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May 13, 2014

TAB
REGULAR MEETING - CALL TO ORDER - 9:00 AM

PRESENTATIONS ...................................................................................................... 1

PUBLIC COMMENT .................................................................................................... 2

CONSENT ................................................................................................................... 3

TRANSPORTATION AGENCY ................................................................................ 4

PUBLIC SERVICES AGENCY . ................................................................................. 5

SUPPORT SERVICES AGENCY .............................................................................. 6

COUNTY MANAGER .................................................................................................... 7

COMMUNITY DEVELOPMENT
8
HEARINGS ...........................................................................................................

PUBLIC COMMENT .................................................................................................... 9

Page 1 of 242
APPOINTMENTS ...................................................................................................... 10

COMMISSIONERS' PUBLIC ADDRESS .................................................................... 11

RESPONSE TO PUBLIC COMMENT (for information only) ................................... 12

ADJOURN

Page 2 of 242
PRESENTATIONS

AGENDA COVER

REGULAR MEETING OF MAY 13, 2014

ITEM
NO.

1 To allow Kathleen Angelucci, Chairman and Randy Scamihorn,Vice Chairman of the


Cobb County Board of Education to present a proclamation recognizing the public
safety agencies in Cobb County for their assistance during the January 2014 winter
storm.

2 To present the recipient of the 2014 Martha Logue Excellence in Leadership Award on
behalf of the Cobb EXCEL Alumni Association.

3 To present a proclamation designating May 15, 2014 as Meals on Wheels Day in Cobb
County.

4 To present a proclamation to Christy Garvin in recognition of her Presidential Award


for Excellence in Science Teaching.

5 To present a proclamation to LifeLink of Georgia designating the month of April 2014


as Donate Life Month in Cobb County.

6 To present a proclamation to Cobb and Douglas Public Health, designating the month
of May 2014 as Asthma Awareness Month in Cobb County.

7 To present a proclamation to Food Allergy Kids of Atlanta, Inc., designating the week
of May 11-17, 2014 as Food Allergy Awareness Week in Cobb County.

Page 3 of 242
Agenda Item Number. 1

Cobb County Board of Commissioners Comm. Dist.


Tim Lee, Chairman

100 Cherokee Street, Suite 300


Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: Tim Lee, Chairman

This item has been electronically signed by:


Tim Lee, Chairman

DATE: May 13, 2014

PURPOSE

To allow Kathleen Angelucci, Chairman and Randy Scamihorn,Vice Chairman of the Cobb
County Board of Education to present a proclamation recognizing the public safety agencies in
Cobb County for their assistance during the January 2014 winter storm.

BACKGROUND

The Board of Education commends the public safety agencies in Cobb County for their tireless
efforts to aid students and school staff, and for their exceptional assistance to the Board of
Education Transportation Department on January 28 and 29, 2014 during the severe winter
storm.

The Board of Education recognizes the following public safety agencies for their service; Cobb
County School District Public Safety, Cobb County Emergency Management Agency, Cobb
County Police Department, Cobb County Fire & Emergency Services, Marietta Police and Fire
Departments, Cobb County Sheriff’s Office, Acworth Police Department, Austell Police
Department, Kennesaw Police Department, Powder Springs Police Department, Smyrna Police
Department, Cobb 911, Kennesaw/Acworth 911, Smyrna 911 and the Georgia National Guard.

FUNDING

N/A

RECOMMENDATION

To allow Kathleen Angelucci, Chairman, and Randy Scamihorn,Vice Chairman, Cobb County
Board of Education, to present a proclamation recognizing the public safety agencies in Cobb
County for their assistance during the January 2014 winter storm.

Page 4 of 242
Agenda Item Number. 2

Cobb County
County Manager 's Office Comm. Dist.
David Hankerson, County Manager
All
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-2600 / fax: (770) 528-2606

TO: Board of Commissioners

FROM: David Hankerson, County Manager

This item has been electronically signed by:


David Hankerson, County Manager

DATE: May 13, 2014

PURPOSE

To present the recipient of the 2014 Martha Logue Excellence in Leadership Award on behalf of
the Cobb EXCEL Alumni Association.

BACKGROUND

Martha Logue began her career in Cobb County Government in 1984, rising through the ranks
to Assistant Controller. Before her untimely passing, Martha left a legacy of striving for
excellence in everything she undertook. Inspiring her co-workers and fellow managers with her
integrity and professionalism, she had a unique talent to bring out the best in those with whom
she worked. With a quick smile and a ready quip, Martha’s humor complimented her high
ethical standards for which she was well known. As a dedicated County employee, Martha
epitomized the value of public service and excelled in her commitment to delivering the best in
customer service. Martha’s example of excellence in leadership inspired the EXCEL Alumni
Association, of which she was a treasured member, to name an award in her honor. This Award
has been presented to an outstanding Cobb EXCEL Alumni Association member every year
since 1993.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners present the recipient of the 2014 Martha Logue Excellence in
Leadership Award on behalf of the Cobb EXCEL Alumni Association.
Page 5 of 242
Agenda Item Number. 3

Cobb County Board of Commissioners Comm. Dist.


Helen C. Goreham, Commissioner, District 1

100 Cherokee Street, Suite 300


Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: Helen C. Goreham, Commissioner, District 1

This item has been electronically signed by:


Helen C. Goreham, Commissioner, District 1

DATE: May 13, 2014

PURPOSE

To present a proclamation designating May 15, 2014 as Meals on Wheels Day in Cobb County.

BACKGROUND

It is the mission of Cobb Senior Services to improve the quality of life for older adults in Cobb
County. The department has operated the Meals on Wheels program as part of its services to
older adults since 1972. Approximately 200 hot, nutritious meals are delivered Monday through
Friday by a core of dedicated volunteers.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners present a proclamation designating May 15, 2014 as Meals on
Wheels Day in Cobb County.

Page 6 of 242
Agenda Item Number. 4

Cobb County Board of Commissioners Comm. Dist.


Helen C. Goreham, Commissioner, District 1
1
100 Cherokee Street, Suite 300
Marietta, Georgia 30090-7000
(770) 528-3313 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: Helen C. Goreham, Commissioner, District 1

This item has been electronically signed by:


Helen C. Goreham, Commissioner, District 1

DATE: May 13, 2014

PURPOSE

To present a proclamation to Christy Garvin in recognition of her Presidential Award for


Excellence in Science Teaching.

BACKGROUND

Christy Garvin,a teacher at Vaughan Elementary, was honored with the Presidential Award for
Excellence in Science Teaching. She is the only teacher from Georgia to be recognized and is
one of only 102 teachers nationwide.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners present a Proclamation to Christy Garvin in recognition of her


Presidential Award for Excellence in Science Teaching.

Page 7 of 242
Agenda Item Number. 5

Cobb County Board of Commissioners Comm. Dist.


Tim Lee, Chairman

100 Cherokee Street, Suite 300


Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: Tim Lee, Chairman

This item has been electronically signed by:


Tim Lee, Chairman

DATE: May 13, 2014

PURPOSE

To present a proclamation to LifeLink of Georgia designating the month of April 2014 as


Donate Life Month in Cobb County.

BACKGROUND

Donate Life Month provides a special opportunity for the community to honor and celebrate
organ and tissue donors and the miracle of transplantation. Currently, 380,478 citizens of Cobb
County have already registered their decision to be a life-saving organ and tissue donor on the
"Donate Life Georgia" registry. Nationally, there are more than 121, 752 people listed on the
organ transplant waiting list and 4,270 of them reside in Georgia.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioner present a proclamation to LifeLink of Georgia designating the


month of April 2014 as Donate Life Month in Cobb County.

Page 8 of 242
Agenda Item Number. 6

Cobb County Board of Commissioners Comm. Dist.


Tim Lee, Chairman

100 Cherokee Street, Suite 300


Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: Tim Lee, Chairman

This item has been electronically signed by:


Tim Lee, Chairman

DATE: May 13, 2014

PURPOSE

To present a proclamation to Cobb and Douglas Public Health, designating the month of May
2014 as Asthma Awareness Month in Cobb County.

BACKGROUND

In Georgia 12 percent of the children under the age of 18 have asthma. It is one of the leading
causes of childhood hospitalizations and school absenteeisum. Asthma is a long-term,
inflammatory disease of the lungs. Each year nearly 2 million people are rushed to the
emergency room and nearly 4,000 people die from the disease.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners present a proclamation to Cobb and Douglas Public Health,
designating the month of May 2014 as Asthma Awareness Month in Cobb County.

Page 9 of 242
Agenda Item Number. 7

Cobb County Board of Commissioners Comm. Dist.


Tim Lee, Chairman

100 Cherokee Street, Suite 300


Marietta, Georgia 30090-7000
(770) 528-3305 / fax: (770) 528-2606

TO: David Hankerson, County Manager

FROM: Tim Lee, Chairman

This item has been electronically signed by:


Tim Lee, Chairman

DATE: May 13, 2014

PURPOSE

To present a proclamation to Food Allergy Kids of Atlanta, Inc., designating the week of May
11-17, 2014 as Food Allergy Awareness Week in Cobb County.

BACKGROUND

Food Allergy Kids of Atlanta is dedicated to education the general public, schools, and
restaurants in Georgia communities about life threatening allergic reactions, risk management
procedures and how to enact an emergency action plan.

Food allergies are increasing in prevalence and affect approximately 15 million Americans,
including six million children. There is no cure for food allergies. Strict avoidance is the only
way to prevent a food allergy reaction.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners present a proclamation to Food Allergy Kids of Atlanta, Inc.,
designating the week of May 11-17, 2014 as Food Allergy Awareness Week in Cobb County.

Page 10 of 242
PUBLIC COMMENT
(BEGINNING OF MEETING)

MAY 13, 2014

Those persons wishing to address the Board of Commissioners will please sign up on the "Public
Comment" sign-in sheet located inside the meeting room. The sign-in sheet is located on a table
near the front of the room (under the overhead screen).

Sign-in sheets will be available approximately five (5) minutes before the meeting begins. Please
note that there are separate sheets for beginning of meeting and end of meeting with six (6)
positions on each sheet.

Persons signed up to address the Board will be called upon by the County Attorney and will
please come forward to make their remarks from the podium. Each speaker will be allotted a
maximum of five (5) minutes, as shown on a timer at the podium. Speakers should direct their
comments toward the Chairman only.

The Board is pleased to offer this opportunity at each regular meeting.

Page 11 of 242
CONSENT AGENDA

REGULAR MEETING OF MAY 13, 2014

ITEM
NO.

WATER SYSTEM AGENCY

Engineering
1 To approve Supplemental Agreement No. 3 to the agreement with ADS LLC for
Collection System Flow Monitoring Services – Program No. C0124.

2 To convey by quit claim deed all County rights and title associated with a small
portion of parcel 20016500080 in Land Lot 165 of the 20th District of Cobb County to
the City of Kennesaw and approve an agreement granting a drainage easement across
a second portion of the same parcel to the City of Kennesaw.

3 To approve a construction contract with G. S. Construction, Inc. for the Cochran Road
Area Water Main Replacement, Program No. W2256.

4 To approve a construction contract with RDJE, Inc. for Chimney Springs Phase 3
Water Main Replacement, Program No. W2251.

5 To approve a Novation Agreement with Jordan, Jones and Goulding, Inc. and Jacobs
Engineering Group, Inc. for the South Cobb Tunnel, Program No. S3017.

Stormwater
6 To approve Change Order No. 2 to the construction contract with Chatfield
Contracting, Inc. for a project in the vicinity of 2710 Wynford Avenue, Program No.
SW1355.

TRANSPORTATION AGENCY

Administration
7 To amend a previously adopted action regarding condemnation proceedings on two
parcels on Floyd Road, Project No. E6010.

8 To determine that circumstances are such that it is necessary to proceed with


condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq.,
on seven parcels on Pine Mountain Road, Project No. E6030.

9 To determine that circumstances are such that it is necessary to proceed with


condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq.,
on one parcel on Walker Drive Extension, Project No. E6100.

Page 12 of 242
Airport
10 To approve a U. S. Customs and Border Protection Memorandum of Agreement for
costs related to providing information technology services for the proposed customs
inspection facility at Cobb County Airport-McCollum Field, Project No. TR467.

11 To approve a Grant Contract with the Georgia Department of Transportation for


construction of the new air traffic control tower at Cobb County Airport–McCollum
Field.

Planning
12 To authorize the submission of a FY14 National Infrastructure Grant application to
the United States Department of Transportation for capital projects.

Transit
13 To approve the Cobb Community Transit Disadvantaged Business Enterprise program
goal for Fiscal Years 2015-2017.

14 To adopt a resolution authorizing the submission of Amendment No. 1 to the FY14


Federal Transit Administration Section 5337 Grant application (Grant No. GA-54-
0002) for transit capital and operating related projects.

PUBLIC SERVICES AGENCY

Senior Services
15 To approve the Third Amendment Contract No. AG1402.3 with the Atlanta Regional
Commission for Title III-B, Title III-C1, Title III-C2, Title III-E, Alzheimer’s, CBS-
HCBS, CBS-Respite, NSIP Federal, NSIP State, and ITCK for the period of July 1,
2013 to June 30, 2014.

SUPPORT SERVICES AGENCY

Information Services
16 To authorize funding to: (1) make business license applications and renewals, online
permits, and plan review activities of the Community Development Agency available
via the Internet and (2) implement a high speed remittance solution to automate license
renewal processes.

17 To approve Change Order No. 1 to the Work Agreement with Harvest Technology
Group, Inc. for the OnBase Enterprise Content Management System for professional
services and software licenses to add five additional projects designed to automate and
improve existing work processes.

18 To approve upgrades to the communications network serving Parks, Recreation and


Cultural Affairs facilities.

PUBLIC SAFETY AGENCY

Page 13 of 242
Police
19 To authorize the application for and acceptance of a breath alcohol testing instrument
from the Governor’s Office of Highway Safety's grant project.

20 To approve Clyde Armory as the selected vendor for the purchase of patrol rifle
systems.

Fire & Emergency Services


21 To authorize the purchase of computer equipment and software to enable the Fire
Department to implement a pilot program for the purpose of managing and analyzing
its emergency response data for use by Fire and County management.

22 To authorize the application for and acceptance of FY14 Homeland Security funds
passed through the Georgia Emergency Management Agency/Homeland Security for
continued enhancement of capabilities of the Search and Rescue Team.

911 Emergency
23 To authorize the final payment to Motorola Solutions, Inc. for the upgrade and
maintenance of the E-911 Intrado phone system and the corresponding budget
transactions.

COMMUNITY DEVELOPMENT AGENCY

Planning
24 To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2
regarding 1.7 acres of land; known as 3494 and 3512 Hickory Grove Road.

25 To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2


regarding 0.563 acres of land; known as 4970 Robinson Road.

26 To consider a request from the Cumberland Community Improvement District to


expand the boundaries and adopt the required expansion resolution.

ECONOMIC DEVELOPMENT

27 To adopt a resolution authorizing the Development Authority of Cobb County to issue


tax-exempt Revenue Bonds for the purpose of assisting North Cobb Christian School,
Inc.

Economic Development CDBG


28 To authorize an amendment of Program Years 2011 and 2012 Annual Action Plans to
reallocate Community Development Block Grant funds from the City of Marietta’s
Slum and Blight to the Birney Park, Gramling Park, and Blackwell Park projects and
to the City of Marietta’s Owner Occupied Housing Rehabilitation Service Delivery.

29
To authorize an amendment to Program Years 2012 and 2013 Annual Action Plans to
Page 14 of 242
reallocate unexpended Home Investment Partnerships program funds.

HUMAN RESOURCES

30 To authorize the appropriation of grant funds from the Association of County


Commissioners of Georgia Internship Program.

31 To authorize the creation of two legislative positions within the Clerk of Superior
Court.

FINANCE

32 To adopt a resolution adopting all budget amendments set forth in agenda items on this
date.

COUNTY CLERK

33 To approve the minutes of the following meetings:

April 21, 2014 - Special Called Meeting/Agenda Work Session


April 22, 2014 - Special Called Meeting/Work Session
April 22, 2014 - Regular Meeting of the Board

MOTION: Motion to approve the Consent Agenda, and authorize execution of the necessary
documents by the appropriate County personnel.

Page 15 of 242
Page 16 of 242
Agenda Item Number. 1

Cobb County Water System


Stephen D. McCullers, P.E., Director Comm. Dist.

Customer Services Facility All


660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO: David Hankerson, County Manager

FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:


Stephen D. McCullers, P.E., Director

DATE: May 13, 2014

PURPOSE

To approve Supplemental Agreement No. 3 to the agreement with ADS LLC for Collection
System Flow Monitoring Services – Program No. C0124.

BACKGROUND

On April 12, 2011, the Board of Commissioners approved an agreement with ADS LLC for the
provision of countywide collection system flow monitoring services. This agreement had an
initial term of one year, with options to extend for three additional years.

On April 24, 2012, the Board of Commissioners approved Supplemental Agreement No. 1 to the
contract with ADS LLC to extend the contract for one year and to provide four new sites to
monitor wastewater flows to the South Cobb Tunnel, augmenting the network to twenty
monitoring sites.

On June 11, 2013, the Board of Commissioners approved Supplemental Agreement No. 2 to the
contract with ADS LLC to extend the contract for one year.

Supplemental Agreement No. 3 in an amount not to exceed $142,400.00 is requested to


allow ADS LLC to continue providing flow monitoring services for the third of the three
additional years available per the agreement. Monthly pricing for each monitoring site
remains consistent with the original agreement.

Page 17 of 242
Agenda Item Number. 1

Original Agreement $ 139,320.00 (Approved 04/12/11)


Supplemental Agreement No. 1 $ 156,475.00 (Approved 04/24/12)
Supplemental Agreement No. 2 $ 142,400.00 (Approved 06/11/13)
Supplemental Agreement No. 3 $ 142,400.00
Revised Agreement $ 580,595.00

FUNDING

Funding is available in the Water System’s Adopted CIP Budget as follows:

Increase Encumbrance:
GAE 510041211301 510-500-5752-8225 C0124-E $142,400.00

Transfer from:
Collection System Flow Monitoring Services
Preliminary Estimate 510-500-5752-8005 C0124-Z $142,400.00

Transfer to:
Collection System Flow Monitoring Services
Engineering Basic Fees 510-500-5752-8225 C0124-E $142,400.00

RECOMMENDATION

The Board of Commissioners approve Supplemental Agreement No. 3 with ADS LLC, in an
amount not to exceed $142,400.00, for Collection System Flow Monitoring Services – Program
No. C0124; authorize the corresponding budget transactions; and further authorize the Chairman
to execute the necessary documents.

Page 18 of 242
Agenda Item Number. 2

Cobb County Water System


Stephen D. McCullers, P.E., Director Comm. Dist.

Customer Services Facility 1


660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO: David Hankerson, County Manager

FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:


Stephen D. McCullers, P.E., Director

DATE: May 13, 2014

PURPOSE

To convey by quit claim deed all County rights and title associated with a small portion of
parcel 20016500080 in Land Lot 165 of the 20th District of Cobb County to the City of
Kennesaw and approve an agreement granting a drainage easement across a second portion of
the same parcel to the City of Kennesaw.

BACKGROUND

The City of Kennesaw is seeking for safety purposes to improve the right of way along Pine
Mountain Road. As a part of Pine Mountain Road Safety and Operational Improvements,
Kennesaw seeks to acquire 0.003 acres (114.07 square feet) in fee simple for increased right of
way across parcel 20016500080, owned by Cobb County, and an additional permanent drainage
easement of 0.037 acres (1,621.63 square feet) to accommodate relocation of storm drainage
structures impacted by widening of the roadway. The Water System has determined that no
conflict will result from granting these rights, and that the resulting improvement will benefit
the citizens of Cobb County.

FUNDING

N/A

Page 19 of 242
Agenda Item Number. 2

RECOMMENDATION

The Board of Commissioners convey by quit claim deed all County rights and title associated
with a small portion of parcel 20016500080 in Land Lot 165 of the 20th District of Cobb
County to the City of Kennesaw, approve an agreement granting a drainage easement across a
second portion of the same parcel to the City of Kennesaw, and authorize the Chairman to
execute the necessary documents.

ATTACHMENTS
Map

Page 20 of 242
W
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To Be Donated by
Quit Claim Deed

Permanent Drainage Easement

Bu
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:
1:1,200
Project: Donation to City of Kennesaw: Drainage Easement
Pine Mountain ROW
Land Lot: 165
District: 20 *
Commission District: 1
Description: Donate portion of property by Quit Claim deed` Location
Map
Page 21 of 242
Agenda Item Number. 3

Cobb County Water System


Stephen D. McCullers, P.E., Director Comm. Dist.

Customer Services Facility 4


660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO: David Hankerson, County Manager

FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:


Stephen D. McCullers, P.E., Director

DATE: May 13, 2014

PURPOSE

To approve a construction contract with G. S. Construction, Inc. for the Cochran Road Area
Water Main Replacement, Program No. W2256.

BACKGROUND

The Cochran Road area is currently served by 6-inch transite water mains which are subject to
periodic failure and ongoing repair demands. The proposed projects will address these
deficiencies and bring the area up to current Water System standards. This project includes
abandoning the use of the existing water mains and replacement with approximately 3,500
linear feet of 6-inch ductile iron pipe (DIP), connecting the new 6-inch DIP to the existing 16-
inch and 12-inch water mains, and all related appurtenances along Cochran Road, Sams Street,
Guinn Street, Tatum Street, and Panstone Court.

Bids for construction were received on April 10, 2014, and the results of the bid were as
follows:

G. S. Construction, Inc. $476,210.00


Tippins Contracting Co., Inc. $505,630.00
K. M. Davis Contracting Co., Inc. $550,060.00
The Dickerson Group, Inc. $544,552.20
Wade Coots Company, Inc. $575,675.00

Page 22 of 242
Agenda Item Number. 3

FUNDING

Funding is available in the Water System’s CIP Budget as follows:

Transfer from:
Cochran Road Area Water Main Replacement
Preliminary Estimates 510-500-5754-8005 W2256-Z $496,910.00

Transfer to:
Cochran Road Area Water Main Replacement
Construction 510-500-5754-8260 W2256-C $476,210.00
Interest Expense on Retainage 510-500-5754-6613 W2256-A $1,200.00
Materials & Supplies 510-500-5754-8265 W2256-M $10,000.00
Contingency 510-500-5754-8810 W2256-T $9,500.00
Total $496,910.00

RECOMMENDATION

The Board of Commissioners approve a construction contract with G. S. Construction, Inc. in


the amount of $476,210.00, for the Cochran Road Area Water Main Replacement, Program No.
W2256; authorize the corresponding budget transactions; and further authorize the Chairman to
execute the necessary documents.

ATTACHMENTS
Map

Page 23 of 242
209 224 281 296
Saine Dr

Sand
Sunset Ave

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town
Dunleith Pkwy

Oak St
Crid
Rd

Joyner Ave
153 208 225 280
d
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Au
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Knox Dr
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Dr Cochran Rd Cochran Rd
Cochran Rd

Seay Ave

Sou
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Pitner Dr
Privette Rd

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Bur

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Project
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154 207 226


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Parker Dr

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Pl
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Tatum St
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Project
Sandtown Rd

155 206 227 278


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Judy Dr
Cilton St
s te
Au

Olive Springs Rd

Ripple Creek Dr Olive Cir


Casey Dr

Judy Cir

Spring Valley Rd

Hollinger Way Project

156 205 Talley St


Alston Ln 228 277
n
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Summer Lake Dr
Mil

300
Panstone Ct
Dink Ln
Park Dr

Frank Ln
Lynn Dr

Wakita Dr

Pat Mell Rd
Panstone Dr
Quinto Dr

157 204 229 276


Peachtree Cir Wynona Dr 301
Dale Dr Ca
lio
Dr

:
Project: Cochran Road Area Water Main Replacement
Program Number: W2256
Land Lots: As Shown
District: 17th
Commission District: 4
* Location
Map
Page 24 of 242
Agenda Item Number. 4

Cobb County Water System


Stephen D. McCullers, P.E., Director Comm. Dist.

Customer Services Facility 3


660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO: David Hankerson, County Manager

FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:


Stephen D. McCullers, P.E., Director

DATE: May 13, 2014

PURPOSE

To approve a construction contract with RDJE, Inc. for Chimney Springs Phase 3 Water Main
Replacement, Program No. W2251.

BACKGROUND

The Chimney Springs area is currently served by 8-inch and 6-inch transite water mains which
are subject to periodic failure and ongoing repair demands. The proposed project will address
these deficiencies and bring the area up to current Water System standards. This project includes
abandoning the use of the existing water mains and replacement with approximately 6,000
linear feet of 8-inch and 10,000 linear feet of 6-inch ductile iron pipe and all related
appurtenances within the Chimney Springs Subdivision along Chimney Springs Drive from
Country Lane to Hunting Hound Lane.

Bids for construction were received on April 24, 2014, and the results of the bid were as
follows:

RDJE, Inc. $1,438,965.00


K. M. Davis Contracting Co., Inc. $1,536,168.75
Wade Coots Company, Inc. $1,654,200.00
Tippins Contracting Co., Inc. $1,672,384.00
John H. Pruett Construction Co., Inc. $1,774,404.90

Page 25 of 242
Agenda Item Number. 4

FUNDING

Funding is available in the Water System’s CIP Budget as follows:

Transfer from:
Chimney Springs Phase 3 Water Main Replacement
Preliminary Estimates 510-500-5754-8005 W2251-Z $800,000.00
Unidentified New/Replacement Water Mains
Preliminary Estimates 510-500-5754-8005 W1503-Z $681,365.00
Total $1,481,365.00

Transfer to:
Chimney Springs Phase 3 Water Main Replacement
Construction 510-500-5754-8260 W2251-C $1,438,965.00
Interest Expense on Retainage 510-500-5754-6613 W2251-A $3,600.00
Materials & Supplies 510-500-5754-8265 W2251-M $10.000.00
Contingency 510-500-5754-8810 W2251-T $28,800.00
Total $1,481,365.00

RECOMMENDATION

The Board of Commissioners approve a construction contract with RDJE, Inc., in the amount of
$1,438,965.00, for Chimney Springs Phase 3 Water Main Replacement, Program No. W2251;
authorize the corresponding budget transactions; and further authorize the Chairman to execute
the necessary documents.

ATTACHMENTS
Map

Page 26 of 242
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:
1:10,000
Project: Chimney Springs Water Main Replacement Phase III
Program Number: W2251
Land Lots: As Shown
*
Districts: 1st, 16th
Commission District: 3 Location
Map
Page 27 of 242
Agenda Item Number. 5

Cobb County Water System


Stephen D. McCullers, P.E., Director Comm. Dist.

Customer Services Facility 4


660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO: David Hankerson, County Manager

FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:


Stephen D. McCullers, P.E., Director

DATE: May 13, 2014

PURPOSE

To approve a Novation Agreement with Jordan, Jones and Goulding, Inc. and Jacobs
Engineering Group, Inc. for the South Cobb Tunnel, Program No. S3017.

BACKGROUND

On September 27, 2005, the Board of Commissioners approved an engineering agreement with
Jordan, Jones and Goulding, Inc. for geotechnical investigations and detailed design services for
a deep tunnel to provide needed long-term sewer conveyance capacity and equalization for the
Sweetwater Creek and Nickajack Creek basins. On March 11, 2008, the Board of
Commissioners approved Supplemental Agreement No. 1 to the agreement with Jordan, Jones
and Goulding for engineering services required during the tunnel construction including
interpretation of design issues, evaluation of proposed changes, shop drawing review, geological
mapping of the tunnel, and design of the final tunnel support system. The South Cobb Tunnel
project is currently anticipated to be completed in December 2014.

In 2010, Jacobs Engineering Group, Inc. purchased Jordan, Jones and Goulding. As of January
1, 2011, all employees of the Jordan, Jones and Goulding became employees of the Jacobs
Engineering Group. Jordan, Jones and Goulding is in the process of closing down its business
and transferring all of its contracts to Jacobs Engineering Group; therefore, Jordan, Jones and
Goulding requests that the South Cobb Tunnel agreement be transferred to Jacobs Engineering
via a three-party Novation Agreement. The Cobb County Water System concurs with this
request.

Page 28 of 242
Agenda Item Number. 5

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners approve a Novation Agreement with Jordan, Jones and Goulding,
Inc. and Jacobs Engineering Group, Inc., for the South Cobb Tunnel, Program No. S3017; and
authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Map
Novation Agreement

Page 29 of 242
ll Rd
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:
Project: South Cobb Tunnel 1:50,000
Program Number: S3017
Land Lots: As Shown
District: 18th
Commission District: 4 Location
Description: Construction Management Services
* Map
Page 30 of 242
NOVATION AGREEMENT
Between
COBB COUNTY
and
JORDAN, JONES AND GOULDING, INC.
and
JACOBS ENGINEERING GROUP INC.
For
SOUTH COBB TUNNEL
PROJECT NO. S3017

THIS AGREEMENT, made and entered into on this the ______ day of ______________, 2014,
by and between Jordan, Jones and Goulding, Inc. (Transferor), a corporation duly organized
and existing under the laws of Georgia with its principal office in Pasadena, California; Jacobs
Engineering Group Inc. (Transferee), a corporation duly organized and existing under the laws
of Delaware with its principal office in Pasadena, California; and Cobb County (Owner), a
political subdivision of the State of Georgia.

(a) The parties agree to the following facts:

(1) The Owner has entered into an Agreement for Engineering Services for South Cobb
Tunnel with the Transferor. The term “the contracts”, as used in this Agreement,
means the above contract and all other active contracts, including all modifications,
made between the Owner and the Transferor before the effective date of this
Agreement.

(2) The Transferor is a wholly owned subsidiary of the Transferee. As of January 1, 2011,
all employees of the Transferor became employees of the Transferee, and the
Transferor is in the process of closing down its business.

(3) The Transferee is in a position to fully perform all obligations that may exist under the
contracts.

(4) It is consistent with the Owner’s interests to recognize the Transferee as the successor
party to the contracts.

(b) In consideration of these facts, the parties agree to the following:

(1) The Transferee agrees to be bound by and to perform each contract in accordance
with the conditions contained in the contracts. The Transferee also assumes all
obligations and liabilities of, and all claims against, the Transferor under the contracts
as if the Transferee were the original party to the contracts.

(2) The Transferee ratifies all previous actions taken by the Transferor with respect to the
contracts, with the same force and effect as if the action had been taken by the
Transferee.

Page 1 of 4

Page 31 of 242
(3) The Owner recognizes the Transferee as the Transferor’s successor in interest in and
to the contracts. The Transferee by this Agreement becomes entitled to all rights,
titles, and interests of the Transferor in and to the contracts as if the Transferee were
the original party to the contracts.

(4) All payments and reimbursements previously made by the Owner to the Transferor,
and all other previous actions taken by the Owner under the contracts, shall be
considered to have discharged those parts of the Owner’s obligations under the
contracts. All payments and reimbursements made by the Owner after the date of this
Agreement should be made in the name of the Transferee, under the same remittance
instructions as were applicable for the Transferor.

(5) In consideration of the terms and conditions of this Agreement, the Owner hereby
consents to the foregoing transfer and novation of the contracts.

(6) The contracts shall remain in full force and effect, except as modified by this
Agreement.

REMAINDER OF PAGE LEFT BLANK INTENTIONALLY

Page 2 of 4

Page 32 of 242
IN WITNESS WHEREOF, this instrument is executed in four (4) counterparts, each one of which
shall be deemed an original.

Recommended:
Date of BOC approval:

Stephen D. McCullers, P.E.


Director, Cobb County Water System

Approved as to form:

County Attorney

COBB COUNTY
OWNER

By:

Signature

Timothy D. Lee
Typed Name

Chairman, Cobb County


Board of Commissioners

Date

Attest:
By:
Clerk

Page 3 of 4

Page 33 of 242
JORDAN, JONES & GOULDING, INC. JACOBS ENGINEERING GROUP INC.
TRANSFEROR TRANSFEREE

By: By:

Typed Name Typed Name

Title Title

Date Date

Attest: Attest:
By: By:
Secretary Secretary
AFFIX SEAL AFFIX SEAL

Page 4 of 4

Page 34 of 242
Agenda Item Number. 6

Cobb County Water System


Stephen D. McCullers, P.E., Director Comm. Dist.

Customer Services Facility 1


660 South Cobb Drive
Marietta, Georgia 30060-3105
(770) 423-1000

TO: David Hankerson, County Manager

FROM: Stephen D. McCullers, P.E., Director

This item has been electronically signed by:


Stephen D. McCullers, P.E., Director

DATE: May 13, 2014

PURPOSE

To approve Change Order No. 2 to the construction contract with Chatfield Contracting, Inc.
for a project in the vicinity of 2710 Wynford Avenue, Program No. SW1355.

BACKGROUND

On October 23, 2012, the Board of Commissioners approved a construction contract with
Chatfield Contracting for replacement of approximately 140 linear feet of stormwater pipe and
related junction boxes near 2710 Wynford Avenue. The project is within the Mud Creek
drainage basin where poorly drained soils dominate low-lying areas. Rainfall during late 2012
and much of 2013 raised the groundwater table in the area, making conventional construction
inappropriate. In September of 2013, with groundwater remaining a problem, it was
determined that the pipeline should be undercut and a substantial stone base installed to
provided sufficient drainage for the pipeline to be replaced. The Board of Commissioners
approved a change order to accommodate the revised approach.

Once work could proceed and the entire work area could be exposed, several additional minor
issues were identified that require extra work to properly complete the project. There proved to
be an unknown angle in the line segment on the upstream side of Wynford Avenue which
resulted in a buried upstream junction box being found much closer to the existing residence
than anticipated, dictating a need for additional landscape and irrigation system work to restore
the site. In addition, a section of driveway that had to be removed and replaced was found to be
significantly thicker than standard thickness provided for in the project bid documents. A few
additional minor variations with bid documents were encountered. Water System staff have
negotiated additional related costs at some length with Chatfield Contracting, and propose
a not to exceed change order in the amount of $5,971.80 to complete the work.

Page 35 of 242
Agenda Item Number. 6

Original Contract $54,851.20


Change Order No. 1 $12,763.50
Change Order No. 2 $5,971.80
Revised Contract $73,586.50

FUNDING

Funding is available in the Water System's CIP Budget as follows:

Increase Encumbrance:
GAE 500 510102312404 510-500-5758-6496 SW1355-C $5,971.80

Transfer from:
Stormwater Multi-Year Budget
Drainage Contract R&M Service 510-500-5758-6496 SW9999-Z $5,971.80

Transfer to:
2710 Wynford Avenue
Drainage Contract R&M Service 510-500-5758-6496 SW1355-C $5,971.80

RECOMMENDATION

The Board of Commissioners approve Change Order No. 2 to the construction contract with
Chatfield Contracting, Inc., in the amount of $5,971.80, for a project in the vicinity of 2710
Wynford Avenue, Program No. SW1355; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Map

Page 36 of 242
LOCATION MAP
3012 2875 2866 2895 1111
1388 1206 1110 1311
3010 2877 1209
2878 1113
245 246 247
2879 1264
3008 1211 1112
3009 2892 1208
1115
1392 2881 2894 1213
3041 3006
Wynford Sta

2884

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2883 1210 1215

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fo
dr
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Dr
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3042 1217
3003 3002 2888
2887
3094 1216
3090 1219
2889
3102 3001 3000 2891 2890 0
1220
3089 1221 1345
3091 1356
1344 2703
Wynford Gbls 3093 2705
2701
1342 1223
3101 3099 3097 3095 1343 1359
1362
2707 1225
274 2713 1341 Project 1365
1224
2721 2719 2715 273 1368
2723 2711 2704 272
2725 2709 1227
2706 1374 1371
2727 1228

Brody Dr
Wynford Ave 2708 1229
2726 2724 2722 2720 2718 2716 2714 2712 2710 1232 1380

1234 1383
1231
1385
1236 1332
2730 1256 1254 1252 1250 1248 1246 1244 1242 1240 1389
1330
1392
1331
Wynford Clny 1395
1328
1257 1255 1253 1251 1249 1247 1245 1243 1241 1237
1239 1398
1329 1409
1327

1628 1624
3000 1625 1550
1626 1546 1542 1538 1534 1530
1554
1630
1627
1530
1628 1526
1633 1632 1558
1629 1539
1527
319 320
1635 1522 321
Ashmar Ln

1630 1551
1634 1631

1563 1519
3000 1636 1518 1570
1633 1632
Sage Ridge Dr

1575
1638 1635 1567 1515 1514
1634 1570
1639 1577
1571 1590
1641 1640 1637 1636 1574 1575 1511 1510 1587

:
Project: 2710 Wynford Avenue
Program Number: SW1355
Land Lot: 273
District: 19
Commission District: 1
Description: Stormwater Conveyance System Rehabilitation
*
Page 37 of 242
Agenda Item Number. 7

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
4
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To amend a previously adopted action regarding condemnation proceedings on two parcels on


Floyd Road, Project No. E6010.

BACKGROUND

Floyd Road is an approved roadway safety and operational improvements project in the 2011
SPLOST Transportation Improvements Program (TIP).

The project scope includes intersection improvements, construction of a raised median, and an
eight-foot wide multi-use trail along the west side of Floyd Road, from Veterans Memorial
Highway to Fontaine Road. A ten-foot wide multi-use trail will be constructed from Fontaine
Road to Clay Road. A separate pedestrian bridge will be constructed to the west of the existing
roadway bridge on Floyd Road over the railroad. The project limits extend from Veterans
Memorial Highway to Clay Road for a project length of 0.61 miles.

On February 25, 2014, the Board of Commissioners approved a request to determine that
circumstances were such that it was necessary to proceed with condemnation proceedings on
Parcels 8 and 11 within the Floyd Road project. Due to plan revisions, the required temporary
driveway easement areas were increased from 700.00 square feet to 1,850.36 square feet for
Parcel 8, and from 700.00 square feet to 1,806.80 square feet for Parcel 11; therefore, it is
necessary to amend the areas of required easement acquisition previously approved.

Page 38 of 242
Agenda Item Number. 7

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners amend a previously adopted action regarding condemnation


proceedings on two parcels on Floyd Road, Project No. E6010, by increasing the areas of
required easement acquisition; adopt a Resolution and Order in form substantially similar to the
attached; and authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Resolutions and Attachments 1 for Parcels 8 and 11

Page 39 of 242
LOCATION MAP
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Cobb County PROJECT: DATE:


Floyd Road May 13, 2014
Department of Transportation
Project No. E6010

Notes: C ommission District 4


k
[
Page 40 of 242
Page 41 of 242
Page 42 of 242
Page 43 of 242
Page 44 of 242
Agenda Item Number. 8

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
1
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., on seven parcels on Pine
Mountain Road, Project No. E6030.

BACKGROUND

Pine Mountain Road is an approved roadway safety and operational improvements project in the
2011 SPLOST Transportation Improvements Program (TIP).

The project scope includes horizontal and vertical improvements to comply with sight distance
requirements, adding curb, gutter and sidewalk on both sides of the roadway and adding turn
lanes, as applicable, at major intersections. The project limits are from Stilesboro Road to just
east of Shillings Road. A City of Kennesaw project will improve Pine Mountain Road, from
Shillings Road to US41. The project length is approximately two miles.

Rights-of-way and additional easements are needed to construct this project. Right-of-
way funding for this project is available in the 2011 SPLOST TIP Fund approved budget.

Negotiations with the property owner are ongoing; however, in order to ensure project deadlines
are met, the Department is requesting condemnation approval by the Board of Commissioners in
the event negotiations are unsuccessful, and the Land Acquisition Review Committee,
consisting of the Department’s Development Services, Right-of-Way and Construction staff,
and the County’s Legal personnel, recommends a condemnation action be filed.

Page 45 of 242
Agenda Item Number. 8

Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
§32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not
limited to, a desire for judicial ascertainment of all issues pertaining to the acquisition.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et
seq.; authorize the commencement of condemnation proceedings on seven parcels on Pine
Mountain Road, Project No. E6030; adopt a Resolution and Order in form substantially similar
to the attached; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Resolutions and Attachments 1 for Parcels 1, 2, 7, 17, 18, 19, and 36

Page 46 of 242
LOCATION MAP

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Notes: C ommission District 1
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Agenda Item Number. 9

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
4
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To determine that circumstances are such that it is necessary to proceed with condemnation
proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et seq., on one parcel on Walker
Drive Extension, Project No. E6100.

BACKGROUND

Walker Drive Extension is an approved roadway safety and operational improvements project in
the 2011 SPLOST Transportation Improvements Program (TIP).

Walker Drive Extension is a quarter-mile development of new roadway, extending Walker


Drive from Old Floyd Road to Church Street, creating a town square in front of Mableton
Elementary School. This project is associated with the new Mableton Elementary School,
in coordination with the Cobb County School District. Rights-of-way are needed to construct
this project.

Right-of-way funding for this project is available in the 2011 SPLOST TIP Fund approved
budget.

Negotiations with the property owners are ongoing; however, in order to ensure project
deadlines are met, the Department is requesting condemnation approval by the Board of
Commissioners in the event negotiations are unsuccessful, and the Land Acquisition Review
Committee, consisting of the Department’s Development Services, Right-of-Way and
Construction staff, and the County’s Legal personnel, recommends condemnation actions be
filed.

Page 62 of 242
Agenda Item Number. 9

Under appropriate circumstances, as are more fully set forth under the provisions of O.C.G.A.
§32-3-4, the County is authorized to acquire real property interests by the Declaration of Taking
method. It is appropriate for the County to use this method for reasons including, but not
limited to, a desire for judicial ascertainment of all issues pertaining to the acquisition.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners determine that circumstances are such that it is necessary to
proceed with condemnation proceedings by Declaration of Taking under O.C.G.A. §32-3-4, et
seq.; authorize the commencement of condemnation proceedings on one parcel on Walker Drive
Extension, Project No. E6100; adopt a Resolution and Order in a form substantially similar to
the attached, and as approved by the County Attorney's office; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Resolution and Attachment 1 for Parcel 3/4

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Cobb County PROJECT: DATE:


Department of Transportation Walker Drive Extension May 13, 2014
Project No. E6100

Notes: C ommission District 4


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Agenda Item Number. 10

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
1
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve a U. S. Customs and Border Protection Memorandum of Agreement for costs


related to providing information technology services for the proposed customs inspection
facility at Cobb County Airport-McCollum Field, Project No. TR467.

BACKGROUND

On December 20, 2011, the Board of Commissioners approved a Memorandum of


Agreement (MOA) with U. S. Customs Border Protection (CBP) to provide customs inspection
services at Cobb County Airport-McCollum Field.

On December 20, 2012, the Board approved Lease Amendment No. 3 to the Atlanta Executive
Jet Center (AEJC) South Fixed Base Operator Lease and Operating Agreement which requires
AEJC to reimburse the County for all obligations and expenses for the operations of the customs
inspection services, per terms of the MOA with CBP, for a minimum of 10 years. Lease
Amendment No. 3 also required AEJC to provide a prepayment to the County of $70,000.00 to
be used towards CBP expenses. This payment has been received.

On April 9, 2013, the Board approved Lease Amendment No. 4 to the AEJC South Fixed Based
Operator Lease and Operating Agreement for the construction of the Customs Inspection
Facility. The Amendment delegates the responsibility for project management of all phases of
construction for the Customs Inspection Facility, as well as all coordination required with
federal and state agencies, to the County. AEJC will provide 100 percent funding for all phases
of this project, to include reimbursement of all associated miscellaneous expenditures.

Page 67 of 242
Agenda Item Number. 10

On April 23, 2013, the Board approved a contract with Moreland Altobelli Associates, Inc., in
an amount not to exceed $45,670.00, for design services for the new Customs Inspection
Facility and authorized the procurement of additional specialized professional services, in an
amount not to exceed $13,000.00, as required. Funding for 100 percent of these expenses
was provided by AEJC.

On August 27, 2013, the Board approved the conceptual design for the new Customs Inspection
Facility and authorized the Department to proceed with the project.

Details for action requsted are as follows:

The Department requests approval of a MOA with CBP for costs associated with the provision
of information technology services. Automated Data Processing (ADP) equipment will be
required to assist Customs Officers with performing customs inspection services of all
international arrivals. CBP conservatively estimates a cost of $95,224.00 for the procure,
installation, and connectivity work associated with ADP requirements. Recurring network costs
to maintain CBP’s ADP operation are estimated at $8,391.00 per year. Per the terms of this
MOA, the County will reimburse CBP for the costs to purchase, install, connect, and maintain
the ADP equipment. Per Lease Amendment No. 3, AEJC is required to reimburse Cobb County
for expenses related to the construction and operation of the Customs Inspection Facility, which
includes all ADP equipment. AEJC’s initial prepayment of $70,000.00 is available to be
appropriated for this expense. AEJC will be invoiced for additional expenses incurred not to
exceed $25,224.00.

The MOA has been reviewed by the County Attorney’s Office.

FUNDING

Appropriate the receipt of funding from AEJC to the Capital Projects Fund as follows:

Increase Revenue Appropriation: 380-050-4620-4918 $95,224.00

Increase Expense Appropriation: 380-050-4620-8481 $95,224.00

RECOMMENDATION

The Board of Commissioners approve a U. S. Customs and Border Protection (CBP)


Memorandum of Agreement, in an amount not to exceed $95,224.00, to reimburse CBP for
costs related to providing information technology services for the proposed customs inspection
facility at Cobb County Airport-McCollum Field, Project No. TR467; and authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
U.S. Customs and Border Protection Memorandum of Agreement to Reimburse CBP

Page 68 of 242
U. S. CUSTOMS AND BORDER PROTECTION (CBP)
MEMORANDUM OF AGREEMENT TO REIMBURSE CBP

This Memorandum of Agreement (“MOA”) outlines the agreement between the below named
County and CBP in regards to the County’s responsibility to reimburse CBP for costs related to
providing information technology (IT) services at the below named location. The legal authority for
CBP to enter into and to require such an agreement is found at 8 U.S.C. §§ 1223(b), 1356(a) and 19
U.S.C. §§ 58b, 58c (b)(9)(B)(ii).

County: Cobb County Board of Commissioners


Location: 100 Cherokee, St
Marietta, Georgia 30090

COBB COUNTY BOARD OF COMMISSIONERS (COBB) RESPONSIBILITIES

Data and Cabling


COBB will be responsible for the procurement and installation of all data cabling and electrical
components required for connectivity of the Automated Data Processing (ADP) equipment
according to CBP Office of Information Technology (OIT) provided specifications.

Reimbursement of ADP Costs


COBB agrees to reimburse CBP for all ADP costs, including equipment purchase, installation,
connectivity and recurring costs relative to standing-up and continuous CBP operations for the
General Aviation Facility (GAF) located at Cobb County Airport – McCollum Field. Estimated
ADP costs total $95,224. Attached is CBP OIT’s Cost ROM that identifies the ADP equipment
requirements for the GAF, for which COBB will reimburse CBP.

COBB will be billed for the costs of the ADP equipment, the one-time and recurring charges for
the network, and any required replacement equipment. Recurring out-year network charges are
estimated at $8391 per year.

ADP Equipment Upgrades


Upgrades to the ADP equipment may be required on a schedule determined by CBP (approximately
every 3-5 years, as needed). COBB also agrees to reimburse CBP costs to upgrade ADP equipment.
CBP will provide COBB at minimum a 180-day notice advance of required upgrades.

COBB Accounts Payable Information


COBB Tax Identification Number: 58-6000804
COBB Bill To Representative: Karl Von Hagel
COBB Bill To Address: Cobb County Airport
1723 McCollum Parkway Bldg 100
Kennesaw Ga 30144
COBB Bill To Phone: 770-528-1615
COBB Bill To Email: Karl.VonHagel@cobbcounty.org

Payment Process
Upon execution of this MOA, CBP OIT will forward a signed original copy to the CBP National
Finance Center (NFC). Upon receipt and installation of equipment, the NFC will issue COBB a
05/06/14
Page 69 of 242
bill for the actual ADP costs not to exceed $95,224. The CBP NFC will also bill COBB 90-days
prior to the due date for $5,523 in recurring out-year network charges owed, and any sums owed
for future ADP equipment upgrades and replacements.

Pursuant to 19 C.F.R. § 24.3a, any amounts due CBP under the terms of this agreement not
reimbursed within 30 days of billing will begin accruing interest charges based on current U.S.
Treasury borrowing rates and may ultimately be referred for collection against the Airport
Authority’s surety.

Equipment Ownership
COBB will retain ownership of all ADP equipment purchased by CBP and reimbursed by COBB
for the GAF located at Cobb County Airport – McCollum Field. Within one month (30-days)
following installation and reimbursement, CBP OIT will deliver a list of Serial Numbers and/or
other identification and warranty information for the COBB owned ADP equipment to COBB as
instructed below.

COBB ADP Equipment Administrator: Karl Von Hagel


COBB Ship to Address: Cobb County Airport
1723 McCollum Parkway Bldg 100
Kennesaw Ga 30144
COBB Phone Number: 770-528-1615
COBB Email Address: Karl.VonHagel@cobbcounty.org

U.S. CUSTOMS AND BORDER PROTECTION (CBP) RESPONSIBILITIES

Equipment Connectivity and Maintenance


The CBP OIT will be responsible for supplying and installing required data equipment connection(s)
from the GAF located at Cobb County Airport – McCollum Field to the CBP National Data Center,
and imaging, maintaining, and controlling the equipment as required by CBP, the costs of which
COBB will reimburse CBP. COBB will incur no additional costs or CBP OIT charged service fees
for any required ADP equipment maintenance/repair/replacement covered by equipment warranties.

CBP Loaner Equipment


CBP will ensure the GAF is operational on/by January 31, 2015, either by furnishing the required
equipment identified in the attached ADP equipment CBP OIT Cost ROM or by supplying and installing
CBP loaner equipment at the Cobb County Airport – McCollum Field for inspectional use from January 31,
2015, until the subject equipment is installed at the GAF

05/06/14 2

Page 70 of 242
AUTHORIZATION

Agreement to these terms is attested by the signatures below.

_______________________________________________ _______________
Timothy D. Lee Date
Chairman, Board of Commissioners

_Tim.Lee@CobbCounty.org _770-528-3305
Email Address Phone Number

__________________________ _____________
Reginald I. Manning Date
Director, Field Operations
Customs and Border Protection

05/06/14 3

Page 71 of 242
Agenda Item Number. 11

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
1
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve a Grant Contract with the Georgia Department of Transportation for construction of
the new air traffic control tower at Cobb County Airport–McCollum Field.

BACKGROUND

On December 20, 2012, the Board of Commissioners authorized the advertisement for and
issuance of a Request for Qualifications, and authorized the submission of a grant application to
the Federal Aviation Administration (FAA), for the design/construction of a new air traffic
control tower. The Board also approved Work Order No. E1 with The LPA Group, Inc., in an
amount not to exceed $94,590.00, for a required air traffic control tower site study and to update
the Disadvantaged Business Enterprise (DBE) Annual Goal for Cobb County Airport–
McCollum Field.

On July 9, 2013, the Board approved a design/build contract with Peter Brown Construction,
Inc., in an amount not to exceed $734,004.00, for the new air traffic control tower at Cobb
County Airport–McCollum Field.

On December 10, 2013, the Board approved the Airport Capital Improvement Plan (ACIP)
annual update for Cobb County Airport-McCollum Field, which identified the new Air Traffic
Control Tower Project as an approved FY14 project in the ACIP.

In order to meet state fiscal year deadlines, the State of Georgia has requested that the County
be prepared to execute a contract with the Georgia Department of Transportation (GDOT), in a
minimum amount of $1,375,000.00, to fund the eligible project construction costs of the new air
traffic control tower.

The Department will present an agenda item to the Board at a later date to appropriate funding
Page 72 of 242
Agenda Item Number. 11

awarded through any Grant Contract executed.

Construction of the new air traffic control tower will take approximately nine months. An FAA
Safety and Risk Management Study was conducted to identify and mitigate risks to operations
during construction and transition.

IMPACT STATEMENT

The new Air Traffic Control Tower Project is estimated to cost $2,991,623.51. Funding from
FAA and GDOT is being offered in a minimum amount of $1,375,000.00, which will require a
local match of $1,616,623.51. Local match in the amount of $986,763.01 is
available for contracts within the project, resulting in a need for additional local match in
the amount of $629,860.50. The additional required local match is available in the Airport's
approved FY14 Fund Balance Reserve account and from anticipated FY14 excess revenues over
FY14 expenses, and will be appropriated at a later date once the GDOT Grant Contract amount
has been finalized.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners approve a Grant Contract with the Georgia Department of
Transportation for construction of the new air traffic control tower at Cobb County Airport–
McCollum Field, and authorize the Chairman to execute the necessary documents.

Page 73 of 242
Agenda Item Number. 12

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
All
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To authorize the submission of a FY14 National Infrastructure Grant application to the United
States Department of Transportation for capital projects.

BACKGROUND

The Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grant


program was first created in the American Recovery and Reinvestment Act (ARRA) of 2009.
Through the ARRA and subsequent four appropriations acts, Congress provided the United
States Department of Transportation (USDOT) with funding for six rounds of competitive
grants, totaling more than $4.1 billion, for capital investments in surface transportation
infrastructure.

The FY14 Consolidated Appropriations Act authorized $600 million to be awarded by USDOT
for the TIGER Discretionary Grants program. As in previous rounds, the FY14 TIGER
Discretionary Grant program funds capital investments in surface transportation infrastructure,
and grants are to be awarded on a competitive basis for projects that will have a significant
impact on the Nation, a metropolitan area, or a region. Eligible applicants for TIGER
Discretionary Grants are state and local governments. Eligible projects include traditional
surface transportation projects as well as passenger and freight rail transportation. To be eligible
to receive funding, projects, or elements of a project, must have independent utility, which
means that the project provides transportation benefits and is ready for its intended use upon
completion of project construction.

Page 74 of 242
Agenda Item Number. 12

Norfolk Southern Railway Company (NS) is currently planning to expand the Whitaker
Intermodal Terminal in Austell and desires to partner with Cobb County to pursue funding for
the expansion under the TIGER Grant program. The project consists of the realignment of
existing trackage, construction of approximately 814 paved parking spots, paved pathways,
installation or modification of lighting, fencing, security cameras, utilities, air compressors and
air lines. Drainage structures, other items, and the procurement of two additional overhead
intermodal lift cranes are also included. All work will take place on property owned by
subsidiaries of NS. The total cost of the project is $31.9 million. Federal funding requested will
fund 49.8 percent of the total project costs, or $15.9 million, and NS will fund 50.1 percent, or
$16 million. Cobb County responsibilities will consist of applying for the grant and managing
the grant, if awarded. County costs required to administer and manage the grant funds will be
absorbed by NS; therefore, no County funds will be required.

Norfolk Southern Railway Company’s Austell Intermodal Terminal is the largest intermodal
facility in Georgia, handling over 425,000 containers and trailers in 2013. With a capacity to
handle approximately 475,000 units annually, the facility will likely reach its full capacity in
2015.

The proposed expansion of the Austell facility complements operations at multiple intermodal
terminals, including two Crescent Corridor facilities (located in Alabama and Tennessee) which
were funding during the 2010 TIGER I competitive grant program. The proposed capacity
expansion at Austell also complements the Pennsylvania Intermodal Facility Expansion funded
by the 2011 TIGER III grant program. A recent economic benefits study by Insight Research
indicates the proposed expansion of Austell will complement all Crescent Corridor projects,
expand access to Florida and Chicago, and enhance an inland gateway for the Port of Savannah.
This study cumulatively estimates nearly $40 billion in project related economic development
opportunities by 2034.

To compete for these funds, the Board of Commissioners must authorize the submission of a
grant application to the USDOT. If selected to receive an award under the TIGER VI Grant
program, the Department will present an agenda item to the Board requesting authorization to
accept and manage the grant, in an amount not to exceed the allocated funding. The
Department's Agency Director, Faye DiMassimo, will be the designated contract person for all
matters associated with the grant application.

IMPACT STATEMENT

The total cost of the NS expansion project is $31.9 million. Federal funding requested will fund
49.8 percent of the total project costs, or $15.9 million; NS will fund 50.1 percent, or $16
million. Cobb County responsibilities will consist of applying for and managing the grant, if
awarded. County costs required to administer and manage the grant funds will be absorbed by
NS; therefore, no County funds will be required.

Page 75 of 242
Agenda Item Number. 12

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners authorize the submission of a FY14 National Infrastructure Grant
application to the United States Department of Transportation for capital projects.

Page 76 of 242
Agenda Item Number. 13

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
All
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve the Cobb Community Transit Disadvantaged Business Enterprise program goal for
Fiscal Years 2015-2017.

BACKGROUND

The Federal Transit Administration (FTA) requires recipients of transit funds in excess of
$250,000.00 annually (excluding transit vehicle purchases) to have an approved Disadvantaged
Business Enterprise (DBE) program in place and to develop a DBE goal annually, or when
funding has been awarded for a project.

On July 27, 2004, the Board of Commissioners approved the Department’s DBE plan.

On March 5, 2010, a final rule changed the FTA regulation concerning the frequency of
submission regarding the methodology and process used to establish overall DBE goals for
federally funded contracting opportunities. Under the final rule, recipients must submit overall
goals for review every three years, rather than annually. The three-year cumulative DBE goal
established for Cobb Community Transit (CCT) for Fiscal Years 2015-2017 is five percent. The
DBE goal was established using FTA methodology.

In an effort to increase public awareness of CCT’s DBE program, the Department’s Transit
Division hosted a public outreach meeting on March 12, 2014. The purpose of this meeting was
to discuss upcoming transit projects and proposed DBE goals for Fiscal Years 2015-2017.

Page 77 of 242
Agenda Item Number. 13

Following Board approval, a notice will be placed in the Marietta Daily Journal and two
minority publications to inform the public that the proposed goal and rationale are available for
review for 30 days, and that comments on the goal will be accepted for 45 days from the date of
the notice. At the end of the 45-day period, the goal will be submitted to the FTA for review and
approval.

For all projects that receive FTA funding, the utilization of DBEs by consultants and contractors
will be applied towards CCT’s overall DBE goal.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners approve the Cobb Community Transit (CCT) Disadvantaged
Business Enterprise (DBE) program goal of five percent for Fiscal Years 2015-2017.

Page 78 of 242
Agenda Item Number. 14

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
All
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To adopt a resolution authorizing the submission of Amendment No. 1 to the FY14 Federal Transit
Administration Section 5337 Grant application (Grant No. GA-54-0002) for transit capital and operating related
projects.

BACKGROUND

A two-year transportation authorization entitled Moving Ahead for Progress in the 21st Century (MAP-21) was
signed into law on July 6, 2012. The new law authorized funding in FY13 and FY14 for public transportation.
MAP-21 furthers several important goals including safety, state of good repair, performance, and program
efficiency. Under MAP-21, various grant funding programs were restructured through consolidation, elimination,
or creation of new programs.

A new formula-based State of Good Repair program was established under the Section 5337 program, which is
the Federal Transit Administration's (FTA) first stand-alone initiative written into law dedicated specifically to
repairing and upgrading transit systems that operate vehicles in High-Occupancy Vehicle lanes (HOV) or fixed
guide-way transit. These funds reflect a commitment to ensuring that public transit operates safely, efficiently,
reliably, and sustainably so that communities can offer balanced transportation choices that help to improve
mobility, reduce congestion, and encourage economic development.

Projects under this program are limited to capital replacement or rehabilitation projects and preventive
maintenance activities required to maintain public transportation systems in a state of good repair. The funding is
allocated by formula through the regional planning and programming process, which is based primarily on
vehicle revenue miles and HOV route miles. The amount of federal funding attributable to the County is
calculated based on actual operations data submitted to the National Transit Database, a mandated report
submitted annually to FTA.

On February 11, 2014, the Board of Commissioners authorized the submission of a FY14 Section 5337 Grant
application (Grant No. GA-54-0002) to FTA, in the amount of $389,977.00 for transit capital projects.
Page 79 of 242
Agenda Item Number. 14

The Department has been notified that additional federal funding is currently available to the County under the
FTA Section 5337 Grant program. To obtain these federal funds, the Board of Commissioners must adopt a
Resolution authorizing the submission of an amended grant application to the FTA. Federal funding will provide
80 percent, or $367,234.00, of the total requested project cost of $459,042.00. There is no state funding available
at this time; therefore a 20 percent local match, or $91,808.00, will be required. When amended, the new grant
total will be $849,019.00.

IMPACT STATEMENT

The FY14 FTA Section 5337 Grant Amendment No. 1 will provide additional funding for capital and operating
projects in an amount not to exceed $459,042.00, which includes $367,234.00 in federal funding and $91,808.00
in local match funding. The capital project portion of this Amendment totals $260,023.00, and the operating
project portion totals $199,019.00. The amended grant total will be $849,019.00.

Local matching funds for operating projects, in the amount of $39,804.00, are available in the Transit Division’s
approved FY14 Operating budget. Local matching funds for capital projects, in the amount of $52,005.00, are
available in the Transit Division’s approved FY14 Capital Projects Fund budget with the reallocation of reduced
General Fund Contribution.

FUNDING

Local funding is available in the Transit Division's FY14 Operating Budget as follows:
200-050-4802-4960 (General Fund Subsidy) $199,019.00

200-050-4802-6327 (Operator Service Fee-Transit) $199,019.00

Additional Federal funding is available in the Transit Division's FY14 approved Operating Budget with the
following appropriation of FY14 FTA Section 5337 grant funds:
Increase Revenue
200-050-4802-4448 (FTA 5337-State of Good Repair) $159,215.00
Appropriation:
Decrease Revenue 200-050-4802-4960 (General Fund Contribution-
$159,215.00
Appropriation: Transit)

Reallocate the reduced General Fund Contribution for use as local match to the Transit Capital Projects Fund as
follows:
Increase Appropriations: 202-050-4826-4960/8005 (Local Match-Center Improv) $ 20,000.00
202-050-4864-4960/8005 (Local Match-Center Equip) $ 20,000.00
202-050-4851-4960-8005 (Local Match-FR Buses) $ 12,005.00
202-050-4899-4960/8005 (Local Match-Contingency) $107,210.00

Additional Federal funding is available in the Transit Capital Projects Fund Budget with the following
appropriation of FY14 FTA Section 5337 grant funds:

Increase
202-050-4826-4448/8005 (FTA 5337-Center Improv) $80,000.00
Appropriations:

Page 80 of 242
Agenda Item Number. 14

202-050-4864-4448/8005 (FTA 5337-Center Equip) $80,000.00


202-050-4851-4448/8005 (FTA 5337-FR Buses) $48,018.00

RECOMMENDATION

The Board of Commissioners adopt a resolution authorizing the submission of Amendment No. 1 to the FY14
Federal Transit Administration Section 5337 Grant application (Grant No. GA-54-0002), in an amount not to
exceed $459,042.00, for transit capital and operating related projects; authorize the corresponding budget
transactions; and further authorize the Chairman, to execute the necessary documents.

ATTACHMENTS
Resolution
FY14 FTA SECTION 5337 GRANT APPLICATION

Page 81 of 242
RESOLUTION

Resolution authorizing the filing of applications with the Federal Transit Administration, an
operating administration of the United States Department of Transportation, for Federal
transportation assistance authorized by 49 U.S.C. chapter 53, title 23 United States Code and
other Federal statutes administered by the Federal Transit Administration.

WHEREAS, the Federal Transit Administrator has been delegated authority to award Federal
financial assistance for a transportation project;

WHEREAS, the grant or cooperative agreement for Federal financial assistance will impose
certain obligations upon Cobb County, and may require Cobb County to provide the local share
of the project cost;

WHEREAS, Cobb County has provided or will provide all annual certifications and assurances
to the Federal Transit Administration required for the project;

NOW, THEREFORE, BE IT RESOLVED that the Cobb County Board of Commissioners


authorize the filing of a grant by Cobb County with the Federal Transit Administration,
Department of Transportation, United States of America in an amount not to exceed
$459,042.00;

1. That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file an application for Federal assistance on behalf of Cobb
County with the Federal Transit Administration for Federal assistance authorized by 49
U.S.C. Chapter 53, Title 23, United States Code, or other Federal statutes authorizing a
project administered by the Federal Transit Administration.

2. That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute and file with its application the annual certifications and assurances
and other documents the Federal Transit Administration requires before awarding a
Federal assistance grant or cooperative agreement.

3. That the Chairman of the Cobb County Board of Commissioners or his designee is
authorized to execute grant and cooperative agreements with the Federal Transit
Administration on behalf of Cobb County.

CERTIFICATION
The undersigned duly qualified Chairman of the Cobb County Board of Commissioners, acting
on behalf of the Cobb County Board of Commissioners, certifies that the foregoing is a true and
correct copy of a resolution adopted at a legally convened meeting of the Cobb County Board of
Commissioners held on May 13, 2014.

This _____ day of ________, 2014

___________________________________
Timothy D. Lee, Chairman
Cobb County Board of Commissioners

Page 82 of 242
FY14 FTA SECTION 5337 GRANT APPLICATION
AMENDMENT NO. 1 PROJECT LIST
Grant No. GA-54-0002

Fixed Route Bus Replacement $ 60,023.00


Transit Center Improvements $ 100,000.00
Transit Center Equipment $ 100,000.00
Subtotal - Capital Projects $ 260,023.00

Preventive Maintenance $ 199,019.00


Subtotal - Operating Projects $ 199,019.00

Total Amended Grant $ 459,042.00

Original Grant (approved 2-11-14) $ 389,977.00

Total Grant $ 849,019.00

Page 83 of 242
Agenda Item Number. 15

Cobb County Senior Services


Jessica Gill, Director Comm. Dist.

P.O. Box 649


Marietta, Georgia 30061-0649
(770) 528-5355 / fax: (770) 528-5378

TO: David Hankerson, County Manager

FROM: Jessica Gill, Director

This item has been electronically signed by:


Jessica Gill, Director

Jackie R. McMorris, Director of Public Services

DATE: May 13, 2014

PURPOSE

To approve the Third Amendment Contract No. AG1402.3 with the Atlanta Regional
Commission for Title III-B, Title III-C1, Title III-C2, Title III-E, Alzheimer’s, CBS-HCBS,
CBS-Respite, NSIP Federal, NSIP State, and ITCK for the period of July 1, 2013 to June 30,
2014.

BACKGROUND

This is the third amendment to the annual contract approved by the Board of Commissioners on
June 25, 2013 and represents the third year of the four-year proposal approved on November 9,
2010. These grants are provided through the Atlanta Regional Commission (ARC) and the
Georgia Department of Human Services to assist with funding of services operated by the
Senior Services Social Services Division. These services include: Information & Referral, Care
Management, Home Delivered Meals, Neighborhood Senior Center Congregate Meals,
Transportation, Share the Care Voucher Program, In-Home Services Voucher Program, and the
Retired and Senior Volunteer Program. This current amendment reflects increased funding for
the SFY 2014 ARC Grant award. These increases in funding will offset cuts required to be made
in the second amendment and remove individuals from the Senior Services waiting list.

IMPACT STATEMENT

This amendment reflects the increased funding to remove individuals from Senior Services'
waiting list. The required County local match for the State Fiscal Year (SFY) 2014 Grant will be
increased from $73,920.00 to $90,334.00 as a result of the grant increase. This increased
amount ($16,414.00) is already included in approved FY14 budget. The Third Amendment in
the amount of $1,459,677.00 does not include the local match, client contributions, or client cost
Page 84 of 242
Agenda Item Number. 15

share. This new grant allocation will increase Transportation trips by 1,470 to accommodate
clients currently on the waiting list, increase Home Delivered Meals by 6,371 offsetting the
previous reduction (2,233 meals), and increase Neighborhood Center Meals by 3,216 to
coincide with the increase in Transportation trips.

FUNDING

Funding for the 2014 ARC Grant Contract is budgeted in the Senior Services Department Grant
Fund 273. This amendment further increases the total grant award amount as reflected below.

Original Grant Allocation BOC 6-25-13 Item 4-9 $1,532,952.00


First Amendment BOC 10-8-13 Item 3-12 Decrease $121,763.00 = $1,411,189.00
Second Amendment BOC 3-11-14 Item 12-I Decrease $106,185.00 = $1,305,004.00
Third Amendment Increase $154,673.00 = $1,459,677.00

Increase Grant Budget Revenue/Expenditure:

273-300-SG14-TBD (Various Revenue & Operating Expense) $154,673.00

RECOMMENDATION

The Board of Commissioners approve the Third Amendment Contract No. AG1402.3 with the
Atlanta Regional Commission for Title III-B, Title III-C1, Title III-C2, Title III-E, Alzheimer’s,
CBS-HCBS, CBS-Respite, NSIP Federal, NSIP State, and ITCK for the period of July 1, 2013
to June 30, 2014; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.

ATTACHMENTS
Third Amendment Letter

Page 85 of 242
Page 86 of 242
Agenda Item Number. 16

Cobb County Information Services


Ed Biggs, Acting Director Comm. Dist.

100 Cherokee Street, Suite 520 All


Marietta, Georgia 30090-7000
(770) 528-8700 / fax: (770) 528-8706

TO: David Hankerson, County Manager

FROM: Ed Biggs, Acting Director of Information Services


Rob Hosack, AICP, Director of Community Development
Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:


Ed Biggs, Acting Director
Rob Hosack, AICP, Director
Willie A. Hopkins, Jr., Director of Support Services

DATE: May 13, 2014

PURPOSE

To authorize funding to: (1) make business license applications and renewals, online permits,
and plan review activities of the Community Development Agency available via the Internet and
(2) implement a high speed remittance solution to automate license renewal processes.

BACKGROUND

The Community Development Agency uses an integrated software system developed by Accela,
Inc. to support and facilitate their day-to-day operations. This system provides the capability to
interface with multiple jurisdictions, agencies, and departments. The Agency also uses OnBase
Enterprise Content Management to scan, store, and retrieve documents. The Agency can
leverage these two existing enterprise software systems, Accela and Onbase, to automate and
improve their business processes.

Implementing online processing for Business License applications and renewals, online permits,
and review of building, residential, and structural plans will improve the functionality of the
Accela system by making more business activities available via the Internet. Business License
compliance officers will be able to use mobile devices for field inspections of businesses
operating without a valid business license, increase efficiency, and increase revenue by $50 -
$100K annually. The estimated cost of professional services, training, hardware, and software to
implement online processing $477,178.00.

As part of the improvements to Business License renewals, a high speed remittance solution will
be implemented which will automate mail extraction, electronic deposits, and imaging of
documents. Checks scanned will be output from the scanner to create bank deposits and
Page 87 of 242
Agenda Item Number. 16

information pulled from renewal forms can be sent directly to the OnBase system. The
estimated cost to provide a high speed remittance solution is $247,322.00. This estimate
includes purchase of a high speed scanner, software, maintenance, professional services,
training, and integration with OnBase. Integration with the Accela application will be funded
from the professional services shown above for online processing. Hardware, software, and
professional services will be procured utilizing established County purchasing procedures.

The Board’s authorization is requested for funding in the total amount of $724,500.00 to
automate and improve business processes within the Community Development Agency.

FUNDING

Funding is available through a fund balance appropriation in the General Fund and a subsequent
transfer to the project in the Capital Projects Fund as follows:

Increase Revenue 010-014-0140-4980 (Fund Balance Appr.) $724,500.00


Increase Expenditure 010-014-0140-6594 (Transfers Out) $724,500.00

Increase Revenue 380-035-4505-4960 (Project Transfers In) $724,500.00


Increase Expenditure 380-035-4505-8005 (Prelim. Estimates) $724,500.00

RECOMMENDATION

The Board of Commissioners authorize funding, in the amount of $724,500.00, to:


(1) make business license applications and renewals, online permits, and plan review activities
of the Community Development Agency available via the Internet and (2) implement a high
speed remittance solution to automate license renewal processes, and authorize the
corresponding budget transactions.

Page 88 of 242
Agenda Item Number. 17

Cobb County Information Services


Ed Biggs, Acting Director Comm. Dist.

100 Cherokee Street, Suite 520 All


Marietta, Georgia 30090-7000
(770) 528-8700 / fax: (770) 528-8706

TO: David Hankerson, County Manager

FROM: Ed Biggs, Acting Director of Information Services


Faye DiMassimo, Director of Transportation
Stephen D. McCullers, P.E., Director of Water System
Sam Heaton, Director of Public Safety
Randy Crider, Fire Chief
Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:


Ed Biggs, Acting Director
Stephen D. McCullers, P.E., Director
Faye DiMassimo, Director
Willie A. Hopkins, Jr., Director of Support Services
Sam Heaton, Director of Public Safety
Randy Crider, Fire Chief

DATE: May 13, 2014

PURPOSE

To approve Change Order No. 1 to the Work Agreement with Harvest Technology Group, Inc.
for the OnBase Enterprise Content Management System for professional services and software
licenses to add five additional projects designed to automate and improve existing work
processes.

BACKGROUND

On July 9, 2013, the Board of Commissioners approved an agreement with Harvest Technology
Group, Inc. for an upgrade to the OnBase Enterprise Content Management System. As part of
that effort, Hyland Software, the makers of OnBase, and Harvest have completed an Enterprise
Information Assessment (EIA) to identify opportunities to align OnBase with strategic goals
within Cobb County.

The EIA findings have been presented to the OnBase Executive Sponsors Group. Five areas
were identified by the Sponsors Group as priorities outside the scope of the original
agreement. Those five priorities include: 1) Capture/Access to enhance scan, store, and retrieval
processes within eight departments; 2) State Court pilot project for process improvements; 3)
Pilot project for automation and improvements to the back scanning process; 4) ePlan Review
on-line plan submission and review process for Community Development, Transportation,
Page 89 of 242
Agenda Item Number. 17

Water, Fire, and Property Management departments; and 5) Replace the existing case
management system for the Circuit Defender. The cost to implement these five priority projects
is $497,364.00.

Approval is requested of Change Order No. 1, in an amount not to exceed $497,364.00, to the
agreement with Harvest Technology Group, Inc. for professional services and software licenses
to implement these additional five priority projects. Funding will be provided from the General,
Transportation SPLOST, Water, and Fire funds.

FUNDING

Available through a fund balance appropriation in the General Fund and a subsequent transfer to
the project in the Capital Projects Fund as follows:

Increase Revenue 010-014-0140-4980 (Fund Balance Appr.) $337,081.92


Increase Expenditure 010-014-0140-6594 (Transfers Out) $337,081.92

Increase Revenue 380-035-4579-4960 (Project Transfers In) $337,081.92


Increase Expenditure 380-035-4579-8676 (Professional Svcs.) $337,081.92

Transfer within Capital Projects Fund to create new unit for ECM/OnBase and move previously
approved funding to new unit:

380-035-4482-4960/8005 (Tech Infrastructure


Transfer from: $1,000,000.00
Project)

Transfer to: 380-035-4579-4960/8005 (ECM/OnBase Project) $1,000,000.00

Available in the 2011 SPLOST Transportation Improvements Program Fund with the following
budget transfer:

Transfer from: 345-050-E000-E0000-8761-E0000-C $20,516.00


Transfer to: 345-050-E000-E0000-8676-E0000-P $20,516.00

Available in the Water System’s CIP Budget as follows:

Increase Encumbrance:
GAE 500 5100709130413 510-500-5752-8675-C0131-P $72,508.56
Transfer from:
Miscellaneous Professional Services Program
Preliminary Estimates 510-500-5752-8005-C0113-Z $72,508.56
Transfer to:
Onbase Module Impl & Expansion
Computer Software 510-500-5752-8675-C0131-P $72,508.56
Page 90 of 242
Agenda Item Number. 17

Available through the Fire Fund’s Fund Balance with the following appropriations:
Increase Revenue 230-130-1000-4980 (Fund Bal-Designated Appr.) $67,257.52
Increase Expenditure 230-130-1000-8675 (Computer Software) $67,257.52

RECOMMENDATION

The Board of Commissioners approve Change Order No. 1, in an amount not to exceed
$497,364.00, to the Work Agreement with Harvest Technology Group, Inc. for the OnBase
Enterprise Content Management System for professional services and software licenses to add
five additional projects designed to automate and improve existing work processes; authorize
the corresponding budget transactions; and further authorize the Chairman to execute the
necessary documents.

Page 91 of 242
Agenda Item Number. 18

Cobb County Information Services


Ed Biggs, Acting Director Comm. Dist.

100 Cherokee Street, Suite 520 All


Marietta, Georgia 30090-7000
(770) 528-8700 / fax: (770) 528-8706

TO: David Hankerson, County Manager

FROM: Ed Biggs, Acting Director of Information Services


Eddie Canon, Director of Parks, Recreaton & Cultural Affairs
Jackie R. McMorris, Director of Public Services
Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:


Ed Biggs, Acting Director
Eddie Canon, Director
Jackie R. McMorris, Director of Public Services
Willie A. Hopkins, Jr., Director of Support Services

DATE: May 13, 2014

PURPOSE

To approve upgrades to the communications network serving Parks, Recreation and Cultural
Affairs facilities.

BACKGROUND

The Cobb County 2011 SPLOST included revitalization, facility renovations, and upgrades to
Parks, Recreation and Cultural Affairs facilities including parks, tennis centers, and aquatic
centers. Working in conjunction with Parks, Recreation and Cultural Affairs staff, Information
Services conducted a review of voice and data communications services at those
facilities. Existing service consists of NetVPN circuits with 128 to 256 Kbps bandwidth speed
provided through AT&T. The speed of the current data network is too slow resulting in major
performance and operational efficiency issues, including but not limited to the inability to print
receipts for customers. AT&T has informed us that NetVPN is being phased out and is no
longer offered as a new service. The cost to continue to keep this service may increase up to
50%, from approximately $63,000.00 per year up to $94,500.00 per year. This price increase
may occur at any time within the next year.

With consideration of cost and functionality, we recommend upgrading the data communication
network connections at 33 facilities to provide increased bandwidth. Comcast Business
Communications, LLC can provide the recommended increased bandwidth and speed with all
installation costs waived. One-time capital costs for routers, switches, replacing the existing
wiring, and software licenses are estimated to be $204,855.00. Connectivity to the facilities will
Page 92 of 242
Agenda Item Number. 18

be scheduled over a period of months beginning in FY 14 and continuing into FY 15. The
amount of increase in operating expenses for the remainder of FY 14 is estimated to be
$9,385.00.

Board approval is requested to implement upgrades to the communications network serving


Parks, Recreation and Cultural Affairs facilities.

IMPACT STATEMENT

Connectivity to all facilities will be implemented over a period of 12-14 months. Additional
funding will be required for the increased recurring monthly costs in the amounts of $58,440.00
in FY 15 and $162,995.00 in FY 16. Funding for FY 15 and FY 16 will need to be increased in
the operating budget submittals for Information Services and Cobblestone Golf Course.

FUNDING

Funding is available through a fund balance appropriation in the General Fund and a subsequent
transfer to the project in the Capital Projects Fund as follows:

Increase Revenue 010-014-0140-4980 (Fund Balance Appr.) $214,240.00


Increase Expenditure 010-014-0140-6594 (Tranfers Out) $214,240.00

Increase Revenue 380-035-4584-4960 (Project Transfers In) $214,240.00


Increase Expenditure 380-035-4584-8410 (Data Commun.) $214,240.00

RECOMMENDATION

The Board of Commissioners approve upgrades to the communications network serving Parks,
Recreation and Cultural Affairs facilities to be provided by Comcast Business Communications,
LLC; authorize one-time purchases of capital equipment and software in an amount not to
exceed $204,855.00; and further authorize the corresponding budget transactions.

Page 93 of 242
Agenda Item Number. 19

Cobb County Police Department Comm. Dist.


All
John R. Houser, Police Chief

140 North Marietta Parkway


Marietta, Georgia 30060-1454

TO: David Hankerson, County Manager

FROM: John R. Houser, Police Chief

This item has been electronically signed by:


John R. Houser, Police Chief
Sam Heaton, Director of Public Safety

DATE: May 13, 2014

PURPOSE

To authorize the application for and acceptance of a breath alcohol testing instrument from the
Governor’s Office of Highway Safety's grant project.

BACKGROUND

The Cobb County Police Department has used the Intoxilyzer 5000 for breath alcohol testing;
however, the Georgia Bureau of Investigations has selected the Intoxilyzer 9000 to replace the
Intoxilyzer 5000. The State of Georgia has mandated the transition to be completed by
December 31, 2015. In order to meet state requirements, the Cobb County Police Department
has ordered an Intoxilyzer 9000 breath alcohol testing instrument for each precinct through
FY14 capital funding.

The Governor’s Office of Highway Safety (GOHS) has announced a grant application
opportunity for an Intoxilyzer 9000 breath alcohol testing instrument valuing $8,000.00 for law
enforcement agencies. The GOHS will purchase and deliver the Intoxilyzer 9000 breath-alcohol
testing instrument to the agency. This additional instrument will be used as a mobile unit which
will meet the goals of the department.

IMPACT STATEMENT

There is no local match requirement. The Intoxilyzer 9000 breath alcohol testing instrument is
valued at $8,000.00 and will need to be placed in inventory upon receipt. Future supplies for
gas cylinder replacement is anticipated at an expense of $110.00 annually, per instrument.

Page 94 of 242
Agenda Item Number. 19

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners authorize the application for and acceptance of an Intoxilyzer
9000 breath alcohol testing instrument from the Governor’s Office of Highway Safety’s grant
project, authorize the instrument be placed into inventory, and further authorize the Chairman to
execute the necessary documents.

Page 95 of 242
Agenda Item Number. 20

Cobb County Police Department Comm. Dist.


All
John R. Houser, Police Chief

140 North Marietta Parkway


Marietta, Georgia 30060-1454

TO: David Hankerson, County Manager

FROM: John R. Houser, Police Chief

This item has been electronically signed by:


John R. Houser, Police Chief
Sam Heaton, Director of Public Safety

DATE: May 13, 2014

PURPOSE

To approve Clyde Armory as the selected vendor for the purchase of patrol rifle systems.

BACKGROUND

In 2012, the Cobb County Police Department purchased 385 patrol rifle systems through 2011
Cobb County Special Purpose Local Option Sales Tax (SPLOST). The Cobb County Police
Department has identified funding to purchase patrol rifle systems to equip the remaining
officers.
Sealed bid #14-5913 was conducted according to purchasing procedures with two responsive
bids. Clyde Armory was the selected vendor with the low bid price of $1,336.36 per unit and
met all specifications set forth in the invitation to bid for the patrol rifle systems.
The Cobb County Police Department wishes to move forward and award the bid to Clyde
Armory for the purchase of patrol rifle systems. Funding for the purchase of 265 patrol rifle
systems is available in the Police Department’s budget in the fund balance reserve for the
School Bus Program.

IMPACT STATEMENT

Ammunition costs will be increased due to the qualification and re-qualification of all officers
who are issued a patrol rifle system.

FUNDING

Page 96 of 242
Agenda Item Number. 20

FFunding will be available with the following transfers:

From: 010-130-2100-8852 (School Bus Reserve) $354,136.00

To: 010-130-2100-8655 (Firearms & Weapons) $354,136.00

RECOMMENDATION

The Board of Commissioners approve Clyde Armory as the selected vendor for the purchase of
patrol rifle systems; authorize the purchase of 265 patrol rifle systems, in an amount not to
exceed $354,136.00; authorize the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.

Page 97 of 242
Agenda Item Number. 21

Cobb County Comm. Dist.


Fire & Emergency Services All
Randy Crider, Fire Chief

1595 County Services Pkwy


Marietta, Georgia 30008-4021

TO: David Hankerson, County Manager

FROM: Sam D. Heaton. Public Safety Director


Randy Crider, Fire Chief

This item has been electronically signed by:


Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety

DATE: May 13, 2014

PURPOSE

To authorize the purchase of computer equipment and software to enable the Fire Department to
implement a pilot program for the purpose of managing and analyzing its emergency response
data for use by Fire and County management.

BACKGROUND

Cobb County Fire and Emergency Services (CCFES) has identified a need for improvement in
the overall management of its response and deployment data and analysis of information entered
into its records management system. With over 700 personnel and answering nearly 52,000
calls for fire and emergency service call delivery annually, it is essential to industry best
practices to understand and alter deployment strategies to best utilize its resources. As call
volume and complexity increases, it is becoming increasingly problematic to analyze data; not
only to generate analytical reports, but also to improve service delivery to citizens, as well as to
maintain Fire’s national accreditation.

Qualified personnel are now in place to perform this function, but the computer hardware,
software, and associated equipment are required to fulfill this mission. The intent of this
initiative is threefold: (1) to pool all data resources into a single reliable source, (2) to develop
sound decision-making practices, and (3) to generate usable real-time data from multiple
sources to employ best practices and resource allocation. The total start-up cost for the
equipment and associated software for this data analysis group is $34,441.00.

FUNDING

Page 98 of 242
Agenda Item Number. 21

Funding is available in the Fire Fund’s Fund Balance with the following budget appropriations:

Increase 230-130-1000-4980 (Fund Balance-Designation $34,441.00


revenue: Appropriation)

Increase 230-130-1000-6122 (Computer Supplies) $382.00


expenditure:
Increase 230-130-1000-6258 (Accountable Items) $15,547.00
expenditure:
Increase 230-130-1000-6262 (Computer Software-Non- $1,360.00
expenditure: Capital)
Increase 230-130-1000-6348 (Computer Charges) $13,000.00
expenditure:
Increase 230-130-1000-6385 (Wireless & Portable Telephone $3,312.00
expenditure: Service)
Increase 230-130-1000-6258 (E-Learning, On-Line $840.00
expenditure: Education)

RECOMMENDATION

The Board of Commissioners authorize the purchase of computer equipment and software,
in the amount of $34,441.00, for the implementation of a pilot program for the purpose of
managing and analyzing emergency response data for use by Fire and County management; and
further authorize the corresponding budget appropriations.

Page 99 of 242
Agenda Item Number. 22

Cobb County Comm. Dist.


Fire & Emergency Services All
Randy Crider, Fire Chief

1595 County Services Pkwy


Marietta, Georgia 30008-4021

TO: David Hankerson, County Manager

FROM: Sam D. Heaton, Public Safety Director


Randy Crider, Fire Chief

This item has been electronically signed by:


Randy Crider, Fire Chief
Sam Heaton, Director of Public Safety

DATE: May 13, 2014

PURPOSE

To authorize the application for and acceptance of FY14 Homeland Security funds passed
through the Georgia Emergency Management Agency/Homeland Security for
continued enhancement of capabilities of the Search and Rescue Team.

BACKGROUND

On June 22, 2004, the Cobb Board of Commissioners authorized the Cobb County Fire and
Emergency Services (CCFES) to enter into an agreement with the Georgia Office of Homeland
Security/Georgia Emergency Management Agency (OHS/GEMA) to become a member agency
of the newly chartered Georgia Search and Rescue Team (GSAR). These regional teams are
placed throughout the State of Georgia, funded by federal Homeland Security grant
monies. This effort provides equipment, vehicles, maintenance, and training to these specialized
response teams for enhanced regional response capabilities for urban search and rescue
operations. As a member and host agency for one of these teams, CCFES was awarded initial
and ongoing grants for the equipment and vehicle now owned, housed, and maintained by Cobb
County.

GEMA has notified Cobb County Fire and Emergency Services that there is $20,102.00
available for application and acceptance for FY 2014 for the purpose of maintaining, repairing,
and replacing equipment for the GSAR team and vehicle.

IMPACT STATEMENT

These grant funds require no local match. Pursuant to the original 2004 agreement, CCFES will
Page 100 of 242
Agenda Item Number. 22

be expected to provide Mutual Aid throughout the Metro Atlanta area, and potentially the
Southeast Region with any equipment obtained through this grant program.

FUNDING

Funding is available with the following budget appropriations:

Increase revenue: 270-130-G284-4493 (GEMA) $20,102.00


Increase expenditure: 270-130-G284-6207 (Safety Supplies) $20,102.00

RECOMMENDATION

The Board of Commissioners authorize the application for and acceptance of Homeland
Security funds passed through the Georgia Emergency Management Agency
(GEMA)/Homeland Security, in the amount of $20,102.00, for continued enhancement of
capabilities of the Search and Rescue Team; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.

Page 101 of 242


Agenda Item Number. 23

Cobb County Comm. Dist.


911 Emergency Communications All
Ann Flynn, Emergency Communications Director

140 North Marietta Parkway


Marietta, Georgia 30060-1454

TO: David Hankerson, County Manager

FROM: Ann Flynn, Emergency Communications Director

This item has been electronically signed by:


Ann Flynn, Emergency Communications Director
Sam Heaton, Director of Public Safety

DATE: May 13, 2014

PURPOSE

To authorize the final payment to Motorola Solutions, Inc. for the upgrade and maintenance of
the E-911 Intrado phone system and the corresponding budget transactions.

BACKGROUND

June 25, 2013, the Board of Commissioners approved a sole source contract with Motorola for
the upgrade and maintenance of the E-911 Intrado phone system. The upgrade included
hardware, software, implementation services, training, five (5) years of software protection,
remote technical support, and hardware extended warranty for years 2-5 at both the primary
and backup center with a one (1) year software subscription service.
On June 28, 2013, an invoice was received and paid for at 40% of the contract value. A second
invoice at 20% was received on July 10, 2013 leaving a 40% balance to be paid upon
completion of the project. The final invoice was received on April 28, 2014 for the 40%
balance of the contract totalling $808,800.00. The FY13 funding for the final payment of
$808,800.00 was not reserved at the end of FY13 and returned to the E911 Fund Balance;
therefore, the budget appropriation of E-911 Fund Balance is necessary to issue the final
payment and closeout the contract.

FUNDING

Funding is available in the E-911 Fund Balance with the following budget appropriations:

Increase
Page 102 of 242
Agenda Item Number. 23

revenue: 260-130-0200-4980 (E911 Fund Balance) $808,800.00


Increase
260-130-0200-8420 (Computer Equipment) $808,800.00
expenditure:

RECOMMENDATION

The Board of Commissioners authorize the final payment to Motorola Solutions Inc., in the
amount of $808,800.00, for the upgrade and maintenance of the E-911 Intrado phone system,
and further authorize the corresponding budget transactions.

Page 103 of 242


Agenda Item Number. 24

Cobb County
Community Development Agency Comm. Dist.
Rob Hosack, AICP, Director
1,3
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO: David Hankerson, County Manager

FROM: Rob Hosack, AICP, Director

This item has been electronically signed by:


Rob Hosack, AICP, Director

DATE: May 13, 2014

PURPOSE

To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding


1.7 acres of land; known as 3494 and 3512 Hickory Grove Road.

BACKGROUND

On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with
each of Cobb’s municipalities. The agreements serve as the land use dispute resolution process
required by HB 489. Per the intergovernmental agreements with the Cities of Acworth,
Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must
adopt annexation responses by the County in order to be valid. On September 1, 2007, HB 2,
which enacts a binding dispute-resolution process, became effective.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners adopt response per HB 489 Intergovernmental Agreement and HB
2 regarding 1.7 acres of land; known as Parcels: 5 and 6 of Land Lot: 48 District: 20th Section:
2nd at 3494 and 3512 Hickory Grove Road in the city of Acworth.

ATTACHMENTS
BOC Response Letter to the City of Acworth Annexation
Page 104 of 242
Page 105 of 242
Page 106 of 242
ANNEXATION/REZONING
APPLICANT: Acworth PETITION NO : :
48/20
PRESENT ZONING: R-20 PETITION FOR: OP :
*****************************************************
TRANSPORTATION COMMENTS &
RECOMMENDATIONS

The following comments and recommendations are based on office review of the subject annexation/rezoning
case:

Reviewed plans do not show detailed plans and/or specific uses. Additional concerns/comments will be provided
after plans have been submitted to Cobb County via the formal Plan Review Process.

Hickory Grove Rd is classified as a Major Collector road. R/W does not appear to meet the minimum
requirements.

Reviewed plans do not show future plans or specific uses. Additional concerns/comments will be provided
after plans have been submitted to Cobb County via the formal Plan Review Process.

Recommend applicant consider entering into a development agreement pursuant to O.C.G.A. 36-71-13 for
dedication of the following system improvements to mitigate traffic concerns: a) donation of right-of-way along
Hickory grove, 40' from road centerline.

Recommend a traffic study. Recommend one access with decel and possible left turn lane. To be determined at
plan review.

Recommend applicant be required to meet all Cobb County Development Standards and Ordinances related to
project improvements.

Recommend applicant verify that minimum intersection sight distance is available and if it is not, implement
remedial measures, subject to the Department’s approval, to achieve the minimum requirement.

Recommend curb, gutter and sidewalk entire property frontage.

Plans to be submitted for Cobb County Plan Review and approval.

PUBLIC SAFETY COMMENTS &


RECOMMENDATIONS

On a Public Safety perspective, it can be confusing to citizens and police


officers when every other property is either county or city.

Sam D. Heaton
Director
Cobb County Department of Public Safety
100 Cherokee Street, Suite 460
Marietta, GA 30090
770-528-3801

H:\ANNEXATION\2014\Acworth\3494 3512
PageHickory
107 of 242Grove\Comments.doc
WATER SYSTEMS COMMENTS &
RECOMMENDATIONS

Water service for 3494/3512 Hickory Grove Road can be provided by the existing CCWS water
main in Hickory Grove Road.

Wastewater for 3494/3512 Hickory Grove Road can be treated at the Northwest WRF where
there currently is sufficient capacity. Permit issuances are subject to continued WRF
compliance with EPD discharge requirements.

Because CCWS will continue to own and maintain water and sewer facilities in public rights-
of-way and public easements, there would be no infrastructure loss.
Tim Davidson
Plan Review Engineer
Cobb County Water System
770-419-6312
770-419-6335 (fax)

H:\ANNEXATION\2014\Acworth\3494 3512
PageHickory
108 of 242Grove\Comments.doc
Page 109 of 242
Agenda Item Number. 25

Cobb County
Community Development Agency Comm. Dist.
Rob Hosack, AICP, Director
1
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO: David Hankerson, County Manager

FROM: Rob Hosack, AICP, Director

This item has been electronically signed by:


Rob Hosack, AICP, Director

DATE: May 13, 2014

PURPOSE

To adopt annexation response per HB 489 Intergovernmental Agreement and HB 2 regarding


0.563 acres of land; known as 4970 Robinson Road.

BACKGROUND

On July 27, 2004, the Board of Commissioners entered into intergovernmental agreements with
each of Cobb’s municipalities. The agreements serve as the land use dispute resolution process
required by HB 489. Per the intergovernmental agreements with the Cities of Acworth,
Kennesaw, Marietta, Powder Springs, Smyrna, and Austell, the Board of Commissioners must
adopt annexation responses by the County in order to be valid. On September 1, 2007, HB 2,
which enacts a binding dispute-resolution process, became effective.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners adopt response per HB 489 Intergovernmental Agreement and HB
2 regarding 0.563 acres of land; known as Parcel:46 of Land Lot: 5 District: 20th, Section: 2nd at
4970 Robinson Road in the City of Acworth.

ATTACHMENTS
BOC Response Letter to the City of Acworth Annexation
Page 110 of 242
Page 111 of 242
Page 112 of 242
ANNEXATION/REZONING
APPLICANT: Acworth PETITION NO : :
46/20
PRESENT ZONING: R-20 PETITION FOR: R-2 :
*****************************************************
TRANSPORTATION COMMENTS &
RECOMMENDATIONS

The following comments and recommendations are based on office review of the subject annexation/rezoning
case:

Reviewed plans do not show detailed plans and/or specific uses. Additional concerns/comments will be provided
after plans have been submitted to Cobb County via the formal Plan Review Process.

Robinson Rd is classified as a local road. R/W does not appear to meet the minimum requirements.

Reviewed plans do not show future plans or specific uses. Additional concerns/comments will be provided
after plans have been submitted to Cobb County via the driveway permit process.

Recommend applicant consider entering into a development agreement pursuant to O.C.G.A. 36-71-13 for
dedication of the following system improvements to mitigate traffic concerns: a) donation of right-of-way along
Robinson Rd, 25' from road centerline.

Recommend applicant be required to meet all Cobb County Development Standards and Ordinances related to
project improvements.

Recommend applicant verify that minimum intersection sight distance is available and if it is not, implement
remedial measures, subject to the Department’s approval, to achieve the minimum requirement. Vegetation will
have to be removed.

Recommend curb, gutter and sidewalk entire property frontage.

Plans to be submitted for Cobb County Review and approval.

PUBLIC SAFETY COMMENTS &


RECOMMENDATIONS

On a Public Safety perspective, it can be confusing to citizens and police


officers when every other property is either county or city.

Sam D. Heaton
Director
Cobb County Department of Public Safety
100 Cherokee Street, Suite 460
Marietta, GA 30090
770-528-3801

H:\ANNEXATION\2014\Acworth\4970 Robinson Rd\Comments.doc


Page 113 of 242
WATER SYSTEMS COMMENTS &
RECOMMENDATIONS

Water service for 4970 Robinson Drive can be provided by the existing CCWS water main in
Lucille Avenue.

Wastewater for 4970 Robinson Drive is currently treated via an on-site sewage management
system, permitted by the Cobb County Environmental Health Department. Wastewater flow
can be treated at the Northwest WRF where there currently is sufficient capacity. Permit
issuances are subject to continued WRF compliance with EPD discharge requirements.
Tim Davidson
Plan Review Engineer
Cobb County Water System
770-419-6312
770-419-6335 (fax)

H:\ANNEXATION\2014\Acworth\4970 Robinson Rd\Comments.doc


Page 114 of 242
Page 115 of 242
Agenda Item Number. 26

Cobb County
Community Development Agency Comm. Dist.
Rob Hosack, AICP, Director
2
P. O. Box 649
Marietta, Georgia 30061-0649
(770) 528-2125 / fax: (770) 528-2126

TO: David Hankerson, County Manager

FROM: Rob Hosack, AICP, Director

This item has been electronically signed by:


Rob Hosack, AICP, Director

DATE: May 13, 2014

PURPOSE

To consider a request from the Cumberland Community Improvement District to expand the
boundaries and adopt the required expansion resolution.

BACKGROUND

In 1998, a group of commercial property owners in the Cumberland Area formed a self taxing
district called the Cumberland Community Improvement District (CCID). This action included
establishing specific boundaries for the properties that would be subject to the additional tax. In
2007, the CCID Board of Directors and Cobb County Board of Commissioners authorized an
expansion of the CCID boundaries, through the adoption of required resolutions.

In 2014, the CCID approached the Chattahoochee National Recreation Area to expand the
boundaries of the CCID onto National Park Service property. This allows the CCID to partner
with the National Park Service to invest in the Palisades and Cochran Shoals parks to the benefit
of the people of Cobb County and the Atlanta Metropolitan Area. On February 10, 2014 the
National Park Service provided a letter of support for the CCID boundary expansion to the
Executive Director of the CCID, Ms. Malaika Rivers. On March 24, 2014, the CCID Board of
Directors approved an agenda item and resolution for the CCID boundary expansion as
indicated in this agenda item. The final action necessary to expand the CCID boundary is for the
Board of Commissioners to approve the boundary expansion and adopt the expansion
resolution.

FUNDING

N/A

Page 116 of 242


Agenda Item Number. 26

RECOMMENDATION

The Board of Commissioners approve the expansion of the Cumberland Community


Improvement District (CCID) boundaries, adopt the required expansion resolution, and
authorize the Chairman to execute the necessary documents.

ATTACHMENTS
CCID Expansion Resolution
Tax Parcels involved in the 2014 Cumberland CID Boundary Expansion
CCID Expansion Map
Letter of Support from the National Park Service

Page 117 of 242


A RESOLUTION OF THE COBB COUNTY BOARD OF COMMISSIONERS
CONSENTING TO EXPANSION OF THE CUMBERLAND COMMUNITY
IMPROVEMENT DISTRICT

WHEREAS, the Georgia General Assembly enacted the Cobb County Community Improvement
Districts Act (herein “Act”).

WHEREAS, pursuant to said Act, the Cumberland Community Improvement District (herein
“CCID”) was created by Resolution of the Cobb County Board of Commissioners effective April
14, 1988.

WHEREAS, pursuant to Section 7(d) of the Act “property which is not subject to taxes, fees,
and assessments levied by the board of the district and which is adjacent to, contiguous to, or
abutting property within the district may be annexed by” resolutions of the CCID and the Cobb
County Board of Commissioners.

WHEREAS, in 2014, the CCID worked with the National Park Service to expand the boundaries
of the CCID.

WHEREAS, areas and tax parcels involved in the 2014 Cumberland Community Improvement
District boundary expansion (herein “CCID Expansion”) are included with this resolution.

WHEREAS, the real property within the CCID Expansion is contiguous to the current
boundaries of the CCID.

WHEREAS, The real property within the proposed Expansion Area is not subject to taxes, fees,
and assessments levied by the CCID Board of Directors.

WHEREAS, The CCID Board of Directors voted to approve a resolution expanding the
boundaries of the CCID on March 27, 2014.

NOW, THEREFORE, BE IT RESOLVED that the Cobb County Board of Commissioners has
determined that the 2014 CCID Expansion is in the best interest of the citizens of Cobb County.

BE IT FURTHER RESOLVED that the Cobb County Board of Commissioners consents to the
expansion of the boundaries of the CCID to include tax parcels involved in the 2014 CCID
Expansion.

This the 13th day of May 2014.

Timothy D. Lee, CHAIRMAN

Attest:

Candace Ellison, COUNTY CLERK

Page 118 of 242


Tax Parcels involved in the 2014 Cumberland CID Boundary
Expansion
17102700030-
17102700030-Park land, 1/3 of parcel in boundary already
17102600020-
17102600020-Park land
17106300010-
17106300010-Park land
17106200010-
17106200010-Park land
17106100010-
17106100010-Park land
17106000020-
17106000020-Park land
17106000030--Park land
17106000030
17106000010-
17106000010-Park land
17105900020-
17105900020-Park land
17106500010-
17106500010-Park land
17105900030-
17105900030-Tax Assessors records show GA Power ownership. 2/3 deeded to park in 1972
GA Power is donating the balance of the parcel to the park.
17105600070-
17105600070-Park land
17105600020-
17105600020-Park land
17105600030-
17105600030-Park land
17103300040-
17103300040-Apartments, half of parcel already in boundary already
17100800070-
17100800070-Apartments, 2/3 of parcel already in boundary already
1705500040--Park land
1705500040
17103400030-
17103400030-Park land, 2/3 of parcel in boundary already
17098700050-
17098700050-Park land, 1/3 of parcel in boundary already
1710360020-
1710360020-Park Land, majority of parcel in boundary already
17105300010-
17105300010-Park land
17098800030--Wildwood, Majority of parcel in boundary already
17098800030
17100400020-
17100400020-Park land
17103700020-
17103700020-Park land
17105200010-
17105200010-Park land
17105200010-
17105200010-Park land
17106900010-
17106900010-Park land
17103800010--Park land
17103800010
17105100010-
17105100010-Park land
17107000010-
17107000010-Park land
17108300010-
17108300010-Park land
17105000010-
17105000010-Park land
17105000020--Park land
17105000020
17107100010-
17107100010-Park land
17104900010
17104900010-
4900010-Park land
17107200010-
17107200010-Park land
Balance of the Rivers Call subdivision, approximately ½ the subdivision is currently in the
CCID boundary

Page 119 of 242


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Cumberland CID
CCID_2014BoundaryExpansion Cumberland CID Current
Cobb County
Community Development
County Boundary Surrounding Counties PO Box 649
Marietta, GA 30061

2014 Boundary Expansion


Added Area Feet
Parcels
4/2014 0 500 1,000 2,000 3,000 4,000
*For Reference Only

Page 120 of 242 Document Path: U:\ComDev\GIS_Section\BriannaClark\CID\CumberlandCID_2014BoundaryExpansion.mxd


Page 121 of 242
Agenda Item Number. 27

Cobb County
Office of Economic Development Comm. Dist.
Michael H.S. Hughes, AICP, Director
All
100 Cherokee Street, Suite 450
Marietta, Georgia 30090-7000
(770) 528-2607 / fax: (770) 528-2636

TO: David Hankerson, County Manager

FROM: Michael H.S. Hughes, AICP, Director

This item has been electronically signed by:


Michael H.S. Hughes, AICP, Director

DATE: May 13, 2014

PURPOSE

To adopt a resolution authorizing the Development Authority of Cobb County to issue tax-
exempt Revenue Bonds for the purpose of assisting North Cobb Christian School, Inc.

BACKGROUND

The Development Authority of Cobb County is considering issuing its tax-exempt Revenue
Bond in a principal amount not to exceed $12,750,000.00 to refinance land, building, structures,
machinery, equipment and related real and personal property, including land, school buildings
and equipment located at or around the school campus of North Cobb Christian School located
at 4500 Lakeview Drive in Cobb County, Georgia, for the benefit of and use by North Cobb
Christian School, Inc.

Section 147(f) of the Internal Revenue Code of 1986, as amended, provides that the
governmental unit having jurisdiction over the area in which any facility financed with the
proceeds of tax-exempt bonds is located shall approve the issuance of such bonds.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners adopt a resolution from the Development Authority of Cobb
County authorizing the issuance of its Revenue Bonds, in a principal amount not to exceed
$12,750,000.00, to refinance school facilities used by North Cobb Christian School, Inc., and
Page 122 of 242
Agenda Item Number. 27

authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Publisher's Affidavit with Legal Notice
Report of Public Hearing
Resolution

Page 123 of 242


Page 124 of 242
Page 125 of 242
RESOLUTION OF THE BOARD OF COMMISSIONERS OF
COBB COUNTY, GEORGIA APPROVING THE ISSUANCE
BY THE DEVELOPMENT AUTHORITY OF COBB
COUNTY OF ITS REVENUE BOND (NORTH COBB
CHRISTIAN SCHOOL, INC. PROJECT), SERIES 2014

WHEREAS, on at least 14 days’ notice published in the Marietta Daily Journal, a public
hearing was held in the Media Center at the Cobb County Chamber of Commerce, located at
240 Interstate North Parkway, SE, Atlanta, Georgia 30339, on the 25th day of April, 2014, at
11:00 a.m., concerning a proposed issuance by the Development Authority of Cobb County (the
“Authority”) of its Revenue Bond (North Cobb Christian School, Inc. Project), Series 2014 (the
“Bond”), in a principal face amount not to exceed $12,750,000. The proceeds of the Bond,
when and if issued, are to be used to refinance costs associated with the acquisition, renovation,
construction, installation, modification and equipping of certain land, building, structures,
machinery, equipment and related real and personal property, including land, school buildings
and equipment located at or around the school campus located at 4500 Lakeview Drive in Cobb
County, Georgia, including, without limitation, modular and portable buildings, bleachers, real
property located on Lakeview Drive, Lakeview Place, McPhail Drive and Old Highway 41 for
campus expansion and various campus facilities, enhancements and improvements (the
“Project”), each owned and used by North Cobb Christian School, Inc., a Georgia non-profit
corporation (the “School”). The issuance of the Bond will result in the refunding of the
outstanding balance of the Authority’s $13,050,000 original principal amount Revenue Bonds
(North Cobb Christian School, Inc. Project) Series 2009 and the financing of the cost of
terminating an integrated interest rate swap transaction; and

WHEREAS, the proposed Bond will not be an obligation of Cobb County (the
“County”), or of the State of Georgia or of any county, municipal corporation, or political
subdivision of the State of Georgia. The proposed Bond will not be paid from taxes but will be
payable by the Authority solely from amounts to be paid or provided by the School and no
performance audit or performance review shall be conducted with respect to such bond issue;
and

WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
“Code”), provides, in effect, that in order for the interest on the proposed Bond to be excluded
from the holders’ gross incomes for federal income tax purposes, the “public approval”
requirements of said section must be complied with; and

WHEREAS, the location of the Project is entirely within the County, and the Board of
Commissioners of the County (the “Board”) constitutes the elected legislative body of the
County and is a proper body for granting the necessary public approval; and

WHEREAS, the Authority has requested that the Board approve the issuance of the
Bond for the purposes stated above, the nature and location of the Project, and the plan of
financing for the Project with the Bond; and

WHEREAS, the Board finds and determines that it is in the public interest of the County
to grant such approval.

17139292v.2

Page 126 of 242


NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Cobb
County as follows:

Section 1. The issuance of the Bond by the Authority for the benefit of the School in
a principal face amount not to exceed $12,750,000 for the above-described purposes, the nature
and location of the Project, and the plan of financing for the Project, described above, are hereby
approved for purposes of Section 147(f) of the Code.

Section 2. Such approval by the Board does not constitute any representation by the
County to the prospective purchasers of the Bond as to the creditworthiness of the School or the
economic feasibility of the Project nor does it create, either expressly or by implication, any
obligation on the part of the County for the payment of the Bond or debt service thereon, such
Bond and debt service being payable solely from the sources described above.

Section 3. This Resolution shall take effect immediately upon its adoption.

ADOPTED this 13th day of May, 2014.

By:_____________________________________
Chairman of the Board Commissioners
of Cobb County, Georgia
ATTEST:

________________________________
Clerk of the Board Commissioners
of Cobb County, Georgia

[SEAL]

2
17139292v.2

Page 127 of 242


CLERK’S CERTIFICATE

I, the undersigned Clerk of the Board of Commissioners of Cobb County, Georgia (the
“County”), DO HEREBY CERTIFY that the foregoing pages of typewritten matter pertaining
to the approval of the issuance of the Development Authority of Cobb County Revenue Bond
(North Cobb Christian School, Inc. Project), Series 2014, constitute a true and correct copy of
the resolution adopted on May 13, 2014, by the Board of Commissioners of the County at a
meeting duly called and assembled, which was open to the public and at which a quorum was
present and acting throughout, and that the original of such resolution appears of record in the
Minute Book of the County which is in my custody and control.

GIVEN under my hand and the official seal of Cobb County, Georgia, this _____ day of
May, 2014.

Clerk of the Board of Commissioners


of Cobb County, Georgia

[SEAL]

17139292v.2

Page 128 of 242


Agenda Item Number. 28

Cobb County CDBG Program Office


Kimberly Roberts, Director Comm. Dist.

121 Haynes Street Marietta All


Marietta, Georgia 30060
(770) 528-1455 / fax: (770) 528-1466

Administered by W. Frank Newton, Inc.


An Equal Opportunity Employer
Program Management Firm for Cobb County
Frank Newton, President

TO: David Hankerson, County Manager

FROM: Kimberly Roberts, Director

This item has been electronically signed by:


Kimberly Roberts, Director
Michael H.S. Hughes, AICP, Director

DATE: May 13, 2014

PURPOSE

To authorize an amendment of Program Years 2011 and 2012 Annual Action Plans to reallocate Community
Development Block Grant funds from the City of Marietta’s Slum and Blight to the Birney Park, Gramling Park, and
Blackwell Park projects and to the City of Marietta’s Owner Occupied Housing Rehabilitation Service Delivery.

BACKGROUND

The CDBG Program Office proposes to reallocate a total of $225,830.00 in unexpended Community Development
Block Grant (CDBG) funds currently allocated to the Slum and Blight Program for the City of Marietta to the Birney
Park, Gramling Park, and Blackwell Park projects, and to the Owner Occupied Housing Rehabilitation Service
Delivery. The reallocated funds will be used to reimburse Birney Park, Gramling Park and Blackwell Park for ADA
Improvements and the Owner Occupied Housing Rehabilitation Service Delivery for salary costs. The Marietta City
Council approved the reallocation of these CDBG funds via Resolution Number 1582 on Tuesday, March 4, 2014.

This amendment is classified as substantial and warrants a public review meeting and comment period. A public
notice was published on Friday, March 21, 2014 commencing the public comment period. A public review meeting
was held on Wednesday, April 2, 2014. The public comment period ended on Monday, April 7, 2014. No public
comments were received.

IMPACT STATEMENT

Community Development Block Grant funds have been provided to Cobb County by the U.S. Department of
Housing and Urban Development (HUD) and the reallocation of these funds is permissible under HUD guidelines.
All citizen participation guidelines have been met via public notice and public review meeting. The amount of this
reallocation of funds constitutes a substantial amendment. There will be no impact to the General Fund.

Page 129 of 242


Agenda Item Number. 28

FUNDING

The following budget appropriations account for the transfer of CDBG funds allocated for the Slum and Blight
Program for the City of Marietta to Birney Park, Gramling Park, Blackwell Park, and to the City of Marietta's Owner
Occupied Housing Rehabilitation Service Delivery:

Transfer from: 280-390-CD11-0004-0353-6574 Slum & Blight $19,995.00


Transfer to: 280-390-CD11003F-0406-6574 Birney Park $19,995.00
Transfer from: 280-390-CD11-0004-0353-6574 Slum & Blight $67,000.00
Transfer to: 280-390-CD11-003F-0403-6574 Gramlling Park $67,000.00
Transfer from: 280-390-CD11-0004-0353-6574 Slum & Blight $28,385.00
Transfer to: 280-390-CD11-003F-0404-6574 Blackwell Park $28,835.00
Transfer from: 280-390-CD12-C12M7-L-6574 Slum & Blight Clearance $91,550.00
Transfer to: 280-390-CD12-C12M8-F-6574 Blackwell Park $91,550.00
Transfer from: 280-390-CD12-C12M7-L-6574 Slum & Blight Clearance $18,450.00
Housing Rehabilitation Service
Transfer to: 280-390-CD12-C12M6-F-6574 $18,450.00
Delivery

RECOMMENDATION

The Board of Commissioners authorize an amendment to Program Years 2011 and 2012 Annual Action Plans to
reallocate Community Development Block Grant funds from the City of Marietta's Slum and Blight to the Birney
Park, Gramling Park, and Blackwell Park projects and to the City of Marietta's Owner Occupied Housing
Rehabilitation Service Delivery, in the total amount of $225,830.00; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

Page 130 of 242


Agenda Item Number. 29

Cobb County CDBG Program Office


Kimberly Roberts, Director Comm. Dist.

121 Haynes Street Marietta All


Marietta, Georgia 30060
(770) 528-1455 / fax: (770) 528-1466

Administered by W. Frank Newton, Inc.


An Equal Opportunity Employer
Program Management Firm for Cobb County
Frank Newton, President

TO: David Hankerson, County Manager

FROM: Kimberly Roberts, Director

This item has been electronically signed by:


Kimberly Roberts, Director
Michael H.S. Hughes, AICP, Director

DATE: May 13, 2014

PURPOSE

To authorize an amendment to Program Years 2012 and 2013 Annual Action Plans to reallocate unexpended Home Investment
Partnerships program funds.

BACKGROUND

Cherokee County and the City of Marietta currently participate in the Georgia Urban County Consortium (GUCC) Home Investment
Partnerships Act (HOME) Program. The consortium consists of the following members: the City of Marietta, the City of Roswell,
Cherokee County and Cobb County, which has lead administrative responsibility for both performance and reporting purposes to the
U.S. Department of Housing & Urban Development on an annual basis.

In an effort to effectively manage the risks associated with the County being solely responsible for ensuring that performance
standards are met and to avoid potential regulatory sanctions being issued by HUD, the County has proposed to reallocate
unexpended HOME funds for the City of Marietta and Cherokee County. Both the City of Marietta and Cherokee County were
notified in writing of the County’s decision on Friday, February 7, 2014 and did not formally submit a response by the required
deadline of Monday, February 17, 2014.

A total of $742,717.17 in unexpended HOME funds is available for reallocation. These funds are currently allocated to the City of
Marietta in the amount of $207,855.00 for PY2013 and Cherokee County in the amount of $534,862.17 for PY2012 ($260,255.17)
and PY2013 ($274,607.00). The HOME funds are proposed to be reallocated to Cole Street Development Corporation
($344,942.91), NW Habitat for Humanity ($250,742.59), Marietta Housing Authority ($120,615.50), and Cobb CDBG Program
Administration ($26,416.17).

This amendment is classified as substantial and warrants a public review meeting and comment period because the funds will be
used for a new activity. The public notice was published on Friday, March 21, 2014 and the public review meeting was conducted
on Wednesday, March 26, 2014. The public comment period ended on Monday, April 7, 2014. No public comments were received.

IMPACT STATEMENT

HOME program funds have been provided to Cobb County by the U.S. Department of Housing and Urban Development and the
reallocation of these funds is permissible under HUD guidelines. All citizen participation guidelines have been met (public notice
and public review meeting). The amount of this reallocation of funds constitutes a substantial amendment. There will be no impact
to the General Fund.

Page 131 of 242


Agenda Item Number. 29

FUNDING

The following budget appropriations account for the transfer of HOME Program funds allocated for various activities to the
uncommitted funding lines for Program Years 2012 and 2013:

PY 2012 Funding

Cherokee County CHDO – North GA Community Housing


Transfer from: 287-390-HM12-H12K8-C-6617 $55,176.00
Development Corporation
Transfer to: 287-390-HM12-H12CI-C-6617 Cole Street Development Corporation-CHDO $55,176.00
Transfer
287-390-HM12-H12KA-A-6619 Cherokee County Program Administration $11,963.17
from:

Transfer to: 287-390-HM12-H12CA-A-6617 Cobb County Program Administration $11,963.17

Transfer from: 287-390-HM12-H12K5-S-6618 Cherokee County Owner Occupied Housing Rehabilitation $193,116.00

Transfer to: 287-390-HM12-H12CL-Q-6617 Cole Street Development Corporation $62,988.91

Transfer to: 287-390-HM12-H12CH-N-6618 NW Georgia Habitat for Humanity-New Construction $130,127.09

PY2013 Funding

Transfer from: 287-390-HM13-H13K5-S-6618 Cherokee County Owner Occupied Housing Rehab $202,342.00
Transfer to: 287-390-HM13-H13K5-S-6618 NW GA Habitat for Humanity – New Construction $120,615.50
Transfer to: 287-390-HM13-H13CM-D-6618 Marietta Housing Authority $ 81,726.50
Cherokee County CHDO – North Georgia Community
Transfer from: 287-390-HM13-H13K8-C-6617 $57,812.00
Housing Development Corporation
Transfer to: 287-390-HM13-H13CI-C-6617 Cole Street Development Corporation $57,812.00
Transfer from: 287-390-HM13-H13KA-A-6619 Cherokee County Program Administration $14,453.00
Transfer to: 287-390-HM13-H13CA-6617 Cobb County Program Administration $14,453.00
Transfer from: 287-390-HM13-H13MI-C-6617 City of Marietta CHDO Program $34,643.00
Transfer to: 287-390-HM13-H13CI-C-6617 Cole Street Development Corporation $34,643.00
Transfer from: 287-390-HM13-H13TI-O-6617 City of Marietta CHDO Program $11,547.00
Transfer to: 287-390-HM13- H13BI - O -6617 Cole Street Development Corporation $11,547.00
Transfer from: 287-390-HM13-H13M9-Q-6619 City of Marietta – New Home Replacement $161,665.00
Transfer to: 287-390-HM13-H13CL-Q-6617 Cole Street Development Corporation $122,776.00
Transfer to: 287-390-HM13-H13CM-D-6618 Marietta Housing Authority $ 38,889.00

RECOMMENDATION

The Board of Commissioners authorize an amendment to the Program Years 2012 and 2013 Annual Action Plans to reallocate
unexpended Home Investment Partnerships program funds; authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.

Page 132 of 242


Agenda Item Number. 30

Cobb County Human Resources


Tony Hagler, Director Comm. Dist.

100 Cherokee Street, Second Floor


Marietta, Georgia 30090-9679
(770) 528-2564 / fax: (770) 528-2550

TO: David Hankerson, County Manager

FROM: Tony Hagler, Director

This item has been electronically signed by:


Tony Hagler, Director

DATE: May 13, 2014

PURPOSE

To authorize the appropriation of grant funds from the Association of County Commissioners of
Georgia Internship Program.

BACKGROUND

The Board of Commissioners on March 11, 2014 authorized the acceptance of a grant from the
ACCG for the Georgia County Internship Program for the creation of two intern positions in
Community Development and Senior Services as a result of the grant. The grant program
provides the County with reimbursement for salary, workers compensation, and FICA for each
eligible college or graduate student hired to work no more than 200 hours before August 30,
2014. The final funding is to be appropriated at the end of the program on August 30, 2014.
The estimated costs including fringe benefits are $3,998.90. Once all of the salary is paid to the
ACCG interns, the remaining balance will be paid back to the grant.

IMPACT STATEMENT

No additional funding is required from Cobb County for this grant. Funds not utilized by the
participants for salary, FICA, and workers compensation benefits will be returned to ACCG.

FUNDING

Funding for the grant will be appropriated as follows:

Increase Revenue: 270-095-G480-4506 (Other Local Revenue) $3998.90


Page 133 of 242
Agenda Item Number. 30

Increase Expense: 270-095-G480-6018 (Salaries – Part time Hourly)


$3998.90

The Revenue and Expense budget will be adjusted down to accurately reflect spending at the
end of the internships.

RECOMMENDATION

The Board of Commissioners authorize the appropriation of grant funds from the Association
of County Commissioners (ACCG) Internship Program, in the amount of $3998.90; authorize
reimbursement to ACCG for the amount of grant unspent; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

Page 134 of 242


Agenda Item Number. 31

Cobb County Human Resources


Tony Hagler, Director Comm. Dist.

100 Cherokee Street, Second Floor


Marietta, Georgia 30090-9679
(770) 528-2564 / fax: (770) 528-2550

TO: David Hankerson, County Manager

FROM: Tony Hagler, Director

This item has been electronically signed by:


Tony Hagler, Director

DATE: May 13, 2014

PURPOSE

To authorize the creation of two legislative positions within the Clerk of Superior Court.

BACKGROUND

House Bill 1123 was approved on April 10, 2014 to amend an act and provide for an executive
assistant and executive secretary appointed by and under the direct supervision of the Clerk of
the Superior Court. The house bill states that the persons so appointed shall serve at the pleasure
of the clerk and that the Clerk of the Superior Court shall establish the qualifications, education,
and experience necessary for appointment to such positions. Two existing positions currently
perform such duties, therefore the board’s authorization is requested to reclassify those
positions.

IMPACT STATEMENT

The full year cost of $15,847.62 for the reclassification will be budgeted in Clerk of Superior
Court’s FY15 budget.

FUNDING

Funding for the remainder of the FY14 budget is available in Clerk of Superior Court’s FY14
Personal Services Budget.

RECOMMENDATION

The Cobb County Board of Commissioners authorize the reclassification of Administrative


Coordinator, grade 49 (1913-019) to Executive Assistant to Clerk of Superior Court (legislative)
and Administrative Coordinator, grade 49 (1913-018) to Executive Secretary to Clerk of
Superior Court (legislative).

Page 135 of 242


Agenda Item Number. 32

Cobb County Finance Department


Jim Pehrson, CPA, Director/Comptroller Comm. Dist.

100 Cherokee Street, Suite 400 450 All


Marietta, Georgia 30090-9610
(770) 528-1503 / fax: (770) 528-1501

TO: David Hankerson, County Manager

FROM: James Pehrson, CPA, Director/Comptroller

This item has been electronically signed by:


James Pehrson, CPA, Director/Comptroller

DATE: May 13, 2014

PURPOSE

To adopt a resolution adopting all budget amendments set forth in agenda items on this date.

BACKGROUND

Georgia Law, O.C.G.A. §36-81-3 (b), requires each unit of local government to operate under
an annual balanced budget adopted by ordinance or resolution. Cobb County Code 2-49
provides for revisions to the adopted budget during the year only by formal action of the
commission in a regular meeting.

In an official opinion date February 24, 1999, the Attorney General of the State of Georgia
concluded that all amendments to the budgets of local governments must be adopted by
ordinance at each meeting when the amendments are approved by the Board of Commissioners.

FUNDING

N/A

RECOMMENDATION

The Board of Commissioners adopt a resolution adopting all budget amendments set forth in
agenda items on this date.

ATTACHMENTS
Resolution

Page 136 of 242


Resolution

COBB COUNTY BOARD OF COMMISSIONERS

RESOLUTION

ADOPTING ALL BUDGET AMENDMENTS


SET FORTH IN AGENDA ITEMS ON THIS DATE

WHEREAS, Georgia Law, O.C.G.A. § 36-81-3 (b), requires each unit of government to
operate under an annual balanced budget adopted by ordinance or resolution; and

WHEREAS, Cobb County Code 2-49 provides for revisions to the adopted budget
during the year only by formal action of the commission in a regular meeting; and

WHEREAS, in official opinion date February 24, 1999, the Attorney General of the
State of Georgia concluded that all amendments to the budgets of local government must be
adopted by ordinance or resolution;

NOW, THEREFORE, BE IT RESOLVED the Cobb County Board of Commissioners


does hereby adopt all such budget amendments as are set forth in agenda items which are
adopted by the Board of Commissioners without change this date, as well as other such budget
amendments as shall be specifically detailed in motions adopted by the Board of Commissions
this date.

This 13th of May 2014

Page 137 of 242


Agenda Item Number. 33

Cobb County
County Clerk's Office Comm. Dist.
Candace W. Ellison, CCC, County Clerk
All
100 Cherokee Street, Suite 355
Marietta, Georgia 30090-9605
(770) 528-3307 / fax: (770) 528-3325

TO: David Hankerson, County Manager

FROM: Candace Ellison, County Clerk

This item has been electronically signed by:


Candace Ellison, County Clerk

DATE: May 13, 2014

PURPOSE

To approve the minutes of the following meetings:

April 21, 2014 - Special Called Meeting/Agenda Work Session


April 22, 2014 - Special Called Meeting/Work Session
April 22, 2014 - Regular Meeting of the Board

ATTACHMENTS
Special Called Meeting/Agenda Work Session minutes
Special Called Meeting/Work Session minutes
Regular Meeting minutes

Page 138 of 242


MINUTES OF SPECIAL CALLED MEETING/AGENDA WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 21, 2014
9:00 A.M.

Upon notice duly advertised, the Cobb County Board of Commissioners attended
a Special Called Meeting/Agenda Work Session on Monday, April 21, 2014 which began
at 9:05 a.m. in the 3rd floor conference room, 100 Cherokee Street, Marietta, Georgia, for
the purpose of receiving information and participating in discussion regarding the April
22, 2014 agenda. Present and comprising a quorum of the Board were:

Chairman Tim Lee


Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Helen Goreham
Commissioner Bob Ott

No official action was taken by the Board.

ADJOURNMENT

The discussion concluded at 9:19 a.m.

_____________________________________
Candace W. Ellison, CCC
County Clerk
Cobb County Board of Commissioners

Page 139 of 242


MINUTES OF SPECIAL CALLED MEETING/WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
1:30 P.M.

The Special Called Meeting/Work Session of the Cobb County Board of


Commissioners was held on Tuesday, April 22, 2014 at 1:30 p.m. in the second floor
public meeting room in the Cobb County Building, 100 Cherokee Street, Marietta,
Georgia. Present and comprising a quorum of the Board were:

Chairman Tim Lee


Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Helen Goreham
Commissioner Bob Ott

1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 1:32 p.m.

Clerk’s Note: By general consensus of the Board, Tab 3 was moved forward on the
agenda.

2. BOARD OF COMMISSIONERS

2A. PRESENTATION BY HOMEOWNERS CONCERNING


STORMWATER MANAGEMENT ISSUES - BOARD OF
COMMISSIONERS

Ms. Debbie Fisher, with the Loch Highland Homeowners Association, Mr.
Michael Murphy, Shannon Downs Subdivision, and Mr. Clint Farabaugh,
Chimney Springs Homeowners Association, presented information and a
PowerPoint presentation related to stormwater issues, causes, and effects that
impact their neighborhoods.

A copy of the information presented is attached and made a part of these


minutes.

No official action was taken by the Board.

2B. PRESENTATION OF QUARTERLY UPDATE REGARDING THE


2011 SPECIAL PURPOSE LOCAL OPTION SALES TAX
(SPLOST) PROGRAM – BOARD OF COMMISSIONERS

Ms. Faye DiMassimo, Transportation Agency Director, made introductory


comments on the quarterly update of the 2011 Special Purpose Local Option Sales
Tax (SPLOST) program. The following speakers presented information on
scheduling and completion of projects in the program:

• Mr. Earnie Via, Public Works Director, City of Kennesaw


• Mr. John Reida, Property Management Division Manager
• Mr. Sam Heaton, Director, Public Safety
• Mr. Eddie Canon, Director, Parks, Recreation and Cultural Affairs
• Ms. Faye DiMassimo, Director, Department of Transportation

A copy of the information presented is attached and made a part of these


minutes.

No official action was taken by the Board.

Page 140 of 242


MINUTES OF SPECIAL CALLED MEETING/WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 2

3. TRANSPORTATION AGENCY

3A. PRESENTATION OF INFORMATION REGARDING THE


STATUS OF THE CONNECT COBB/NORTHWEST ATLANTA
CORRIDOR ENVIRONMENTAL ASSESSMENT -
TRANSPORTATION

Ms. Faye DiMassimo, Transportation Director, and Mr. Ed Ellis, Project


Manager, Kimley Horn Associates, reviewed a PowerPoint presentation and
provided information on the status of the Connect Cobb/Northwest Atlanta
Corridor Environmental Assessment.

A copy of the information presented is attached and made a part of these


minutes.

No official action was taken by the Board.

3B. PRESENTATION OF INFORMATION REGARDING THE


STATUS OF THE FIVE-YEAR UPDATE TO THE
COMPREHENSIVE TRANSPORTATION PLAN -
TRANSPORTATION

Ms. Faye DiMassimo, Transportation Director, and Mr. Tim Preece,


Project Manager, Arcadis, reviewed a PowerPoint presentation and provided
information on the status of the five-year update to the Comprehensive
Transportation Plan.

A copy of the information presented is attached and made a part of these


minutes.

No official action was taken by the Board.

4. COMMUNITY DEVELOPMENT

4A. PRESENTATION FROM COMMUNITY DEVELOPMENT, COBB


TRAVEL AND TOURISM, AND COMMUNITY PARTNERS
CONCERNING EVENTS IN COBB COUNTY CELEBRATING
THE SESQUICENTENNIAL OF THE CIVIL WAR –
COMMUNITY DEVELOPMENT

Mr. Dana Johnson, Deputy Director, Community Development Agency,


introduced Ms. Mandy Elliott, Historic Preservation Planner, to provide a brief
history on planning for sesquicentennial events. Thereafter, community partners
Ms. Holly Bass, Mr. Michael Schafer and Ms. Nancy Gadsberry provided
information and reviewed a handout concerning events in Cobb County
celebrating the Sesquicentennial of the Civil War.

A copy of the information presented is attached and made a part of these


minutes.

No official action was taken by the Board.

Page 141 of 242


MINUTES OF SPECIAL CALLED MEETING/WORK SESSION
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 3

5. INTERNAL AUDIT

5A. PRESENTATION OF REPORT ON THE SURVEY OF THE COBB


COUNTY MEDICAL EXAMINER’S OFFICE OPERATIONS –
INTERNAL AUDIT

Ms. Latona Thomas, Director, Internal Audit Department, provided a


report on the County Medical Examiner’s Office operations and reviewed a
PowerPoint presentation.

A copy of the information presented is attached and made a part of these


minutes.

No official action was taken by the Board.

ADJOURNMENT

The meeting was adjourned at 4:15 p.m.

________________________________________
Karen L. King
Assistant County Clerk
Cobb County Board of Commissioners

Page 142 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
7:00 P.M.

The Regular Meeting of the Cobb County Board of Commissioners was held on
Tuesday, April 22, 2014 at 7:00 p.m. in the second floor public meeting room in the Cobb
County Building, Marietta, Georgia. Present and comprising a quorum of the Board
were:

Chairman Tim Lee


Commissioner JoAnn Birrell
Commissioner Lisa Cupid
Commissioner Helen Goreham
Commissioner Bob Ott

1. CALL TO ORDER – CHAIRMAN LEE

Chairman Lee called the meeting to order at 7:04 p.m.

2. WITHDRAWAL OF REQUEST FOR PRESENTATION OF THE 2014


MARTHA LOGUE EXCELLENCE IN LEADERSHIP AWARD ON BEHALF
OF THE COBB EXCEL ALUMNI ASSOCIATION

The request for presentation of the 2014 Martha Logue Excellence in Leadership
Award was withdrawn from this agenda.

3. PRESENTATION OF PROCLAMATION DESIGNATING THE MONTH


OF APRIL 2014 AS ALCOHOL AWARENESS MONTH IN COBB COUNTY

Chairman Lee presented the following proclamation to State Court Judge Melodie
Clayton and representatives of the Cobb County DUI Court Program, Tiffany Jones and
Darcy Miller, designating the month of April, 2014 as Alcohol Awareness Month in Cobb
County:

WHEREAS Alcohol is the most commonly used addictive substance in the


United States. About 17.6 million people, or one in every 12
adults, suffer from alcohol abuse or problem drinking. More than
half of all adults have a family history of alcoholism; and

WHEREAS Alcohol is a primary factor in the four leading causes of death for
young people ages 10 to 21 and 100,000 people die each year from
alcohol-related causes. More than seven million children live in a
household where at least one parent is dependent on or has abused
alcohol. Young people who begin drinking before age 15 are four
times more likely to develop alcohol dependence than those who
begin drinking at 21; and

WHEREAS Alcohol-related problems cost America $224 billion in lost


productivity, absenteeism, healthcare costs, crime and family
issues; and

WHEREAS The Cobb County DUI Court Program has made a substantial
effort to reduce alcohol related crimes within Cobb County and
actively address issues within our community. This program has
helped provide treatment to 228 participants who have alcohol
related offenses; now

Page 143 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 2

3. PRESENTATION OF PROCLAMATION DESIGNATING THE MONTH


OF APRIL 2014 AS ALCOHOL AWARENESS MONTH IN COBB COUNTY
(CONT.)

THEREFORE We, the Cobb County Board of Commissioners, do hereby


encourage all members of the community to support efforts to
reduce the stigma, increase awareness and support for people and
families coping with alcoholism. Together, we can provide “Help
for Today, Hope for Tomorrow.”

This, the 22nd day of April, 2014.

4. PRESENTATION OF PROCLAMATION DESIGNATING THE MONTH


OF MAY 2014 AS HISTORIC PRESERVATION MONTH IN COBB
COUNTY

Commissioner Bob Ott presented the following proclamation to Ms. Mandy


Elliott, Historic Preservation Planner, Community Development Agency, and Ms. Nancy
Gadberry, representing Cobb Landmarks and Historical Society, designating the month of
May 2014 as Historic Preservation Month in Cobb County:

WHEREAS Historic preservation is an effective tool for economic


development, heritage tourism, growth management, neighborhood
revitalization, fostering local pride and maintaining community
character while enhancing livability; and

WHEREAS It is important to celebrate the role of history in our lives and


dedicated individuals’ contributions to preserve the tangible
aspects of the heritage that has shaped us as a people; and

WHEREAS “New Age of Preservation: Embark, Inspire, Engage” is the theme


for Georgia Historic Preservation Month in May. This celebration
is sponsored by the Historic Preservation Division of the Georgia
Department of Natural Resources, the Georgia Trust and other
local preservation organizations throughout the state; and

WHEREAS Georgia Historic Preservation Month provides an opportunity for


residents of all ages, and from all walks of life, to recognize the
important role that historic preservation plays in individual lives
and in the community; now

THEREFORE We, the Cobb County Board of Commissioners, do hereby


proclaim May as Historic Preservation Month in Cobb and
encourage residents to recognize the importance of our history and
heritage.

This, the 22nd day of April, 2014.

Page 144 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 3

5. PRESENTATION OF PROCLAMATION IN RECOGNITION OF THE


DISTRICT 44 TOASTMASTERS CLUB

Commissioner Bob Ott presented the following proclamation to Ms. Lana


McFarlane and Ms. Janice Andrews in recognition of the 2014 Spring Conference which
will focus on motivating and empowering their members to achieve higher goals:

WHEREAS Toastmasters International is a world leader in communication and


leadership development, with a membership of 292,000. The
organization is composed of 14,350 clubs in 122 countries with the
mission to help people communicate effectively in both their
personal and professional lives. This also builds confidence in
members to be able to lead others; and,

WHEREAS The first Georgia Toastmasters Club was organized in Atlanta on


Dec. 13, 1944, and continues to expand its presence and Senior
District Leadership Team; and,

WHEREAS The new District 44 represents clubs west of I-85 with more than
4,000 members. The organization plays an active role in our
community by teaching, mentoring and supporting Georgia
residents to become skilled speakers and competent leaders; and,

WHEREAS The District 44 Spring Conference will be held in Atlanta May 2


and 3 and will focus on motivating and empowering members to
achieve higher goals; now,

THEREFORE We, the Cobb County Board of Commissioners, do hereby honor


Toastmasters International and the new District 44 on its continued
support of Georgians aspiring to enhance their public speaking,
communication, and management abilities.

This, the 22nd day of April, 2014.

6. SUPPORT SERVICES AGENCY

Purchasing

6A. CONDUCT OF PUBLIC HEARING FOR THE PROCUREMENT


OF PROJECT MANAGEMENT/OWNER’S REPRESENTATIVE
SERVICES FOR THE CONSTRUCTION AND OVERSIGHT OF
ISSUES RELATED TO THE COLISEUM PROJECT

Mr. Joe Tommie, Purchasing Director, provided information and asked


that the Public Hearing be conducted prior to employing an independent
consultant or consulting firm where contract fees may exceed $100,000.00, for
procurement of Project Management/Owner’s Representation related to the
Coliseum Project.

Page 145 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 4

6. SUPPORT SERVICES AGENCY (CONT.)

Purchasing (cont.)

6A. CONDUCT OF PUBLIC HEARING FOR THE PROCUREMENT


OF PROJECT MANAGEMENT/OWNER’S REPRESENTATIVE
SERVICES FOR THE CONSTRUCTION AND OVERSIGHT OF
ISSUES RELATED TO THE COLISEUM PROJECT (CONT.)

Chairman Lee opened the Public Hearing and asked those wishing to
speak to come forward. The following persons addressed the Board:

Mr. Shane Garrison


Ms. Leslie O’Neal
Mr. Steve Hale
Mr. Bill Borden
Mr. Greg Morgan
Mr. Dan Styf
Mr. Rich Pellegrino
Mr. John Loud
Ms. Kathy Slough
Mr. Kyle Cornelius

There being no further public speakers, the Public Hearing was closed.

No official action was taken by the Board.

7. PUBLIC COMMENT – MR. TOM CHEEK

Mr. Tom Cheek addressed the Board requesting further review of the Medical
Examiner’s Office.

8. PUBLIC COMMENT – MR. BILLY MULL

Mr. Billy Mull addressed the Board regarding public safety concerns and
preparation for the Braves move to Cobb County.

9. PUBLIC COMMENT – MR. RON SIFEN

Mr. Ron Sifen addressed the Board regarding the Connect Cobb/Northwest
Atlanta Corridor project.

10. PUBLIC COMMENT – MR. COAKLEY PENDERGRASS

Mr. Coakley Pendergrass addressed the Board to request utilization of a


professional marketing company regarding the flex bus routes in South Cobb.

11. PUBLIC COMMENT – MS. KATHY SLOUGH

Ms. Kathy Slough addressed the Board to request installation of a traffic signal at
Chadd’s Ford Road and Powers Ferry Road, and reported on other traffic issues along
Powers Ferry Road between Delk Road and South Marietta Parkway.

12. PUBLIC COMMENT – MR. MIKE HOLZKNECHT

Mr. Mike Holzknecht addressed the Board regarding traffic operations along
Powers Ferry Road, and spoke about economic development initiatives and corporate
influence on governmental expenses.

Page 146 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 5

13. PUBLIC COMMENT – MR. BEN WILLIAMS

Mr. Ben Williams addressed the Board questioning taxpayer obligations on the
coliseum project and need for the project manager to examine costs.

14. CONSENT AGENDA

MOTION: Motion by Lee, second by Ott, to approve the following items on the
Consent Agenda, and authorize execution of the necessary documents by the
appropriate County personnel:

WATER SYSTEM AGENCY

Engineering

14A. AUTHORIZATION TO ADD SMITH PIPELINE, INC. TO THE


LIST OF PREQUALIFIED CONTRACTORS FOR WATER AND
SEWER LINE INSTALLATION - WATER SYSTEM

To authorize the addition of Smith Pipeline, Inc. to the Water System’s


list of Prequalified Contractors for water and sewer line installation (water
projects only).

14B. APPROVAL OF CHANGE ORDER NO. 1 TO THE AGREEMENT


WITH PARSONS WATER AND INFRASTRUCTURE, INC. FOR
CONSTRUCTION MANAGEMENT SERVICES FOR THE SOUTH
COBB TUNNEL - WATER SYSTEM

To approve Change Order No. 1 to the agreement with Parsons Water and
Infrastructure, Inc., in the amount of $637,315.00, for construction
management services for the South Cobb Tunnel, Program No. S3017;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.

Funding is available in the Water System's CIP Budget as follows:

Increase Encumbrance:
GAE 500-580012307709
580-500-6953-8230 S3017-E $637,315.00

Transfer from:
South Cobb Tunnel
Preliminary Estimates
580-500-6953-8005 S3017-Z $637,315.00

Transfer to:
South Cobb Tunnel
Change Order No. 1
580-500-6953-8230 S3017-E $637,315.00

Page 147 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 6

14. CONSENT AGENDA (CONT.)

WATER SYSTEM AGENCY (CONT.)

Engineering (cont.)

14C. APPROVAL OF CONSTRUCTION CONTRACT WITH THE


DICKERSON GROUP, INC. FOR HUNTINGFORD DRIVE AREA
WATER MAIN REPLACEMENT - WATER SYSTEM

To approve a construction contract with The Dickerson Group, Inc., in the


amount of $589,654.00, for Huntingford Drive Area Water Main
Replacement, Program No. W2252; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.

Funding is available in the Water System’s Adopted CIP Budget as


follows:

Transfer from:
Huntingford Drive Area Water Main Replacement
Preliminary Estimates
510-500-5754-8005 W2252-Z $400,000.00
Unidentified New/Replacement Water Main
Preliminary Estimates
510-500-5754-8005 W1503-Z $214,404.00

Total $614,404.00

Transfer to:
Huntingford Drive Area Water Main Replacement
Construction
510-500-5754-8260 W2252-C $589,654.00
Interest Expense on Retainage
510-500-5754-6613 W2252-A $ 2,950.00
Materials and Supplies
510-500-5754-8265 W2252-M $ 10,000.00
Contingency
510-500-5754-8810 W2252-T $ 11,800.00

Total $ 614,404.00

Page 148 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 7

14. CONSENT AGENDA (CONT.)

TRANSPORTATION AGENCY

Administration

14D. DETERMINATION THAT CIRCUMSTANCES ARE SUCH THAT


IT IS NECESSARY TO PROCEED WITH CONDEMNATION
PROCEEDINGS BY DECLARATION OF TAKING UNDER
O.C.G.A. 32-3-4, ET SEQ. ON ONE PARCEL ON FLOYD ROAD –
TRANSPORTATION

To determine that circumstances are such that it is necessary to proceed


with condemnation proceedings by Declaration of Taking under O.C.G.A.
§32-3-4, et seq.; authorize the commencement of condemnation
proceedings on one parcel on Floyd Road, Project No. E6010; adopt a
Resolution and Order; and further authorize the Chairman to execute the
necessary documents.

Parcel No. 19
Troung T. Tran 475.93 sq. ft. fee simple right-of-way
4176 Pullman Lane 986.36 sq. ft. temp. const. easement
Austell, GA 30106 370.00 sq. ft. driveway easement

Traffic Operations

14E. APPROVAL OF CONTRACT WITH PREMIER TREE AND


SHRUB CARE, LLC FOR THE 2014 COUNTYWIDE SHOULDER
MAINTENANCE CONTRACT – TRANSPORTATION

To approve a contract with Premier Tree and Shrub Care, LLC, in an


amount not to exceed $590,400.00, for the 2014 Countywide Shoulder
Maintenance Contract, Project No. TR473, MIS Contract No. 000770;
authorize the corresponding budget transaction; and further authorize
the Chairman to execute the necessary documents. A copy of Shoulder
Mowing/Weed Eating Road List is attached and made a part of these
minutes.

Funding: Available in the Department's approved FY14 General Fund


Operating Budget as shown, with the following budget transfer:

010-050-0799-6512-TR473-O $500,000.00

Transfer from: 010-050-0710-8810 $ 90,400.00

Transfer to: 010-050-0799-6512-TR473-O $ 90,400.00

Page 149 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 8

14. CONSENT AGENDA (CONT.)

TRANSPORTATION AGENCY (CONT.)

Transit

14F. APPROVAL OF AMENDMENT NO. 2 TO THE CONTRACT


WITH THE GEORGIA DEPARTMENT OF HUMAN SERVICES
TO APPROPRIATE ADDITIONAL FUNDING FOR THE FY14
FEDERAL TRANSIT ADMINISTRATION SECTION 5310
PROGRAM – TRANSPORTATION

To approve Amendment No. 2 to the contract with the Georgia


Department of Human Services (DHS) to appropriate additional funding
for the FY14 Federal Transit Administration (FTA) Section 5310
Program; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

Funding: Appropriate receipt of additional FY14 Federal Transit


Administration Section 5310 Program funding, through a contract with
DHS, to the Transit Capital Projects Fund as follows:

Increase Revenue Appropriation:


202-050-4868-4435 (FTA 5310-DHS Mobility) $48,000.00

Increase Expenditure Appropriation:


202-050-4868-6628 (Transit Fare Media) $48,000.00

14G. APPROVAL OF MEMORANDUMS OF UNDERSTANDING WITH


BRIGGS AND ASSOCIATES, INC. AND COBB-DOUGLAS
COMMUNITY SERVICES BOARD FOR ALLOCATION OF
ADDITIONAL FY14 FEDERAL TRANSIT ADMINISTRATION
SECTION 5310 PROGRAM FUNDING AND APPROVAL OF
AMENDMENT NO. 1 TO THE MEMORANDUM OF
UNDERSTANDING WITH RIGHT IN THE COMMUNITY, INC –
TRANSPORTATION

To approve Memorandums of Understanding (MOU) with Briggs and


Associates, Inc., and Cobb-Douglas Community Services Board to
allocate additional FY14 Federal Transit Administration Section 5310
Program funding; approve Amendment No. 1 to the Memorandum of
Understanding with Right In the Community, Inc.; and authorize the
Chairman to execute the necessary documents. Copies of the MOUs are
attached and made a part of these minutes.

Page 150 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 9

14. CONSENT AGENDA (CONT.)

PUBLIC SAFETY AGENCY

Police

14H. APPROVAL OF THE SELECTION OF QUALIFIED VENDORS


FOR BALLISTIC CARRIERS/PLATES AND BALLISTIC
HELMETS AND AUTHORIZATION TO MAKE PURCHASES
FROM THE SELECTED FIRMS – POLICE

To approve the selection committee’s recommendation of vendors KDH


to provide ballistic carriers/plates and Dana Safety Supply to provide
ballistic helmets; authorize the corresponding budget transactions;
authorize the purchases from the selected firms, in amount up to
$266,000.00; and further authorize the Chairman to execute the
necessary documents.

Funding is available with the following budget transfer within the IRS
Seizure Grant Program:

Transfer from:
270-130-GR27-8820 Undesignated Contingency $266,000.00

Transfer to:
270-130-GR27-6258 Accountable Equipment $266,000.00

14I. AUTHORIZATION TO ACCEPT DEPARTMENT OF


HOMELAND SECURITY GRANT PROGRAM FUNDS PASSED
THROUGH THE GEORGIA EMERGENCY MANAGEMENT
AGENCY FOR THE BOMB DISPOSAL UNIT – POLICE

To authorize the acceptance of grant funds from the Department of


Homeland Security Grant Program passed through the Georgia Emergency
Management Agency, in the amount of $56,000.00, for the Bomb Disposal
Unit program; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

Funding:

Increase revenue:
270-130-GR51-4493 (GEMA) $56,000.00

Increase expenditures:
270-130-GR51-6258 (Accountable Equipment) $30,000.00

Increase capital:
270-130-GR51-8480 (Safety Equipment) $26,000.00

Page 151 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 10

14. CONSENT AGENDA (CONT.)

PUBLIC SAFETY AGENCY (CONT.)

Police (cont.)

14J. AUTHORIZATION TO APPLY FOR AND ACCEPT


DEPARTMENT OF HOMELAND SECURITY FUNDS PASSED
THROUGH THE GEORGIA EMERGENCY MANAGEMENT
AGENCY FOR EXPLOSIVE ORDINANCE CANINE RESPONSE
CAPABILITIES – POLICE

To authorize the application for and acceptance of Department of


Homeland Security funds passed through Georgia Emergency
Management Agency/HS, in the amount of $3,000.00, for explosive
ordinance canine response capabilities; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the
necessary documents.

Funding is available with the following budget appropriation:

Increase revenue: 270-130-GR54-4493 GEMA $3,000.00


Increase expenditure: 270-130-GR54-6207 Safety Supplies $3,000.00

14K. AUTHORIZATION TO ACCEPT A SPONSORSHIP FROM THE


Y.W.C.A. OF NORTHWEST GEORGIA FOR TWO POLICE
OFFICERS TO ATTEND THE TRAIN THE TRAINER PROGRAM
FOR ELDER ABUSE – POLICE

To authorize the acceptance of a sponsorship from the Y.W.C.A. of


Northwest Georgia, for two police officers to attend the Train the Trainer
for Elder Abuse in Washington, D.C.

Fire and Emergency Services

14L. AUTHORIZATION TO RECLASSIFY TWO ADMINISTRATIVE


SPECIALIST II POSITIONS TO PUBLIC SERVICES
TECHNICIAN III POSITIONS AND AUTHORIZATION TO
RECLASSIFY ONE PART-TIME ADMINISTRATIVE CLERK
POSITION TO AN ADMINISTRATIVE TECHNICIAN POSITION
- FIRE AND EMERGENCY SERVICES

To authorize the reclassification of two Administrative Specialist II


(Class Code 1006/Pay Grade 44) positions to Public Services Technician
III (Class Code 1017/Pay Grade 45); and further authorize the
reclassification of one part-time Administrative Clerk (8134-001) to
Administrative Technician (8116-) position.

Funding is available in the Fire Fund operating budget to support these


reclassifications.

Page 152 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 11

14. CONSENT AGENDA (CONT.)

COMMUNITY DEVELOPMENT AGENCY

Planning Division

14M. AUTHORIZATION TO ACCEPT GRANT FUNDS FROM THE


DEPARTMENT OF DEFENSE, OFFICE OF ECONOMIC
ADJUSTMENT FOR DEVELOPMENT OF THE DOBBINS AIR
RESERVE BASE JOINT LAND USE STUDY - PLANNING
DIVISION

To authorize the acceptance of grant funds from the Department of


Defense, Office of Economic Adjustment and appropriation of grant and
local match funding, in the amount of $217,560.00, for the development of
the Dobbins Air Reserve Base Joint Land Use Study; approve the grant
agreement between Cobb County and the Office of Economic Adjustment;
authorize the corresponding budget transactions; and further authorize
the Chairman to execute the necessary documents.

Funding for the grant is available with the appropriation of the Federal
grant funding and the transfer of the county’s local match from the
General Fund’s Undesignated Contingency as follows:

Transfer from:
010-015-0145-8820 (Undesignated contingency) $ 21,756.00

Transfer to:
010-014-0140-6594 $ 21,756.00

Appropriate in the Grant Project In the Grant Fund:

Increase Revenue:
270-030-G856-4432 (Federal DOD Grant) $195,560.00

Increase Revenue:
270-030-G856-4960 (Transfers in from GF) $ 21,756.00

Increase Expenditure:
270-030-G856-6326 (Professional Services) $217,560.00

14N. APPROVAL OF CONTRACT WITH MATRIX DESIGN GROUP


FOR DEVELOPMENT OF THE DOBBINS AIR RESERVE BASE
JOINT LAND USE STUDY - PLANNING DIVISION

To approve a contract with Matrix Design Group, in an amount up to


$216,610.00, for the development of the Dobbins Air Reserve Base Joint
Land Use Study in conformity with RFQ # 14-5869, authorize the
corresponding budget transactions, and further authorize the Chairman
to execute the necessary documents.

Funding, including the $21,756.00 county match, is available in the Grant


Project in the Grant Fund as follows:

270-030-G856-6326 (Professional Services) $217,560.00

Page 153 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 12

14. CONSENT AGENDA (CONT.)

COMMUNITY DEVELOPMENT AGENCY (CONT.)

Planning Division (cont.)

14O. AUTHORIZATION TO ACCEPT GRANT FUNDS FROM THE


GEORGIA DEPARTMENT OF NATURAL RESOURCES,
HISTORIC PRESERVATION DIVISION FOR REPAIR AND
STABILIZATION OF THE HISTORIC PACES HOUSE IN
VININGS - PLANNING DIVISION

To authorize acceptance of grant funds from the Georgia Department of


Natural Resources, Historic Preservation Division, in the amount of
$10,000.00, to repair and stabilize the historic Paces House in Vinings,
authorize the corresponding budget transactions, and further authorize
the Chairman to execute the necessary documents.

Funding is available with the following budget appropriations in the Grant


Fund:

Increase Revenue:
270-030-G853-4462 (Department of Natural Resources) $10,000.00

Increase Expenditure:
270-030-G853-6574 (Contributions) $10,000.00

14P. AUTHORIZATION TO ADVERTISE FOR PROFESSIONAL


SERVICES FOR THE DEVELOPMENT OF A MARKETING AND
BRANDING CAMPAIGN FOR SOUTH COBB IN PARTNERSHIP
WITH THE SOUTH COBB REDEVELOPMENT AUTHORITY
AND AUTHORIZATION TO ISSUE A REQUEST FOR
PROPOSALS - PLANNING DIVISION

To authorize advertisement to secure professional services for the


development of a Marketing and Branding Campaign for South Cobb in
partnership with the South Cobb Redevelopment Authority; and further
authorize the issuance of a Request for Proposals utilizing Selection
Process 2 (Competitive Proposals).

FINANCE

14Q. AUTHORIZATION TO TRANSFER THE GENERAL FUND’S


FY14 STORM CONTINGENCY TO THE BUDGETS OF THE
DEPARTMENTS IMPACTED BY THE FREEZING
TEMPERATURES IN JANUARY AND THE SNOW AND ICE
EVENTS OF JANUARY 28-29 AND FEBRUARY 12-13, 2014 –
FINANCE

To authorize the transfer of $318,881.99 from the General Fund's FY14


Storm Contingency to the budgets of the departments impacted by the
freezing temperatures in January, and the snow and ice events of January
28-29, and February 12-13, 2014; and further authorize the
corresponding budget transactions.

Page 154 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 13

14. CONSENT AGENDA (CONT.)

FINANCE (CONT.)

14Q. AUTHORIZATION TO TRANSFER THE GENERAL FUND’S


FY14 STORM CONTINGENCY TO THE BUDGETS OF THE
DEPARTMENTS IMPACTED BY THE FREEZING
TEMPERATURES IN JANUARY AND THE SNOW AND ICE
EVENTS OF JANUARY 28-29 AND FEBRUARY 12-13, 2014 –
FINANCE (CONT.)

Funding is transferred from the General Fund’s Storm Contingency to


various General Fund departments as follows:

Transfer from:
010-015-0145-8810 (GF Contingency-Storm) $318,881.99

Transfer To:
010-130-2100-6014 (Police Dept-Overtime Salary) $ 28,856.47
010-130-2100-6505 (Police Dept-Wrecker Costs) $ 14,247.05
010-300-0070-6166 (Senior Svcs.-Emergency Food) $ 17,285.14
010-110-3640-6014 (Property Mgmt. Overtime) $ 61.00
010-110-3640-6204 (Property Mgmt-Icemelt) $ 1,125.00
010-110-3640-6167 (Property Mgmt-Fuel) $ 420.00
010-110-3640-6166 (Property Mgmt-Food) $ 100.00
010-110-3640-6258 (Property Mgmt-Snow/Ice Tools) $ 2,500.00
010-110-3640-6532 (Property Mgmt-Generator Rental) $ 930.00
010-110-3640-6254 (Property Mgmt-Snow/Ice Tools) $ 801.00
010-110-3640-6494 (Property Mgmt- Facility Repairs) $ 17,240.83
010-060-0920-6507 (Fleet Overtime) $ 11,305.53
010-060-0920-6254 (Fleet Snow Chains) $ 35,087.45
010-060-0920-6507 (Fleet Vehicle Body Repair) $ 8,800.00
010-060-0920-6167 (Fleet Generator Diesel) $ 4,771.00
010-060-0920-6186 (Fleet Parts and Supplies) $ 3,262.00
010-105-3200-6014 (Parks Overtime) $ 41,545.85
010-105-3200-6149 (Parks Materials) $ 967.37
010-050-0781-6014 (DOT Overtime) $ 14,629.40
010-050-0781-6149 (DOT-Materials) $ 57,071.90
010-050-0750-6201 (DOT-Pavement Markings) $ 57,875.00

14R. ADOPTION OF RESOLUTION ADOPTING ALL BUDGET


AMENDMENTS SET FORTH IN AGENDA ITEMS ON THIS
DATE – FINANCE

To adopt a resolution adopting all budget amendments set forth in agenda


items on this date. A copy of the resolution is attached and made a part of
these minutes.

Page 155 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 14

14. CONSENT AGENDA (CONT.)

SUPERIOR COURT

14S. AUTHORIZATION TO DONATE FUNDS FROM THE FAMILY


LAW WORKSHOP TO COBB COUNTY LEGAL AID AND THE
COBB JUSTICE FOUNDATION – SUPERIOR COURT

To authorize the donation of $2,500.00 from the Cobb County Family


Law Workshop to the Cobb Justice Foundation.

Funding for The Family Law Workshop’s donation is available in the


Family Law Workshop budget with dedicated funds in the following
location:

010-225-9510-6601 $2,500.00

JUVENILE COURT

14T. AUTHORIZATION TO APPLY FOR CRIMINAL JUSTICE


COORDINATING COUNCIL GRANT FUNDS – JUVENILE
COURT

To authorize the application for Criminal Justice Coordinating Council


grant funds, in an amount up to $239,000.00, for an Evidence Based
Programs Grant to provide professional services and operating costs to
conduct the various programs at the Juvenile Court, for the period July 1,
2014 – June 30, 2015; and further authorize the Chairman to execute the
grant application.

COUNTY CLERK

14U. APPROVAL OF MINUTES – COUNTY CLERK

To approve the minutes of the following meetings:

April 7, 2014 - Special Called Meeting/Agenda Work Session


April 8, 2014 - Regular Meeting of the Board
April 15, 2014 - BOC Zoning Hearing

14V. AUTHORIZATION TO CORRECT THE JULY 16, 2013 ZONING


HEARING MINUTES REGARDING OTHER BUSINESS ITEM
NO. 6 – COUNTY CLERK

To authorize correction of an error in the July 16, 2013 Zoning Hearing


Minutes regarding Other Business Item No. 6, relating to rezoning
application number 77 of 1985 (Henry Reed), to reference the correct
application number as 77 instead of 71.

CONSENT VOTE: ADOPTED unanimously

Page 156 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 15

15. TRANSPORTATION AGENCY

Engineering

15A. APPROVAL OF CONTRACT WITH BALDWIN PAVING


COMPANY, INC. FOR CONSTRUCTION OF OLD STILESBORO
ROAD OVER LITTLE ALLATOONA CREEK BRIDGE
REPLACEMENT – TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve a contract


with Baldwin Paving Company, Inc., in an amount not to exceed
$1,057,537.70, for construction of Old Stilesboro Road over Little
Allatoona Creek bridge replacement, Project No. E1060, MIS Contract
No. 000552; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

Funding: Available in the 2011 SPLOST Transportation Improvements


Program Fund with the following budget transfers:

Transfer from:
345-050-E001-E106-8761-E1060-C $675,000.00
345-050-E001-E112-8761-E1120-C $303,713.68

Transfer to:
345-050-E001-E106-8762-E1060-C $978,713.68

Available in the Water System’s SPLOST Projects-Relocate Lines


Adopted CIP Budget with the following budget transfers:

Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z $ 80,824.02

Transfer to:
Old Stilesboro Road over Little Allatoona Creek
Construction
510-500-5756-8260-W4317-C $ 78,824.02
Interest on Retainage
510-500-5756-6613-W4317-A $ 200.00
Meter Purchase Replacement
510-500-5756-8456-W4317-M $ 200.00
Contingency
510-500-5756-8810-W4317-T $ 1,600.00

Total $ 80,824.02

VOTE: ADOPTED unanimously

Page 157 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 16

15. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

15B. APPROVAL OF CONTRACT WITH CHATFIELD


CONTRACTING, INC. FOR DRAINAGE SYSTEM REPAIRS ON
BROOKSIDE DRIVE – TRANSPORTATION

MOTION: Motion by Cupid, second by Goreham, to approve a contract


with Chatfield Contracting, Inc., in an amount not to exceed $86,080.00,
for drainage system repairs on Brookside Drive, Project No. E2220, MIS
Contract No. 000780; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.

Funding: Available in the 2011 SPLOST Transportation Improvements


Program Fund with the following budget transfer:

Transfer from: 345-050-E002-E222-8761-E2220-C $ 86,080.00


Transfer to: 345-050-E002-E222-8762-E2220-C $ 86,080.00

VOTE: ADOPTED unanimously

15C. APPROVAL OF CONTRACT WITH GLOSSON ENTERPRISES,


LLC FOR CONSTRUCTION OF PETE SHAW ROAD SIDEWALK
– TRANSPORTATION

MOTION: Motion by Birrell, second by Cupid, to approve a contract


with Glosson Enterprises, LLC, in an amount not to exceed $347,632.19,
for construction of Pete Shaw Road Sidewalk, Project No. E7390, MIS
Contract No. 000684; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.

Funding: Available in the 2011 SPLOST Transportation Improvements


Program Fund with the following budget transfers:

Transfer from:
345-050-E007-E739-8761-E7390-C $249,000.00
345-050-E007-E756-8761-E7560-C $ 77,607.19

Transfer to:
345-050-E007-E739-8762-E7390-C $326,607.19

Available in the Water System’s SPLOST Projects-Relocate Lines


Adopted CIP Budget with the following budget transfers:

Transfer from:
SPLOST Projects-Relocate Lines
Preliminary Estimates
510-500-5756-8005-W4069-Z $ 21,745.00

Page 158 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 17

15. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

15C. APPROVAL OF CONTRACT WITH GLOSSON ENTERPRISES,


LLC FOR CONSTRUCTION OF PETE SHAW ROAD SIDEWALK
– TRANSPORTATION (CONT.)

Transfer to:
Pete Shaw Road Sidewalk Construction
510-500-5756-8260-W4312-C $ 21,025.00
Interest on Retainage
510-500-5756-6613-W4312-A $ 100.00
Meter Purchase Replacement
510-500-5756-8456-W4312-M $ 200.00
Contingency
510-500-5756-8810-W4312-T $ 420.00

Total $ 21,745.00

VOTE: ADOPTED unanimously

15D. APPROVAL OF CONTRACT WITH GLOSSON ENTERPRISES,


LLC FOR CONSTRUCTION OF SOUTH GORDON ROAD
SIDEWALK – TRANSPORTATION

MOTION: Motion by Cupid, second by Birrell, to approve a contract


with Glosson Enterprises, LLC, in an amount not to exceed $123,316.31,
for construction of South Gordon Road Sidewalk, Project No. E7450, MIS
Contract No. 000772; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.

Funding: Available in the 2011 SPLOST Transportation Improvements


Program Fund with the following budget transfers:

Transfer from:
345-050-E007-E745-8761-E7450-C $ 87,766.00
345-050-E007-E756-8761-E7560-C $ 34,550.31

Transfer to:
345-050-E007-E745-8762-E7450-C $123,316.31

VOTE: ADOPTED unanimously

15E. APPROVAL OF RESURFACING CONTRACT 2014-3 LOCAL


ROADS (NORTH) WITH C. W. MATTHEWS CONTRACTING
COMPANY, INC. FOR THE RESURFACING OF COUNTY-
MAINTAINED STREETS – TRANSPORTATION

MOTION: Motion by Goreham, second by Birrell, to approve


Resurfacing Contract 2014-3 Local Roads (North) with C. W. Matthews
Contracting Company, Inc., in an amount not to exceed $5,801,908.00, for
the resurfacing of County-maintained streets, Project No. E9120, MIS
Contract No. 000764; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.
A copy of Resurfacing Contract 2014-3 List of Streets is attached and
made a part of these minutes.

Page 159 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 18

15. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

15E. APPROVAL OF RESURFACING CONTRACT 2014-3 LOCAL


ROADS (NORTH) WITH C. W. MATTHEWS CONTRACTING
COMPANY, INC. FOR THE RESURFACING OF COUNTY-
MAINTAINED STREETS – TRANSPORTATION (CONT.)

Funding: Available in the 2011 SPLOST Transportation Improvements


Program (TIP) Fund with the following budget transfers:

Transfer from:
345-050-E009-E921-8761-E9210-C $3,392,105.00
345-050-E009-E922-8761-E9220-C $ 400,000.00
345-050-E009-E923-8761-E9230-C $1,859,803.00
345-050-E009-E912-8761-E9120-C $ 150,000.00

Transfer to:
345-050-E009-E912-8762-E9120-C $5,801,908.00

VOTE: ADOPTED unanimously

15F. APPROVAL OF PROJECT NO. E1070-TO#03 TO THE 2012


MASTER TASK ORDER CONTRACT WITH REYNOLDS,
SMITH, AND HILLS, INC. FOR ENGINEERING DESIGN OF
PITNER ROAD OVER LITTLE ALLATOONA CREEK BRIDGE
REPLACEMENT – TRANSPORTATION

MOTION: Motion by Goreham, second by Ott, to approve Project


No. E1070-TO#03 to the 2012 Master Task Order Contract with
Reynolds, Smith and Hills, Inc., in an amount not to exceed $164,168.50,
for engineering design of Pitner Road over Little Allatoona Creek bridge
replacement, MIS Contract No. 000574; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the
necessary documents.

Funding: Available in the 2011 SPLOST Transportation Improvements


Program Fund with the following budget transfers:

Transfer from:
345-050-E001-E107-8721-E1070-E $ 50,000.00
345-050-E001-E107-8761-E1070-C $114,168.50

Transfer to:
345-050-E001-E107-8722-E1070-E $164,168.50

VOTE: ADOPTED unanimously

Page 160 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 19

15. TRANSPORTATION AGENCY (CONT.)

Engineering (cont.)

15G. APPROVAL OF UTILITY RELOCATION AGREEMENT WITH


GEORGIA POWER COMPANY FOR PRELIMINARY
ENGINEERING AND RELOCATION OF FACILITIES ON SIX
FLAGS PARKWAY AT LEE INDUSTRIAL BOULEVARD/SIX
FLAGS DRIVE – TRANSPORTATION

MOTION: Motion by Cupid, second by Birrell, to approve a Utility


Relocation Agreement with Georgia Power Company, as approved by the
County Attorney’s Office, in an amount not to exceed $285,431.00, for
preliminary engineering and relocation of facilities on Six Flags Parkway
at Lee Industrial Boulevard/Six Flags Drive, Project No. E3070, MIS
Contract No. 000777; authorize the corresponding budget transaction;
and further authorize the Chairman to execute the necessary documents.

Funding: Available in the 2011 SPLOST Transportation Improvements


Program Fund with the following budget transfer:

Transfer from:
345-050-E003-E307-8781-E3070-U $285,431.00

Transfer to:
345-050-E003-E307-8786-E3070-U $285,431.00

VOTE: ADOPTED unanimously

16. PUBLIC SERVICES AGENCY

Parks, Recreation, and Cultural Affairs

16A. APPROVAL OF CONTRACT WITH ALLSTAR LIGHTING AND


ELECTRICAL SERVICE FOR THE INSTALLATION OF NEW
SPORTS LIGHTING AT KENNWORTH PARK - PARKS,
RECREATION, AND CULTURAL AFFAIRS

MOTION: Motion by Goreham, second by Ott, to approve a contract


with AllStar Lighting and Electrical Service, in an amount not to exceed
$169,686.00, for the installation of new sports lighting poles, fixtures and
related equipment to serve tennis court and athletic field lighting at
Kennworth Park under the 2011 Parks, Recreation and Cultural Affairs
SPLOST Program; authorize the corresponding budget transactions; and
further authorize the Chairman to execute the necessary documents.

Funding is available in the 2011 Parks, Recreation and Cultural Affairs


SPLOST fund as follows:

345-105-E040-EP474 C-8024 $102,594.68


(Kennworth Field Renovation)

345-105-E040-EP475 C-8024 $ 67,091.32


(Kennworth Tennis Court Lighting)

VOTE: ADOPTED unanimously

Page 161 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 20

16. PUBLIC SERVICES AGENCY (CONT.)

Parks, Recreation, and Cultural Affairs (cont.)

16B. APPROVAL OF CONTRACT WITH ALLSTAR LIGHTING AND


ELECTRICAL SERVICE FOR INSTALLATION OF NEW
SPORTS LIGHTING AT LIONS PARK - PARKS, RECREATION,
AND CULTURAL AFFAIRS

MOTION: Motion by Cupid, second by Birrell, to approve a contract


with AllStar Lighting and Electrical Service, in an amount not to exceed
$89,692.00, for the installation of new sports lighting poles, fixtures and
related equipment to serve athletic field lighting at Lions Park under the
2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize
the corresponding budget transactions; and further authorize the
Chairman to execute the necessary documents.

Funding is available in the 2011 Parks, Recreation and Cultural Affairs


SPLOST fund as follows:

345-105-E040-EP420 C-8024 (Lions Field Renovation) $89,692.00

VOTE: ADOPTED unanimously

16C. APPROVAL OF CONTRACT WITH ARCHIMETRIC DESIGN


AND CONSTRUCTION, INC. FOR CONSTRUCTION SERVICES
RELATED TO THE REDEVELOPMENT OF LIONS PARK -
PARKS, RECREATION, AND CULTURAL AFFAIRS

MOTION: Motion by Cupid, second by Birrell, to approve a contract


with Archimetric Design and Construction, Inc., in an amount not to
exceed $1,009,330.00, for construction services related to the
redevelopment of Lions Park, under the 2011 Parks, Recreation and
Cultural Affairs SPLOST Program; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the
necessary documents.

Funding is available in the 2011 Parks, Recreation and Cultural Affairs


SPLOST fund as follows:

345-105-E030-EP320 C-8125 (Lions Concession Building) $312,897.21


345-105-E030-EP321 C-8125 (Lions Pavilion Restroom) $118,987.06
345-105-E040-EP420 C-8125 (Lions Field Renovation) $577,445.73

VOTE: ADOPTED unanimously

Page 162 of 242


MINUTES OF REGULAR MEETING
COBB COUNTY BOARD OF COMMISSIONERS
APRIL 22, 2014
PAGE 21

17. HUMAN RESOURCES

17A. APPROVAL OF CONTRACT WITH THE ARCHER COMPANY


FOR CONSULTING SERVICES FOR REVIEW OF ALL COUNTY
CLASSIFICATIONS, SALARY RANGES, BENEFITS, AND
RELATED POLICIES – HUMAN RESOURCES

MOTION: Motion by Lee, second by Ott, to approve a contract with The


Archer Company, in the amount of $326,420.00, for consulting services
for review of all County classifications, salary ranges, benefits, and related
policies; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents. A copy of
said contract is attached and made a part of these minutes.

Funding will be available in the Human Resources FY14 budget with the
following budget transfer:

Decrease expense:
010-015-0145-8852 (General Fund’s Reserve) $326,420.00

Increase expense:
010-095-2600-6326 (Professional Services) $326,420.00

VOTE: ADOPTED unanimously

ADJOURNMENT

The meeting was adjourned at 8:22 p.m.

____________________________________________
Karen L. King, CCC
Assistant County Clerk
Cobb County Board of Commissioners

Page 163 of 242


COBB COUNTY TRANSPORTATION AGENCY

REGULAR AGENDA COVER

REGULAR MEETING OF MAY 13, 2014

ITEM
NO.

Engineering
1 To approve a construction contract with Summit Construction & Development
Company, LLC, for construction of County Wide Americans with Disabilities Act
Compliant Sidewalks, Project No. E7290, MIS Contract No. 000773.

2 To approve Resurfacing Contract 2014-4 Silver Comet Trail with C. W. Matthews


Contracting Company, Inc., for resurfacing of the Silver Comet Trail, Project No.
E9110, MIS Contract No. 000703.

3 To approve Change Order No. 1 (final) to the contract with Glosson Enterprises, LLC,
for construction of Al Bishop Drive Trail, Project No. D11K0, MIS Contract No.
000638.

4 To approve Change Order No. 1 (final) to the contract with CMES, Inc., for
thoroughfare improvements on Jiles Road, Phase 3, Project No. D4130, MIS Contract
No. 000495.

5 To approve Change Order No. 2 (final) to Resurfacing Contract 2012-7 Local Roads
(Countywide) with C. W. Matthews Contracting Company, Inc., for the resurfacing of
County-maintained streets, Project No. E9070, MIS Contract No. 000587.

6 To authorize the purchase of mitigation credits from Seven Branches Farm, LLC, for
stream impacts associated with drainage improvements on Paper Mill Road, Project
No. E2310.

7 To approve a Utility Relocation Agreement with Georgia Power Company for


preliminary engineering and relocation of facilities on Windy Hill Road (East), Project
No. E4020, and on Windy Hill Road (West), Project No. E4030, MIS Contract No.
000784.

Transit
8 To approve a contract with URS Corporation for development of the
Cumberland/Galleria Circulator Implementation Plan, Project No. E5030, MIS
Contract No. 000787.

Page 164 of 242


Agenda Item Number. 1

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
All
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve a construction contract with Summit Construction & Development


Company, LLC, for construction of County Wide Americans with Disabilities Act
Compliant Sidewalks, Project No. E7290, MIS Contract No. 000773.

BACKGROUND

County Wide Americans with Disabilities Act (ADA) Compliant Sidewalks is an approved
project in the Sidewalks Component of the 2011 SPLOST Transportation Improvements
Program.

The project will address sidewalk and pedestrian ramps throughout the County to ensure they
comply with ADA Standards.

The Invitation to Bid was advertised in the Marietta Daily Journal on March 14, 21, and 28,
2014, and again on April 4, 2014. Bids were received on April 10, 2014, from the following
companies:

Company Bid Amount


Summit Construction & Development Company, LLC $101,742.50
CMEC, LLC $122,516.60

The low bid of $101,742.50 from Summit Construction & Development Company, LLC, was
reviewed and found to be reasonable and responsive. The completion date for this project is 120
consecutive calendar days from issuance of the Notice to Proceed.

Page 165 of 242


Agenda Item Number. 1

FUNDING

Available in the 2011 SPLOST Transportation Improvements Program Fund with the following
budget transfer:

Transfer from: 345-050-E007-E729-8761-E7290-C $101,742.50


Transfer to: 345-050-E007-E729-8762-E7290-C $101,742.50

RECOMMENDATION

The Board of Commissioners approve a contract with Summit Construction & Development
Company, LLC, in an amount not to exceed $101,742.50, for construction of County Wide
Americans with Disabilities Act (ADA) Compliant Sidewalks, Project No. E7290, MIS Contract
No. 000773; authorize the corresponding budget transaction; and further authorize the Chairman
to execute the necessary documents.

ATTACHMENTS
County Wide ADA Repairs Location List for District 1, District 2, District 3, and District 4

Page 166 of 242


Page 167 of 242
Page 168 of 242
Page 169 of 242
Page 170 of 242
Agenda Item Number. 2

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
2, 4
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve Resurfacing Contract 2014-4 Silver Comet Trail with C. W. Matthews Contracting
Company, Inc., for resurfacing of the Silver Comet Trail, Project No. E9110, MIS Contract No.
000703.

BACKGROUND

Resurfacing is an approved component in the 2011 SPLOST Transportation Improvements


Program.

Bids were solicited on a unit price basis for variable depth milling, patching, leveling,
resurfacing, shoulder restoration, and pavement markings.

This resurfacing contract consists of asphaltic resurfacing of the Silver Comet Trail totaling 12.8
miles.

The Invitation to Bid for Resurfacing Contract 2014-4 Silver Comet Trail was advertised in the
Marietta Daily Journal on March 28, 2014, and on April 4, 11, and 18, 2014.

Bids were received on April 24, 2014, from the following companies:

Company Bid Amount


Summit Construction & Development, LLC $1,167,615.40
C.W. Matthews Contracting Company, Inc. $1,606,500.00
Baldwin Paving Company, Inc. $1,894,317.26

Page 171 of 242


Agenda Item Number. 2

Following the bid opening, Summit Construction & Development, LLC, contacted the Cobb
County Purchasing Department and requested their bid be withdrawn due to an error;
therefore, the second low bid of $1,606,500.00 from C.W. Matthews Contracting Company,
Inc., was reviewed and found to be reasonable and responsive. The contract completion date for
this work is August 29, 2014.

When added to the previous 15 resurfacing contracts awarded since October 2011, this contract
will result in a $76,097,392.55 cumulative investment in preserving County infrastructure.

FUNDING

Available in the 2011 SPLOST Transportation Improvements Program Fund with the following
budget transfer:

Transfer from: 345-050-E009-E911-8761-E9110-C $1,606,500.00


Transfer to: 345-050-E009-E911-8762-E9110-C $1,606,500.00

RECOMMENDATION

The Board of Commissioners approve Resurfacing Contract 2014-4 Silver Comet Trail with C.
W. Matthews Contracting Company, Inc., in an amount not to exceed $1,606,500.00, for
resurfacing of the Silver Comet Trail, Project No. E9110, MIS Contract No. 000703; authorize
the corresponding budget transaction; and further authorize the Chairman to execute the
necessary documents.

ATTACHMENTS
Location Map

Page 172 of 242


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Cobb County PROJECT: DATE:


Department of Transportation Resurfacing Contract 2014-4 May 13, 2014
Silver Comet Trail
Project No. E9110

[
Notes: C ommission Districts 2 and 4
Page 173 of 242
Agenda Item Number. 3

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
1, 4
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve Change Order No. 1 (final) to the contract with Glosson Enterprises, LLC, for
construction of Al Bishop Drive Trail, Project No. D11K0, MIS Contract No. 000638.

BACKGROUND

Multi-Use Trails is an approved component in the 2005 SPLOST Transportation Improvements


Program (TIP).

Al Bishop Drive Trail consisted of constructing curb and gutter and a five-foot wide sidewalk
on the north side of Al Bishop Drive, from Callaway Road to the existing trail, and constructing
curb and gutter and an eight-foot wide to ten-foot wide asphalt trail on the north side of Al
Bishop Drive, going east from the existing trail to County Services Parkway.

Funding was available for this project through a Federal Transit Administration (FTA) New
Freedom Program Grant and FTA FY09, FY10, and FY11 Section 5307 Grants, which provided
80 percent of the total cost. The remaining 20 percent local match was to be funded by the
North Georgia State Fair Board and the 2005 SPLOST TIP.

On May 28, 2013, the Board of Commissioners approved a contract with Glosson Enterprises,
LLC, for construction of Al Bishop Drive Trail.

Details for action requested are as follows:

Construction is complete and Change Order No. 1 (final) to the contract with Glosson
Enterprises, LLC, a savings to the project in the amount of $41,524.87, is requested due to
variations between the original and final plan quantities, including underruns in quantities of
curb and gutter, storm drain pipe, sod, and utility allowance. These are the final changes
Page 174 of 242
Agenda Item Number. 3

necessary to close this contract with Glosson Enterprises, LLC.

Original Contract $286,586.95


Change Order No. 1 (final) ($ 41,524.87)
Revised Contract $245,062.08

FUNDING

A savings to the 2005 SPLOST Transportation Improvements Program Fund.

Decrease GAE 340052813905: 340-050-7511-D11K-8762-D11K0-C $31,524.87

A savings to the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with
the following budget transfers:

Decrease GAE 510052813905: 510-500-5756-8260-W4291-C $10,000.00

Transfer from:
Al Bishop Drive Trail
Construction 510-500-5756-8260-W4291-C $10,000.00
Interest on Retainage 510-500-5756-6613-W4291-A $ 55.00
Contingency 510-500-5756-8810-W4291-T $ 210.00
Total $10,265.00

Transfer to:
SPLOST Projects-Relocate Lines
Preliminary Estimates 510-500-5756-8005-W4069-Z $10,265.00

RECOMMENDATION

The Board of Commissioners approve Change Order No. 1 (final) to the contract with Glosson
Enterprises, LLC, a savings to the project in the amount of $41,524.87, for construction of Al
Bishop Drive Trail, Project No. D11K0, MIS Contract No. 000638; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

Page 175 of 242


Agenda Item Number. 4

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
1
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve Change Order No. 1 (final) to the contract with CMES, Inc., for thoroughfare
improvements on Jiles Road, Phase 3, Project No. D4130, MIS Contract No. 000495.

BACKGROUND

Jiles Road, from Cobb Parkway/US41 to Cherokee Street, is an approved thoroughfare


improvements project in the 2005 SPLOST Transportation Improvements Program. The project
is also an approved project in the Atlanta Regional Commission (ARC) Envision6
Transportation Plan, ARC Project No. CO-345. This project is being constructed in three
phases.

Phase 3 of this project consisted of approximately 2.52 miles of widening to a three-lane,


divided section from varying existing typical sections, exclusive of side streets, from Cobb
Parkway/US41 to Legacy Park Boulevard, and widening to a four-lane divided section from
varying existing typical sections, from Legacy Park Boulevard to the bridge over the CSX
Railroad. Additional turn lanes were also constructed at major intersections.

On June 14, 2011, the Board of Commissioners approved a contract with CMES, Inc., for
thoroughfare improvements on Jiles Road, Phase 3, from the bridge over the CSX Railroad to
Cobb Parkway/US41.

Details for action requested are as follows:

Construction is complete and Change Order No. 1 (final) to the contract with CMES, Inc., a
savings to the project in the amount of $2,399,025.39, is requested due to variations between the
original and final plan quantities, including underruns in retaining walls, backfill material,
asphalt quantities, asphalt cement index, water valves, and miscellaneous fittings
Page 176 of 242
Agenda Item Number. 4

quantities. These are the final changes necessary to close this contract with CMES, Inc.

Original Contract $11,115,102.72


Change Order No. 1 (final) ($ 2,399,025.39)
Revised Contract $ 8,716,077.33

FUNDING

A savings to the 2005 SPLOST Transportation Improvements Program Fund.

Decrease GAE 340061411402: 340-050-7504-D413-8762-D4130-C $2,267,222.79

Transfer from: 340-050-7504-D413-8762-D4130-C $2,267,222.79

Transfer to: 340-050-7503-D300-8779-D3000-C $ 100,000.00


340-050-7504-D400-8779-D4000-C $ 700,000.00
340-050-7506-D600-8779-D6000-C $ 767,222.79
340-050-7507-D700-8779-D7000-C $ 200,000.00
340-050-7511-D11A-8779-D11A0-C $ 500,000.00

A savings to the Water System’s SPLOST Projects-Relocate Lines Adopted CIP Budget with
the following budget transfers:

Decrease GAE 510061411402: 510-500-5756-8260-W4074-C $ 131,802.60

Transfer from:
Jiles Road, Phase 3
Construction 510-500-5756-8260-W4074-C $ 131,802.60

Transfer to:
SPLOST Projects-Relocate Line

Preliminary Estimates 510-500-5756-8005-W4069-Z $ 131,802.60

RECOMMENDATION

The Board of Commissioners approve Change Order No. 1 (final) to the contract with CMES,
Inc., a savings to the project in the amount of $2,399,025.39, for thoroughfare improvements on
Jiles Road, Phase 3, Project No. D4130, MIS Contract No. 000495; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

Page 177 of 242


Agenda Item Number. 5

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
All
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve Change Order No. 2 (final) to Resurfacing Contract 2012-7 Local Roads
(Countywide) with C. W. Matthews Contracting Company, Inc., for the resurfacing of County-
maintained streets, Project No. E9070, MIS Contract No. 000587.

BACKGROUND

Resurfacing is an approved component in the 2011 SPLOST Transportation Improvements


Program.

On September 25, 2012, the Board of Commissioners approved Resurfacing Contract 2012-7
Local Roads (Countywide) with C.W. Matthews Contracting Company, Inc., for resurfacing of
County-maintained streets. The contract consisted of 107 local streets, totaling 20.49 miles. This
contract also included grading, paving, and pavement markings for the Fontaine Road Trailhead
parking lot, which was funded through the Cobb County Parks, Recreation and Cultural Affairs
Department, as well as manhole and valve box adjustments, which were funded through the
Cobb County Water System.

On November 12, 2013, the Board approved Change Order No. 1 to Resurfacing Contract 2012-
7, Local Roads (Countywide) with C.W. Matthews Contracting Company, Inc., in an
amount not to exceed $399,726.00, for additional asphalt. The Board also approved a contract
time extension through December 31, 2013.

Details for action requested are as follows:

Page 178 of 242


Agenda Item Number. 5

The project is complete and Change Order No. 2 (final) to Resurfacing Contract 2012-7, Local
Roads (Countywide) with C.W. Matthews Contracting Company, Inc., a savings to the project
in the amount of $39,740.33, is requested due to variations between the original and final plan
quantities, including additional asphalt quantities, underruns in the asphalt cement index and
manhole adjustments.

Original Contract $3,208,221.71


Change Order No. 1 $ 399,726.00
Change Order No. 2 (final) ($ 39,740.33)
Revised Contract $3,568,207.38

FUNDING

Available in the 2011 SPLOST Transportation Improvements Program Fund with the following
budget transfer:

Transfer from: 345-050-E009-E902-8761-E9020-C $12,300.88

Transfer to: 345-050-E009-E907-8762-E9070-C $12,300.88

Increase GAE 345092512605D: 345-050-E009-E907-8762-E9070-C $12,300.88

A savings to the Water System’s SPLOST Projects – Relocate Lines Adopted CIP Budget with
the following transfers:

Decrease GAE 510092512605: 510-500-5756-6516-W4270-C $52,041.21

Transfer from:
Patching, Milling, Paving, Striping 510-500-5756-6516-W4270-C $ 3,423.21
Sewer Line - R&M Service 510-500-5756-6516-W4270-C $48,618.00

Transfer to:
Preliminary Estimates 510-500-5756-8005-W4069-Z $52,041.21

RECOMMENDATION

The Board of Commissioners approve Change Order No. 2 (final) to Resurfacing Contract
2012-7 Local Roads (Countywide) with C. W. Matthews Contracting Company, Inc., a savings
to the project in the amount of $39,740.33, for the resurfacing of County-maintained streets,
Project No. E9070, MIS Contract No. 000587; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.
Page 179 of 242
Agenda Item Number. 6

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
2
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To authorize the purchase of mitigation credits from Seven Branches Farm, LLC, for stream
impacts associated with drainage improvements on Paper Mill Road, Project No. E2310.

BACKGROUND

Drainage System Improvements is an approved component in the 2011 SPLOST Transportation


Improvements Program.

During the construction of the Paper Mill Road bridge replacement, it was noted that a nearby
stream just west of the bridge project was causing significant erosion adjacent to, and sometimes
under, the pavement of Paper Mill Road. There have been several attempts to mitigate this
problem; however, due to its proximity with Sope Creek, corrective action is limited.

On November 26, 2013, the Board of Commissioners approved a contract with AECOM
Technical Services, Inc., for environmental permitting services to determine a permanent
solution that meets all reviewing agencies approvals and provides permanent protection for the
County's infrastructure.

The proposed project, as approved by the reviewing agencies, will pipe a section of the stream
immediately adjacent to Paper Mill Road to mitigate the on-going erosion problem, while
providing a safe shoulder for Paper Mill Road. This solution will also protect an adjacent
cultural resource from additional degradation due to the erosion of the stream channel.

Page 180 of 242


Agenda Item Number. 6

The proposed solution will impact 115 linear feet of perennial streams in the project area and
will require the purchase of mitigation credits. Mitigation for the disturbance of streams is a
requirement of the U.S. Army Corps of Engineers Section 404 Nationwide Permit 14, which has
been submitted for this project. It has been determined that on-site mitigation is not feasible.

A purchase of 534.75 stream mitigation credits from Seven Branches Farm Stream Mitigation
Bank, an approved U.S. Army Corps of Engineers credit mitigation bank managed by Seven
Branches Farm, LLC, has been determined to be the appropriate mitigation.

FUNDING

Available in the 2011 Transportation Improvements Program with the following budget transfer:

Transfer from: 345-050-E002-E231-8761-E2310-C $18,689.51


Transfer to: 345-050-E002-E231-8722-E2310-E $18,689.51

RECOMMENDATION

The Board of Commissioners authorize the purchase of mitigation credits from Seven Branches
Farm, LLC, in an amount not to exceed $18,689.51, for stream impacts associated with drainage
improvements on Paper Mill Road, Project No. E2310; and authorize the corresponding budget
transaction.

ATTACHMENTS
Location Map

Page 181 of 242


LOCATION MAP

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Page 182 of 242
Agenda Item Number. 7

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
2
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve a Utility Relocation Agreement with Georgia Power Company for preliminary
engineering and relocation of facilities on Windy Hill Road (East), Project No. E4020, and
on Windy Hill Road (West), Project No. E4030, MIS Contract No. 000784.

BACKGROUND

Windy Hill Road (East) and Windy Hill Road (West) are approved thoroughfare improvements
projects in the 2011 SPLOST Transportation Improvements Program.

The projects consist of widening approximately 1.37 miles of Windy Hill Road between
US41/Cobb Parkway and Spectrum Circle/Interstate North Parkway.

Construction of this project will require Georgia Power Company to remove and relocate their
existing facilities. Since the facilities may be located on Georgia Power Company’s easement,
the cost for the relocation, in an amount not to exceed $632,285.00, may be reimbursable by
Cobb County.

The Utility Relocation Agreement has been reviewed by the County Attorney’s Office.

Page 183 of 242


Agenda Item Number. 7

FUNDING

Available in the 2011 SPLOST Transportation Improvements Program Fund with the following
budget transfers:

Transfer from: 345-050-E004-E402-8781-E4020-U $252,914.00


345-050-E004-E403-8781-E4030-U $379,371.00
Transfer to: 345-050-E004-E402-8786-E4020-U $252,914.00
345-050-E004-E403-8786-E4030-U $379,371.00

RECOMMENDATION

The Board of Commissioners approve a Utility Relocation Agreement with Georgia Power
Company, in a form substantially similar to the attached and as approved by the County
Attorney’s Office, in an amount not to exceed $632,285.00, for preliminary engineering and
relocation of facilities on Windy Hill Road (East), Project No. E4020, and on Windy Hill Road
(West), Project No. E4030, MIS Contract No. 000784; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

ATTACHMENTS
Location Map
Utility Relocation Agreement with Georgia Power Company

Page 184 of 242


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Notes: C ommission District 2
Page 185 of 242
Page 186 of 242
Page 187 of 242
Page 188 of 242
Page 189 of 242
Page 190 of 242
Agenda Item Number. 8

Cobb County
Department of Transportation Comm. Dist.
Faye DiMassimo, Director
All
1890 County Services Parkway
Marietta, Georgia 30008-4014
(770) 528-1600 / fax: (770) 528-1601

TO: David Hankerson, County Manager

FROM: Faye DiMassimo, Director

This item has been electronically signed by:


Faye DiMassimo, Director

DATE: May 13, 2014

PURPOSE

To approve a contract with URS Corporation for development of the Cumberland/Galleria


Circulator Implementation Plan, Project No. E5030, MIS Contract No. 000787.

BACKGROUND

The Cumberland/Galleria area is a major employment and residential activity center with
significant growth potential. Transportation infrastructure and services are critical for managing
traffic congestion and facilitating economic development.

On January 14, 2014, the Board of Commissioners authorized the Department to issue a Request
for Proposals (RFP) to secure transportation planning services for development of a
Cumberland/Galleria Circulator Implementation Plan, and to advertise for and conduct a public
hearing. Notice of Public Hearing was advertised in the Marietta Daily Journal on January 24 and
31, 2014, and again on February 7, 2014. The Public Hearing was held on February 11, 2014.

The RFP was advertised in the Marietta Daily Journal on January 31, 2014, and on February 7, 14,
and 21, 2014, in accordance with Selection Process 1 (Competitive Negotiations) in the Policy for
the Procurement of Professional Services, as amended by the Board on December 20, 2011.
Proposals were received on February 27, 2014, with two firms responding.

On March 25, 2014, the Board approved the ranking of the two most qualified firms and authorized
negotiations for final scope of services and fees with the top ranked firm, URS Corporation.

The Department has negotiated a final scope and fee, in an amount not to exceed $445,010.00, with
URS Corporation, for development of the Cumberland/Galleria Circulator Implementation Plan.

Page 191 of 242


Agenda Item Number. 8

Existing Federal Transit Administration grants will provide 80 percent of the total project cost, in
an amount not to exceed $356,008.00. The 20 percent local match required, or $89,002.00, is
available in the 2011 SPLOST Transportation Improvements Program Fund budget.

The contract with URS Corporation has been reviewed by the County Attorney's Office.

FUNDING

Federal funding available with the transfer of FY09 Federal Transit Administration Section 5307
Grant funds from the Transit Capital Projects Fund to the 2011 SPLOST Transportation
Improvements Program Fund, as follows:

Decrease Revenue Appropriation: 202-050-4832-4439 $ 3,520.00


202-050-4852-4439 $169,933.00
202-050-4860-4439 $102,555.00
202-050-4866-4439 $ 80,000.00

Increase Revenue Appropriation: 345-050-E005-E503-4441-E5030-E $356,008.00

Decrease Expenditure Appropriation: 202-050-4832-8005 $ 3,520.00


202-050-4852-8005 $169,933.00
202-050-4860-8005 $102,555.00
202-050-4866-8005 $ 80,000.00

Increase Expenditure Appropriation: 345-050-E005-E503-8722-E5030-E $356,008.00

Local funding available in the 2011 SPLOST Transportation Improvements Program Fund with
the following budget transfer:

Transfer from: 345-050-E005-E503-8721-E5030-E $89,002.00


Transfer to: 345-050-E005-E503-8722-E5030-E $89,002.00

Reallocate local funding for FY09 Federal Transit Administration Section 5307 Grant from
reprogrammed projects to the Transit Contingency Unit as follows:

Transfer from: 202-050-4832-4960/8005 $ 880.00


202-050-4852-4960/8005 $42,483.00
202-050-4860-4960/8005 $25,639.00

Page 192 of 242


Agenda Item Number. 8

202-050-4866-4960/8005 $20,000.00
Transfer to: 202-050-4899-4960/8005 $80,002.00

RECOMMENDATION

The Board of Commissioners approve a contract with URS Corporation, in an amount not to
exceed $445,010.00, for development of the Cumberland/Galleria Circulator Implementation Plan,
Project No. E5030, MIS Contract No. 000787; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents, in a form substantially
similar to those attached and as approved by the County Attorney's Office.

ATTACHMENTS
Contract with URS Corporation to be provided under separate cover

Page 193 of 242


Contract with URS Corporation to be provided under separate cover

Page 194 of 242


COBB COUNTY PUBLIC SERVICES AGENCY

REGULAR AGENDA COVER

REGULAR MEETING OF MAY 13, 2014

ITEM
NO.

Parks, Recreation, and Cultural Affairs


1 To approve a contract with Diversified Construction of Georgia, Inc. for construction
services related to the addition and modification of the Mable House Arts Center
building, under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

2 To approve a contract with AllStar Lighting & Electrical Service, Inc. for the
installation of new sports lighting poles, fixtures and related equipment to serve
athletic field lighting at Rhyne Park under the 2011 Parks, Recreation and Cultural
Affairs SPLOST Program.

3 To approve Change Order No. 2 (Final) to the contract with Superior Roofing Systems,
Inc. for construction services and materials to replace the membrane roof system at the
South Cobb Recreation Center under the 2011 Parks, Recreation and Cultural Affairs
SPLOST Program.

Page 195 of 242


Agenda Item Number. 1

Cobb County
Parks, Recreation & Cultural Affairs Comm. Dist.
Eddie Canon, Director
4
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813

TO: David Hankerson, County Manager

FROM: Eddie Canon, Director

This item has been electronically signed by:


Eddie Canon, Director
Jackie R. McMorris, Director of Public Services

DATE: May 13, 2014

PURPOSE

To approve a contract with Diversified Construction of Georgia, Inc. for construction services
related to the addition and modification of the Mable House Arts Center building, under the
2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes an addition to the
Mable House Arts Center building located at 5239 Floyd Road, Mableton. The addition adds
much needed office space and blends with the overall architectural design of the existing
building.

Under a previously approved contract, Parks, Recreation and Cultural Affairs retained the
services of a professional architecture and engineering team to create construction documents
sufficient to permit the work and to include in a bid package to obtain competitive bids for
construction.

An Invitation to Bid for Construction Services was published on the County Purchasing website,
and advertised in the Marietta Daily Journal on March 8, and on April 4, 11, and 18, 2014 in
accordance with Purchasing Policies. Sealed Bids were received from five firms and opened on
April 25, 2014. The bidders and their total base bid amounts are:

Diversified Construction of Georgia, Inc. $123,400.00


Top's Services, Inc. $124,900.00
Camdur Building Group, Inc. $129,164.00
Prime Contractors, Inc. $145,326.00
Page 196 of 242
Agenda Item Number. 1

CDB Construction, Inc. $181,414.00

Bids and Supporting Information were reviewed by Purchasing and Parks, Recreation and
Cultural Affairs staff, and the qualified low bidder was identified as Diversified Construction of
Georgia, Inc. with a total bid amount of $123,400.00.

FUNDING

Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as
follows:

345-105-E030-EP326 C-8125 (Mable House Arts Center) $123,400.00

RECOMMENDATION

The Board of Commissioners approve a contract with Diversified Construction of Georgia, Inc.,
in an amount not to exceed $123,400.00, for construction services related to the addition and
modification of the Mable House Arts Center building, under the 2011 Parks, Recreation and
Cultural Affairs SPLOST Program; authorize the corresponding budget transactions; and further
authorize the Chairman to execute the necessary documents.

Page 197 of 242


Agenda Item Number. 2

Cobb County
Parks, Recreation & Cultural Affairs Comm. Dist.
Eddie Canon, Director
2
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813

TO: David Hankerson, County Manager

FROM: Eddie Canon, Director

This item has been electronically signed by:


Eddie Canon, Director
Jackie R. McMorris, Director of Public Services

DATE: May 13, 2014

PURPOSE

To approve a contract with AllStar Lighting & Electrical Service, Inc. for the installation of new
sports lighting poles, fixtures and related equipment to serve athletic field lighting at Rhyne
Park under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

Improvements to athletic field lighting and related electrical upgrades at Rhyne Park are an
approved athletic field renovation component of the 2011 Parks, Recreation and Cultural
Affairs SPLOST Program. The original baseball fields at Rhyne Park located at 4145 King
Springs Road, Smyrna were constructed in the early 1970s. Five wooden light poles are still in
place. Although they have been repaired from time to time over the years, the sports field
lighting fixtures have outlived their service life and must be replaced. The cost for replacement
of bulbs and ballasts has increased greatly in recent years. Further, the new energy efficient
lights will provide brighter and more even coverage of the fields, increasing playability and
safety.

The project scope includes removal and replacement of wooden poles with spun concrete poles,
the replacement of existing lighting fixtures, cross arms, disconnects and related underground
wiring on those poles plus other existing poles at two athletic fields. The scope also includes
replacement of an electrical panel which will be impacted during construction of a new
segmented block wall at the park.

On April 1, 2013, following a competitive bidding process, the County approved a county-wide
Annual Contract with AllStar Lighting & Electrical Service to cover light pole removal and
replacement and related electrical materials and services. AllStar has presented a proposal
totaling $156,770.00, which references approved unit prices for materials, equipment and labor,
Page 198 of 242
Agenda Item Number. 2

in order to complete the project scope. Because this expenditure will exceed $50,000.00 in
SPLOST funding, Parks, Recreation and Cultural Affairs is requesting Board of Commissioners
approval.

FUNDING

Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as
follows:

345-105-E040-EP443 C-8024 (Rhyne Field Renovation) $156,770.00

RECOMMENDATION

The Board of Commissioners approve a contract with AllStar Lighting & Electrical Service, in
an amount not to exceed $156,770.00, for the installation of new sports lighting poles, fixtures
and related equipment to serve athletic field lighting at Rhyne Park under the 2011 Parks,
Recreation and Cultural Affairs SPLOST Program; authorize the corresponding budget
transactions; and further authorize the Chairman to execute the necessary documents.

Page 199 of 242


Agenda Item Number. 3

Cobb County
Parks, Recreation & Cultural Affairs Comm. Dist.
Eddie Canon, Director
4
1792 County Services Parkway
Marietta, Georgia 30008-4026
(770) 528-8800 / fax: (770) 528-8813

TO: David Hankerson, County Manager

FROM: Eddie Canon, Director

This item has been electronically signed by:


Eddie Canon, Director
Jackie R. McMorris, Director of Public Services

DATE: May 13, 2014

PURPOSE

To approve Change Order No. 2 (Final) to the contract with Superior Roofing Systems, Inc. for
construction services and materials to replace the membrane roof system at the South Cobb
Recreation Center under the 2011 Parks, Recreation and Cultural Affairs SPLOST Program.

BACKGROUND

The 2011 Parks, Recreation and Cultural Affairs SPLOST program includes improvements at
the South Cobb Recreation Center on Six Flags Drive in Austell. These improvements include
the replacement of the membrane roof system at the facility.

On August 27, 2013, the Board of Commissioners approved a contract with Superior Roofing
Systems, Inc. to perform this work. The contract was fully executed on October 31, 2013 and
the work has been completed satisfactorily. Change Order No. 1 was approved by the Board on
March 25, 2014. Change Order No. 2 (Final) takes into account the $2,000.00 project
contingency allowance, which was unused in the course of the project.

Details for action requested are as follows:

Original Contract Amount $102,000.00


Contract Amount Following Change Order No. 1 $101,500.00
Change Order No. 2(Final) $ (2,000.00)
Revised Contract $ 99,500.00

Page 200 of 242


Agenda Item Number. 3

FUNDING

Funding is available in the 2011 Parks, Recreation and Cultural Affairs SPLOST fund as
follows:

345-105-E030-EP349 C-8111
(South Cobb Recreation Center Roof Repairs) ($2,000.00)

RECOMMENDATION

The Board of Commissioners approve Change Order No. 2 (Final) to the contract with Superior
Roofing Systems, Inc., in the deductive amount of $2,000.00, for construction services and
materials to replace the membrane roof system at the South Cobb Recreation Center under the
2011 Parks, Recreation and Cultural Affairs SPLOST Program; authorize the corresponding
budget transactions; and further authorize the Chairman to execute the necessary documents.

Page 201 of 242


COBB COUNTY SUPPORT SERVICES AGENCY

REGULAR AGENDA COVER

REGULAR MEETING OF MAY 13, 2014

ITEM
NO.

Property Management
1 To approve Supplement Agreement No. 1 (final) to the contract with Johnson Controls,
Inc., for the 2011 SPLOST Heating, Ventilating and Air Conditioning equipment
installation at the Windy Hill Community Center, previously known as the
Therapeutic Recreation Facility and the Windy Hill Senior Center.

2 To approve a contract with Peachtree Construction Services for the 2011 SPLOST
window replacement project at the Acworth Community Health Center - Cobb County
Public Health Building in Acworth, and authorize a contingency for unforeseen
conditions.

3 To approve Supplemental Agreement No. 1 (final) to the contract with Q. T.


Contracting, Inc., d/b/a Powers Heating and Air, for the 2011 SPLOST Heating,
Ventilating and Air Conditioning equipment installation at the Cobb County Building.

4 To approve a contract with Garland/Design Build Solutions, Inc., for the 2011 SPLOST
roofing project at the Kennesaw Library.

5 To approve a contract with ThyssenKrupp Elevator Corporation for the 2011 SPLOST
elevator modernization project at the Vinings Library and authorize a project
contingency for unforeseen conditions.

Page 202 of 242


Agenda Item Number. 1

Cobb County
Property Management Department Comm. Dist.
John A. Reida, Director
All
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148

TO: David Hankerson, County Manager

FROM: John A. Reida, Director


Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:


John A. Reida, Director
Willie A. Hopkins, Jr., Director of Support Services

DATE: May 13, 2014

PURPOSE

To approve Supplement Agreement No. 1 (final) to the contract with Johnson Controls, Inc., for
the 2011 SPLOST Heating, Ventilating and Air Conditioning equipment installation at the
Windy Hill Community Center, previously known as the Therapeutic Recreation Facility and
the Windy Hill Senior Center.

BACKGROUND

The Heating, Ventilating and Air Conditioning (HVAC) project for the Windy Hill Community
Center was approved by the citizens in the 2011 SPLOST. The project included replacement of
outdated and damaged equipment.

The Contract Documents for the Project, dated August 21, 2013 (“Contract”), provide that
Substantial Completion of the entire work must be achieved by January 9, 2014, or 120 calendar
days from the date of the Notice to Proceed. Johnson Controls achieved Substantial Completion
of the Work on January 31, 2014, or 22 days after the Substantial Completion date.

The Contract further provides that liquidated damages will be assessed in the amount of Two
Hundred and Fifty Dollars ($250.00) per calendar day for each consecutive calendar day the
Contractor does not achieve Substantial Completion until the Project is completed. As noted
above, Johnson Controls achieved Substantial Completion of the Work 22 days after the
requisite date required by the Contract.

A letter was sent to Johnson Controls to advise that liquidated damages will be assessed by
Cobb County, in the total amount of Five Thousand Five Hundred Dollars ($5,500.00), for
failure to substantially complete the above-referenced project per the contract requirements.
Page 203 of 242
Agenda Item Number. 1

Original Contract Amount: $213,300.00


Supplemental Agreement No. 1 (final) - 5,500.00
Adjusted Contract Amount: $207,800.00

FUNDING

Funding is available in the 2011 SPLOST project budget as follows:

Reduce GAE 345081313505: 345-110-E076-E0777-C (Windy Hill HVAC)


$5,500.00

RECOMMENDATION

The Board of Commissioners approve Supplemental Agreement No. 1 (final) to the contract
with Johnson Controls, Inc., in the deductive amount of $5,500.00, for the 2011 SPLOST
Heating, Ventilating, and Air Conditioning equipment installation at the Windy Hill Community
Center, located at 1885 Roswell St., Smyrna; authorize the corresponding budget transactions;
and further authorize the Chairman to execute the necessary documents.

Page 204 of 242


Agenda Item Number. 2

Cobb County
Property Management Department Comm. Dist.
John A. Reida, Director
All
1150 Powder Springs Street
Suite 200
Marietta, Georgia 30064
(770) 528-2100 / fax: (770) 528-2148

TO: David Hankerson, County Manager

FROM: John A. Reida, Director


Willie A. Hopkins, Jr., Director of Support Services

This item has been electronically signed by:


John A. Reida, Director
Willie A. Hopkins, Jr., Director of Support Services

DATE: May 13, 2014

PURPOSE

To approve a contract with Peachtree Construction Services for the 2011 SPLOST window
replacement project at the Acworth Community Health Center - Cobb County Public Health
Building in Acworth, and authorize a contingency for unforeseen conditions.

BACKGROUND

The project for glass and window frame replacement at the Acworth Community Health Center
- Cobb County Public Health Building was approved by the citizens in the 2011 SPLOST.

The existing storefront window installation has some major defects. It was determined that the
storefront should be replaced with a more conventional system which includes the following:
restoration material, securing metal coping, caulking all flashings, and resealing wall joints
along with general repairs to the existing frame work. The tinted and low emissivity windows
will provide energy savings for this facility.

The Purchasing Department advertised for bids from prospective contractors on March 14th,
21st, 28th and April 4th, 2014. On April 10, 2014, the Purchasing Department received and
opened one sealed bid from Peachtree Construction Services, in the amount of $26,835.00.
Property Management has verified references of Peachtree Construction Services, and
recommends they be awarded the contract.

We also request that the Board of Commissioners authorize an allowance, in the amount of
$3,165.00, as a project contingency for unforeseen conditions.

Page 205 of 242


Agenda Item Number. 2

FUNDING

Funding is available in the 2011 SPLOST project budget as follows:

345-110-E070-8005-E0708 C (Acworth Health Windows) $ 5,600.00

Additional funding is available from pr