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STUDY ON
EXISTING
SYSTEM

The existing
system is a
manual one,
which consumes
a lot of time
as well
as manpower. In
order to elicit
the requirements
of the system
and
to identify the
elements,
inputs, outputs
andthe
procedures. The
existing system
had to be
examined and
analyzed in
detail. This
constitutedthe
system study.
Records, slips,
procedures,
rules, etc. were
examined
thoroughly. The
existingsystem
was studied
involving a
complete co-
operation from
the employees
who run the
system
at present.Anoth
er
important drawb
ack of
existing system
is time factor. It
will not help
themanagement
to solve the
problem in
time. The
management
could not act on
any issue
purchaseof
production
unless
getting the
reports in time
controls cannot
be used. The
above said
reasonsare
overcome by
using the Visual
Basic
.NET. Since the
security system
in this package
is moresecure
than other
software
packages.
LIMITATIONS
OF EXISTING
SYSTEM
A manual
system has so
many pitfalls.
Some of them
are


The Necessary
data are stored
in different
documents and
transactions are
noted in it.


Time
consumption


Many files and
paper works are
maintained by
the existing
system.


Unavailability of
quick references


There is no
facility to know
the validity of
the data entered.


Another
problem is the
lack of security


The existing
system does not
implement the
restriction for
the user
to access data.

2.2 STUDY
ON
THE PROPO
SED
SYSTEM



The objective of
the system of
developing
software for
maintaining
activities is
toremove the
drawbacks of the
earlier
system.As
already
mentioned, the
company needs
a good software
to maintain the
list ofVendors
according
to Project wise,
Work Allotment
wise and also
the billing
activities. These
details can be
achieved
through the
development of
this software
The features of
the proposed
system are


Provides a well
defined user
interface


Provides user
authentication


Reduces the
paper work


Saves the time


User friendly
environment


Provides timely
reports


Human
intervention is
reduced


Searching is
kept to
customers very
easily.

ABOUT MS
ACCESS

The Back end
that has
been used in this
project is MS
access . This is
the
Back enddatabas
e engine for
Visual Basic. Th
e idea behind
this is easy
to maintain the
table. It is
also possible to
write queries, Im
port or Export of
table from one d
atabase to anoth
er database. Itals
o provides
security to data
in the database
in a way that
data can be
stored in an
encryptedform.
MS Access is a
very powerful
RDBMS
available in the
computing
environment.
Itcomprises of
all the features
from basic data
storage to high
level data
representation
techniquesin the
form of reports.
It also comprises
of VB module
programming,
which allows
embeddingVB
functions into
MS Access.
Database



A database is
similar to a data
file in that it is a
storage place for
data. Like a data
file, adatabase
does not present
information
directly to a
user; the user
runs an
application
thataccesses data
from the
database and
presents it to the
user in an
understandable f
ormat.
Relational
Database



Although there
are different
ways to organize
data in a
database,
relational
databases areone
of the most
effective.
Relational
database
systems are an
application of
mathematical
settheory to the
problem of
effectively
organizing data.
In a relational
database, data is
collectedinto
tables (called
relations in
relational
theory).The
backend is
created using
MS-Access
because it is user
friendly and the
databasemanage
ment system is
very much
familiar by all
the users and the
capability to
create the
tablesas much
we need and the
data retrieval id
very good.
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