RECREATION
BOOKING AGREEMENT
GZH
11/7/2009
Company/Organization: Camp Hack-Attack Name Of Meeting: Camp Hack-Attack
Address: 130 Jilstone Court Phone: 404.229.2942
Duluth, GA 30097 Fax:
Contact: Mr. Joel Sultanik Title: 2010 Organizer
On Site Contact: Email: JSulta@aol.com
Arrival Date: September 23, 2010 Reservation Method: Reservations Made By
Rooming List
Departure Date: September 26, 2010 Reservations Due By: August 24, 2010
Guest Room Check-in Time is 4:00 PM Deposit Amount: Credit Card to Hold
Guest Room Check-out Time is 11:00 AM Deposit Due Date: November 06, 2009
No Pets Allowed In Accommodations Contract Due Date: November 06, 2009
Package rates are based on per person basis. Rates include applicable sales tax.
Package Inclusions:
Three Nights lodging, four rounds of golf; cart included, range balls, club storage, per person, use of the
Callaway Gardens Fitness Center, admission into the Gardens and tax.
The RESORT agrees to provide and Camp Hack-Attack agrees to use the RESORT sleeping rooms,
accommodations, and facilities on the dates indicated subject to the terms and conditions of this agreement.
GROUP IDENTIFICATION
The official Name of the event is Camp Hack-Attack and shall be listed accordingly on all Resort records.
DATES
The official dates of the outing are from September 23, 2010 to September 26, 2010.
RESERVATION PROCEDURES
We understand reservations for your meeting will be made by rooming list. The rooming list is due no later than
thirty (30) days prior to arrival.
Any rooms not reserved by thirty (30) days prior to arrival, or confirmed by an executed Letter of Guarantee, will
revert back to the (RESORT) for general sale. Those rooms not sold from the agreed block are subject to attrition
charge. Please note that all rooms reserved by rooming list are automatically guaranteed for late arrival and are
subject to no-show and cancellation charges.
To expedite input of the rooming list, please use the attached form provided. All changes/cancellations/additions
to the rooming list must be made in writing, by mail, fax or email. Please specify individual arrival and departure
dates and indicate those sharing accommodations. If individual confirmations are to be sent, please include addresses
for those individuals.
CUT-OFF DATE
All rooms will be held until August 24, 2010 thirty (30) days prior to arrival. On that date, they will be released for sale
to the general public. Reservations made after that date will be accepted on a space available basis at Camp Hack-Attack
established group rate.
DEPOSITS
We will place your Credit Card on file to hold the rooms and golf we have reserved for you. It will not be billed unless you
cancel outside the parameters of this agreement.
Please include copies of all documentation indicating exemption for Sales tax or Lodging tax with your signed
contract.
The outstanding balance of the Camp Hack-Attack’s Master Account (exclusive of disputed charges) will be due and
payable upon receipt of invoice. Camp Hack-Attack will raise any disputed charge(s) within seven (7) days after receipt
of the invoice. Callaway will work with Camp Hack-Attack in resolving any such disputed charges the payment of which
will be due upon receipt of invoice after resolution of the dispute.
RECREATION
Due to a heavy demand for golf, tennis, fishing and other recreation activities, and as a courtesy to others, please cancel
any scheduled times at least forty-eight (48) hours in advance to avoid charge. You will be billed for all times not used
by your group. Golf tee times and course assignments are subject to change at the discretion of the Resort within 30
days of arrival.
GOLF RESERVATIONS
Date Time Course # of Times Requested
Golfers
9/23/2010 Mountain View 16 11:00 AM
9/23/2010 Lake View 12 11:00 AM
9/24/2010 Mountain View 12 9:00 AM
9/24/2010 Lake View 16 9:00 AM
9/25/2010 Mountain View 16 9:00 AM
9/25/2010 Lake View 12 9:00 AM
9/26/2010 Mountain View 12 9:00 AM
9/26/2010 Lake View 16 9:00 AM
♦ Cancellation Of Golf Tee Times:
o Golf tee times and course assignments are subject to change at the discretion of the Resort within 30 days of
arrival.
o Camp Hack-Attack/Camp Hack-Attack is to be billed for all times that are scheduled and not used.
o Camp Hack-Attack/Camp Hack-Attack is to cancel any scheduled tee times for golf at least seventy-two (72)
hours prior to scheduled start time(s) to avoid cancellation charges. Multiple tee time blocks require a
minimum of seven (7) days notice to avoid cancellation charges.
Initials __________ __________
DRESS CODE
The Callaway Gardens code for all golf courses will be proper golf attire. Proper attire is considered to be a shirt with
collar, and slacks or dress shorts for men. Dress shorts for men should be Bermuda length. Proper attire for ladies is a
shirt with collar and slacks or dress shorts, or any fashions that are sold as golf attire. Improper attire includes T-shirts,
tank tops, swim suits, running/coaching/tennis shorts, tennis skirts, warm-up suits and blue jeans.
CANCELLATION BY GROUP
Should the GROUP cancel the meeting and/or room block after this contract has been signed by both parties for reasons
other than those outlined in the TERMINATION OF CONTRACT / EXCUSE OF PERFORMANCE paragraph, above,
the RESORT will be due an amount according to the following sliding scale as a cancellation fee. These amounts are
subject to the RESORT’s duty to mitigate its damages, outlined below. Cancellation fees outlined below shall be
the sole remedies for cancellation:
Should any party bring an action to enforce terms or declare rights under this agreement, or should the parties agree
to submit any disputes Alternative Dispute Resolution, the substantially prevailing party shall be entitled to
recover, in addition to all other relief to which it is entitled, its reasonable attorney’s fees and all costs of suit as fixed
by the court or the alternative dispute resolution panel.
Should either party resort to litigation or any form of alternative dispute resolution, the parties agree that the
jurisdiction, venue and choice of law should be the City of Hamilton, County of Harris and State of Georgia.
The (GROUP) should sign the original agreement and return to the (RESORT) by November 06, 2009. The (RESORT)
representative will counter-sign and return an original.
By:_________________________________________ By:
RECREATION AGENDA
CALLAWAY GARDENS
*****
ORGANIZATION: Camp Hack-Attack
The deposit amount will be charged to the credit card at the time the credit card is submitted.
Credit Card Billing Address (where cardholder receives the bill for the credit card above):
Address:
I hereby authorize Callaway Gardens to apply the above noted charges to the credit card account above.
Cardholder
Signature:
Guest1 Guest1
First Last Check Check Guest1 Guest2 Guest2 Last
Name Name In Date Out Date Room Type Email First Name Name
Share/w
First Name Last Name Arrival Departure Accommodation E-mail First Share/w Last