Employee Suggestion for Company Meeting

TO:
FROM:
SUBJECT:

Dear

There is such a high degree of anxiety about the proposed

merger with (name of firm) that I can see the
effects in my department daily. I do not feel that the
newsletter put out last week helped assuage the fears of
the other employees.

I believe that it might be beneficial to meet the issue

head-on by holding a meeting wherein questions can be put
forth and answers can be provided.

There is a schism between employees and management that

appears to be growing and presents a potential problem.
If, for example, this merger fails to materialize, the
employees may maintain their current feelings of
alienation to the detriment of the organization.

I know that there are many inherent problems in hashing

this subject out in an open forum and these must be
weighed against the present alternative. I do feel,
however, that the suggestion is worth some consideration.

Recommendations Regarding Repaired Product

Dear

The repairs to your [product] have been completed and you should be
receiving your [product] within the next few days.

We would like to recommend that you [recommendation] to ensure the long

life of this product. By following this simple procedure, you will
eliminate the chance of this problem happening again.

We would like to take this opportunity to thank you for choosing our
product. We will look forward to being able to be of service to you in the
future and hope that you will keep our company in mind when you are
selecting a new
[product].

Thank you again for your patronage.

Policy Letter on Vehicle Expense Reimbursement

Dear

It is essential that any of our personnel who drive company and personal
vehicles in connection with company business maintain a thorough record of
any expenses incurred. It is our desire to be certain that you are
reimbursed for any expenditures that you make in this regard, and your good
record keeping will make this possible.

Receipts must be submitted for gasoline purchases, parching expenses and

repairs. In addition, we will require your daily record of the number of
miles driven, the odometer reading, before and after, and the amount of
time spent driving. This information should be contained in your
weekly report to [name]

Thank you very much for your cooperation in this matter.

Policy Explanation and Denial of Request

Dear

While we wish that we could accommodate your request, it has been a long
standing policy of this company to sell direct and not through wholesalers.

We certainly appreciate the interest you have shown in our products, and
wish you well in your enterprise. Should our policy change, we will keep
your name on file, and notify you of our intentions.

Again, thank you for your kind thoughts of our company.

ACKNOWLEDGEMENT AND ACCEPTANCE OF ORDER

Date: _

To: _ [Customer]

We are in receipt of your order as contained in the attached purchase

order form.
We confirm acceptance on said order subject only to the following
exceptions: [Describe]

On exceptions noted, we shall assume you agree to same unless

objection is received within ten days of receipt of this notice.
Thank you for your patronage.

Very truly,

_______________________________

ACCEPTANCE OF ORDER WITH

DELIVERY IN LOTS

Date: _
To: _ [Customer]

We acknowledge acceptance of your order as per your order

of _, 19_. The goods will be shipped to you in the following
lots: [Specify lots and delivery schedule]

We request that payment be made as each lot is received.

Very truly,

ACKNOWLEDGEMENT OF UNSOLICITED IDEAS

Dear _:

We appreciate your interest in submitting to us an idea

or proposal relative to: _
Our firm receives many ideas, suggestions and proposals,
and has many of its own projects under development. Therefore,
it is possible the idea or prooposal you plan to submit to us
has been considered and/or may already be in the planning
stages.
Nevertheless, we would be pleased to accept your idea or
proposal for review, provided it is accompanied by this
acknowledgement letter signed by you.
It is understood that:
1. Samples or other submissions will be returned to the
submittor only if return postage or freight is prepaid.
2. The company accepts no resonsibility for casualty or
loss to samples in our possession.
3. The company can accept no responsibility for holding
any information in confidence.
4. The company shall pay compensation only in the event
it, a) accepts the idea, b) has received the idea only
from the submittor, and c) reaches agreement with the
submittor as to terms and conditions.
If these terms are acceptable to you, please sign where indicated
below and return together with your idea or proposal.

Very truly,

The foregoing terms and conditions are understood and acknowledged.

CHANGE THE DATA MEETING

Dear

Pursuant to your request, we have changed your meeting

with [name of individual] to [time], on [date]

We are pleased to be able to accommodate you in this

manner, and [name of individual] will be looking forward
to your meeting on this newly appointed date.

Acknowledgment of Letter

Dear

Because Mr. Jones is out of the office for the next two
weeks I am acknowledging receipt of your letter dated
May 20, l983. It will be brought to his attention
immediately upon his return.

If I may be of any assistance during Mr. Jones' absence,

please do not hesitate to call.

Acknowledgment of Customer Praise of Employee

Dear

Thank you for your kind letter regarding your exceptional

treatment by one of our employees. A copy of your letter
has been forwarded to the personnel department and will be
included in the employee's file.

So seldom is it that a customer takes the time to write a

letter of appreciation, that I feel moved to reward your
initiative.

Please accept the enclosed certificate, which, when

presented, will entitle the bearer to a ten percent
discount on the merchandise being purchased at that time.

This is but a small token of our appreciation of customers

such as you, upon whose satisfaction we have been allowed
to grow and prosper in this highly competitive marketplace.

Again, on behalf of our entire organization, a heart-felt

thank you.

ACKNOWLEDGEMENT OF APPLICATION
Date: _
To: _ [Applicant]

We appreciate your interest in being employed by our firm.

We regret to inform you, however, that the available
position[s] has been filled, and we cannot give your
application further consideration at the present time.
Your application will be kept on file for future reference
should an opening arise.

Very truly,

EMPLOYEE INVENTION AGREEMENT

FOR GOOD CONSIDERATION, and in consideration of the
undersigned being employed by_ [Company]; the undersigned
hereby agrees, acknowledges and represents:
1. The undersigned, during the course of employment, shall
promptly disclose in writing to the company all
inventions, discoveries, improvements, developments
and innovations whether patentable or not, conceived
in whole or in part by the undersigned or through
assistance of the undersigned, and whether conceived
or developed during working hours or not, which:
a] Result from any work performed on behalf of
Company, or pursuant to a suggested research
project by the Company, or
b] Relate in any manner to the existing or contemplated
business of the Company, or
c] Result from the use of the Company's time, material,
employees or facilities.
2. The undersigned hereby assigns to the Company, its
successors and assigns, all right, title and interest
to said inventions.
3. The undersigned shall, at the Company's request,
execute specific assignmnets to any such invention and
execute, acknowledge, and deliver any additional
documents required to obtain letters patent in any
jurisdiction and shall, at the Company's request and
expense, assist in the defense and prosecution of said
letters patent as may be required by Company. This
provision shall survive termination of employ with the
Company.

Signed under seal this _ day of _, 19_.

Advice to Customer of Unexpected Delay in Shipment

Dear

Thank you for your order. At this time we cannot fill your
order due to an unexpected shipment delay from our overseas
suppliers.

We will hold your order for arrival of the merchandise, and

ship shortly thereafter. Unfortunately, we cannot provide
you with a specific shipping date at this time.

Thank you for your anticipated patience in this matter.

DISCLOSURE OF INVESTIGATIVE CONSUMER REPORTS

This is to inform you that in processing your credit
application it may be necessary to interview your neighbors,
friends and/or others with whom you have an association or
acquaintance. The inquiry conducted would be in respect to
your character, personal characteristics, reputation and
mode of living. Under federal law, you have the right to
make a written request within a reasonable period of time
and to receive detailed information about the nature and
scope of this form of investigation.

Notice to Employees of Unsatisfactory Behavior

TO: All Employees

FROM: Mr. Chambers

As President of this company, I was disappointed and

humiliated by the behavior of some [name of firm]
employees who attended the meeting on [day]
The discourtesy shown to [individual] was
unforgivable. Some employees not only talked incessantly
during our speaker's address but also exhibited the
height of rudeness by leaving the auditorium before the
completion of his speech. To anyone who is guilty of these
actions, I want you to know that such behavior will not be
tolerated by this firm.

It distresses me to have to write a message such as this to

you, and I certainly hope and trust that it will never again
be necessary.

RECOMANDATION LETTER

Date

Your Information:
Full Name
Title
Organization
Address
City, State, Zip Code

Salutation:
Dear Mr./Ms. Last Name,

First Paragraph:
The first paragraph should state how you know the individual and how long you have known the
applicant. Describe your qualifications for writing the letter of recommendation, and why the individual
qualifies for a letter of recommendation.

Middle Paragraph:
Describe here in detail the individual’s exceptional qualities and skills, specifically those that apply to
the area of interest or job requirement. State why you think the individual should be considered over
other people. Give examples to back up what you have said.

Final Paragraph:
Summarize here why the individual is being recommended, and if they have any questions to feel free
to contact you.

Complimentary Close:
Sincerely yours,

Signature:
Handwritten Signature
Name
Title
Organization