Table of Contents
Introduction ..................................................................................................................................... 2 Information Systems A Definition ............................................................................................... 3 An Overview of Maldives Police Service ...................................................................................... 4 Human Resource Department ........................................................................................................ 5 Human Resource Management System ......................................................................................... 7
Advantages of Using a Human Resource Management System ......................................................... 7 List of Business Activities .................................................................................................................. 8 Context Diagram ................................................................................................................................. 9 Diagram 0 (DFD 0) ........................................................................................................................... 10 Child Diagrams ................................................................................................................................. 12
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Introduction
The main objective of this report is to provide an accurate understanding of how the Human Resource Management System used in Maldives Police Service functions. In addition the report will contain what information systems are in general, an overview of Maldives Police Service, Human Resource Management System and the related diagrams with the business activities that take place in the system.
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Human Resource Management System (HRMS) is a part of Information Systems which comes under Management Information System (MIS) which is use to aid the management of an organization.
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Unlike early days of Police, now the Maldives Police Service uses many information systems to simplify and carry out tasks. These include: Medical Information System Custodial Information System Human Resource Management System Juvenile Management System Vehicle and Vessel Management System Finance and Accounts System Entry Management System Certificate Management System
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Figure 1 below shows the organizational chart of the Maldives Police Service. As we are doing the project on Human Resource Management System, we have only highlighted the HR department and the units which come under that department.
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Professional Standards Command Commissioners Bureau Strategic planning dept. Specialist Crime Command Central Operations Command Devisional Operations Command MPS Service Support Directorate Intelligence & Convert Policing Command Grievance Forensic Service Directorate Public Affairs Dept. Police Club/ Police Gym Police Family Association Human Resource Dept. Staff Welfare Unit
Police Shop
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Context Diagram
This is the highest level in a data flow diagram. Context diagram have only one process, labelled zero 0, which represents the entire system. Diagram contains all the external entities with the data flow from entities to the system and vice versa. It does not contain the data stores. (Kendall & Kendall, 2010)
Figure 2 Context Diagram for the Human Resource Management System.
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Diagram 0 (DFD 0)
Diagram 0 is an in-depth version of the context diagram. The inputs and outputs remain the same as in the context diagram while the single process that was labelled as zero 0 is broken into smaller sub processes. Most number of sub processes kept in this level is 9. This is because including more can result in a disorderly arranged diagram which is hard to understand. This diagram consists of original data flows and entities, plus the data stores and the new data flows that occurs when sub processes takes place. (Kendall & Kendall, 2010)
Figure 3 on the next page shows the Diagram 0 for the previous (Figure 2) Context Diagram.
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Figure 3 Diagram 0 for the Human Resource Management System.
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Child Diagrams
Child diagrams represents further broken sub processes in the Diagram 0. The sub process that gets broken further is called the parent process. When this is done it results as a child diagram. These diagrams can only have the same input and output as the parent process and they must be shown. Mainly the entities are ignored from the child diagrams. Only the data flows, child processes and data stores are shown. (Kendall & Kendall, 2010)
The child diagram is given the number of the parent process. The child process are number in the form parent process number with decimal point followed by a unique number given to each child process. Example on Figure 4 on the next page shows that the child processes of parent process 4 is marked as 4.1, 4.2. This shows that these child processes perform on a same level as the parent process. (Kendall & Kendall, 2010)
The child diagrams for the process 4 (Manage Employee salary Details), 5 (Manage All Employees Records) and 6 (Produce Salary Documents) are shown on the next page.
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Figure 4 Diagram 4
Figure 5 Diagram 5
Figure 6 Diagram 6
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Conclusion
As Maldives Police Service has many branches functioning in all the atolls of the country, having an Information System like Human Resource Management System can help them save time, cut down costs on paperwork and have more control in management of the whole system (Maldives Police Services). From a System Analysts point of view it is important to know how a system functions before going to the implementation stage. However to implement and carry on with this system or any other Information System, cost needs to be incurred on training the employees to use the system.
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Reference List
CheckPointHR. (2011, March 30). Retrieved from http://www.checkpointhr.com/industryarticles/top-five-benefits-of-human-resource-management-systems Heathfield, S. M. (n.d.). Retrieved from http://humanresources.about.com/od/glossaryh/a/hris.htm Kendall, J. E., & Kendall, K. E. (2010). Systems Analysis and Design. New Jersey: Prentice Hall. Maldives Police Service. (2011, April 6). Retrieved from http://www.police.gov.mv/page/22343 Rouse, M. (2011, March). Retrieved from http://whatis.techtarget.com/definition/ISinformation-system-or-information-services
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