HSEMS Element overview

Sections
1.0 Leadership
2.0 Hazard Assessment and Management
3.0 Liability Management
4.0 Evaluation
5.0 Review



1.0 Leadership

Section 1 sets the stage for the rest of the HSEMS. Unit leaders must champion the
management of HSE issues and ensure that people within the unit understand their roles in
managing HSE issues. Section 1 also sets goals and objectives and enables
communication within the unit to ensure effective management of HSE issues.

1.1 Management, Commitment and Leadership
Senior leaders in the unit must show that they are committed to implementing and
operating the HSEMS. Without committed leadership, HSE management will be
ineffective.

1.2 Responsibility, Accountability and Authority
People within units must understand what their roles and responsibilities are with
regard to managing HSE issues. Senior leaders within the unit will define roles,
responsibilities and accountabilities.

1.3 Management Representative
Senior leadership will assign an HSEMS liaison from within the unit to act as a
conduit between the unit and the HSEMS team and facilitate implementation and
operation of the HSEMS.

1.4 Worker Participation
Workers must be encouraged and rewarded for being actively involved in the HSE
management processes within their workplaces.

1.5 Health Safety and Environmental Policy
The policy defines the Universitys expectations for managing safety in the workplace
and people at all levels of the unit should be aware of these expectations.
1.6 Objectives and Targets
Each unit will set measurable and achievable objectives for an improvement in
management of HSE issues to be measured during the assessment process
(section 4).

1.7 Communication and Awareness
Communication processes will be developed to ensure that people within the unit are
aware of HSE issues that affect them.


2.0 Hazard Assessment and Management
Section 2 deals with management of hazards in the workplace by ensuring that all hazards
are identified and appropriately managed, and people within the workplace understand how
to manage the hazards in their workplace.

2.1 Review
Inventory activities that occur in each workplace as the starting point of identifying
hazards.

2.2 Hazard and Risk Identification and Assessment
J ob Safety Analyses, Standard Operating Procedures, regular workplace inspections,
and safety meetings will be used to identify hazards in the workplace.

2.3 Preventative and Protective Measures
Once hazards are identified, appropriate control mechanisms must be put in place to
manage each hazard.

2.4 Competency and Training
People within each workplace must be sufficiently competent and appropriately
trained to conduct their job in a safe manner.

2.5 Management of Changing Activities
As workplaces and work processes change, steps must be taken to ensure that new
or changing activities are reviewed to identify and manage HSE issues.

2.6 Incident Investigation and Analysis
If failures occur in the HSE system and an incident (including a near miss) occurs, it
must be analyzed to identify where the failure occurred so HSE processes can be
modified to ensure that another incident does not occur.


3.0 Liability Management
Section 3 provides the process to manage the liabilities associated with HSE issues. All
legal requirements will be met and documents and records will be developed and
maintained to provide evidence of due diligence on behalf of individuals and the University
in the event of an HSE incident.

3.1 Legal and Other Requirements
All regulatory statutes (acts and regulations) and best practice requirements
(guidelines etc) pertaining to management of HSE issues will be identified and
processes developed to ensure compliance.

3.2 Emergency Prevention, Preparedness and Response
Locally appropriate emergency response plans will be developed to ensure that
people within each unit understand how to respond in the event of an emergency.

3.3 Control of Documents
Document control processes are critical to ensure that only current, accurate
information related to HSE issues is available at points of use.

3.4 Control of Records
Records management processes will ensure that all records necessary to ensure
compliance to legal requirements as well as any records related to liability
management are appropriately retained and stored.

4.0 Evaluation
Regular evaluation and measurement of the effectiveness of HSEMS processes is critical to
ensure that HSE issues are being appropriately managed in each workplace.

4.1 Monitoring and Measurement
Regular internal evaluations of workplace HSE management will be conducted by
people in each workplace to ensure that all HSEMS processes are functioning
appropriately.

4.2 Internal Assessments
The HSEMS team will regularly assess performance of the management of HSE
issues in each workplace against the international standards to which the Universitys
HSEMS has been developed and reports will be given to line managers and unit
leaders to use in decision making.


4.3 Preventative and Corrective Action
Results of monitoring and measurement and internal assessments will be used to
make decisions to improve performance of the HSEMS processes which will result in
more effective management of HSE issues.


5.0 Review
Once the HSEMS has been implemented and has been operating for a period, unit leaders
will review the effectiveness of the management of HSE issues, based on data collected in
section 4. Results of the review will be used to update or modify processes to ensure that
all HSE issues are managed in the best manner possible. The review process will lead to a
cycle of continual improvement in the management of HSE issues across the campus.