WORKING PRODUCTIVELY

The following presentation shows the general structure (hierarchy) of companies. It also shows the purpose and functions of a key dept., Human Resources, and how employees must work together to help a business become successful

and thrive.

WHO MAKES DECISIONS?

Management As a manager you will fulfill many different roles everyday.
Examples a) Leading a team b) Resolving conflicts c) Negotiating new contracts d) Representing your department e) Approving Requests

SUPERVISORS
They can make some decisions depending on the
circumstances such as call centers. They can also be considered as the middle management. As a supervisor it is a Role to be played honestly.

Corporation Responsibilities Performance matters. It requires action in different ways. It also benefits the society at large while minimizing the negative impact of the operations.

 It is the highest ranking

C- Chief

corporate office. They are in total charge of administrators and

E- Executive

staff.
O-Officer CEOs usually make the final decisions.

EMPLOYEES Everyone makes decisions on everything . Decisions are a big part of life with everyone, everyday

of their lives .

Board of Directors President/CEO

Shareholders

HUMAN RESOURCES DEPT. HR Director Manager Asst. Mgr. Support Staff

BUSINESS DEPT VP, Business Operations Business Mgr. Accountant Payroll Clerk Support staff

SALES/MARKETING DEPT VP, Sales/Mktg. Mgr., Sales Asst. Mgr., Sales salesmen Mgr., Mktg. Asst. Mgr. Mktg. Design Editor Prod. Asst.

FACTORY Plant Supervisor Foremen

PHYSICAL PLANT Manager Asst. Mgr.

200 Employees

Electrician Plumber Htg/Air Maint. Staff

Hiring

Testing of an

Firing
Compliance and

applicant
Drawing up benefits

Labor Laws

& compensation
packages

They also contribute to the growth of a successful organization or business.

Human Resources, Managers, and Assistant Managers work together to make sure that the policies of the workplace are enforced for the welfare of the employees. These include but are not limited to: Grievances

Workplace Communication
Mission, Vision, and Values

Maintaining a Healthy
Environment

HANDLING H U M A N R E S O U RC E I S S U E S
o They make sure that employees are being treated fairly.
Through grievance procedures, they make sure employees

are getting what they deserve.

o They also handle workmens compensation that an employee is filing because of a work-related accident or if he/she was treated unfairly on the job.

Handling Human Resource Issues ( contd)

Human Resource Dept. handle claims of discrimination, workplace harassment, drug and alcohol use in workplace being harassed because of your sexual preference. They work with dept. heads when deciding the degree of disciplinary action should be taken, such as being suspended or terminated. They also handle any insurance claims that an employee may have such as getting injured on the job.

Ref.: Business Partners.com; Susan M. Heathfield About.com

Managers and Assistant Managers carry out the day-today operations implemented by Supervisors or Human

Resources. They also oversee

the work that the employees do.

M A N A G E R V S . A S S I S TA N T MANAGERS
Managers
Plan planning operations in

Assistant Managers
Leadership handles customer

each area he or she is assigned

Organize- organize production required to meet goals Direct provide employees with guidance, direction, and leadership Monitor follow up on plan to achieve goals Evaluate review and assess success of goals

complaints, schedule changes

and employee work ethic Organization staying focused and help employees keep the business running efficiently Recruitment and Training responsible for interviewing potential employees and training them to do the job

Working together as a team

MANAGEMENT
Management is a valuable part of teamwork because the results are effective and profitable to the organization. The benefits that come from team playing

are better quality in the workplace.

The team shows that they care about the roles that they play in the organization in resolving problems.

COMMUNICATION
Being on a team, you can communicate with

other employees to resolve problems and speak

up about how things are being run. Its a time when you can be honest and direct without getting into trouble. Its a time where you can be honest with the team and give everybody the respect that they deserve.

POSITIVE ATTITUDE
Employees that have positive attitudes normally make good team leaders and can keep the company morale up instead of bringing it down.

TEAM WORK:
A group of employees that work together to perform well is a successful team. The responsibility of a team player is to show the team that they are responsible and reliable as a

member of the team to get their work done.

Each team player has a responsibility to contribute equally and offer their unique perspective on a problem to arrive at a good solution for the group.

H E R E A R E T E N E X A M P L E S TO G O B Y:
Set Goals - know what you are doing. Make sure you are enthusiastic; dont be a drag. Encourage people. Be flexible - know when to ease up on team members. Listen to improve job performance. Respect - have an open mind to what is being brought to the table.
Ref.: Mind Tools Ltd. (1996-2014)

Appreciation - ask about the issues that employees have with their job and what is lacking. Kindness shows you care. Make work fun; it creates positive

thinking.
Make sure people are rewarded fairly. Higher wages motivate people; low wages create less incentive to work better.

HOW IS LEADERSHIP MOST EFFECTIVE?

Makes sure everyone is doing there job correctly. They provide organization skills. They help make sure the project gets done on time. The leader speaks for the team. When the leader has a diverse group of skills, actions and behaviors to get the job accomplished then things get done.

W H AT I S B R A I N S T O R M I N G A N D W H Y I S I T I M P O R TA N T ? Relaxed, informal approach to problem solving with lateral

thinking.
Encourages people to come up with thoughts and ideas.

Creative solutions to a
problem, while others can spark even more ideas.

W H AT I S B R A I N S T O R M I N G A N D W H Y I S I T I M P O R TA N T ? (CONTINUED)
Helps to get people unstuck by jolting them out of their normal ways of thinking.

This is the time to explore solutions further,

using a conventional approach. Group problem solving can often be undermined by unhelpful group behavior.

W H AT I S B R A I N S T O R M I N G A N D W H Y I S I T I M P O RTA N T ?
(CONTINUED) Structured, analytical process when solving problems. Brainstorming provides a free and open environment that encourages everyone to participate . Brainstorming brings team members experience into play. Means that you can often find better solutions to the

problems you face.

W H Y I S P L A N N I N G I M P O R TA N T ?

It brings together all aspects of planning into a

coherent unified process. Planning within this structure, you will help to ensure that your plans are fully considered. It helps team members become well focused. Resilient, practical and cost-effective.

W H Y I S P L A N N I N G I M P O R TA N T ? (CONTINUED) It ensures that you will learn from any mistakes you make. Feed this back into future planning and decision making. A plan is like a map. It is an important technique in time and

project management.

W H Y I S P L A N N I N G I M P O R TA N T ? (CONTINUED)
Planning also allows you to prioritize, focus on what is important. It reduces crisis management, and it provides the framework for informed decision making. A well-executed plan saves time, helps in making good decisions and helps in avoiding an unforeseen crisis. One important aspect of planning is that it eliminates bad habits and the fear of failure.

WHY IS IT IMPORTANT TO S ET DEADLINES ?

Its being more organized. Timing is important so we have a finishing time. Being more productive. By finishing one project you would start another project. To make sure the job gets done. So that way we can get more accomplished. No procrastination.

ACTION PLAN
Identify your tasks: brainstorming all of the

tasks that you would need to accomplish your

objective its helpful to start this process at the beginning of your plan of action.

Once the tasks is complete are there any steps

that should be prioritized to meet specific deadlines, or because of limits on other peoples

availability.

AC T I O N P L A N

(CONTD)

Analyze and delegate tasks. Now that you can see the entire project from beginning to end, look at each task in greater detail. Are there any steps that you could drop, but still meet your objective? Which steps could you delegate to someone else on your team or could be dealt with by a freelancer.

Do you need to arrange additional resources.

Use the schemes mnemonic to check that your plan is comprehensive. Space Cash Help/people Equipment
R E F . F R O M M I N D T O O L S . C O M

Materials Expertise Systems