Master Data

Warehouse Management
Organisational Structure.....................................................3
What is a Warehouse?......................................................3
What are the organisational structures in the warehouse
management?.........................................................3
Material Master Data..........................................................14
What is Material Master Data?......................................14
How do I create Master Record? ( MM01)..................1
How do I !hange Master Record? ( MM0")...............1#
How do I Dis$la% Master Record? ( MM03)..............."1
Dis$la% &lant 'torage (iew 1........................................"
Dis$la% &lant 'torage (iew "........................................")
Dis$la% Warehouse Management (iew 1......................"#
Dis$la% Warehouse Management (iew "......................30
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Table of contents
What is a Warehouse?
An organisational unit in the warehouse
management for the purpose of maintaining
materials that is stored in different places.
What are the organisational structures in
the warehouse management?
In SAP R/3, a company is generally divided into
different organisational levels osch has the
following structure!
Organisational Structure
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SAP Organisational Structure in WM
Plants
Company
code
Client
Storage
locations
MICO
903 !DS"
9030 #anP $030 %hP &9'0 (aP
SAP Organisational Structure in WM
90%) 90*M 90%) 90*M
"he client is a complete unit
for #oo$ depreciation, organisational level
and data%technology within an R/3
system with separate master records and
an independent record of ta#les.
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"he company code is the
smallest organisational unit for e&ternal
accounting, for which a self%contained
accounting unit can #e formed.
"he plant is an organisational
unit of logistics which su#%divides the
company from the production,
procurement, plant maintenance and
transportation planning point of view.
A storage location is an
organisational unit that allows you to
distinguish #etween the material stoc$s
within a given plant. "he quantity
based inventory management (IM) is
carried out at the storage location
level.
"he storage location is the lowest level of the
inventory management if the SAP
warehouse management '()* is not set.
"he spatial division of a warehouse, the
allocation of the storage #ins and the
transportation activities within the
warehouse are processed via the
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component warehouse management
'WM*.
"he allocation of the () warehouse
num#ers is carried out in connected ()
via the storage locations.
"he warehouse structure is hierarchically
structured as follows!
Warehouse number BNP
Organisational Structure o+ S,P *-3 .ith /M-WM
Plants
9030
Storage locations
90RM 90NH 90CR
0 901
Storage t!e
A"H A"P
Storage section 00# 00$
Storage bin
A"P#
"A%00#00# 00&
/M
/M
WM
WM
00#
90SC
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(arehouse num#er
"he organisational and physical features
of a warehouse comple& are consolidated
under the warehouse number. "he
entire warehouse structure is managed
under one 'or more* warehouse
num#er's*.
"he warehouse types are directly
assigned to the warehouse num#ers.
Storage type
A storage type is a storage area,
storage facility or storage +one that can
#e defined for a warehouse num#er in the
(). A uni,ue area within a warehouse
or warehouse comple& that is identified
#y the loaded space and the
organisational structure and consists of
one or more storage #ins is handled here.
-ou can define several storage types for
every storage num#er.
-ou can, for e&ample, define the following
fre,uently used storage types with the
()!
ul$ storage
.eneral storage area
/igh rac$ storage area
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Pic$ing area
Shelf storage
Physical warehouse types are handled in
these storage types. '"he following
illustration e&plains the structure of a
warehouse in R/3.*
Robert Bosch Gmb reser!es all rights e!en in the e!ent of in"ustrial #ro#ert$ rights%
&e reser!e all rights of "is#osal such as co#$ing an" #assing on to thir" #arties
Storage Structure in the System
)igh rac1 .arehouse
Storage type 001
2i3ed storage 4in
.arehouse
Storage type 00&
Storage type 004
Storage type
90'
W567one
Storage type
90'
8*67one
Storage type
910
W,67one
Storage type
910
8/67one
8oods *eceipt
8oods issue
#ul1 storage
-ou can also define storage types in the
() that are used #y the inventory and
warehouse management. In this case,
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interim storage areas are referred to.
"his includes!
.oods receipts +one for e&ternal
procurement 'e.g. 012*
.oods receipt +one for production 'e.g.
034*
.oods issue +one for cost centre 'e.g.
044*
.oods issue +one for dispatch 'e.g. 045*
"he Inventory )anagement 'I)*
communicates with the warehouse
management '()* via these interim
storage areas. As an e&ample, goods
receipt and issue posted in the I) are
updated in interim storage areas.
"he storage types can e&hi#it properties
that are generally not defined in case of
actual physical storage types. 6or
e&ample, negative stoc$s are possi#le for
interim storage areas, capacity chec$s
are not re,uired and putaway or pic$ing
strategies are not specified.
Storage area
7very storage type is divided into
storage areas. .enerally all the storage
#ins that have certain common properties
such as storage #ins for 8fast moving
items9 or 8slow moving items9 close to
the goods issue +one are included in one
storage area.
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"he following storage areas e&ist in osch
114 : total area or 11; : heated
warehouse or 113 : slow moving items.
Storage #ins
7ach storage type comprises of a row of
storage areas that are indicated as
storage bins in the ().
A storage #in is smallest addressa#le unit
of space that can #e activated in a
storage type.
Storage #ins are specified through co%
ordinates that refer to the e&act position
in the warehouse where the goods can #e
stored.
Storage #ins are assigned to the storage
types/ storage areas in the ().
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Storage Section
In (arehouse )anagement '()*, a
storage section is an organi+ational
su#division of a storage type that groups
together storage #ins with similar
features for the purpose of putting away
stoc$. "he criteria for grouping #ins can
#e defined on a user%individual #asis, e.g.
heavy parts, #ul$y materials, fast%moving
items, slow%moving items.
in type
Storage #ins are identified #y bin type
e.g. upper storage #ins, lower storage
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#ins etc. "he storage #in type plays an
important role during the optimisation of
the system search for a storage #in in
conte&t with the pallet type in case of the
putaway strategy. -ou can, for e&ample,
define the putaway strategy in such a
way that the large industry pallets can #e
put away in especially large #ins and
smaller pallets in small #ins.
"he #in type is a #inary $ey.
7&amples for #in types are!
74 in height 41
.P (ire #as$et, Palette
< =ase #in
Storage unit
A storage unit is a logical grouping of
one or more material ,uantities that can
#e managed in a warehouse as a unit
that are grouped together 'incl. pallet or
container*. "he material ,uantities are
managed at storage unit level while using
the storage unit management. "he
material ,uantities are managed at the
storage #in level without storage unit
management. A unique number is
assigned to all storage units across the
warehouses.
"he S> num#er is used as /andling >nit
'/>* in osch.
In contrast to the storage unit, it contains
the additional data on the pac$ing
material.
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A Handling Unit (HU) is a physical
grouping of materials consisting of
Pac$ing material
'e.g. Pallets, #o&, shrin$ foil, container*
and
.oods 'which are transported, stored and
consumed etc.*
A /andling >nit has a uni,ue
identification num#er that helps in
reading all the information.
Storage unit type
"he storage unit type is a $ey #y which
you classify storage units. "he system
can recommend an optimum storage #in
during put%away with the help of the
storage unit type. 6or e&ample, there are
following storage unit types!
.? (ire #as$et
<@ osch #o& 51&;1&22
PAA 7uro palette
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What is Material Master ata?
"he )aterial )aster data#ase often
referred to simply as the
Material )aster, comprising of the
entire individual material master
records stored in the system, contains
descriptions of all materials
that an enterprise procures, produces,
and $eeps in stoc$.
It is the central repository of information
on materials such as inventory levels for
the enterprise.
"he integration of all material data in a
single materials data#ase
eliminates the pro#lem of data
redundancy and permits the data to #e
used not only #y Purchasing, #ut #y other
applications such as
Inventory )anagement, )aterials
Planning and =ontrol, Invoice
Berification and so on.
?nly when the relevant storage views are
maintained in )aterial master data, it
#ecomes possi#le to record and manage
the stoc$.
)aterial )aster Cata
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How do I create Master !ecord? (
MM"#)
>se the following SAP menu path to
create master record
Aogistics =onstruction 7,uipment )anagement
)aster Cata )aterial =reate
.enerally Immediately ' ))14*
(e enter the following screen!
Create Material (Initial Screen)
7nter the )aterial num#er
7nter the Industry sector
7nter the )aterial type
Press enter
"he following pop up appears!
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Create Material (initial screen)
Select the relevant views and clic$ on
@ow the following screen pops up!
Create Material (initial screen)
Press enter
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"he following screen appears!
Create Material 9441.038.352-079
(finished prd!ct)
)a$e entries into the relevant fields
Switch #etween the ta#s #y clic$ing on
them or #y selecting from the list using
one of the ta#s.
7nter all the information in the respective
views.
"o save clic$ on
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"he following message is displayed
@ote the material num#er for future reference
How do I $hange Master !ecord? (
MM"%)
>se the following SAP menu path to
change master record
Aogistics =onstruction 7,uipment )anagement
)aster Cata )aterial =hange
Immediately ' ))12*
(e enter the following screen!
7nter the material num#er
7nter the change num#er
Press enter or
"he following screen pops up!
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Select the views to #e changed
Press on enter
"he following screen pops up!
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Chan"e Material 9441.038.352-079
(#inished prd!ct)
)a$e the re,uired changes
Press on save
"he following message is displayed!
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How do I isplay Master !ecord? (
MM"&)
>se the following SAP menu path to
display master record
Aogistics =onstruction 7,uipment )anagement
)aster Cata )aterial Cisplay
Cisplay ' ))13*
(e enter the following screen!
$ispla% Material (Initial Screen)
7nter the material num#er
=lic$ on enter
"he following screen pops up!
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$ispla% Material (Initial Screen)
Select the views to #e displayed
=lic$ on enter
"he following screen appears!
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$ispla% Material (Initial Screen)
7nter the plant num#er
7nter the Storage location
7nter the (arehouse num#er
Press enter or clic$
"he following screen appears!
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Switch #etween the ta#s #y clic$ing on
the view to #e displayed or #y selecting
from the list using one of the three
ta#s.
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isplay Plant 'torage (iew #
)eneral ata*
ase unit of measure! this is same as
stoc$ $eeping unit. "he system converts
all the ,uantity entered in other unit of
measure to #ase unit of measure
>nit of issue! unit in which material is
issued from warehouse
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Storage #in! we can define a location in
slot where the material should #e stores
Pic$ing area! "he process of issuing and
grouping certain partial ,uantities
'materials* from the warehouse on the
#asis of goods re,uirements is pic$ing.
Pic$ing area is a section within the
storage type where all pic$ing activities
are carried out in a same way.
"emp conditions! can mention the temp
conditions in which the material has to #e
stored.
Aa#el type! determines the way la#els are
created. I.e. la#els are preprinted #y
vendor or in the central factory
@um#er of .R slips re,uired can also #e
entered
'hel+ li+e data*
)inimum remaining shelf life! is the
minimum amount of time for which
material must $eep upon .r for the .R to
#e accepted #y system.
"otal shelf life! period for which the
material should #e $ept date of
production to shelf life e&piry date.
isplay Plant 'torage (iew %
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isplay Warehouse Management
(iew #
Stoc$ removal! Removal of goods from
storage #ins in the warehouse. 7.g.
Pallets, containers etc.
Stoc$ Placement! Cetermines the storage
type to #e selected #y system and define
the priority in which they are accessed for
stoc$ placement.
Storage section! Aogical or physical
su#division of storage type. (e can group
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several storage #ins of similar character
to one storage section li$e section of
#ul$y materials and so.
ul$ storage! warehouse area without
shelves where similar pallets or
containers are stac$ed. /ere we can
define how the material could #e stac$ed.
Special )ovement indicator! this is used
to separate special posting procedure for
a material from std process. 7g.
.enerally the material goes to an interim
storage after .R. (ith this indicator, we
can set up the material to move directly
to stores
2%step pic$ing! >sing this first the item is
removed from storage area #ased on
re,uirement and then moved/ distri#uted
to the interim storage area.
If we want to add a material with same
characteristic to the e&isting stoc$, of
same material then we need to chec$ this
indicator.
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isplay Warehouse Management
(iew %
A7 Duantity! Aoading e,uipment ,uantity!
>sing this system proposes how to
arrange placing the material onto stoc$.
Say for eg! we have received E1 #o&es of
springs. In the master we have
maintained A7 ,ty as ! 41 #o& per pallet,
the system propose us to use five
wooden pallets with 41 #o& each.
S>"! Storage unit type itFs a logical
grouping of one or several amount of
material which can #e managed within a
warehouse as one unit that #elongs
together are storage units and those with
same physical features can #e classified
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as S>". 6or eg. )esh container with 441
castings could #e one S>".
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