AIDES A LA FORMATION-RECHERCHE
Table of Contents
1. Introduction .................................................................................................................. 2 2. Submission Deadlines .................................................................................................. 3 3. Reporting for PhD beneficiaries ................................................................................... 4 3.1. PhD Progress Report ......................................................................................... 4 3.2. PhD Final Report................................................................................................ 9 3.3. PhD Extension Request ................................................................................... 15 4. Reporting for Postdoc Beneficiaries ........................................................................... 20 4.1. Postdoc Progress Report ................................................................................. 20 4.2. Postdoc Final Report........................................................................................ 25 Annex 1: PhD Project Appreciation Report (PhD-PAR) ................................................... 31 Annex 2: Postdoc Project Appreciation Report (PDR-PAR) ............................................. 32 Annex 3: Beneficiarys Report .......................................................................................... 33 Annex 4: Financial Reporting ........................................................................................... 34
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1.
Introduction
The aim of the AFR reporting is to ensure a quality implementation of projects selected under the AFR scheme. Reports are not an expression of single views, but results from a joint effort by the beneficiary and the supervisor(s), scientific contact(s) or scientific advisor(s). It is the responsibility of the beneficiary to coordinate the process and ensure that the requested documents and updated data in the online system are submitted on time. Reports should constructively address any problem or modification to the initial proposal arising in the course of an AFR grant and suggest solutions. If problems arise in the course of an AFR project, they should be addressed to the FNR directly by the beneficiary or the supervisor(s)/scientific contact(s) independently of the reporting deadlines. In particular, major modifications or major deviations from the project plan (including changes in the supervision, host institution or percentage of time spent in Luxembourg) require prior approval by the FNR. The present guidelines for reporting explain the forms and documents used during the reporting process in the FNR online grant submission system. From 1st January 2013 onwards, AFR reports have to be submitted electronically by all beneficiaries using their personal login to access the online FNR Grant Management System (https://grants.fnr.lu).
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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2.
Submission Deadlines
Annual progress report: All annual progress reports will have to be submitted online at one of the following deadlines, depending on the start date of the grant: Spring Deadline: 15th April (start date of the grant: Jan-June) Autumn Deadline: 15th October (start date of the grant: July-Dec.) When a deadline occurs on a weekend or a legal holiday in Luxembourg, the effective deadline is the next working day. Depending on the start date of the grant, beneficiaries will be assigned to either the spring or the autumn deadline. In case of maternity, parental or sick leave and corresponding grant suspensions, the beneficiary may request a new reporting schedule to the FNR before the next reporting deadline. For PhD students, two progress reports are due during the course of the grant. The second progress report is automatically due on the deadline 1 year after the first progress report was submitted. For Postdocs, only one progress report is due. In the case of part-time grants, the reporting should be done on an annual basis, so that the total number of reports may be higher than for full-time AFR grants. Final Report: Final reports may be submitted up to two months after the grant end date indicated in the grant agreement. In case of an early termination of the AFR grant, a final report has to be submitted within the month following the termination. Extension request (for PhD only): PhD beneficiaries may request a single project extension for up to 12 months. The extension request has to be submitted in the last year of AFR funding, at the latest three months before the grant end date indicated in the grant agreement. The deadlines and required formats have to be respected. An e-Tutorial for the Grant Management System is available in the Help section of the online submission system a nd on the FNR website. Templates are provided on the FNR website www.fnr.lu under the section Forms and Guidelines/Reporting Documents.
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3.1. PhD Progress Report 3.1.1. Elements of the AFR PhD Progress Report
The PhD Progress Report consists of the following elements: PhD Progress Report Online Form, to be completed by the beneficiary PhD Project Appreciation Report, written by the supervisory committee / by the supervisor(s) in charge (see Annex 1) Supporting Documents o Updated Training Plan o current PhD Registration certificate o Additional documents for beneficiaries not employed at one of the Luxembourgish research centres or at the University of Luxembourg: Financial statement for employment costs (template provided) Financial statement for training activities (template provided) For stipends only: Insurance certificate (if costs are rewarded) For details concerning the financial reporting, see annex 4. All documents have to be uploaded by the beneficiary in the given sections of the Online Form.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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Task 2 AFR PhD-Progress Report can be accessed by clicking on the hyperlink that brings you to the Online Reporting Form for the AFR Proposal. The present document will guide you through the form.
The online form may be saved at any time and you may come back to it later on. Before you submit the completed form, you need to make sure that all mandatory questions (marked with *) have been completed. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. Make sure that all data are correct before submission. The online form is divided into 3 sections that can be accessed individually: Section 1. Research Project Update Section 2. Attachments Section 3. Declarations
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution) Name of Institution (e.g. University XY) Percentage of Time spent (e.g. 50 %) Comments (e.g. lab work as indicated in application work plan)
Please consult the summary tab in the online system as well as the prepopulated data in 1.1 and check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of main objectives, change of HI, change of supervisor etc.) need prior approval by the FNR.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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1.4 Legal and Ethical Requirements Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements. To be answered if applicable
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus) Please indicate publications that have so far been the result of your project. Title Author(s) Year of Name of Publication Journal (and Edition) Journal Impact Factor Publication Reference (DOI) (if known) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the Add button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles) (Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate publications that have so far been the result of your project. Title Author(s) Year of Publication (and Edition) Name of Journal (i.a.) / Book (i.a.) Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the Add button to validate and/or add new publications.
1.7 Conference Contributions Type of Contribution Dropdown list (Oral presentation, Poster) To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the Add button to validate and/or add new conference contributions. Title of Contribution Presenter Name of Conference Location and Date of Conference
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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1.8 Intellectual Property (e.g. patents) Type of IPR Form of IP exploitation Scope of protection Institution responsible Date of approval
To be answered if applicable. Click the Add button to validate and/or add new patents.
1.9 Other outputs e.g. Prototypes, Follow-Up Projects, New Collaborations To be answered if applicable. Please specify other outputs of your research project
To validate this section (1) and jump to the next one, click the button Save draft and continue to next section! Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system Project Appreciation Report by There will be no template provided, but the points to be supervisory committee / supervisor(s) addressed are detailed in annex 1 of these guidelines. * The signed document has to be uploaded as PDF (max. 2 pages) Training Activities * PhD Registration * Additional documents, if applicable: Download the document template, complete it and upload it back to the system (as pdf) Upload a recent PhD registration (as pdf) To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres. Download the document template, complete it and upload it back to the system (as pdf) Download the document template, complete it and upload it back to the system (as pdf) Only applicable in case of a stipend in order to refund the costs: Cost statement of the insurance (as pdf)
Financial report (employment contract) Financial report training activities Insurance certificate
To validate this section (2) and jump to the next one, click the button Save draft and continue to next section!
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Section 3: Declarations
I declare that I am covered by a health and accident insurance. I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions. check check
To validate this section (3) and jump to the next one, click the button Save draft and continue to next section!
If you have finished filling in the different sections of your Online Reporting Form, please click on the button named Form fully completed and ready for PDF generation. You may as well choose to modify the entered data by clicking on the button named Enter more details now. Ensure that you correctly filled all sections of the reporting form. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. The third and last task is to generate a PDF document that contains all the information of your Online Reporting Form. Click on the hyperlink named Generate Full Report PDF. The PDF document will appear in the document list on the right side of the screen. If the document named Generated PDF does not appear in the list after a few minutes, please click on the refresh button of your browser.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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3.2. PhD Final Report 3.2.1. Elements of the AFR PhD Final Report
The PhD Final Report consists of the following elements: PhD Final Report Online Form, to be completed by the beneficiary Final Report by the beneficiary (see annex 3) PhD Project Appreciation Report written by the supervisory committee / supervisor(s) in charge (see annex 1). Lay summary Supporting Documents: o Final Report on Training Plan (excel template provided) o PhD Certificate (if not available, to be sent to FNR as soon as possible) o PhD Thesis (electronic version (on CD) to be sent to FNR) o additional documents in case the beneficiaries is not employed at one of the Luxembourgish research centres or at the University of Luxembourg: Financial statement for employment costs (template provided) Financial statement for training activities (template provided) For stipends only: Insurance certificate (if costs are rewarded) For details concerning the financial reporting, see annex 4. All documents have to be uploaded by the beneficiary in the given sections of the Online Form.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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Task 2 AFR PhD-Final Report can be accessed by clicking on the hyperlink that brings you to the Online Reporting Form for the AFR Proposal. The present document will guide you through the form. The online form may be saved at any time and you may come back to it later on. Before you submit the completed form, you need to make sure that all mandatory questions (marked with *) have been completed. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. Make sure that all data are correct before submission. The online form is divided into 3 sections that can be accessed individually: Section 1. Research Project Update Section 2. Attachments, including the PAR by the Supervisory committee / Supervisor(s) Section 3. Declarations Section 1: Research Project Update
1.1 Final Period Date of thesis submission Date of thesis examination Score (optional) Envisaged Date of thesis submission Envisaged Date of thesis examination Percentage of Time spent in Host Institution * Reference (Application ID) Beneficiary Name Host Institution Supervisor / Scientific Contact Project Title (to be completed only if thesis has been submitted) (to be completed only if examination has taken place or date is fixed) optional (only if thesis not submitted yet; indicate planned date for thesis submission e.g. March 20xx) (only if thesis not submitted yet; indicate planned date for thesis examination e.g. June 20xx) (during reporting period (e.g. 50 %) (Prepopulated by the system, not editable) (Prepopulated by the system, not editable) (Prepopulated by the system, not editable) (Prepopulated by the system, not editable) (Prepopulated by the system, not editable)
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution) Name of Institution (e.g. University XY) Percentage of Time spent (e.g. 50 %) Comments (e.g. lab work as indicated in application work plan)
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Please consult the summary tab in the online system as well as the prepopulated data in 1.1. . Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements. To be answered if applicable
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus) Please indicate all publications that have so far been the result of your project. Title Author(s) Year of Name of Publication Journal (and Edition) Journal Impact Factor Publication Reference (DOI) (if known) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the Add button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles) (Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate all publications that have so far been the result of your project. Title Author(s) Year of Publication (and Edition) Name of Journal (i.a.) / Book (i.a.) Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the Add button to validate and/or add new publications.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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1.7 Conference Contributions Type of Contribution Dropdown list (Oral presentation, Poster) To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the Add button to validate and/or add new conference contributions. 1.8 Intellectual Property (e.g. patents) Type of IPR Form of IP exploitation Scope of protection Institution responsible Date of approval Title of Contribution Presenter Name of Conference Location and Date of Conference
To be answered if applicable. Click the Add button to validate and/or add new patents. 1.9 Other outputs e.g. Prototypes, Follow-Up Projects, New Collaborations To be answered if applicable. Please specify other outputs of your research project
1.10 Next career step Where do you continue your career? In research? In public administration? In private sector? 1.11 Lay synopsis Please provide a lay synopsis of your project The synopsis will be published on the FNR website The lay synopsis is intended to target a non-scientific audience. It should explain why the research is significant to the general public and give the reader a reason to care. The summary should avoid unnecessary jargon and acronyms known only to the scientific community and it should clearly define scientific words used in the text (max. 300 words) To be answered if already known Please specify below Y/N Please specify: public sector / private sector Y/N Y/N
To validate this section (1) and jump to the next one, click the button Save draft and continue to next section!
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Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system Final report by beneficiary There will be no template provided, but the points to be addressed are detailed in annex 3 of these guidelines. The document has to be uploaded as PDF.
Project Appreciation Report by There will be no template provided, but the points to be supervisory committee / supervisor(s) * addressed are detailed in annex 1 of these guidelines. The signed document has to be uploaded as PDF. Training Activities * PhD Certificate Additional documents, if applicable: Download the document template, complete it and upload it back to the system (as pdf) Upload the scanned certificate, if available (as pdf). If not available yet, to be submitted to FNR as soon as possible To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres. Download the document template, complete it and upload it back to the system (as pdf) Download the document template, complete it and upload it back to the system (as pdf) Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) incl. a cost statement (as pdf)
Financial report (employment contract) Financial report training activities Insurance certificate
To validate this section (2) and jump to the next one, click the button Save draft and continue to next section! Section 3: Declarations
I declare that the overall salary/stipend received was not higher than the max. amount indicated in the AFR terms and conditions. I declare that I will sent an electronic version of the thesis (on CD) as soon as it is available I am interested to participate in the promotion of the scientific culture activities of FNR check
check check
To validate this section (3) and jump to the next one, click the button Save draft and continue to next section!
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If you have finished filling in the different sections of your online form, please click on the button named Form fully completed and ready for PDF generation. You may as well choose to modify the entered data by clicking on the button named Enter more details now. Ensure that you correctly completed all sections of the reporting form. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. The third and last task is to generate a PDF document that contains all the information of your Online Reporting Form. Click on the hyperlink named Generate Full Report PDF. The PDF document will appear in the document list on the right side of the screen. If the document named Generated PDF does not appear in the list after a few minutes, please click on the refresh button of your browser.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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The hyperlink for Task 2 named AFR PhD-Extension Request brings you to the online form for the AFR Extension Request. The present document will guide you through the form. The online form may be saved at any time and you may come back to it later on. Before you submit the completed form, you need to make sure that all mandatory questions (marked with *) have been completed. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. Make sure that all data are correct before submission. The online form is divided into 3 sections that can be accessed individually: Section 1. Research Project Update Section 2. Attachments Section 3. Declarations
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution) Name of Institution (e.g. University XY) Percentage of Time spent (e.g. 50 %) Comments (e.g. lab work as indicated in application work plan)
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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Please consult the summary tab in the online system as well as the prepopulated data in 1.1.. Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements. To be answered if applicable
1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus) Please indicate all publications that have so far been the result of your project. Title Author(s) Year of Name of Publication Journal (and Edition) Journal Impact Factor Publication Reference (DOI) (if known) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the Add button to validate and/or add new publications.
1.6 Other Scientific Publications (only accepted and published articles) (Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate all publications that have so far been the result of your project. Title Author(s) Year of Publication (and Edition) Name of Journal (i.a.) / Book (i.a.) Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the Add button to validate and/or add new publications.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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1.7 Conference Contributions Type of Contribution Dropdown list (Oral presentation, Poster) To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the Add button to validate and/or add new conference contributions. Title of Contribution Presenter Name of Conference Location and Date of Conference
1.8 Intellectual Property (e.g. patents) Type of IPR Form of IP exploitation Scope of protection Institution responsible Date of approval
To be answered if applicable. Click the Add button to validate and/or add new patents. 1.9 Other outputs e.g. Prototypes, Follow-Up Projects, New Collaborations To be answered if applicable. Please specify other outputs of your research project
To validate this section (1) and jump to the next one, click the button Save draft and continue to next section! Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system Project Appreciation Report by Report concerning the entire funding period. There will be no supervisory committee / supervisor(s) * template provided, but the points to be addressed are detailed in annex 1 of these guidelines. Furthermore, the committee should comment on the justification for the extension, the feasibility of the work plan towards completion of the PhD and the dissemination plan. The signed document has to be uploaded as PDF (max. 2 pages) Joint Declaration Download the document template, complete it and let it sign and stamp by the Host institution. Upload a scan of the signed and stamped document to the system (as pdf) Download the document template, complete it and upload it back to the system (as pdf) Upload a recent PhD registration (as pdf) To be uploaded only if the beneficiary is not employed at the
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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University Luxembourg or at one of the four Luxembourgish public research centres. Financial report (employment contract) Download the document template, complete it and upload it back to the system (as pdf) Financial report training activities Insurance certificate Download the document template, complete it and upload it back to the system (as pdf) Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) and a cost statement (as pdf)
To validate this section (2) and jump to the next one, click the button Save draft and continue to next section! Section 3: Declarations
I declare that I am covered by a health and accident insurance. I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions. check check
To validate this section (3) and jump to the next one, click the button Save draft and continue to next section! If you have finished filling in the different sections of your online form, please click on the button named Form fully completed and ready for PDF generation. You may as well choose to modify the entered data by clicking on the button named Enter more details now. Ensure that you correctly filled all sections of the reporting form. The system partially warns you of mandatory sections but put a special attention on completeness of documents for upload. The third and last task is to generate a PDF document that contains all the information of your Online Reporting Form. Click on the hyperlink named Generate Full Report PDF. The PDF document will appear in the document list on the right side of the screen. If the document named Generated PDF does not appear in the list after a few minutes, please click on the refresh button of your browser.
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For details concerning the financial reporting, see annex 4. All documents have to be uploaded by the beneficiary in the given sections of the Online Form.
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The online form may be saved at any time and you may come back to it later on. Before you submit the completed form, you need to make sure that all mandatory questions (marked with *) have been completed. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. Make sure that all data are correct before submission. The Online Form is divided into 3 sections that can be accessed individually and are detailed hereafter: Section 1. Research Project Update Section 2. Attachments Section 3. Declaration
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution) Name of Institution (e.g. University XY) Percentage of Time spent (e.g. 50 %) Comments (e.g. lab work as indicated in application work plan)
Please consult the summary tab in the online system as well as the prepopulated data under 1.1. Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements. To be answered if applicable
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus) Please indicate publications that have so far been the result of your project. Title Author(s) Year of Name of Publication Journal (and Edition) Journal Impact Factor Publication Reference (DOI) (if known) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the Add button to validate and/or add new publications. 1.6 Other Scientific Publications (only accepted and published articles) (Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate publications that have so far been the result of your project. Title Author(s) Year of Publication (and Edition) Name of Journal (i.a.) / Book (i.a.) Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the Add button to validate and/or add new publications. 1.7 Conference Contributions Type of Contribution Dropdown list (Oral presentation, Poster) To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the Add button to validate and/or add new conference contributions. 1.8 Intellectual Property (e.g. patents) Type of IPR Form of IP exploitation Scope of protection Institution responsible Date of approval Title of Contribution Presenter Name of Conference Location and Date of Conference
To be answered if applicable. Click the Add button to validate and/or add new patents.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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1.9 Other outputs e.g. Prototypes, Follow-Up Projects, New Collaborations To be answered if applicable. Please specify other outputs of your research project
1.10 Lay synopsis Please provide a lay synopsis of your project. The summary will be published on the FNR website. The lay synopsis is intended to target a non-scientific audience. It should explain why the research is significant to the general public and give the reader a reason to care. The synopsis should avoid unnecessary jargon and acronyms known only to the scientific community and it should clearly define scientific words used in the text (max. 300 words)
To validate this section (1) and jump to the next one, click the button Save draft and continue to next section! Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system Progress report by beneficiary No formal template is provided, but the points to be addressed are detailed in annex 3 of these guidelines. Document to be uploaded as PDF (max. 3 pages). No formal template is provided, but the points to be addressed are detailed in annex 1 of these guidelines. The signed document has to be uploaded as PDF (max. 2 pages) Download the document template, complete it and upload it back to the system (as pdf) To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres. Download the document template, complete it and upload it back to the system (as pdf) Download the document template, complete it and upload it back to the system (as pdf) Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) and a cost statement (as pdf)
Project Appreciation Report by scientific contact(s) * Training Activities * Additional documents, if applicable:
Financial report (employment contract) Financial report training activities Insurance certificate
To validate this section (2) and jump to the next one, click the button S ave draft and continue to next section!
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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Section 3: Declarations
I declare that I am covered by a health and accident insurance. I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions. check check
To validate this section (3) and jump to the next one, click the button Save draft and continue to next section!
If you have finished completing the different sections of your online form, please click on the button named Form fully completed and ready for PDF generation. You may as well choose to modify the entered data by clicking on the button named Enter more details now. Ensure that you correctly filled all sections of the reporting form. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded. Task 3 is to generate a PDF document that contains all the information of your Online Reporting Form. Click on the hyperlink named Generate Full Report PDF. The PDF document will appear in the document list on the right side of the screen. If the document named Generated PDF does not appear in the list after a few minutes, please click on the refresh button of your browser.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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4.2. Postdoc Final Report 4.2.1. Elements of the AFR Postdoc Final Report
The AFR Postdoc Final Report consists of the following elements: AFR Postdoc Final Report Online Form, to be completed by the beneficiary Final Report by beneficiary (see annex 3) Postdoc Project Appreciation Report by scientific contact(s) (see annex 1). Lay summary Supporting Documents: o Training Plan (excel template provided) o Additional documents in case the Beneficiaries is not employed at one of the Luxembourgish research centres or at the University of Luxembourg: Financial statement for employment costs (template provided) Financial statement for training activities (template provided) For stipends only: Insurance certificate (if costs are rewarded)
For details concerning the financial reporting, see annex 4. All documents have to be uploaded by the Beneficiary in the given sections of the Online Form.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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(Prepopulated by the system, not editable) (Prepopulated by the system, not editable)
1.2 Percentage of Time spent in Collaborating Institutions / Outside institutions (Table) (only if applicable i.e. less than 100 % of time spent in Host Institution) Name of Institution (e.g. University XY) Percentage of Time spent (e.g. 50 %) Comments (e.g. lab work as indicated in application work plan)
Please consult the summary tab in the online system as well as the prepopulated data under 1.1.. Check if any changes of the data have occurred. If yes, please indicate any changes here. Be aware that major changes in the project (e.g. change of HI, change of supervisor etc.) need prior approval by the FNR.
1.4 Legal and Ethical Requirements Did you address or do you still need to address legal and/or ethical requirements (e.g. approvals by CNPD and/or CNER; see guidelines for AFR applicants)? Please comment on the implementation of these requirements. To be answered if applicable 1.5 Scientific Peer Reviewed Journal Publications (only accepted and published articles) (for journals listed in ISI Thompson or Scopus) Please indicate all publications that have so far been the result of your project. Title Author(s) Year of Name of Publication Journal (and Edition) Journal Impact Factor Publication Reference (DOI) (if known) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted articles should be listed. Click the Add button to validate and/or add new publications. 1.6 Other Scientific Publications (only accepted and published articles) (Journals not listed in ISI Thompson or SCOPUS, books, contributions to books) Please indicate all publications that have so far been the result of your project. Title Author(s) Year of Publication (and Edition) Name of Journal (i.a.) / Book (i.a.) Editor (i.a.) First and last page numbers, volume or number, ISSN number, URL if published on Internet
To be answered if applicable. Please note that only published or accepted scientific publications should be listed. Click the Add button to validate and/or add new publications.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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1.7 Conference Contributions Type of Contribution Dropdown list (Oral presentation, Poster) To be answered if applicable. Please note that only published or accepted oral presentations or posters should be listed. Click the Add button to validate and/or add new conference contributions. 1.8 Intellectual Property (e.g. patents) Type of IPR Form of IP exploitation Scope of protection Institution responsible Date of approval Title of Contribution Presenter Name of Conference Location and Date of Conference
To be answered if applicable. Click the Add button to validate and/or add new patents. 1.9 Other outputs e.g. Prototypes, Follow-Up Projects, New Collaborations To be answered if applicable. Please specify other outputs of your research project
1.10 Next career step Where do you continue your career? In research? In public administration? In private sector? 1.11 Lay synopsis Please provide a lay synopsis of your project. The synopsis will be published on the FNR website The lay synopsis is intended to target a non-scientific audience. It should explain why the research is significant to the general public and give the reader a reason to care. The synopsis should avoid unnecessary jargon and acronyms known only to the scientific community and it should clearly define scientific words used in the text (max. 300 words) To be answered if already known Please specify below Y/N Please specify: public sector / private sector Y/N Y/N
To validate this section (1) and jump to the next one, click the button Save draft and continue to next section!
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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Section 2: Attachments
2.1 Please attach the following documents Please first download the document template (if applicable), complete it and upload it back to the system Final report by beneficiary No formal template is provided, but the points to be addressed are detailed in annex 3 of these guidelines. Document to be uploaded as PDF (max. 3 pages). No formal template is provided, but the points to be addressed are detailed in annex 1 of these guidelines. The signed document has to be uploaded as PDF (max. 2 pages) Download the document template, complete it and upload it back to the system (as pdf) Upload the scanned certificate, if available (as pdf) If not available yet, to be submitted to FNR as soon as possible To be uploaded only if the beneficiary is not employed at the University Luxembourg or at one of the four Luxembourgish public research centres. Download the document template, complete it and upload it back to the system (as pdf) Download the document template, complete it and upload it back to the system (as pdf) Only applicable in case of a stipend in order to refund the costs: Upload an insurance certificate (covering at least the reporting period) and a cost statement (as pdf)
Financial report (employment contract) Financial report training activities Insurance certificate
To validate this section (2) and jump to the next one, click the button Save draft and continue to next section! Section 3: Declarations
I declare that the overall salary/stipend received is not higher than the max. amount indicated in the AFR terms and conditions. I am interested to participate in the promotion of the scientific culture activities of FNR check
check
To validate this section (3) and jump to the next one, click the button Save draft and continue to next section! If you have finished filling in the different sections of your online form, please click on the button named Form fully completed and ready for PDF generation. You may as well choose to modify the entered data by clicking on the button named Enter more details now. Ensure that you correctly filled all sections of the reporting form. The system partially warns you of mandatory sections but put a special attention on the completeness of documents that need to be uploaded.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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Task 3 is to generate a PDF document that contains all the information of your online form. Click on the hyperlink named Generate Full Report PDF. The PDF document will appear in the document list on the right side of the screen. If the document named Generated PDF does not appear in the list after a few minutes, please click on the refresh button of your browser.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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The PAR should not exceed 2 pages and has to be co-signed by all members of the committee. The PAR is part of a web-based online report to be submitted by the beneficiary. It cannot be sent separately to the FNR.
FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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FNR / 6, rue Antoine de Saint-Exupry / B.P. 1777 / L-1017 Luxembourg / T +352 26 19 25 1 / F +352 26 19 25 35 / E-mail :afr@fnr.lu / www.fnr.lu/afr
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