Adrian City Commission Agenda For June 2, 2014

CITY COMMISSION
MEETING
June 2, 2014

PRE-MEETING AGENDA

ADRIAN CITY COMMISSION
AGENDA
PRE-MEETING STUDY SESSION
MONDAY,
JUNE 2, 2014

The City Commission will meet for a pre-meeting study session on Monday, June 2,
2014 at 6:30 p.m. at the City Chambers at 159 East Maumee Street, Adrian,
Michigan.

1. Discussion of possible action to amend the oil and gas trust as a result of
the Complaint for Declaratory Judgment.
2. Other items as time permits.

COMMISSION AGENDA
AGENDA
JUNE 2, 2014
7:00PM

I. PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG
II. ROLL CALL
III. APPROVAL OF THE MINUTES OF THE MAY 19, 2014 REGULAR MEETING OF
THE ADRIAN CITY COMMISSION.
IV. PRESENTATION OF ACCOUNTS
V. CONSENT AGENDA
1. CR14-028. City Commission. Resolution to appoint Mark Murray to the
Local Officers Compensation Commission Board.
2. CR14-029. City Commission. Resolution to reappoint Rhea Mills to the
3. CR14-030. City Commission. Resolution to reappoint Peter Paulin to
the Local Officers Compensation Commission Board.
4. CR14-031. City Commission. Resolution to reappoint Jack Georgal to
the Local Officers Compensation Commission Board.
5. CR14-032. City Commission. Resolution to reappoint Sam Lieto to the
6. CR14-033. City Commission. Resolution to reappoint Jim Phelps to the
7. CR14-034. Finance. Resolution to award the bid for the annual
purchase of Backfill Materials to the low bidder, GS Materials of Napoleon,
Ohio.
purchase of Equipment Rental to the sole bidder, Slusarski Excavating of
Adrian, Michigan.
purchase of Downtown Refuse Service to the low bidder, Republic Service
of Wayne, Michigan.
purchase of Motor Oil and Grease to the low bidder, Lyden Oil Co. of
Lansing, Michigan.
purchase of Limestone to the low bidder, Van Brunt Transport of Onsted,
Michigan.
purchase of Oil Change Service to the low bidder, Greg Bell Chevrolet of
Adrian, Michigan.
13. CR14-040. Utilities. Resolution to award a bid for the replacement of a
portable air compressor at the Wastewater Treatment Plant to the low
bidder, Cloverdale Equipment Co. of Oak Park, MI at a cost of $14,950.00
which will be reimbursed by an insurance claim minus the deductible.
VI. REGULAR AGENDA
A. ORDINANCES
1. Ord. 14-007. Second reading and adoption of an
ordinance to amend Article I - Definitions, and Article IV
General Provisions of the Adrian City Code regarding
greenhouses.
2. Ord. 14-008. First reading and introduction of a False
Alarm ordinance.
B. RESOLUTIONS
1. R14-055. City Commission. Resolution to approve a purchase
agreement for the sale of property in the Industrial Park, and to authorize
the Mayor and the City Clerk to sign a warranty deed conveying said
property.
2. R14-056. Community Development. Resolution to approve a fair
housing resolution to allow use of federal funds in a Michigan State
Housing Development Authority Rental Rehab Program.
VII. PUBLIC COMMENTS
VIII. COMMISSIONER COMMENTS

M I N U T E S
MINUTES
MAY 19, 2014
7:00 P.M.

Official proceedings of the May 19, 2014 regular meeting of the City Commission,
Adrian, Michigan.

The regular meeting was opened with prayer led by Don Kleinsmith, professor at
Adrian College and the Pledge of Allegiance to the Flag.

PRESENT: Mayor Berryman and Commissioners Gallatin, Dudas, Faulhaber, Rising,
Munson and Berryman Adams.

Mayor Berryman in the Chair.

Commissioner Faulhaber, motioned to approve the minutes from the regular meeting
on May 5, 2014; seconded by Commissioner Berryman Adams, and the minutes were
adopted by a unanimous vote.

PRESENTATION OF ACCOUNTS

Utility Department Receiving Fund
Voucher #3950 through #3955

$79,352.56

General Fund
Vouchers #21946 through #21959

$273,858.82
Clearing Account Vouchers
amounting to

$391,858.01
TOTAL EXPENDITURES $745,069.39

On motion by Commissioner Dudas, seconded by Commissioner Gallatin, this
resolution was adopted by a unanimous vote.

COMMUNICATIONS

C-1. Finance. April Revenue and Expenditures report.

Mayor Berryman shared a story of a veteran who lives in town with his famil y,
received many injuries in his 9 years of service and is unable to work. Terry Potts
and a number of volunteers are taking care of the repairs that are needed on the
house that this family li ves in as he is unable to do this work himself. The
veterans father was also present and thanked the volunteers and the City for
their assistance to his son and famil y.

CONSENT AGENDA

CR14-020

RE: CITY COMMISSION Resolution to reappoint Sister Peg Albert to the DDA
Board for a four (4) year term

WHEREAS, the term of Sister Peg Albert on the DDA Board is expiring; and

WHEREAS, Sister Peg Albert has expressed a willingness to continue to serve on the
DDA Board; and

WHEREAS, the Adrian City Commission has given careful consideration to the
appointment of the above-named individual.

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission does, hereby,
approve the reappointment of Sister Peg Albert to the DDA Board for a four (4) year term.

CR14-021

RE: CITY COMMISSION Resolution to reappoint Al Wilkerson to the DDA Board
for a four (4) year term

WHEREAS, the term of Al Wilkerson on the DDA Board is expiring; and

WHEREAS, Al Wilkerson has expressed a willingness to continue to serve on the DDA
Board; and


approve the reappointment of Al Wilkerson to the DDA Board for a four (4) year term.

CR14-022

RE: CITY COMMISSION Resolution to reappoint Todd Harder to the DDA Board

WHEREAS, the term of Todd Harder on the DDA Board is expiring; and

WHEREAS, Todd Harder has expressed a willingness to continue to serve on the DDA
Board; and


approve the reappointment of Todd Harder to the DDA Board for a four (4) year term.

CR14-023

RE: CITY COMMISSION Resolution to reappoint Jeff Willett to the DDA Board

WHEREAS, the term of Jeff Willett on the DDA Board is expiring; and

WHEREAS, Jeff Willett has expressed a willingness to continue to serve on the DDA
Board; and


approve the reappointment of Jeff Willett to the DDA Board for a four (4) year term.

CR14-024

RE: CITY COMMISSION Resolution to reappoint Mike Olsaver to the DDA Board

WHEREAS, the term of Mike Olsaver on the DDA Board is expiring; and

WHEREAS, Mike Olsaver has expressed a willingness to continue to serve on the DDA
Board; and


approve the reappointment of Mike Olsaver to the DDA Board for a four (4) year term.

CR14-025

RE: CITY COMMISSION Resolution to reappoint Charles Moore Jr. to the DDA
Board for a four (4) year term

WHEREAS, the term of Charles Moore Jr. on the DDA Board is expiring; and

WHEREAS, Charles Moore Jr. has expressed a willingness to continue to serve on the
DDA Board; and


approve the reappointment of Charles Moore Jr. to the DDA Board for a four (4) year term.

CR14-026

RE: UTILITIES DEPARTMENT Annual Bids for Treatment Chemicals at Water
and Wastewater Plants

WHEREAS the City Commission, by Resolution #R14-036 dated April 21, 2014,
adopted the FY2014-15 Budget and General Appropriations Act, which included
appropriations for treatment chemicals at the Water ($275,000) and Wastewater ($70,000)
Plants; and

WHEREAS the Purchasing Office, in conjunction with the Utilities Department,
solicited and received a total of thirteen (13) bids on Tuesday May 13, 2014 for the seven
(7) chemicals used in the various treatment processes; and

WHEREAS the Utilities Director recommends acceptance of the low bid in every case;
and

WHEREAS a summary of the recommended vendors follows:

Chemical Recommended Supplier Bid Price % Change
per lb.

Ferric Chloride PVS Technologies $0.1813 -11.8%
Ferric Sulfate Chemtrade Chemicals $0.1117 - 5.5%
Pebble Lime Carmeuse Lime $135.00 ton - 1.5%
Sodium Hypochlorite JCI Jones Chemical $0.069 - 9.2%
Phosphate Carus Corporation $0.52 No change
Carbon Dioxide Airgas Carbonic $0.03275 -19.2%
Fluorosilicic Acid Chemical Services $0.34 No change

WHEREAS the City Administrator recommends approval of this resolution.

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission, by this
resolution, hereby authorizes the acceptance of the bid recommendations detailed above for
the FY2014-15 Fiscal Year.

CR14-027

RE: UTILITIES DEPARTMENT - Ductile Iron Pipe and Fittings-Annual Bid

WHEREAS, two (2) sealed bids were received May 13, 2014 for the annual purchase
of ductile iron pipe and fittings; and

WHEREAS, based on anticipated volumes and adherence to bid specifications, said
bids have been tabulated and recommendations made by the Utilities Director, Finance
Director and the City Administrator to select the lowest qualified bidder adhering to bid
specifications in each case (Ref: attached bid tabulation); and

WHEREAS, said bids have been considered by the Adrian City Commission.

NOW, THEREFORE, BE IT RESOLVED that the bids for Class 52 ductile water main,
ductile iron mechanical joint fittings, retaining glands, gaskets and accessory kits be
awarded to the low bidder that met specifications, HD Waterworks Supply of Canton, MI and
all gate valves with accessories, tapping valves and tapping sleeves be awarded to Etna
Supply of Grand Rapids, MI under the terms and conditions as submitted and as proposed in
their sealed bids dated May 13, 2014.

On motion by Commissioner Dudas, seconded by Commissioner Munson, Consent
Agenda resolutions CR14-020 thru CR14-027 are adopted by unanimous vote.

REGULAR AGENDA

ORDINANCES

Ord. 14-006. Second reading and adoption of an ordinance to amend Section 58-112,
Fireworks Ordinance.

On motion by Commissioner Rising, seconded by Commissioner Berryman Adams,
this ordinance was adopted by a unanimous vote. (Effective date June 2, 2014)

Ord. 14-007. First reading and introduction of an ordinance to amend Article I
Definitions, and Article IV General Provisions of the Adrian City Code regarding
greenhouses.

RESOLUTIONS

R14-045

RE: CITY COMMISSION RESOLUTION TO APPROVE OR DENY AN APPLICATION
FOR THE CLOSURE OF A STREET OR PUBLIC PARKING AREA.

WHEREAS, Mandys Uptown Bar & Grill has applied for the closure of the sidewalk
alleyway behind Mandys from June 7, 2014 at 9:00am through June 8, 2014 at 4:00am;
and

WHEREAS, the City Commission has considered said request including all requested
waivers from standard requirements.

NOW, THEREFORE, IT IS HEREBY RESOLVED that the application of Mandys Uptown
Bar & Grill is hereby (approved/denied).

IT IS FURTHER RESOLVED that requested waivers of standard conditions are
(approved/denied).

IT IS FURTHER RESOLVED that the fee for use of City barricades shall be .00 for this
event.

On motion by Commissioner Rising, seconded by Commissioner Berryman Adams,
this resolution to approve the application was adopted by a unanimous vote.

R14-046


WHEREAS, The Brick Wall Pub and Grill has applied for the closure of part of the
parking area directly behind the Pub from noon on June 14
th
through 4:00am on June 15th;
and


NOW, THEREFORE, IT IS HEREBY RESOLVED that the application of The Brick Wall
Pub and Grill is hereby (approved/denied).

(approved/denied).

event.

On motion by Commissioner Munson, seconded by Commissioner Faulhaber, this
resolution to approve the application was adopted by a unanimous vote.

R14-047


WHEREAS, Trudy McSorley has applied for the closure of the Renfrew Court cul-de-
sac for a neighborhood picnic on May 26, 2014 from 2:00pm though 7:00pm; and


NOW, THEREFORE, IT IS HEREBY RESOLVED that the application of Trudy McSorley
is hereby (approved/denied).

(approved/denied).

event.

On motion by Commissioner Rising, seconded by Commissioner Munson, this
resolution to approve the application was adopted by a unanimous vote.

R14-048

RE: ENGINEERING DEPARTMENT Division Street
Federal Highway Administration Grant Agreement with the Michigan
Department of Transportation (MDOT) for Reconstruction of Division Street
from Dawes Avenue to Alden Drive

WHEREAS the Adrian City Commission approved the reconstruction of Division Street
from Alden Drive to Dawes Avenue and to replace the existing water main in Division Street
from US-223 to Dawes Avenue through Resolution in 2013; and

WHEREAS the Adrian City Commission, by Resolution #R13-160 dated July 1, 2013,
authorized the engagement of Associated Engineers, Adrian, MI, at a cost of $7,900 to
perform survey engineering services in preparation for the reconstruction of Division Street;
and

WHEREAS The Adrian City Commission, by Resolution #R14-030 dated March 17,
2014, authorized the engagement of Tetra Tech, Ann Arbor, MI, at a cost of $12,000 to
complete design engineering services for the reconstruction and design of the water main
replacement for Division Street; and

WHEREAS the Michigan Department of Transportation (MDOT) has submitted a
proposed contract to perform the subject reconstruction project at an estimated cost of
$1,005,000, including a $363,500 Federal Highway Administration (FHWA) grant to partially
fund the reconstruction portion of the project; and

WHEREAS the subject contract [Control Section STUL 46417, Job Number 117159,
and Contract No. 14-5215] includes a pre-bid estimate of $1,005,000 for Total Project Cost,
including State Funding of $363,500, leaving a balance of local match of $267,300 for Part
A, the road reconstruction, and $374,200 for Part B, the water main replacement; and

WHEREAS $267,300 for the local matching requirement will be provided from the
City Major Street Fund (202), and $363,500 for water main replacement in the Utility Fund
(496); and

WHEREAS, the Finance Director indicates that sufficient funds are available for the
reconstruction purposes (Part A) in the FY2014-15 Major Street Fund (202-451.09-801.203
Division Street), and the Water Capital Project Fund budget has $275,000 budgeted in
FY2014-15 with the following budget amendment to provide for the remained of the
$374,200:

FY2013-14
496-552.00-975.576 Small Water Mains ($46,150.00)
496-552.00-975.147 Finch Street Water Main ($16,443.00)
496-552.00-975.149 Division Street Water Main $62,593.00

FY2014-15
496-552.00-975.576 Small Water Mains ($36,607)
496-552.00-975.149 Division Street Water Main $36,607

WHEREAS MDOT has requested a certified resolution from the City Commission
authorizing the Mayor and City Clerk to sign the subject contract; and

WHEREAS the Project Manager and City Administrator recommend approval of this
resolution authorizing Mayor Jim Berryman and City Clerk Patricia Baker to sign the Federal
Highway Administration (FHWA) Contract Agreement with the Michigan Department of
Transportation (MDOT).

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission by this
resolution hereby authorizes Mayor Berryman and City Clerk Baker to sign the Contract
Agreement between the City of Adrian and the Michigan Department of Transportation
(MDOT) to move forward with the Division Street project.

BE IT FURTHER RESOLVED that two certified copies of this resolution shall be
provided to the Michigan Department of Transportation (MDOT) along with the signed
contract.

On motion by Commissioner Berryman Adams, seconded by Commissioner Rising,
this resolution was adopted by a unanimous vote.

R14-049

RE: ENGINEERING DEPARTMENT Beecher Street & Center Street
Federal Highway Administration Grant Agreement with the Michigan
Department of Transportation (MDOT) for Preliminary Engineering for
Preempt Traffic Signal and Interconnection at Beecher & Center

WHEREAS the Michigan Department of Transportation (MDOT) has performed a
Diagnostic Study Team Review (DSTR) at the Adrian & Blissfield Rail Crossing located near
the intersection of Beecher Street and Center Street; and

WHEREAS MDOT has ordered the City of Adrian to complete a list of safety upgrades
at this Rail Crossing to bring it to current day standards based on their findings from the
DSTR; and

WHEREAS the City Engineering Department has obtained a 100% grant from the
MDOT in the amount of $10,000 to solicit and retain a Consulting Firm to perform
preliminary engineering services for preempt traffic signal and interconnection upgrades at
the Beecher Street & Center Street Rail Crossing; and

WHEREAS the subject contract [Control Section STRG 46066, Job Number 118235C,
and Contract No. 14-5185] includes an estimate of $10,000 for Total Project Design Cost,
including State Funding of $10,000, leaving a balance of local match of $0.00; and

WHEREAS the City Engineering Department shall also obtain, at a later date, a 100%
grant from the MDOT to install and construct the preempt traffic signal and interconnection
upgrades at the Beecher Street & Center Street Rail Crossing; and

WHEREAS MDOT has requested a certified resolution from the City Commission
authorizing the Mayor and City Clerk to sign the subject contract; and

WHEREAS the Project Manager and City Administrator recommend approval of this
resolution authorizing Mayor Jim Berryman and City Clerk Patricia Baker to sign the
Contract Agreement with the Michigan Department of Transportation (MDOT).

NOW THEREFORE BE IT RESOLVED that the Adrian City Commission by this
resolution hereby authorizes Mayor Berryman and City Clerk Baker to sign the Contract
Agreement between the City of Adrian and the Michigan Department of Transportation
(MDOT) to move forward this project.

BE IT FURTHER RESOLVED that two certified copies of this resolution shall be
provided to the Michigan Department of Transportation (MDOT) along with the signed
contract.

On motion by Commissioner Gallatin, seconded by Commissioner Berryman Adams,

R14-050

RE: UTILITIES DEPARTMENT Wastewater Collection System Brick Arch Sewer
Rehabilitation/Replacement Contract No. 1 Award

WHEREAS, the Adrian City Commission, by Resolution #R12-022 dated March 5,
2012, authorized Jones and Henry Engineers to complete a preliminary design and project
plan for the Rehabilitation/Replacement of the Brick Arch Sewers for $60,000, of which 90%
was covered by an S2 Grant award; and

WHEREAS, a Public Hearing was conducted on June 3, 2013 to hear and consider
comments on the Project Plan for the Brick Arch Sewer Project to complete the
requirements for the S2 planning Grant; and

WHEREAS, the Adrian City Commission, by Resolution #R13-155 dated June 17,
2013 authorized Jones and Henry Engineers to develop a final design to rehabilitate/replace
the existing brick arch structures as discussed in the Public Hearing and documented in the
Project Plan for a cost of $162,000; and

WHEREAS, sealed bids were received on Thursday May 1, 2014 at 2:00pm at the
Purchasing Office for the construction of Contract No. 1 of the Brick Arch Sewer
Improvement Project with the following results:

Name Location Total Bid Price

E.R. Zeiler Excavating Temperance, MI $1,258,552.50
Slusarski Excavating Adrian, MI $1,418,475.75
E.T. Mackenzie Co. Ann Arbor, MI $2,115,929.25 ;and

WHEREAS, there is $1,000,00 budgeted within the FY2013-14 Sewer Fund Capital
Budget, in addition to the following budget amendments:

FY2013-14:
497-555.00-977.516 S Main Street Sewer Replacement ($101,945.86)
497-555.00-975.515 Cure In-Place Lining Project ( 36,473.00)
497-555.00-975.127 Manhole & Line Renovation ( 25,000.00)
497-555.00-977.548 I&I Abatement ( 18,574.00)
497-555.00-975.517 Brick Arch Sewer Project $181,992.86

FY2014-15:
497-555.00-975.515 Cure In-Place Lining Project ($ 50,000.00)
497-555.00-975.127 Manhole Renovation ($ 25,000.00)
497-555.00-977.548 I&I Abatement ($ 1,559.64)
497-555.00-975.517 Brick Arch Sewer Project $ 76,559.64)
;and
WHEREAS, the Utilities Director and City Administrator recommend approval of this
resolution to award Contact No.1 of the Brick Arch Sewer Improvement Project to the low
bidder, E.R. Zeiler Excavating of Temperance, MI for the total construction cost of
$1,258,552.50.
resolution, hereby authorizes the engagement of E.R. Zeiler Excavating Temperance, MI in
the Citys Standard Professional Services Contract to complete construction of Contract No.
1 of the Brick Arch Sewer Improvement Project for the total construction cost of
$1,258,552.50.
On motion by Commissioner Faulhaber, seconded by Commissioner Dudas, this

R14-051

RE: UTILITIES DEPARTMENT Water Treatment Plant Authorization to
Purchase Floodgates for Lake Adrian Dam

WHEREAS the Lake Adrian Dam was constructed in 1941 to provide a surface water
source of water for the City of Adrian; and
WHEREAS the dam was constructed with two floodgates on the bottom of the
structure to help control the lake level in Lake Adrian. During a storm event in June of this
year we discovered our North floodgate was lodged open approximately one foot and was
left inoperable; and
WHEREAS we solicited a proposal from Spicer Group of St. Johns, MI who we have
used for many years for services relating to the dam and spillway. Spicer Group would
develop plans and specifications to be used to bid out a permanent repair of the floodgate
and associated connecting shaft; and
WHEREAS the Adrian City Commission, by Resolution #R13-191 dated September 3,
2013, authorized Spicer Group of St. Johns, MI to provide services associated with
preliminary engineering, MDEQ permitting, final design and bidding for the Lake Adrian Dam
repair project for a total fee of $34,000.00; and
WHEREAS part of the project would include the replacement of the two 48x48
floodgates, and due to the long lead time for the fabrication of these gates a
recommendation was made to separate this from the project and purchase these gates
separately; and
WHEREAS Spicer Group solicited quotes from qualified manufacturers of this type of
gate with one response from Hydro Gate of Denver, CO for $17,978 each for a total price of
$35,956.00; and
WHEREAS our consultant has used this manufacturer in the past with good success
and we have also used this firm in the past for much smaller gates with no issues and this
quote does fall in line with our engineers estimate for this equipment.

resolution, hereby authorizes the purchase of two floodgates and related components from
Hydro Gate of Denver, CO for $17,978.00 each for a total price of $35,956.00.

BE IT FURTHER RESOLVED that, in the best interest of the City, the competitive bid
process be waived, in accordance with the Citys Purchasing Policy as specified in Chapter
12 of the City Charter and Section 2-304 of the Codified City Ordinances.

BE IT FURTHER RESOLVED that the FY2013-14 Budget be amended as follows:

Water Capital Projects Fund:
496-000.00-676.591 Transfer In-Water $35,956.00
496-549.00-975.139 Lake Adrian Dam Flood Gates $35,956.00

Water Fund:
591-000.00-697.000 Prior Years Revenue $35,956.00
591-965.00-969.496 Transfer Out-Capital Projects $35,956.00

On motion by Commissioner Gallatin, seconded by Commissioner Faulhaber, this

R14-052

TRANSPORTATION DEPARTMENT Authorization to Purchase Four (4) Dial-a-Ride
Buses with Michigan Department of Transportation (MDOT) Funds

WHEREAS, the City of Adrian desires to continue and enhance provisions of Dial-A-
Ride transportation services through federal and state grant funded improvements; and

WHEREAS the Dial-A-Ride Program has been awarded a grant agreement:

Agreement No 2012-0027, Authorization No: P4 FY 2013 Section 5311
Capital/Small Cities (5,000 50,000) Program/Congestion Mitigation and Air Quality
Improvement Program in the amount of $339,250 for the purchase of three (3)
<30ft replacement buses at $198,000 and one (1) <30 ft replacement bus at
$132,500; and One line item for Tires at $8,750; and

WHEREAS, the Transportation Coordinator and City Administrator recommend that
the competitive bid process be waived in favor of using the State of Michigan MIDeal
Purchasing Program, and that four (4) buses be purchased from Hoekstra Transportation,
Inc., Grand Rapids, MI at a cost not to exceed $314,022.67; and

WHEREAS, the Finance Director indicates that grant funds will be available for the
purpose in the Transportation Fund (588) FY2014-15 budget;

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission, by this
resolution, hereby authorizes the use of MDOT grant funds to purchase four (4) buses from
Hoekstra Transportation, Inc., Grand Rapids, MI, at a cost not to exceed $314,022.67; and

BE IT, FURTHER, RESOLVED, that in the best interests of the City, the competitive
bid process be waived in favor of using the State of Michigan MIDeal Purchasing Program, in
accordance with the Citys Purchasing Policy as specified in Chapter 12 of the City Charter
and Section 2-304 of the Codified City Ordinances.

On motion by Commissioner Berryman Adams, seconded by Commissioner Dudas,

R14-053

RE: TRANSPORTATION authorize the Mayor and City Clerk to execute
Authorization #P5/R1.

WHEREAS, the City of Adrian desires to continue provisions of Dial-A-Ride service;
and,

WHEREAS, a Project Authorization had been proposed which provided FY 2014
Section 5311 Operating assistance for such service, effective October 1, 2013 and expiring
September 30, 2014, based on 16% of the estimated eligible costs; and

WHEREAS, this project authorization included partial funding for the year,
approximately 43% of the 16% of the estimated eligible costs which is $28,990; and

WHEREAS, the maximum amount to be paid will not exceed 16% of the audited
costs and if funds are insufficient to reimburse at 16% of the audited costs, a new
reimbursement percentage will be calculated for all agencies; and

WHEREAS, a REVISED Project Authorization has been proposed which provides FY
2014 Section 5311 Operating assistance for such service and increases operating assistance
funds by $38,428, and be it;

RESOLVED, that the City Commission of the City of Adrian does hereby approve the
proposed REVISED Agreement No. 2012-0027, Authorization No: P5/R1 for FY 2014 Section
5311 Operating Assistance, and be it;

FURTHER RESOLVED, that the monies from this grant be given to Adrian Dial-A-Ride
in accordance with the terms of the Authorization #P5/R1, and;

HEREBY, authorize the Mayor, Jim Berryman and City Clerk, Pat Baker to execute
Authorization #P5/R1 for and on behalf of the City of Adrian.

On motion by Commissioner Munson, seconded by Commissioner Rising, this

R14-054

RE: COMMUNITY DEVELOPMENT Resolution of Intent to Create and Provide for
the operation of a Local Development Financing Authority for the City of Adrian
pursuant to and in accordance with the provisions of Act 281 of the Public Acts of
the State of Michigan of 1986, as amended

WHEREAS, in the City of Adrians 2013-2015 Strategic Plan, a high priority goal is to
create and nurture a vibrant place to attract residents and jobs; and

WHEREAS a specific action step identified in the 2013-2015 Strategic Plan is to
consider use of a Tax Increment Capture mechanism to strengthen and diversify the local
economy; and

WHEREAS, the City Commission of the City of Adrian is strongly committed to the
revitalization and development of local properties to prevent conditions of unemployment
and promote economic growth; and

WHEREAS, the City Commission has concluded these objectives are furthered by the
creation of a Local Development Financing Authority and the exercise of powers granted to a
board authority pursuant to the Local Development Financing Act, Act 281 of 1986, as
amended; and

WHEREAS, in order to create a Local Development Financing Authority, the Act
requires the Commission (a) declare by resolution its intention to create and provide for the
operation of a Local Development Financing Authority (LDFA) and designate the boundaries
of the authority district or districts; (b) to publish and provide a notice of the public hearing
in accordance with the requirements set forth in the Act (MCL 125.2154); (c) to conduct a
public hearing affording a resident, taxpayer, or property owner from a taxing jurisdiction in
which the proposed district is located or an official from the taxing jurisdiction with millage
that would be subject to capture a right to be heard in regard to the establishment of the
LDFA and the boundaries of the proposed district; and, (d) to adopt a resolution establishing
the LDFA and designating the boundaries of the district or districts within which its powers
are exercised.

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission hereby
declares (1) its intention to create and provide for the operation of an LDFA within the City
of Adrian pursuant to and in accordance with the provisions of the Act. (2) For purposes of
complying with the Act, the Commission designates as the proposed boundaries of the LDFA
district the real property described and depicted on the map attached as Exhibit A which is
incorporated herein by reference. (3) A public hearing shall be held before the Commission
on Monday, June 16, 2014, at 7:00pm, at the City Chambers building at 159 E. Maumee
Street in Adrian Michigan, on the adoption of a resolution creating the LDFA within the City
of Adrian and designating the boundaries of the district or districts within which the LDFA
shall exercise its powers. (4) The City Clerk of the City of Adrian shall give notice to the
public, in the form attached as Exhibit B, of the public hearing by causing notice: (a) to be
published twice in the Daily Telegram, a daily newspaper of general circulation in the City of
Adrian, not more than 40 days and not less than 20 days before the hearing. (b) To be
mailed, by certified mail, to the property taxpayers of record in the proposed district or
districts and the governing body of each taxing jurisdiction levying taxes that would be
subject of capture if the LDFA is established and a tax increment financing plan is approved.

On motion by Commissioner Faulhaber, seconded by Commissioner Munson, this

MISCELLANEOUS

1. Adrian Fire Department Report.

2. D.A.R.T. Passenger Ridership Report.

3. Departmental Report.

4. Planning Commission Meeting Minutes.

PUBLIC COMMENT

1. Al Wilkerson Governor Croswell Tea Room commented on how wonderful it was
to have so many people downtown, many from out of town, for the performances of
Les Miserables at the Croswell this past weekend.

2. Olivia Nicholson Joy Rd brought in a signed petition and asked for assistance
from the City to make certain that a section of fence owned by the Sand Creek
Apartments be repaired as it has been broken for some time. This will be
investigated by the City.

COMMISSIONER COMMENTS

1. Commissioners Berryman Adams, Dudas, Faulhaber and Mayor Berryman all agreed
that Les Miserables was an excellent show and that it was wonderful to see so many
people in town from so many different places. Mayor Berryman also addressed the
recent violence on the East Side of town and that our Police Department have done a
wonderful job in handling the tension there. Chief Emrick was encouraged at the
calls he has received from the residents; they are coming forward to help with what
they can.

The next regular meeting of the Adrian City Commission will be held on Monday,
June 2, 2014 at 7:00 p.m. in the City Chambers Building, 159 E. Maumee St, Adrian, MI
49221.

Jim Berryman Pat Baker
Mayor City Clerk

CHECK REGISTER

June 2, 2014

I have examined the attached vouchers and recommend approval of them for
payment.

__________________________________
Shane Horn
City Administrator

SAH:mld

RESOLVED, that disbursements be and they are hereby authorized for
warrants directed to be drawn on the City Treasurer for the following:

Utility Department Vouchers
Vouchers #3956 through #3960 ..................................... $126,806.48
General Fund
Vouchers #21960 through #21971 ................................ $708,534.41
Clearing Account Vouchers
amounting to............................................................... $232,203.46
TOTAL EXPENDITURES ............................................................. $1,067,544.35

On motion by Commissioner , seconded by
Commissioner , this resolution was ____________
by a _______ vote.
June 2, 2014 UTILITIES FUND
CHECK REGISTER
CHECK# AMOUNT PAYEE DESCRIPTION
3956 $ 65,194.97 City of Adrian April 2014 Due To/From
3957 $ 132,716.65 City of Adrian Clearing 511911 4 AP Check Register
3958 $ 61,442.40 City of Adrian Payroll Payroll w/e 5/23/ 14
3959 $ 130.00 City of Adrian Rec Trust NSF Fees
3960 $ 39.1 1 Frontier Communications May 2014 Telephone
$ 259,523. 13
$ (132,716.65) Less: Check 3957
$ 126,806.48 TOTAL
June 2, 2014
June 2, 2014 GENERAL FUND
CHECK REGISTER
CHECK# AMOUNT PAYEE DESCRIPTION
21960 $ 414,708. 50 City of Adrian April 2014 Due To/From
21961 City of Adrian - Utilities EFT State ofMichigan May 2014
21962 $ 241,436.37 City of Adrian Clearing 5/ 19/ 14 AP Check Register
21963 City of Adrian Utilities EFT State of Michigan May 20 14
21964 $ 184,167.01 City of Adrian Payroll Payroll w/e 5/23/ 14
21965 $ 13,805.62 First Federal Soc Sec. w/e 5/23/ 14
21966 $ 50.00 City of Adrian Rec Trust NSF Fees
21967 City of Adrian Uti lities EFT State of Michigan May 2014
21968 $ 85,704.27 Blue Cross Blue Shield June 2014 BCBS Premium
21969 $ 557.04 Frontier Communications May 20 14 Telephone
21970 $ 7,893.80 Nola's Transportation Payroll w/e 5/30114
21971 $ 1,648.17 Lenawee Fuels Fuel for Cemetery 5/22/14
$ 949,970.78
$ (241,436.37) Less : Check 21962
$ 708,534.41
June 2, 2014
05/28/2014 11:44 AM INVOICE APPROVAL BY VENDOR REPORT FOR CITY OF ADRIAN, MICHIGAN
User : SHOLTZ EXP CHECK RUN DATES 06/02/2014 - 06/02/2014
DB : Adrian BOTH JOURNALIZED AND UNJOURNALIZED
Cl aimant
1 . ACP OF LENAWEE, INC .
2 . ADRIAN NAPA
3 . ADVANCE AUTO PARTS COMMERCIAL CHRG
4 . AFFORDABLE TOWING & AUTO REPAIR
5 . AIRGAS USA, LLC
6 . AMERICAN OFFICE SOLUTIONS, INC.
7 . MARK ANDERSON
8 . APPLE MAT RENTAL
9 . APWA - MICHIGAN CHAPTER - MPSI
10. ARCH WIRELESS
11. AUTO ZONE COMMERCIAL
12 . BAKER & TAYLOR BOOKS
13 . BANK OF NEW YORK MELLON
14. BARRETT ' S GARDEN CENTER, INC
15. BARTOLO SURVEYING LLC
16 . BATTERY WHOLESALE
17 . BEACON FORMS & LABELS INC .
18 . GREG BELL CHEVROLET CADILLAC INC
19 . BILL ' S SERVICE, INC.
20. MARK BISHOP
21. ROBERT BISHOP
22. BLACK SWAMP EQUIPMENT
2 3 . TODD BROWN
24. CARUS CORPORATION
25. CDW-G COMPUTER SUPPLIES
2 6 . CENGAGE LEARNING
27 . CHEMICAL SERVICES, INC.
28 . CLIFT BUICK-GMC
29 . COLE- PARMER INSTRUMENT CO
30 . COLLECTIVE DATA
31. JUSTIN COMBS
32 . COMCAST
33 . CUTLER DICKERSON CO
34 . DARBY READY-MIX
35 . JERRY DAVIS
36 . DETROIT FREE PRESS
37. MICHELLE DEWEY
38. DEXTER ' S INC .
39 . H. DOMINE ENTERPRISES INC
40 . E & B SALVAGE LLC
41 . STEVE EBERLE
42 . EJ USA, INC .
43 . EUROFINS EATON ANALYTICAL
44 . FASTENAL COMPANY
45 . FEDERAL EXPRESS
4 6 . FIRSTLAB
47 . FROHM & WIDMER INC
48 . GFS CHEMICALS INC .
4 9. MARK GIGAX
50 . GLOBAL EQUIPMENT COMPANY
OPEN
Amount Claimed
21 , 400 . 00
124 . 39
19.98
125.00
37.84
70.90
286 . 47
174 . 60
684 . 00
34 . 70
130.86
545 . 52
750 . 00
23.94
2,800 . 00
72.08
1 , 525 . 10
19.98
97.81
20.00
248.43
605 . 50
820.00
5, 792 .80
377 . 31
40 . 93
875 . 50
9.52
57.00
1,236. 25
10 . 00
4 . 32
1,430 . 75
1,207.50
20.00
235.74
20 . 00
95 . 88
6, 756 . 40
378 . 20
20.00
140 . 37
270.00
635 . 34
17 7 . 67
17 . 95
12, 400 . 00
662 . 85
20 . 00
269 . 82
Amount Owed
Page: 1/3
Amount Rejected
Claimant
51 . GOVCONNECTION INC
52 . GREY HOUSE PUBLISHING, INC.
53 . DENI SE GRITZMAKER
54 . HAENGEL & ASSOCIATES ENG. , INC
55 . HISTORICAL SOCIETY OF MICHI GAN
56 . SHANE HORN
57 . DAVID HUBBARD
58 . HUBBARD'S AUTO CENTER INC
59 . I C M A VANTAGE POINT
60 . I.T. RIGHT
61 . ICMA RETIREMENT CORPORATION
62 . JOHN DEERE LANDSCAPES
63 . JAMES KARLE
64 . ERIC KELLY
65 . KEMIRA WATER SOLUTIONS INC
66 . LANSING SANITARY SUPPLY INC
67 . LENAWEE COUNTY FIRE CHIEFS ASSOC
68 . LENAWEE COUNTY TREASURER
69 . LENAWEE INTERMEDIATE SCHOOL
70. LENAWEE TIRE & SUPPLY CO, INC .
71 . LLOYD' S REPAIR SERVICE
72 . LONG ' S OUTDOOR POWER
73 . LUBRICATION ENGINEERS, INC
7 4 . MICHAEL MARVIN
75 . MASSON ' S ELECTRIC, INC
76 . MCGOWAN ELECTRIC SUPPLY INC
77 . MICHIGAN METER TECHNOLOGY GROUP INC
78 . MICHIGAN SECTION-AWWA
7 9 . STATE OF MICHIGAN
80 . MIDAS AUTO SERVICE EXPERTS
81 . MIDWEST TAPE
82 . H T MORIARTY CO INC
83 . MT BUSINESS TECHNOLOGIES, INC
84 . MUNICIPAL EMPLOYEES ' RETIRE
85 . MUNICIPAL WEB SERVICES
86 . NORTH EASTERN UNIFORMS & EQUIPMENT
87. O. P . AQUATICS
88 . MIKE OSBORN
89 . PARAGON LABORATORIES INC
90. DAVID PATE
91 . PEERLESS SUPPLY INC
92 . PHYSIO- CONTROL, INC.
93 . PLATINUM PLUS
94 . PREIN & NEWHOF ENGINEERS
95 . GLENN PRESTON
96 . PRIORITY ONE EMERGENCY
97 . PROMEDICA CORP OF MICHIGAN
98 . QUILL CORPORATION
99 . RECORDED BOOKS LLC.
100 . TIM RITCHIE
OPEN
Amount Claimed
445.00
150.50
20 . 00
3 , 900 . 00
65 . 00
20 . 00
65 . 00
315.99
4,888 .67
1 , 517 . 75
158 . 68
860 .80
20 .00
20 .00
9, 241.68
965.50
50 . 00
2,437.20
817 . 30
117 . 14
387.75
563.39
239.05
20 . 00
259 . 76
8 . 60
44 .00
475 . 00
180 . 00
49 . 95
87.27
1,586.00
87.40
102,448.62
200.00
893.94
1,401.30
20 . 00
1,169.00
20.00
187.03
384.40
266.32
272.00
20.00
292 . 25
720 . 00
1 , 075 .47
297 . 00
20 . 00
Amount Owed
Page : 2/3
Amount Rejected
Claimant
101 . TIM ROBERTS
102. WILLIAM SADLER
103 . SENTIMENTAL PRODUCTIONS
104 . ED SOTO
105 . SPECTRUM PRINTERS INC
106 . SPENCER MANUFACTURING INC.
107. SPRING VALLEY TRUCKING
108 . STAPLES CREDIT PLAN
109 . STATE INDUSTRIAL PRODUCTS
110. STEVE PIFER
111 . STEVENS DISPOSAL
112 . STEVENSON LUMBER, INC.
113. SUPERIOR UNIFORM SALES INC.
114. THOMSON WEST
115 . TIME EMERGENCY EQUIPMENT INC
116. T-MOBILE
117 . US POSTMASTER
118. U.S . BARRICADE LLC
119 . UNIQUE PAVING MATERIALS CORP
120 . UNUM LIFE INSURANCE COMPANY
121. USA BLUEBOOK
122 . VAN BRUNT TRANSPORT INC
123. VERIZON WIRELESS
124 . DENNIS VESCELIUS
125. WATER ENVIRONMENT FED.
126. WEPHOTO LLC
127 . WESTERN LIME CORPORATION
128 . RYAN WHITE
129 . WINANS, KIMI KO
130 . WORLD BOOK SCHOOL & LIBRARY
131 . F.B. WRIGHT CO
***TOTAL ALL CLAIMS***
OPEN
Amount Claimed
213.00
20 .00
120.00
139 . 09
450.00
332 . 50
342 . 27
159 . 29
499.00
90 . 10
1,120 . 23
15 . 16
365.14
2 , 460 . 03
263 . 53
29.99
2 , 000 . 00
810 . 00
4, 980.00
2 , 112.59
207.77
2 , 021.81
80.07
20 .00
11 6 .00
1,000.00
5, 754 . 00
20.00
98.00
1 , 461.60
1 , 371 . 38
232 , 203.46
Amount Owed
Page: 3/3
Amount Rejected

CONSENT AGENDA
CR14-028 June 2, 2014

RE: CITY COMMISSION Resolution to appoint Mark Murray to the Local Officers
Compensation Commission for a Seven (7) year term

RESOLUTION

WHEREAS, a vacancy exists on the Local Officers Compensation Commission; and

WHEREAS, Mark Murray has expressed a willingness to continue to serve on the
Local Officers Compensation Commission; and


approve the appointment of Mark Murray to the Local Officers Compensation Commission
for a seven (7) year term.

On motion by Commissioner ___________________________, seconded by
Commissioner _____________________________, this resolution was _______________
by a _________________ vote.

CR14-029 June 2, 2014

RE: CITY COMMISSION Resolution to reappoint Rhea Mills to the Local Officers

RESOLUTION

WHEREAS, the term of Rhea Mills on the Local Officers Compensation Commission is
expiring; and

WHEREAS, Rhea Mills has expressed a willingness to continue to serve on the Local
Officers Compensation Commission; and


approve the reappointment of Rhea Mills to the Local Officers Compensation Commission for
a seven (7) year term.

by a _________________ vote.

CR14-030 June 2, 2014

RE: CITY COMMISSION Resolution to reappoint Peter Paulin to the Local
Officers Compensation Commission for a Seven (7) year term

RESOLUTION

WHEREAS, the term of Peter Paulin on the Local Officers Compensation Commission
is expiring; and

WHEREAS, Peter Paulin has expressed a willingness to continue to serve on the Local


approve the reappointment of Peter Paulin to the Local Officers Compensation Commission

by a _________________ vote.

CR14-031 June 2, 2014

RE: CITY COMMISSION Resolution to reappoint Jack Georgal to the Local
Officers Compensation Commission for a Seven (7) year term

RESOLUTION

WHEREAS, the term of Jack Georgal on the Local Officers Compensation Commission
is expiring; and

WHEREAS, Jack Georgal has expressed a willingness to continue to serve on the
Local Officers Compensation Commission; and


approve the reappointment of Jack Georgal to the Local Officers Compensation Commission

by a _________________ vote.

CR14-032 June 2, 2014

RE: CITY COMMISSION Resolution to reappoint Sam Lieto to the Local Officers

RESOLUTION

WHEREAS, the term of Sam Lieto on the Local Officers Compensation Commission is
expiring; and

WHEREAS, Sam Lieto has expressed a willingness to continue to serve on the Local


approve the reappointment of Sam Lieto to the Local Officers Compensation Commission for
a seven (7) year term.

by a _________________ vote.

CR14-033 June 2, 2014

RE: CITY COMMISSION Resolution to reappoint Jim Phelps to the Local Officers

RESOLUTION

WHEREAS, the term of Jim Phelps on the Local Officers Compensation Commission is
expiring; and

WHEREAS, Jim Phelps has expressed a willingness to continue to serve on the Local


approve the reappointment of Jim Phelps to the Local Officers Compensation Commission

by a _________________ vote.

TO: Shane A. Horn City Administrator

FROM: Scott Holtz Asst. Finance Director

SUBJECT: Annual Backfill Material May 19, 2014

I concur with the recommendation of Assistant Finance Director to award the annual bid for the
purchase of Backfill Material to GS Materials, Inc. of Napoleon, Ohio. GS Materials Inc. was the low
bidder, and we have used them in the past and have been satisfied with their product and service.

___________________________________
Shane A. Horn
City Administrator
SAH:mld

Sealed bids were received until 2:00 p.m. EDT on Tuesday, May 13, 2014 for the purchase of the
citys annual backfill materials (sand and topsoil). The following bids were received:

Sand
Per Ton
Top Soil
Per Ton
Van Brunt Transport Inc
Onsted MI
$ 7.20 $ 18.00 ton
GS Materials Inc
Napoleon, OH
$ 6.95
Using Mich. Doubles
$ 15.05 ton
Using Mich. Doubles
Stoneco of Michigan
Monroe, MI
$ 7.25

No Bid

I recommend the sand and top soil be awarded to GS Materials. We have used this supplier in
the past and are satisfied with their product and service.

Respectfully submitted,

Scott Holtz
Asst. Finance Director
CR14-034 June 2, 2014

RE: DEPARTMENT OF PUBLIC WORKS Backfill Material Annual Bid

RESOLUTION

WHEREAS the City of Adrian Purchasing Office, in collaboration with the Department
of Public Works, has solicited and received bids on Tuesday, May 13, 2014 for the 2015
construction season for purchase of backfill material, with the following results:

Sand
Per Ton
Top Soil
Van Brunt Transport Inc
Onsted, MI
$ 7.20 $ 18.00 ton
GS Materials Inc
Napoleon, OH
$ 6.95
Using Mich. Doubles
$ 15.05 ton
Using Mich. Doubles
Stoneco of Michigan
Monroe, MI
$ 7.25

No bid

WHEREAS, the Assistant Finance Director and City Administrator recommend the
selection of the low bidder GS Materials for both Sand and Top Soil; and

WHEREAS, the Finance Director indicates that sufficient funds are available for this
purpose in the FY2014-15 Annual Operating Budget.

NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission, by this
resolution, hereby authorized the selection of the low bid of GS Materials for purchase of
backfill material under the terms and conditions as submitted and as proposed in their
sealed bids dated May 13, 2014.

On motion by Commission_____________________. Seconded by
Commission_______________________, this resolution was adopted by a
____________vote.


FROM: Scott A. Holtz Assistant Finance Director

SUBJECT: Annual Bid Equipment Rental May 19, 2014

I concur with the recommendation of Assistant Finance Director to award the annual bid for the purchase
of Equipment Rental to Slusarski Excavating, of Adrian, Michgian. Slusarski Excavating was the sole
bidder, and we have used them in the past and have been satisfied with their product and service.

___________________________________
Shane A. Horn
City Administrator
SAH:mld

Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 13, 2014, at the Purchasing
Office, for the citys annual equipment rental rates. I recommend the bid be awarded to the low bidder,
Slusarski Excavating. The prices are as follows, along with current pricing:

ITEM Slusarski Excavating
Adrian MI
Pricing
2013-14
Motor Grader $105.00 $98.00
Earth Mover $110.00 $98.00
Small Backhoe $85.00 $79.00
Large Backhoe cy $91.00 $89.00
Large Backhoe cy $105.00 $105.00
Large Backhoe 1 cy $125.00 $115.00
Drum Compactor CAT $98.00
Champion $95.00
$95.00
$85.00
Bulldozer-Small $89.00 $85.00
Bulldozer-Large $98.00 $95.00
Tri-Axle Dump Truck $80.00 $79.00
Quad-axle Dump Truck $95.00 $89.00
Low Boy $98.00 $95.00

Notice 2 days


Scott A. Holtz
Assistant Finance Director
CR14-035 June 2, 2014

RE: DEPARTMENT OF FINANCE Equipment Rental Award

RESOLUTION

WHEREAS, the City of Adrian Purchasing Office, in collaboration with the Department
of Public Works, has solicited and received bids on Tuesday, May 13, 2014 for the FY 2015
construction season for equipment rental, with the following results:

ITEM Slusarski Excavating
Adrian MI
Motor Grader $105.00
Earth Mover $110.00
Small Backhoe $85.00
Large Backhoe cy $91.00
Large Backhoe cy $105.00
Large Backhoe 1 cy $125.00
Drum Compactor CAT $98.00
Champion $95.00
Bulldozer-Small $89.00
Bulldozer-Large $98.00
Tri-Axle Dump Truck $80.00
Quad-axle Dump Truck $95.00
Low Boy $98.00

Notice 1-2 days

WHEREAS, the City Engineer and City Administrator recommend the acceptance of
sole bidder Slusarski Excavating, Adrian, Michigan, for the engagement in the Citys
Standard Professional Services Contract for Equipment Rental; and


NOW, THEREFORE, BE IT RESOLVED that the Adrian City Commission by this
resolution, hereby authorizes the acceptance of the sole bid of Slusarski Excavating, Adrian,
Michigan, and engagement in the Citys Standard Professional Services Contract for
Equipment Rental under the terms and conditions as submitted and as proposed in their

On motion by Commissioner _________________________, seconded by
Commissioner _________________________________, this resolution was adopted by a
________________ vote.



SUBJECT: Annual Bid Downtown Refuse May 21, 2014

of Downtown Refuse to Republic Services of Wayne, Michigan. Republic Services was the low bidder,
and they have merged with our current provider, Allied Waste.

___________________________________
Shane A. Horn
City Administrator
SAH:mld

Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the citys Downtown
Refuse service. The following bids were received.

Stevens Disposal
Temperance, Michigan
Republic Services
Wayne, Michigan
Six yard dumpster with pick up six
times a week (Mon-Sat)
$250.00 each
$1,500.00 month
$ 196.41 each
$1,178.46 month
Four yard dumpster with pick up
twice per week (Mon-Sat)
$60.00 each
$360.00 month
$ 36.37 each
$218.22 monthly
Price for added pickup $50.00 per dumpster Trash $32.74/container
Cardbd $18.19/container
Cost reduction to eliminate pickups $0.00 Trash $32.74/container
Price adjust for year 2 and year 3 2
nd
year 5% maximum
3
rd
year 5% maximum
No price increase for year
2 or year 3

I recommend the bid for Downtown Refuse service be awarded to the low bidder, Republic
Services, Wayne, Michigan. Republic merged with our current provider, Allied Waste. This bid reflects a
slight decrease in cost of monthly service.

Respectfully,

Scott A. Holtz
CR14-036 June 2, 2014

RE: DEPARTMENT OF FINANCE DOWNTOWN REFUSE

RESOLUTION

WHEREAS, the City of Adrian Purchasing Office, in collaboration with the Downtown
Development Authority, has solicited and received bids on Tuesday, May 20, 2014 for the
Downtown Refuse service with the following results:

Stevens Disposal
Temperance,
Michigan
Republic Services
Wayne, Michigan
Six yard dumpster with pick up
six times a week (Mon-Sat)
$250.00 each
$1,500.00 month
$ 196.41 each
$1,178.46 month
Four yard dumpster with pick up
twice per week (Mon-Sat)
$60.00 each
$360.00 month
$ 36.37 each
$218.22 monthly
Price for added pickup $50.00 per
dumpster
Trash $32.74/container
Cost reduction to eliminate
pickups
$0.00 Trash $32.74/container
Price adjust for year 2 and year 3 2
nd
year 5%
maximum
3
rd
year 5%
maximum
No price increase for year 2
or year 3

WHEREAS, the Assistant Director of Finance and City Administrator recommend the
acceptance of the low bidder Republic Services, Wayne, Michigan, for the engagement in the
Citys Standard Professional Services Contract for Downtown Refuse service; and

purpose in the FY2014-15 Annual Operating Budget

resolution, hereby authorizes the acceptance of the low bid of Republic Service, Wayne,
Downtown Refuse service, under the terms and conditions as submitted and as proposed in
their sealed bids dated May 20, 2014.

________________ vote.



SUBJECT: Annual Bid Motor Oil and Grease FY15 May 21, 2014

of Motor Oil and Grease. Lyden Oil Company was the sole bidder.

___________________________________
Shane A. Horn
City Administrator
SAH:mld

Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the citys annual bid for
Motor Oil and Grease FY15. The following bids were received:

ITEM Lyden Oil Company
Lansing MI
Motor Oil
15-w-40
$ 7.54 gal
Proguard CJ4
Motor Oil
5W20
$6.85 gal
Proguard 5W20
Motor Oil
5W30
9.49 gal
Gulf Dexos
Transmission Oil $6.64 gal
Proguard
Multi-Purpose Gear Oil $1.43 lb
Proguard
Grease $2.30 lb
Proguard
Anti-Freeze $5.19 gal
Innovative
Hydraulic Oil $6.26 gal
Proguard
EBL Grease $ 19.39 gal
Kendall
Tractor Hydraulic Fluid $ 6.44 gal
Proguard
Anti-Freeze $8.99gal
Final Charge 50/50
Transmission Fluid $36.35 gal
BP Autran Syn 295
Delivery 2 days
Discount None
Terms Net 30
Conditions Subject to change with 30 day
notice.

I recommend the bid for Motor Oil and Grease be awarded to the only bidder, Lyden Oil Co.,
Lansing, Michigan. Lyden Oil Co. has provided this service this past year and we are satisfied with their
service. This bid reflects no increase over the bid from last fiscal year.

Respectfully,

Scott A. Holtz
June 2, 2014
CR14-037

RE: DEPARTMENT OF FINANCE MOTOR OIL AND GREASE

RESOLUTION

purchase of Motor Oil and Grease, with the following results:

ITEM Lyden Oil Company
Lansing MI
Motor Oil
15-w-40
$ 7.54 gal
Proguard CJ4
Motor Oil
5W20
$6.85 gal
Proguard 5W20
Motor Oil
5W30
9.49 gal
Gulf Dexos
Transmission Oil $6.64 gal
Proguard
Multi-Purpose Gear Oil $1.43 lb
Proguard
Grease $2.30 lb
Proguard
Anti-Freeze $5.19 gal
Innovative
Hydraulic Oil $6.26 gal
Proguard
EBL Grease $ 19.39 gal
Kendall
Tractor Hydraulic Fluid $ 6.44 gal
Proguard
Anti-Freeze $8.99gal
Final Charge 50/50
Transmission Fluid $36.35 gal
BP Autran Syn 295
Delivery 2 days
Discount None
Terms Net 30
Conditions Subject to change with 30 day
notice.

acceptance of the low bidder Lyden Oil Co, Lansing, Michigan, for the engagement in the
Citys Standard Professional Services Contract for Motor Oil and Grease; and


resolution, hereby authorizes the acceptance of the low bid of Lyden oil Co., Lansing,
Michigan, and engagement in the Citys Standard Professional Services Contract for Motor
Oil and Grease, under the terms and conditions as submitted and as proposed in their

________________ vote.



SUBJECT: Annual Bid Limestone May 21, 2014

I concur with the recommendation of Assistant Finance Director to award the annual bid for the
purchase of Limestone to Van Brunt Transport of Onsted, MI. Van Brunt Transport was the low
bidder.

___________________________________
Shane A. Horn
City Administrator
SAH:mld

Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the citys annual Limestone
requirements. The following bids were received:

Van Brunt Transport
Onsted, MI
Aggregate Industries
Kalamazoo, MI
Stoneco of
Michigan
Monroe, MI
#1 City storage
#1 Construction site
#1 Per Ton at Plant
$ 12.25
$ 12.25
$17.10
$17.10
$18.50
$ 14.00
$ 14.00
$9.50
#2 City storage
#2 Per Ton at Plant
$ 12.25
$ 12.25
$13.25
$13.25
$11.00
$ 14.00
$ 14.00
$9.50
#6 City storage
#6 Per Ton at Plant
$ 13.80
$ 13.80
$13.75
$13.75
$11.65
$ 17.50
$ 17.50
$12.75
#411 City storage
#411 Per Ton at Plant
$ 11.75
$ 11.75
$11.95
$11.95
$13.30
ALT MDOT 23A
$ 13.10
$ 13.10
$8.55
#304 City storage
#304 Constuction site
#304 = Per Ton at Plant
$ 11.75
$ 11.75
$12.00
$12.00
$13.00
ALT MDOT 21AA
$ 12.85
$ 12.85
$8.35
Delivery 1-2 days 2 days 1-2 days
Size of truckload 45 ton 50 ton 50 ton
Payment Terms Net 30 days Net 30 Net 30
Discount to city none none none

I recommend the annual bid for Limestone be awarded to the low bidder, Van Brunt Transport,
6053 Springville Hwy., Onsted. Van Brunt has had this service this the past and has met our needs. The
price bid reflects a 3% increase on #1 and #2, a slight decrease on #6, and a 8% increase on #411 and
#304.

Respectfully,

Scott A. Holtz
June 2, 2014
CR14-038

RE: DEPARTMENT OF FINANCE LIMESTONE

RESOLUTION

purchase of Limestone, with the following results:
Van Brunt
Transport
Onsted, MI
Aggregate
Industries
Kalamazoo, MI
Stoneco of
Michigan
Monroe, MI
#1 City storage
#1 Per Ton at Plant
$ 12.25
$ 12.25
$17.10
$17.10
$18.50
$ 14.00
$ 14.00
$9.50
#2 City storage
#2 Per Ton at Plant
$ 12.25
$ 12.25
$13.25
$13.25
$11.00
$ 14.00
$ 14.00
$9.50
#6 City storage
#6 Per Ton at Plant
$ 13.80
$ 13.80
$13.75
$13.75
$11.65
$ 17.50
$ 17.50
$12.75
#411 City storage
#411 Per Ton at Plant
$ 11.75
$ 11.75
$11.95
$11.95
$13.30
ALT MDOT 23A
$ 13.10
$ 13.10
$8.55
#304 City storage
#304 Constuction site
#304 = Per Ton at Plant
$ 11.75
$ 11.75
$12.00
$12.00
$13.00
ALT MDOT 21AA
$ 12.85
$ 12.85
$8.35
Delivery 1-2 days 2 days 1-2 days
Size of truckload 45 ton 50 ton 50 ton
Payment Terms Net 30 days Net 30 Net 30
Discount to city none none none

acceptance of the low bidder Van Brunt Transport, Onsted, Michigan, for the engagement in
the Citys Standard Professional Services Contract for Limestone; and


resolution, hereby authorizes the acceptance of the low bid of Van Brunt Transport, Onsted,
Limestone, under the terms and conditions as submitted and as proposed in their sealed
bids dated May 20, 2014.

________________ vote.



SUBJ ECT: Annual Bid Oil Changes May 20, 2014

Sealed bids were received until 2:00 p.m. E.D.T. on Tuesday, May 20, 2014, for the citys annual Oil
Change requirements. The following bids were received:

Greg Bell Chevrolet
Adrian, MI
Victory Lane
Adrian, MI
CR Motors
Adrian, MI
Clift Buick
Adrian, MI
Per Oil Change $ 19.95 $ 21.99 $ 21.95 $ 26.95
Advance notice needed None None None Two hours
Wait Time 30 minutes None 30-40 Minutes 45 Minutes
Time to Complete 30 minutes 10-15 minutes 30-40 minutes 45 Minutes
Cost includes 5 qts.
oil. Additional qrt are
$1.93 each
Cost for 5 qts. oil

I recommend the annual bid for Oil Changes contract be awarded to the low bidder, Greg Bell
Chevrolet, 1313 E. US 223, Adrian. Greg Bell Chevrolet has had this service this past year and has met our
needs. The price bid reflects no increase in from fiscal year 2014.

Respectfully,

Scott A. Holtz

CR14-039 June 2, 2014

RE: DEPARTMENT OF FINANCE Oil Changes

RESOLUTION

purchase of Oil Changes, with the following results:

Greg Bell Chevrolet
Adrian, MI
Victory Lane
Adrian, MI
CR Motors
Adrian, MI
Clift Buick
Adrian, MI
Per Oil Change $ 19.95 $ 21.99 $ 21.95 $ 26.95
Advance notice needed None None None Two hours
Wait Time 30 minutes None 30-40 Minutes 45 Minutes
Time to Complete 30 minutes 10-15 minutes 30-40 minutes 45 Minutes
Cost includes 5 qts.
oil. Additional qrt are
$1.93 each
Cost for 5 qts. oil

acceptance of the low bidder Greg Bell Chevrolet, Adrian, Michigan, for the engagement in
the Citys Standard Professional Services Contract for Oil Changes; and


resolution, hereby authorizes the acceptance of the low bid of Greg Bell Chevrolet, Adrian,
Michigan, and engagement in the Citys Standard Professional Services Contract for Oil
Changes, under the terms and conditions as submitted and as proposed in their sealed bids
dated May 20, 2014.

________________ vote.

M E M O______________________________________

DATE: May 28, 2014

TO: Hon. Mayor Berryman and City Commission

FROM: Shane A. Horn, City Administrator/Utilities Director

SUBJECT: Air Compressor Purchase
_________________________________________________________________________

A portable trailer mounted air compressor used at the Wastewater Treatment Plant caught
fire during routine use last fall and has been considered a total loss. The Purchasing
Department solicited sealed bids until Tuesday May 20, 2014 for the replacement of this air
compressor. We received a total of two bids with the low bid from Cloverdale Equipment
Company of Oak Park, MI for $14,950.00. This is a comparable used compressor with less
than 150 hours and a manufacturers new warranty. I respectfully recommend that we
proceed with the purchase of a used 2013 air compressor from Cloverdale Equipment of Oak
Park, MI for $14,950.00. Funds for this purchase will be provided from an insurance claim
except for our portion of the $250.00 deductible.

CR14-040 June 2, 2014

RE: UTILITIES DEPARTMENT Replacement of a Portable Air Compressor
at the Wastewater Treatment Plant

RESOLUTION

WHEREAS, a portable air compressor utilized by the Wastewater Treatment
Plant was damaged due to a fire last fall during routine use; and

WHEREAS, sealed bids were received by the Purchasing Department on
Tuesday May 20, 2014 at 2:00pm for a comparable used model with the results
shown below:

Vendor Location Amount

Cloverdale Equipment Co. Oak Park, MI $14,950.00
Central Air Compressor Warren, MI $20,397.00 ;and

WHEREAS, funds for this purchase will be paid from an insurance claim for
$14,700.00 with the remainder of the deductible coming from the Wastewater Plant
Capital Budget (497-554.00-977.584); and

WHEREAS, the Utilities Director and City Administrator recommend approval
of this resolution to award the purchase of a replacement air compressor from the
low bidder, Cloverdale Equipment Company of Oak Park, MI for a cost of $14,950.00
with this cost being reimbursed by an insurance claim minus the deductible.

resolution, hereby authorizes the purchase of a replacement air compressor from the
low bidder, Cloverdale Equipment Company of Oak Park, MI for a cost of $14,950.00
with this cost being reimbursed by an insurance claim minus the deductible.

On motion by Commissioner ____________________________,

Seconded by Commissioner ________________________________, this

Resolution was adopted by a __________________ vote.

REGULAR AGENDA

May 13, 2014

Honorable Mayor
and City Commission

At their May 6, 2014, regular meeting the Adrian City Planning Commission voted
unanimously to recommend to the City Commission the approval of allowing
non-commercial greenhouses in the residential districts with conditions.

Only one person spoke during the public hearing, and they were in favor of this
language. There were no written communications or telephone calls received
concerning this text amendment.

The Zoning/Development Regulations presently only allows two accessory buildings.
After some discussion, the Planning Commission was in agreement to allow
non-commercial greenhouses as a third accessory building in the residential districts.


Denise Cook, Secretary

ORDINANCE NO. 14-007

AN ORDINANCE TO AMENDED ARTICLE II DEFINITIONS AND ARTICLE IV-
-GENERAL PROVISIONS

The City of Adrian Ordains:

1. That Subsection 2.68.05 of Article II Definitions be added to read as follows:
(New language appears in bold)

2.68 Greenbelt
A greenbelt, wherever required by this ordinance, shall be a
planting strip or buffer strip at least ten (10) feet in width, which
shall consist of deciduous or evergreen trees or a mixture of both,
spaced not more than thirty (30) feet apart and at least one (1) row
of dense shrubs spaced not more than five (5) feet apart and which
grow approximately five (5) feet wide and five (5) feet or more in
height after one (1) full growing season, which shall be planted and
maintained in a healthy, growing condition by the property owner.

2.68.05 Non-Commercial Greenhouses

A permanent structure framed with wood, metal, brick and
other substantial material and enclosed in glass or rigid
plastic used for cultivating plants. It may or may not include a
supplemental heat source.

2.68.1 Group Family Home

A facility intended to provide housing for group families.

2. That Subsection 2.72.4 of Article II Definitions be added to read as follows:
(New language appears in bold)

2.72 Institutional Uses

Churches, schools, hospitals, and other similar public or semipublic
uses. This excludes nursing homes, convalescent homes, adult
foster care facilities.

2.72.4 Hoop House

A structure made of PVC piping or other material covered with
translucent plastic, constructed in a half-round or hoop
shape which is used to extend the growing season. Hoop
Houses are onl y permitted in the B-3, WH, I-1 and I-2 districts
and are subject to all restrictions, set-back and lot coverage
requirements of the district in which they are located. Hoop
houses are not permitted in any residential district.

2.73 J unk Yard

Any land area including buildings thereon used primarily for the
outdoor collecting, storage and abandonment of waste paper, rags,
scrap metal or discarded materials which are for sale; or which is
used for the outdoor collecting, dismantling, storage or salvaging of
machinery or vehicles not in running condition for the sale of parts
thereof.

3. That Subsections L, O and P of Section 4.34 Accessory Buildings of Article IV
General Provisions be amended to read as follows: (New language appears in
bold)

4.34 Accessory Buildings

Accessory buildings except as otherwise permitted in this Ordinance, shall be
subject to the following regulations:

A. Where the accessory building is structurally attached to a main building, it
shall be subject to, and must conform to all regulations of this Ordinance
applicable to main building.

B. Accessory building shall not be erected in any required yard, except a rear
yard.

C. No detached accessory building shall be located closer than ten (10) feet
to any main building nor shall it be located closer than three (3) feet to any
side or rear lot line in the R-3 and R-4 Districts and five (5) feet to any side
or rear lot line in the R-1 and R-2 Districts.

D. No detached accessory building in R-1 through R-4, RT, RM-1, OS-1, B-1,
B-2, B-3, B-4 and P-1 Districts shall exceed one (1) story of fourteen (14)
feet in height. Accessory buildings in all other districts may be constructed
to equal the permitted maximum height of structures in said districts,
subject to Zoning Board of Appeals review and approval if the building
exceeds one (1) story or fourteen (14) feet in height.

E. When an accessory building is located on a corner lot, the side lot line of
which is substantially a continuation of the front line of the lot to its rear,
said building shall not project beyond the front yard setback required on
the lot in rear of such corner lot. In no instance shall an accessory
building be located nearer than ten (10) feet to a street right-of-way line.

F. When an accessory building in any Residence, Business or Office District
is intended for other than the storage of private motor vehicles, the
accessory use shall be subject to the approval of the Zoning Board of
Appeals. Accessory buildings with a floor area of one hundred (100)
square feet or less shall not be subject to Zoning Board of Appeals review.
G. The parking of a travel trailer, motor home or camper trailer when in use or
occupied for periods exceeding twenty-four (24) hours on lands not
approved for such use shall be expressly prohibited, except that the Chief
of Police may extend temporary permits allowing the parking of said travel
trailer, camper trailer or motor home in a rear yard on private property, not
to exceed a period to two (2) weeks. All travel trailers, camper trailers, or
motor homes parked or stored shall not be connected to sanitary facilities.

H. The open storage of any recreational vehicle such as but not limited to:
truck camper bodies, snowmobiles, boats, motor homes, camper trailers,
travel trailers, all terrain vehicles, etc., shall be permitted only within the
confines of the rear yard and shall further respect the requirements of this
Section applicable to accessory buildings, insofar as distances from
principal structures, lot lines and easements are concerned.

I. The open storage of utility trailers, boat trailers and other similar
conveyance shall be permitted only within the confines of the rear yard
and shall further respect the requirements of this Section applicable to
accessory buildings, insofar as distances from principal structures, lot
lines and easements are concerned.

J . The outdoor storage of consumables, specifically firewood, shall be
permitted only within the confines of the rear yard and shall further respect
the requirements of this section applicable to accessory buildings as it
relates to distances from principal structures, lot lines and easements.
Firewood in a quantity greater than a face cord (4 x 8 x 16) stored
outside shall be neatly stacked, and screened via a fence, an enclosure or
landscaping so as to prevent it from being visible from adjacent residential
properties.

K. Private pools shall be permitted as an accessory use with the rear yard
only, provided they meet the following requirements.

1. There shall be a minimum distance of not less than ten (10) feet,
between the adjoining property line, or alley right-of-way and the
outside of the pool wall. The side yard setback shall apply to side
yards greater than ten (10) feet.

2. There shall be a distance of not less than four (4) feet between the
outside pool wall and any building located on the same lot.

3. No swimming pool shall be located in any easement.

L. Accessory structures must be aesthetically compatible in design and
appearance and at a minimum constructed of material similar in
appearance and quality as the primary structure. The proceeding
sentence notwithstanding, non-commercial greenhouses as defined
in Section 2.68.05 are permitted in single-famil y, residential districts.
Such structures shall meet all applicable restrictions, building codes,
set-back and lot coverage requirements of the district in which they
are located.

M. No detached accessory building roofline shall extend over an adjacent
property, nor shall the drainage from any accessory building roof be
drained onto an adjacent property.

N. No detached accessory buildings included those of 100 square feet or
less, shall be permitted within any required setback area.

O. Number of accessory structures permitted: Each primary structure shall
be permitted one detached accessory building, (exclusive of private
swimming pools) and one tool/garden shed no greater than 100 square
feet, and one non-commercial greenhouse as specified in Section
4.34 (P)

P. Size and height and use restrictions:

1. Accessory buildings shall not exceed the height of the principal
building or 14 feet whichever is less. Non-commercial
greenhouses in residential districts shall not exceed 10 feet in
height.

2. A detached accessory structure shall not exceed 600 square feet or
the ground floor area of the principal building, whichever is greater.
Non-commercial greenhouses in residential districts shall not
exceed 200 square feet in area.

3. Accessory buildings shall not include residential or living quarters.

INTRODUCTION.

SUMMARY PUBLISHED

ADOPTION...

COMPLETED PUBLICATION

EFFECTIVE DATE..
ORDINANCE 14-008

AN ORDINANCE TO CREATE ARTICLE X OF CHAPTER 58, OF THE ADRIAN
CODE, ENTITLED FALSE ALARM

Article X of Chapter 58 of the Adrian Code is hereby created to read as follows:

Article X of Chapter 58 False Alarm.
Sec. 58-401. Purpose.
It is the purpose of this ordinance to discourage and recoup expenses incurred for City emergency
services due to false alarms which cause the City to incur unnecessary expenses and cause a threat to
the health, safety and welfare of City residents by diverting emergency personnel and equipment to
sites where no legitimate need exists, thereby creating a risk that the emergency service provider will
take a longer amount of time, or be unable to respond to a legitimate call. This ordinance has
become necessary due to the proliferation of private fire, carbon monoxide and intruder alarms, and
the corresponding increase in false alarms due to defective, malfunctioning, overly sensitive,
improperly installed or improperly used equipment, or equipment which triggers an alarm when no
legitimate hazard exists.

Sec. 58-402. Definitions.

False alarm shall be defined as any alarm signal emitted by an alarm system to emergency services
which does not result from criminal activity for which the alarm system was intended; or in the case
of a fire alarm, any alarm signal emitted by an alarm system which does not result from a fire or
potential fire condition.

Emergency services includes any service provided by but not limited to firefighter vehicles and
personnel, rescue vehicles and personnel, ambulance vehicles and personnel, and police vehicles and
personnel.

Excessive false alarms shall mean a third or subsequent false alarm to which City emergency
services personnel responds at the same location in any 12 month period.

Medical alert devices shall mean personal alarm devices used to notify emergency services of a
medical emergency.

Sec. 58-403. Nuisance.

All excessive false alarms from the same location are hereby declared to be a public nuisance.

Sec. 58-404. Excessive false alarm fees.

For each excessive false alarm to which City emergency services personnel responds, the alarm user
shall be charged and shall pay to the City an excessive false alarm fee in such an amount as shall,
from time to time, be established by resolution of the City Commission.

Sec. 58-405. Exceptions.

False alarms caused by any of the following described extenuating circumstances shall not constitute
false alarms or excessive false alarms for which a fee is to be charged and paid:

a. False alarms caused by storm conditions;
b. False alarms activated by persons working on an alarm system, provided that prior
notification of the date and time of day during which such work is to be performed has been
provided to the City police and/or fire departments;
c. False alarms activated by disruption or disturbance of telephone company facilities or motor
vehicle and utility pole accidents;
d. False alarms recorded within the first 14 days after installation;
e. False alarms involving county or other municipal buildings, grounds and/or property.
f. False alarms from medical alert devices.

Sec. 58-406. Billing Procedures.

a) Not more than 10 business days following the end of the month in which an excessive false
alarm occurred and to which City emergency personnel has responded, the City police chief
or his designee or the City fire chief or his designee shall submit to the finance department
such information as may be necessary in order to enable the City to prepare and submit to the
alarm user an invoice for an excessive false alarm fee. The invoice for the excess false alarm
fee shall also serve as notification of the violation.

b) An invoice prepared pursuant to subsection (a) above shall demand full payment of the
excessive false alarm fee within 30 days of the date of such invoice. For any amounts that
remain unpaid after 30 days from the date of such invoice, the City shall impose a late charge
penalty of 10% of the amount of the invoice.

Sec. 58-407. Appeal.

Within 20 days of the date of notification of the violation, the alarm user may submit to the fire chief
or chief of police any evidence and documentation that one of the exceptions applies. The fire chief
or chief of police shall make a determination as to applicability of any exception and notify the alarm
user within 5 days.

Sec. 58-408. Violation as Civil Infraction.

A violation of this ordinance section constitutes a municipal civil infraction, punishable by a fine of
$150 for a first offense and a fine of $250 each additional offense.

INTRODUCTION......................................................................

SUMMARY PUBLISHED..........................................................

ADOPTION................................................................................

COMPLETE PUBLICATION....................................................

EFFECTIVE DATE....................................................................

On motion by Commissioner_________________________, seconded by
Commissioner____________________, this Ordinance was _____________________ by a
________ vote.

MEMO 135 E. Maumee, Adrian, MI 49221-2703
____________________________________________________________________________________________________________
DATE: May 19, 2014

TO: Hon. J im Berryman, Mayor
City Commission
Shane Horn, City Administrator

FROM: Chris Miller
DDA & Economic Development Coordinator

SUBJ ECT: potential sale of Industrial Park property
________________________________________________________________________

Ladies and Gentlemen,
One of our Industrial Park businesses, Custom Machine 1441 Enterprise Ave, has just
been sold to another Adrian business, Adrian Tool. The owner of Adrian Tool is Steve
Pickle, and Mr. Pickle is planning an expansion of the exiting Custom Machines building
within the next 24-36 months. That expansion is not possible without the purchase of
additional acreage the city owns adjacent to 1441 Enterprise Ave.

City staff has negotiated a price of $30,000 for the parcel, which is just under 4 acres in
total, with about 3.25 of those buildable acres. Given a sales price of $30,000, the
investment in a new building/addition, and associated additional employment, I
recommend the city proceed with the sale. Mr. Pickle would like to close on this sale at
our earliest convenience.

Please let me know if there are questions.
Best Regards,

Chris Miller
R14- June 2, 2014

RESOLUTION

RE: ADMINISTRATION Approve the sale of land in the Industrial Park to S&S
Enterprises for $30,000.00

WHEREAS, S&S Enterprises is the owner of 1441 Industrial Drive, Adrian, MI which is
located in the Adrian Industrial Park; and

WHEREAS, the owner desires to purchase the lot South of his current business which
contains 3.25 acres of buildable land; and

WHEREAS, the City of Adrian has negotiated a price of $30,000.00 for the sale of this
additional lot.

NOW, THEREFORE, IT IS RESOLVED that the Adrian City Commission does hereby
approve of the sale of land in the Industrial Park containing 3.25 buildable acres for
$30,000.00 to S&S Enterprises of Adrian, MI.

BE IT FURTHER RESOLVED that the Mayor and City Clerk are authorized to execute a
warranty deed to close said transaction and to convey title to said parcel and that the City
Administrator is hereby authorized to execute a purchase agreement and other closing
documents on behalf of the City.

Commissioner __________________________, this resolution was adopted by a
_________________ vote.
MEMO 135 E. Maumee, Adrian, MI 49221-2703
____________________________________________________________________________________________________________
DATE: May 30, 2014

TO: Hon. J im Berryman, Mayor
City Commission
Shane Horn, City Administrator

FROM: Chris Miller

SUBJ ECT: Fair Housing resolution
________________________________________________________________________

Ladies and Gentlemen,
As you are aware, the City is engaged in the MSHDA Rental Rehabilitation program, and
will be renovating a number of downtown buildings into upper story residential units.

The funds to support this effort come from both local owners and federal dollars in a very
favorable match formula. In reviewing our readiness to accept these dollars it came to
light that our relevant fair housing policy does not reference the federal Executive Order
that applies to housing discrimination. We need to approve a Fair Housing resolution to
remain eligible for these funds.

I urge support for this resolution and would be happy to respond to questions or thoughts
about it.

Best Regards,

_____________________________________

Chris Miller
R14-056 June 2, 2014

RE: COMMUNITY DEVELOPMENT - Approve FAIR HOUSING RESOLUTION to
allow use of federal funds in Michigan State Housing Development Authority
Rental Rehab Program
RESOLUTION
WHEREAS, under the Federal Fair Housing Law, Title VIII of the Civil Rights Act of
1968, it is illegal to deny housing to any person because of race, color, religion, gender,
physical or mental disabilities or national origin; and,
WHEREAS, under the Michigan Elliott-Larsen Civil Rights Act, PA 453 of 1976, as
amended, it is illegal to deny the opportunity to obtain housing to any person because of
religion, race, color, national origin, age, sex, height, weight, familial status, or marital
status; and
WHEREAS, it is the policy of the City of Adrian to implement programs to ensure
equal opportunity in housing for all persons regardless of religion, race, color, national
origin, age, sex, height, weight, familial status, marital status, physical or mental disability,
sexual orientation, gender identity or AIDS/HIV status; and
NOW, THEREFORE BE IT RESOLVED, that in accordance with Executive Order 11063,
the City of Adrian shall not discriminate in the sale, rental, leasing, or financing of housing
because of religion, race, color, gender, physical or mental disabilities, national origin, age,
height, weight, familial status, marital status, physical or mental disability, sexual
orientation, gender identity or AIDS/HIV status.
BE IT FURTHER RESOLVED, that the City of Adrian will assist all persons who feel
they have been discriminated against because of religion, race, color, gender, physical or
mental disabilities, national origin, age, height, weight, familial status, marital status,
sexual orientation, gender identity or AIDS/HIV status to seek equity under federal and
state laws and local ordinances by providing information to said persons on how to file a
complaint.
BE IT FINALLY RESOLVED, that the City of Adrian will at a minimum post this policy
or the Fair Housing poster or other posters, flyers or other information which will bring to
the attention of owners of real estate, developers and builders their respective
responsibilities and rights under the Federal Fair Housing Law, the Michigan Elliott Larsen
Act and the City of Adrian Anti-Discrimination Ordinance.

Commissioner __________________________, this resolution was adopted by a
_________________ vote.

Adrian City Commission Agenda For June 2, 2014

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