Zimbra Mail Manual

Zetta Plus Mail Web Administrator Manual
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Zetta Plus Mail
User Manual


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Zetta Puls Mail V5.1

Index

Zetta Plus Mail - I initial screen / main home.....................................................................3
Zetta Plus Mail - II mail ......................................................................................................4
Zetta Plus Mail - III setting ..............................................................................................12
Zetta Plus Mail - IV Contact .............................................................................................17
Zetta Plus Mail - V web folder ..........................................................................................19
Zetta Plus Mail - VI Schedule............................................................................................21
Zetta Plus Mail - VII billboard...........................................................................................23


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Zetta Plus Mail - I initial screen / main home
Confirm information about capacity of a mail and a web folder, and message
received recently at inbox folder.
Official announcement in order of date, confirm official announcement that
administrator registered at another window.
Todays schedule confirm todays schedules among schedules registered.
Billboard show informally tow billboard created by administrator.


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Zetta Plus Mail - II mail

ZettaMail write message

When write and send message, this screen is used. Need a little time at the
first, because ActiveX is installed.

Can write not only simple text but also a multiform message as using web editor or
source editor.
After input receiver, subject, contacts , send an e-mail message.
Before send a message written at editor, see it at another window.
- Save temporarily a message what been writing. Can rewrite the message that
was saved in draft
- Send a message at the date appointed. Message marked icon is kept in
outbox folder and it is sent at the date appointed.
Input e-mail addresses directly in receiver, cc(carbon copy) or bcc(blind
carbon copy) input-box or select addresses registered already in contacts.
Input only name or ID, when send to inner user or receiver saved in personal
contacts.
to me When send a message to me, check to me. Then my ID is inputted
automatically.
address used frequently Manage at setting address used frequently window,

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receiver is directly set up at writing window, send the message.
cf.) Only ten addresses are saved.
address sent recently Show list of ten addresses that sent recently in
order of sending.
importance selection If select it according to importance of the message
and send message, the message is indicated it in outbox.
- As show in the picture below, attach files that multi-selected
at attaching file window.

When capacity of file attached is larger it allotted normally to user,
change automatically from file attach form to mass capacity form.
In case of attach file of mass capacity, download the file only within a
certain period. The period of download is set up by administrator.
Drag a file, then attach the file.
Clicking send button, send a message and attached file. Can confirm a
process of attachment as file upload window below.

reference
receiver assignment

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1. receiver: input e-mail address whose receive a message. When send many
people, divide ID as (,) or (;). When send a message to me, check to
me then input mine automatically.
2. cc: input e-mail address whose receive a message, except receiver.
3.bcc: send a message to receiver, cc and bcc but receiver and cc dont know
to send a message to bcc.
If click contact, open another window.
(reference under select address window)

ZettaMail select address

1 organization char It has already been created by administrator. Can select a department or user as
receiver. But a user who isnt assigned the organization char cant see organization char.
2 personal contact Address that user register individually.
3 public contact Address that administrator register.

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4 direct input Unless address is registered in personal or public contact, add simply address as
input it directly.
5 add/delete Add an address selected in receiver, cc, bcc. Delete an address as select user or group
added.
6 - After add addresses in receiver, cc and bcc, click confirm. They are set up in Receive
field.
7 If click cancel, close the popup window.

ZettaMail normal file attachment selection

If click If file isnt attached, click here., can attach a file through below
window.

Click search, select file. And click add, add file that will be attached in
attach file list. In case of usual file attachment, cant multi-select.
If add a file, can confirm a capacity of the file attached and capacity of total files.

Individual sending in case send a message to many person, each receiver receive a
message individually.
Signature attachment send a message attached a signature set up in setting,
receiver can see contents and a senders signature attached together.
Save in outbox save a message sent in outbox.


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ZettaMail inbox

Read a massage that kept in inbox.

Transfer to sending message screen, and can reply about a reading message to
sender. It is not need to input receivers email address, subject is set up to
Re: format.
send a message to all of the receiver and cc.
If want to send received contents equally to others, use it. Subject is set
up to Fw: format.
If you delete a message. It is transferred to wastebasket.
If click complete delete, a message is not transferred to
wastebasket and it is deleted and restored permanently.
reading massage transferred to another folder.
If report that received message is spam , it is registered to users
spam setting and report to web administrator.
Send message saved in outbox folder again.
- Deleted message is restored in inbox folder.
(Function is used in wastebasket.)
Confirm header of the e-mail; Date, To, CC, From, Subject, Host IP,
Reply-to, Host name, Content-type and so on.
print e-mails contents as using another pop-up window.

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add senders e-mail address in personal contact. Transfer to
personal addition address screen and register it and additional information together.
set up senders address so as to transfer to folder set up.
Be able to save file attached in local PC, and delete file that was saved or is
unnecessary. It is easy to manage capacity of the e-mail.
list transfer to list of appropriate folder.
previous/next transfer from current list to previous or next message list.

ZettaMail confirm receipt
Can confirm that when receiver read message or when message reach to receivers mail.
Can confirm individually even though send to many person together.

Confirm the number of the confirmed receipt and total receipt.
Search according to receiver, subject or date of sending.
delete Delete message selected.
delete all Delete every message of confirm receipt folder.
cancel sending If receiver is inner user and receiver dont read yet, can cancel
sending message.
cancel reservation If reserve a sending time, can cancel before the time. But
dont cancel after the time.

ZettaMail folder
Basic folder is inbox, outbox, draft, wastebasket and junk. Personal folder can be
created, modified or administered

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Can bring message that saved to .eml format file in another mail server to Zetta
Plus Mail.
Confirm information about a number of the message that dont read yet and total.
search mail Search a message of each folder, according to sender, receiver,
subject or date.
select all Select or cancel message of the list.
If delete message, it is transferred to wastebasket. Message deleted is
restored.
complete delete If click complete delete, a message isnt transferred to
wastebasket, delete directly in server and cant be restored.
transfer to another folder After select a message being transferred to another
folder, select a folder.
copy to another folder - After select a message being copied to another folder,
select a folder.
If report that received message is spam , it is registered to users
spam setting and report to web administrator.
As using combo box, set up a message from read to unread or from unread to
read voluntary.
Save message to .eml format file in local PC. Message and file
attached is saved together and interconvert with Outlook express.
sorting message Sort message according to type, sender/receiver, subject, time of
the receipt or capacity of the message.
reference
outbox
1. confirmation of sending statue: When send many person at same time, can
confirm sending statue individually in another window.
2. save message reserved : message reserved is saved and send at the time.
3. cancel : cancel sending the message among persons using same mail server.
4. cancel reservation : before at the time , can cancel reservation.


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draft
If click subject of the message kept temporarily, transfer to writing screen,
and can modify and send the message.

wastebasket
A message kept in wastebasket can be restored to inbox.

Spam folder
A message deleted in spam folder isnt transfer to wastebasket and is deleted
directly.

Personal letter box
Function of personal folder is same it of inbox.

ZettaMail Organization char
Organization char is created and administered in administrators page. But user who
dont assigned department cant see organization char because it is inactive.

search search information according to users name or id or separate department.
sending message can send message to separate user or department.
Add address of a person of the organization char in personal contact and can manage
it.


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Zetta Plus Mail - III setting

ZettaMail folder management
Can confirm information of each folder, and can manage personal folder. Each folder can
be back-up or restored.

create new folder as create personal folder, message is filtered automatically
according to character.
capacity can confirm each folders capacity of current use for total capacity.
delete/modify basic folder is not deleted and modify, personal folder created by
user is only deleted and modify. If folder has subordinate folder, the folder is deleted.
back-up/restoration each folder can be backed up separately. But in case restored
message backed up , when dont exist message backed up in the folder or wastebasket, it
can be backed up.
POP usage - in case use POP(outlook express and so on), show message usage offered
by POP server. Message brought in user PC is conserved intactly. POP usage isnt
indicated, when POP was not used because usage is zero. Setting of details is set up by
web administrators user grade administration of user administration.

ZettaMail POP setting
If set up another mail account, can confirm in web mail. But if only the another account
support POP3, can bring message.

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service name Input a company name servicing. (ex: dreamwiz, zettamail)
POP3 server Input a server name brought to POP (ex: pop.dreamwiz.com,
mail.zettamail.com)
ID Input a appropriate ID brought to P0P.
password Input a appropriate password brought to P0P.
folder saving Select folder where saving a message brought to P0P
folder after bringing Choose that save or delete a message brought to POP.
setting Yes or NO Select yes or no about setting POP.
save Registered at POP setting list and operate bringing

ZettaMail signature management
Set up signature, send messages contents attached it. Set up many signatures and can
select among them.
subject - Create subject of a signature.
foreword It is attached in the head of message contents.
afterword - It is attached in the tail of message contents.

ZettaMail auto response during absence
When cant reply because of being on a business trip or a multiplicity of reason, can send
reply automatically
subject it is subject of message.
contents notify that are absence to sender.


14
ZettaMail forward setting
Forward automatically message received at another account. Can set up many account.

ZettaMail message auto division
Received message is divided according as user set up a pattern of auto-division and
saved automatically.

division - Select option using divisible pattern.(IP address, domain, e-mail address,
subject, contents)
pattern - If selected e-mail address, input e-mail address.
saving folder Select folder where save message.
setting yes or no Select that set up or not

ZettaMail option setting
Can set up a period of deleting message in wastebasket and set up the number of message
listed in a page.
If a period of deleting a message in wastebasket is zero, the message that delete in
inbox is not transferred in wastebasket and is directly deleted.

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Senders name can be modified as another name.

ZettaMail spam setting
Message divided according to spam division rule is transferred to spam folder.
setting spam mail - Select as option.
setting receipt permission If message registered as spam is set receipt permission,
it is saved in inbox folder.
period of keeping message in junk : Can delete automatically message saved in junk.

ZettaMail rejection receipt setting
If you have a message that dont want to receive, can reject receipt as register

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address or domain.
Can search and delete address and domain registered in receipt rejection.

ZettaMail back up /restore setting
Can back up setting data as zip file and restore.


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Zetta Plus Mail - IV Contact

ZettaMail personal list

Show list registered personally.

quick addition Add address as input only essential requirement, and in case it is
group belonged to, select directly a group.
search Search address registered according to name, e-mail, companys name, and
as using index.
Delete address registered.
- When click send, transfer to screen that can write a message.
- When click personal addition, transfer to screen that can add
address as input basic or addition information.
- Can add address in personal contact as using organization chart
in company.
modify Modify address registered.

ZettaMail group registeration/modification
Can confirm personal group list or confirm name of group and the number of person
registered.

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group name Input group name
explanation Input explanation about group. (it is not essential.)
Copy group at public contact if public contact that registered by administrator is
exist, it is active. After select public contact copied, click copy and input
groups name as public contacts name and add address at selected address list. If
need more address added, add selected address through all contact or inputting address
directly. Then show the address at selected address.
group quick going - if click group registered, show person list belonged to group.

ZettaMail contact import/export
Can bring address in Outlook or Express.
import contact : Bring as select CSV(rest separation) file exported in Outlook,
Outlook Express.
export Contact : Send out address used in web mail to Outlook or Outlook Express as CSV file.


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Zetta Plus Mail - V web folder
It is easy to share data according to user or department and upload/ download data
through easy user interface in web and set authority.

User create a folder and can upload/download a file, and can set
share/authority according to folder.
Show shared folder and persons name in case another person share a
folder.
folder location Show folders location now.
If click creation folder, open another window. Then can create
folder at the window.
After select one file or folder in list, can modify its name in
another window. But, if modify extension together icon is modified as unknown
extension.
- Add department or user at co-owner list in another window and set share and
authority. Next should click save and close button so that set up.

Add department or user sharing in co-owner list. And Select authority about
download/upload. Next click save button. Setting done about share.

Can multi-upload in folders selected. After attach file and save, can
confirm process rate through process bar. If cancel upload during upload, stop
process.
file/folder duplication process When file or folder is duplicate, open selection
window that can process it.
After select folder or file downloaded and select location of file
downloaded, click download button.
Can preview files before save files.
Send a message what attached file selected. If click send, transfer to

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screen that attach file selected and can write a message.
Delete folder or file selected in check box.
file basket After save files of each folder in file basket, can download all file
of file basket. Can solve discomfort that should download each file of each folder.


21

Zetta Plus Mail - VI Schedule
Manage schedules of day/week/month in web as using diary. Share schedules as use
department or organization schedules.

ZettaMail schedule registration

Can register schedule, and as click schedule repetition setting, schedule
repeated regularly is set conveniently. Department schedule is shared among user
belonged to, and total schedule is shared among everyone of organization.
Click quick addition schedule in each screen and register it.

ZettaMail schedule view
Confirm schedule registered in day/week/month schedule view. If click subject, show
detail schedule.

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- Total schedule view show schedules shared to all, schedules
of department and personal schedules. Department schedule view show only schedules
of department belonged to. Personal schedule view show schedule that not shared, in
order words, it is registered individually.
print schedule Print schedule registered in another window.
search Can search and confirm registered schedules according to keyword. Can
confirm who register and share yes or no.


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Zetta Plus Mail - VII billboard
Billboard is created in web administrator menu, managed as give authority about write,
read, write afterword, capacity of a file attached according to department or grade.
Billboard is created in Billboard catalog admin (administrator menu). Billboard can is
used as data-board.

Register a notice. But user authority is restricted according to users
grade.
Can only delete a notice wrote yourself, administrator has deletion
authority about everything.
Can search a notice of each billboard according to writer, subject,
contents, writing date.
sorting notice Can sort notice according to writer, subject, writing date.
Official announcement - Official announcement write by competent
administrator and it is post at top.
view afterword If click a count of afterword aside subjectt, write and see
afterword in another window.

ZettaMail write a notice
Information of f writer is registered automatically depends on information of account.
Person who has authority about writing can only write.
If click cancel button, transfer to previous screen.
Before register a notice, can confirm contents through preview.
Can write a contents and attach file.

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ZettaMail read a notice

If write reply of the notice, click it. Register and mark Re at list
Cant delete a notice that wrote by others.
Can modify a notice that wrote by oneself, recognize without confirmation
password.
When read a notice, if click it, directly transfer to screen that can
write a notice.
print Print contents of the notice. ( except contents of the afterword)
Read a notice and write brief tag. Show bytes inputted as against maximum bytes.

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