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MBA-IT (2013-15): Business Process Management

ASSIGNMENT # 06
Procure-to-Pay Process Model

The objective of this assignment is to study the processes involved in a typical
business where business customers procure products from suppliers who
deliver them on receiving payment.

Please note that this is an individual assignment (and not a Group
assignment).

You are required to do the following:

1. Select a Company which procures raw materials or finished products
online. The business could be (i) a Manufacturing company which needs to
procure parts/assemblies for making final products (For example, an
Automotive company), or (ii) a B2B business where one business procures
materials from another for manufacture or re-distribution of goods, or (iii)
a B2C (Retail) company which procures products for selling directly to
customers. For the sake of clarity in understanding the business, prepare
its Business Model canvas for the selected Company.

2. List all the main processes, sub-processes and tasks related to the Procure-
to-Pay process for the Company. Also, identify the main actors involved in
executing the processes.

(I t is expected that the people involved in the processes would include from
buyers who determine the need for procuring the products to functional
managements who monitor the business and who take policy decisions.

I t is also required that the process coverage would be exhaustive: e.g., it may
include internal requisition approvals, floating tenders/RFP, the evaluation
of responses to RFPs, vendor selection/contracting, the purchase processes,
status information, logistics, delivery, payments, credit control, after sales,
vendor management, etc. i.e., all the applicable processes. Please do not try
to simplify the model by selecting only a few of the processes. The assessment
would be based on how exhaustive and realistic your process model is and
how close it is to reality).

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3. Prepare a process model as above using a tool. You may choose either
ARIS Express, or Bonita Soft. No other tool will be allowed. You are
required to download this on your laptop and model the processes. You
will have to demonstrate your familiarity with the tool by showing that you
are able to modify the process model if asked to do so.

4. In your process model you must include Data Objects (databases) required
for completing the selected processes.
5. Please prepare a Report including the deliverables from all above points
and upload it to the Google Doc created for it. Additionally, you will have
to demo your model for assessment.
Instructions:
This is an Individual exercise. Every individual is to prepare a MS Word
report along with the output from the selected tool. This is a professional
report (and not a student report) please make it very presentable.
The front page of the report must contain the title of the report as BPM
Assignment #06 Procure-To-Pay Process Model. Please also indicate your
PRN Number and Name. Start the main report on a new page (not on the
title page).
In case any two (or more) reports are found to be very similar in content in
the judgment of the assessor, all concerned reports may not be examined and
hence may not carry any marks. Please try to be original.
The report should not be printed and may be uploaded in digital form on
the Google drive in the folder created. The file name should follow the
standard naming: BPM-2013_Assignment#06_PRN#xxx), where xxx
represent the last 3 digits of your PRN. Assignments not following this
format may not get assessed.
. The report submission deadline is 7
th
March 2014, 2:00 p.m. Reports not
uploaded by the due date/time will not be accepted for assessment.



Ashok.Kotwal: February 23, 2014.