DEPARTMENT OF U.S.

COAST GUARD AUXILIARY - DISTRICT 11SR

HOMELAND SECURITY
U.S. COAST GUARD AUXILIARY
11SR LOCAL FORM
FORM 114-7017F (02-09) REV.2 RECORD OF FLOTILLA MEETING
UNIT NUMBER 114 02 09 MEETING DATE 31 OCT 09 MEETING TIME 0900
UNIT NAME Flotilla 2-9, Dana Point, CA
MEETING PLACE Dana Point Yacht Club MEETING TYPE Regular
# MEMBERS PRESENT AX 5 BQ 21 AP 3 # GUESTS PRESENT 2

UNIT OFFICERS PRESENT DCDR Krieger, FC Norby, VFC Lococo, & the following members: Clements, Giger, Fontany,
Yagher, Fullenwider, Gritzmacher, Sherman, McGee, Newmen, Todd, Sly, P. Fleuret, K. Fleuret, Herbinson, Arovas,
Ambrose, Wheeler, Forster, Orjuela, Podsiadlo, Dennis, Jacobson, Sterzenbach, Printz, Hampton, Herdeg, Kearney.

GUESTS PRESENT DCDR Paul Krieger, present to officiate election of officers. Jamie Zillmer. He has completed the
BCN & ABC courses with our Flotilla & owns a sailboat docked next to Ken Clements sailboat.

MEETING DETAILS
COMMENCEMENT

Called to Order 0910

FC Don Norby
Pledge of Allegiance

Introduction of Guests FC Don Norby

Roll Call/Quorum Quorum present

Jacobson awarded 6 op hrs on ATON’s, 48 total op hrs,13 hrs CG op support, 2 hrs member training, 41 hrs public
appearances, 6 VSC’s, & certificate for passing NAV rules exam. Also, a 6th award for 750 hrs of service to the Auxiliary.

Orjuela awarded Certification as Crewmember & Certificate of Completion of TCT.

McGee was sworn in as a new member by FC Norby.

Yagher awarded Certification as Crewmember & Certificate of Completion of TCT.

Podsiadlo given Certification of Completion of TCT.

Hampton received certificate for 21 operational hours & 7 operational support hours.

Lococo given Performance award for 61 Vessel Examinations.

AWARDS

Printz received award of recognition for 30 years of service to the Coast Guard. A Stand Up Bravo Zulu, Carl.

Sherman awarded Certification as Crewmember & certificate for Patrol Specialist.

Arovas awarded certificate for Patrol Specialist, Certificate of Completion of TCT, & certificate for APC course.

Clements received certificate for APC course, letter, & instructor exam. Also, 1st award for 750 hrs of service.

Forster awarded Certificate of Completion of TCT, Operations Policy Exam, certificate for APC course, letter & certificate
for passing GoodMate. Also certificate for Patrol Specialist, Certification as Crewmember and 1st award for 750 hrs of
service.

Todd who is in charge of the Flotilla’s diversity program made it possible for us to be awarded the 3-Star Certificate for
diversity. Job well done, Cal.

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 A moment of silence for the crew of the C-130 that went down.

Flotilla 2-9 will now be Flotilla 6-8; Division 6, Flotilla 8 as of 01Jan10. Full designation is 114-06-08.
The Flare Shoot last month was a fantastic event with a lot of people & a lot of ordnance. Received many calls after event
from agencies in the harbor that were impressed with the event and our organization of it. Approximately 300 to 400
people on the flares and about the same toured the Cutter Halibut docked nearby.
FC Norby participated in the Wheels, Wings and Rotors Show at Los Alamitos Air Station. Had car show, classic
FC REPORT

helicopters doing flyovers. CG had C-130 open to the public, small boat, bomb sniffing dog, A65 Helio and
recruitment booth. Mark & FC Norby displayed their PWC’s. Thousands of people there. Would like you there next year.
At November meeting, anyone that has Flotilla, Division or District trophies, bring them in to be refurbished for our awards
ceremony for next year.
Be sure to close out 7029s, 7030s & any other mission reports using 2-9 before 31Dec09 so nothing is left over.
Motion to have Flotilla Awards Brunch on Saturday, 27Mar10 by Arovas, second by Clements. Motion passed.
A brunch event committee was formed with Carl Printz, VFC Norma Lococo, Bob Arovas, & Ken Clements.
Eric Gritzmacher volunteered to take Bob Arovas’s FSO-FN position.
VFC Norma Lococo will take Owen Bevan’s FSO-VE position.
FC Don Norby will assume position as FSO-OP.
Ken Clements will continue as FSO-PE unless or until the position is filled.
Paul Kearney FSO-PS requests someone to learn his job in Personnel Services & recruiting to help him.
FC Norby announced request from Division for crew, coxsigns, & boats for Newport Christmas Parade 16 & 20Dec.
Thank you to those who responded to email & brought toys for the District to give as donations.
VFC REPORT

We participated in an underwater harbor cleanup conducted by the O.C. Harbor Dept. Volunteer divers brought up junk,
trash & in one case, caused a small oil spill which was immediately controlled. Volunteers from 2-9 were spotters to keep
craft away from divers area. Assessment of harbor is there is a lot of junk in it. This event will be conducted twice a year.
As requested by the Coast Guard, we will do a safety patrol tomorrow 01Nov due to PWC race.
The 35th Dana Point Harbor Boat Parade of Lights is 11,12,18,19Dec. Have orders to look for defective wiring and safety
issues on the boats & report to CG. Also, monitor all gates to be locked. If interested in walking patrol, see VFC Lococo.
FLOTILLA STAFF OFFICER REPORTS

AV
No activity to report.
CM
Did much legwork to offer TCO class primarily to the Flotilla. Have 15 enrolled but not anyone from 2-9.
Would like to see more support from 2-9 for the 4 week class. Some of the best people in the Division have
volunteered their time to speak & teach telecommunications & I am asking you to show up.
The PABC race is tomorrow in the harbor & need 1 volunteer as a backup for the FSO-CM should I become
RESPONSE

incapacitated during the race. Sign up sheets for both the TCO class & backup person are here. (A
volunteer for backup has raised his hand)

MS See underwater harbor cleanup in VFC report.

NS There is an Aids to Navigation workshop this Saturday, 07Nov. If interested, see the FSO-NS.

OP See VFC report line 4

MT If you are interested in crewmember training, email the FSO-MT.

PA The Flare shoot was a success with a lot of people & a lot of interest. Have concern for future PA events
due to dwindling supply of printed material because of State shutdown of printing production.

PE Have 18 enrolled in the ABC class, will conclude Tuesday. Thanking Owen Bevan for his help while Ken
Clements was out of town last week. Have the Dana Cove Room available 10Nov, 1930 to 2130 if anyone
PREVENTION

needs meeting or training room. New BCN class 1st week in February, ABC class in April. Will offer GPS for
Mariners pending negotiation with county. Also thinking about a BS&S class. Have almost $600 from
classes, $400 from calendars. Checks go to Bob Arovas, cash to Mark for cost of calendars. More coming.

PV FSO-RBS Larry Wallace is not present.

VE FSO-VE Owen Bevan is not present.

LOGI

CS
There are minor changes to our website. In the member’s area now, only Emergency Content, Roster & the
Storefront are password protected. Will get all members names & passwords into system by next week.

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 FN September books show 42 members renewed & 2 new AP members paid dues for an aggregate of $2,300.
PE added $1,100 to that. The ending balance is $13,000 of which $4,400 is in a CD opened 2 ½ yrs ago.
This balance is slightly skewed in our favor as Division & District dues were not required to be paid until
October. In summary, this Flotilla is in healthy financial condition.
Motion to approve Financial Report for September 2009 by Gritzmacher, second by Orjuela. Motion carried.
IS FSO-IS Tom LeMasters is not present.

MA FSO-MA Phil Hampton is not present.

Comment by FC Norby: I have called personnel at the State with knowledge of printing production and they
inform me that by Executive Order, all printing presses have been turned off & the govn’t printing office has
STICS

been closed. This in violation of Federal Law on Federally funded & mandated printed materials. At this time,
the State is non grata with Federal demands & we cannot anticipate any new printing any time soon.
PB No activity to report.

PS Have 6 people still in process; Brian is approved. Made contact with 2 new prospects & they are interested.
Will get them to next meeting. Four of the AP’s have ID’s now & I have 3 dues to give to the FSO-FN.
Comment by VFC Lococo: I have access to AUXDATA & will send a copy to Paul & Steve each month so
Paul can receive more timely tracking & Steve can keep track of Flotilla changes & keep roster up to date.
SR Need to approve minutes of May & June 2009 per this meeting’s agenda.
Minutes of Sep. 2009 submitted to Fred Sendra SO-SR & Stepheni Norton DSO-SR as required 05Oct09.
BUSINESSOLD

Motion to approve minutes of May 2009 by Lococo second by Hampton. Motion carried.
Motion to approve minutes of June 2009 by Arovas, second by Dennis. Motion carried.
Mark Forster stated that State of CA is awarding prize to Flotilla 2-9 as 1 of top10 for promoting surveys included in the
Environmentally Safe Boating Hip Bags given away at the Dana Point Boat Show last April.

Election of Officers: DCDR Krieger officiating, explained procedure by secret ballot to membership. Two candidates,
NEW BUSINESS

Bob Arovas & Mark Forster running for FC. By tally of the votes, Bob Arovas is announced as new FC for 2010. Three
candidates, Ken Clements, Steve Sherman & Mark Forster running for VFC. By tally of two separate votes, 1st for
elimination of one candidate, 2nd for majority votes, Ken Clements is announced as new VFC for 2010.
Mark Forster was FSO-CS is now FSO-CM.
Wes Herdeg will work closely with Mark in communications.
Bob Dennis is now FSO-CS & is responsible for Flotilla website.
District is asking Auxiliarists to do survey by end of year to update individual’s abilities in case of need. You will get email.
REPORTSSPECIAL TRAININGMEMBER

You are urged to register & attend the District Conference taking place the 2nd week in January. Go to District website to
register.
REMARKS

Due to the Thanksgiving holiday, the Flotilla meeting for November is the 21st, not the 28th.

Approval of Minutes Motion by Kearney, second by Clements. Motion carried.

ADJOURNMENT

Next Meeting Saturday, 21Nov09 0900 Dana Point Yacht Club

Adjournment Time 1040

Submitted by Steve Sherman FSO-SR

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 INSTRUCTIONS

RECORD OF MEETING

PLEASE COMPLETE THE FORM ELECTRONICALLY.

1. UNIT NUMBER Fill in the four (4) the digits of the unit number of the unit reporting the
meeting. (i.e. 16-04)
2. UNIT NAME Enter the unit name as recorded in AUXDATA.
3. MEETING PLACE Enter the location where the meeting was held.
4. # MEMBERS PRESENT Enter the number of members in attendance who are Basically Qualified
(BQ), AUXOP, and Application Pending (AP).
Member is defined as members of the unit reporting the meeting.
5. # GUESTS PRESENT Enter the total number of guests who attended the meeting.
Guest is defined as anyone who attends the meeting who is not a member
of the Auxiliary or is a member from another Auxiliary unit.
6. MEETING DATE Enter the date of the meeting.
Use the MMDDYYYY format.
7. MEETING TIME Enter the time the meeting was scheduled.
Use 24 hr clock. For example 8:00PM = 2000
8. MEETING TYPE Indicate whether the meeting was a regular or special business meeting.
Regular meeting is defined as the unit scheduled monthly meeting.
Special is defined as any other meeting that is held, such as for special
committees or emergency situations to conduct business.
9. UNIT OFFICERS PRESENT Enter the abbreviated office code and the last name of all elected flotilla
officers attending the meeting.
Abbreviated office codes are listed in the Auxiliary Manual.
10. GUESTS PRESENT Enter the names and if applicable the functional title of any guest
attending the meeting.
11. CALLED TO ORDER Enter the official time the meeting was called to order.
Use 24 hr clock. For example 8:15PM = 2015
12. PLEDGE OF ALLEGIANCE Enter the name of the member or guest who lead the Pledge of Allegiance
13. INTRODUCTION OF GUESTS Enter the name of the member who introduced the guests
14. ROLL CALL/QUORUM Enter the results of the roll call, whether a quorum was present and the
total members needed for a vote.
15. AWARDS List all awards given, including to whom the award was given and for
what.
16. FC REPORT Enter the details of the report given by the FC. Include details of all
motions, if made.
17. VFC REPORT Enter the details of the report given by the vice unit leader. Include details
of all motions, if made.
18. FSO REPORTS Enter the details of the reports given by the staff officers in their
appropriate section. Include details of all motions, if made.
If staff officer was not present and didn’t submit a report, enter “Not
present, no report submitted”
If staff officer was not present and submitted a report, enter “Not present,
report as submitted”
If staff officer was not present and the report was given by another
member, enter “Not present, report given by Member Name” as well as
the details of the report.
If a staff officer says “as submitted”, enter “As submitted in the Name of
Report as distributed in the Name of Distributed Item.”
(i.e. “As submitted in the OP Report as distributed in the May Division 11

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 Newsletter”)
If a staff officer provided highlights of their “as submitted” report, enter
“Provided highlights of the Name of Report as distributed in the Name of
Distributed Item.
(i.e. “Provided highlights of the AV Report as distributed in the June
Consolidated Staff Reports”)
If a staff officer has additions or corrections to their “as submitted” report,
enter “As submitted in the Name of Report as distributed in the Name of
Distributed Item, with the following additions / corrections: list of additions
and/or corrections”
(i.e. “As submitted in the OP Report as distributed in the May Division 11
Newsletter, with the following corrections: the OPEX attendance was 300
not 30”)
19. OLD BUSINESS Enter the details of any old business discussed at the meeting. Include
details of all motions, if made.
If no old business was discussed, enter “No old business”
20. NEW BUSINESS Enter the details of any new business discussed at the meeting. Include
details of all motions, if made.
If no new business was discussed, enter “No new business”
21. MEMBER TRAINING Enter the details of any member training performed at the meeting.
If no member training was conducted, enter “NA”
22. SPECIAL REPORTS Enter the details of report(s) given by special committee(s). Include details
of all motions, if made.
If no special reports were given, enter “NA”
23. REMARKS Enter the details of any additional discussions during the meeting. Include
details of all motions, if made.
If no additional remarks were made, enter “NA”
24. APPROVAL OF MINUTES Enter the motion for approval of the minutes and the results of the motion.
(i.e “Motion to approve the Month minutes was made by Whom and
seconded by Whom. The minutes were unanimously approved
with/without changes.”)
25. NEXT MEETING Enter the date of the next meeting and the meeting location.
26. ADJOURNMENT TIME Enter the official time the meeting was adjourned.
Use 24 hr clock. For example 9:30PM = 2130
27. SUBMITTED After ensuring the accuracy of the report as well as the legibility, enter
your name as the officer submitting the report, as well as the date
submitted.

--END OF INSTRUCTIONS--

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