By Joseinne Ignacio, Senior QC Specialist, QC Team
I am a firm believer that writers are made, not born. Your willpower in honing your craft will determine how good a writer you will become. With the right mindset, anyone can be good in wielding the pen. As such, I would like to share a few tips that will help you on the road to becoming a good writer. I learned these from my journalism professors, who were mostly journalists and editors, and from my years of experience in writing:
Read, read, read. This is the most important tip that any writer should take. For starters, reading will improve your grammar, sentence construction, and the way you organize ideas. You will gain more knowledge, expand your vocabulary, stimulate your imagination, and enhance your reasoning. The benefits of reading to a writer or anyone are endless. Although reading Bloomberg or The Financial Times will probably be more beneficial to a business writer, some of us would rather read reviews about our dream cars or a John Green book during our free time.
Acquire the tools of the trade. You have to know your strengths and weaknesses as a writer and focus more on turning your weaknesses into strengths. If you know you are not so good in articulating
Photo source: Mitchcommgroup in English, you can exert more effort in learning the language. Take grammar tests and make Strunk and Whites The Elements of Style your best friend. You can be creative in improving a skill that you think you are struggling with.
Relax. Good writing requires clear thinking. Relaxing clears up your mind. If you feel that you are overwhelmed with the amount of data you have to analyze when writing a report, allow yourself to have a 5- minute break and do something that is not mentally exhausting like drinking water or meditating. Avoid feeling anxious to beat a The Weekly Language Digest | 2
deadline, so you can focus more on your task. Unless you enjoy procrastinating, panicking will not help you in producing a better output.
Practice makes perfect. While Write for Ten is already infested with spammers, the websites premise is still applicable. That is why I challenge you, reader, to write about anything for 10 minutes daily without worrying about errors and without stopping to edit what you said. The idea is for you to overcome the fear of writing or writers block and to gradually make it easier to express yourself. Besides, 10 minutes will not eat much of your time.
Write what you know. Hayao Miyazaki, the creator of Studio Ghibli and classic animated movies for children like My Neighbor Totoro, implied that for one to be great in the field of anim, you have to observe people. Anyone who has seen his films knows that characterization is one of his strong suits, which seems to be a reflection of his ample knowledge of peoples behavior. This can be applied to a research analyst writing a report. You have to study and analyze the subject matter so that when you write, the result will be a substantial output. How much you know will reflect on your written work.
Keep it short and simple (KISS). When you are writing for a business, you have to convey your message in as few words as possible. Omit unnecessary words in your copy, and go direct to the point. One tip is to go over what you have written a second time and delete words that you think will not sacrifice the meaning of your message.
Revise. When an editor or a reader gives you constructive criticism about your work, dont feel bad about it. Instead, take it as an opportunity to improve your work. In the future, applying what you have learned from feedback will most likely result in fewer errors and revisions. Writing is an arduous and mentally strenuous task, but when you produce a well-written work that your readers are happy with, it will give you a priceless reward: fulfillment. Source: http://qualitycontrolteam.blog.com/2014/03/07/7-tips-for-good-writing/
Vocabulary willpower ability to control oneself; strong determination that allows one to do something difficult.
anxious afraid or nervous especially about what may happen.
procrastinate to delay doing something until a later time because one does not want to do it, because one is lazy, etc.
premise a statement or idea that is accepted as being true and that is used as a basis of an argument. The Weekly Language Digest | 3
Useful Phrases
beat a deadline Example: When trying to beat a deadline, writers usually do not have the time to even read e-mails or to attend unscheduled meetings. direct to the point Example: Our clients prefer to read reports that are brief, concise and direct to the point. writers block Example: One way to overcome writers block is to begin in the middle of the report or to do the most interesting part first, and then just go back to the introduction later.
Writing Tips PARAPHRASING: Writing Using Your Own Words
A paraphrase is our own version of the ideas and information uttered by another person or taken from a source.
Why do we need to paraphrase?
In general, every piece of information we borrow from a source requires attribution and careful processing of the original text.
Paraphrasing saves us from committing plagiarism, which is a serious offense in the academe and a sign of lack of professionalism in business.
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Steps in Paraphrasing Effectively:
1. Read and understand the information from the source.
> If you cant explain without looking at the original text, then it means you still do not fully understand it to be able to write a legitimate paraphrase.
Write your own version.
a. Change the structure. i. Find another focus.
> Focus should depend on our own purpose in using the information we borrow.
ii. Start at another place in the original sentence (i.e. do not begin your own version with how the original text started) Example: You have to know your strengths and weaknesses as a writer and focus more on turning your weaknesses into strengths.
As writers, we have to be aware of our strong and weak points and exert more effort in improving our craft. b. Change the vocabulary.
> Use different sets of words that convey the same meaning. (A thesaurus would be very helpful) Example:
Avoid feeling anxious to beat a deadline, so you can focus more on your task.
Stop worrying about the deadline to allow yourself to concentrate on your work. Changing both the structure and the vocabulary is advisable. You do not have to change all the words. You may use what we call Shared Language without having to quote. Shared Language refers to vocabularies commonly used in certain disciplines or industries. 1 2 The Weekly Language Digest | 5
More examples: Original: Good writing requires clear thinking. Relaxing clears up your mind. If you feel that you are overwhelmed with the amount of data you have to analyze when writing a report, allow yourself to have a 5-minute break and do something that is not mentally exhausting like drinking water or meditating. Avoid feeling anxious to beat a deadline so you can focus more on your task. Unless you enjoy procrastinating, panicking will not help you in producing a better output. Just like a painter, you have to step back from your work to digest the information presented so that you will see the big picture.
Plagiarized version: Good writing needs clear thinking. Relaxing can clear up your mind. If you know that you are overwhelmed with the amount of data you need to analyze when preparing a report, give yourself 5 minutes to have a break and do an activity that is not mentally tiring like singing or meditating. Dont feel anxious to beat a deadline, so you can concentrate more on writing your report. Unless you love procrastinating, panicking will not be helpful. Just like a painter, you need to step back from your work to digest the information presented to see the big picture. On this version, the writer simply changed some vocabularies (in blue font), without effort to change the structure or use entirely different sets of vocabulary. Those in red font are the words lifted directly from the source. The writer makes it appear that these are all his/her ideas/words. Legitimate Paraphrase: Sometimes, a huge amount of data could be overwhelming to the writers. In this situation, writers should not panic and should avoid worrying about deadlines because doing so would make them lose their concentration. Instead of panicking, writers should relax to free their minds from any distraction. As what the author stressed, having a clear mind is a key to producing well-written reports.
Dont forget to include citation/attribution. > Even if you are successful in writing a legitimate paraphrase, attribution (or citation in academic writing using MLA, APA or other referencing styles) is still necessary.
> To attribute, use phrases like according to, or use reporting verbs like said, emphasize, mentioned, etc.
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Challenge
Paraphrase the following sentences/paragraphs taken from the article by changing words or changing the structures. Include appropriate attribution.
1. Writing is an arduous and mentally strenuous task, but when you produce a well-written work that your readers are happy with, it will give you a priceless reward: fulfillment. 2. You have to study and analyze the subject matter so that when you write, the result will be a substantial output. 3. Read, read, read. This is the most important tip that any writer should take. For starters, reading will improve your grammar, sentence construction, and the way you organize ideas. You will gain more knowledge, expand your vocabulary, stimulate your imagination, and enhance your reasoning.
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[Type here.]
Read the netizens posts or comments on the following Facebook pages and give a report of their messages through paraphrasing.
1. Abi Gail on SMRT 2. Goh Agnes commenting on the post from The Straits Times about enhancing kampung spirit among HDB residents in Singapore.
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Discussion
As writers/analysts, discuss with your team how you overcome writers block. Share some tips on how you are able to beat a deadline without panicking. (Check this out for more tips.)
Note: The Weekly Language Digest may feature content or source that uses styles, guidelines or rules not consistent with the Brandtology standards. When in doubt, refer to the Brandtology Corporate Stylebook or other pertinent resources.
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References
anxious . (n.d.). Merriam-Webster. Retrieved June 10, 2014, from http://www.merriam- webster.com/dictionary/anxious
Avoiding Plagiarism: Quoting and Paraphrasing. (June 4, 2014). The Writing Center at University of Wisconsin. Retrieved June 9, 2014, from https://writing.wisc.edu/Handbook/QPA_paraphrase.html
Driscoll, D. & Brizee, A. (2012, May 14). Paraphrase: Write it in your own words. Retrieved June 9, 2014, from https://owl.english.purdue.edu/owl/resource/563/02/
Higher Score Free Advice 2 - Paraphrasing.pdf. (2007). Retrieved June 10, 2014, from http://www.higherscore.ca/downloads/Higher%20Score%20Free%20Advice%202%20-%20Paraphrasing.pdf
Ignacio, .J (March 2014). 7 tips for good writing. Retrieved June 10, 2014, from http://qualitycontrolteam.blog.com/2014/03/07/7-tips-for-good-writing/ premise. (n.d.). Merriam-Webster. Retrieved June 10, 2014, from http://www.merriam- webster.com/dictionary/premise
procrastinate. (n.d.). Merriam-Webster. Retrieved June 10, 2014, from http://www.merriam- webster.com/dictionary/procrastinate
willpower. (n.d.). Merriam-Webster. Retrieved June 10, 2014, from http://www.merriam- webster.com/dictionary/willpower
EDITORIAL TEAM
Michael Tiotuico Managing Editor
Joseinne Ignacio Veronica Sanchez Virginia Bautista Contributors
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