 2, 3, Pl provide full details. 8, 9, 10, 11 Error in line number <nnnn> Invalid Member. Field number 1 and 2 Member does not exist in database. Error in line number <nnnn> Member details already updated. Please remove from file. Error in line number <nnnn> Field number 1 and 2

Member ID, Member Name, International worker, DoB, Gender, DOJ-EPF and DoJ-EPS are mandatory for all members. No special characters are allowed

18

018

This member id does not exist in master as per ECRs (Feb paid in March, 2013 onwards). No special characters are allowed Member details already updated. Can not be changed through this Annexure-II.

19

019

20

020

Exit Member, Reason of Field number 14 leaving (Field 14) value (Reason of Leaving) is required on line number <nnnn>

If date if exit from EPF/EPS is provided, Reason of leaving must be provided on line number <nnnn>. No special characters are allowed

21

021

Blank Line

NA

Invalid record

22

022

Exit Member, Date of Exit EPF/ EPS (Field12/Field 13) value is required on line number <nnnn>

Field number 12 (Date If Reason of leaving is filled up, date of exit from of Exit from EPF) / EPF/ EPS must be provided. Field number 13 (Date of Exit from EPS )

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023

Header lines (Ist 3 lines) NA present.

Header lines (Ist 3 lines) should be removed while generating .txt file (csv file) from the Annexure-II (Excel Sheet) downloaded.