Keyboard shortcuts

General
Alt+space + R Restore down window
Alt+space + X Maximize window
Alt+space + N Minimize window.

Can save time and the effort of switching from the keyboard to the mouse to execute
simple commands. Print this list of Word keyboard shortcuts and keep it by your
computer for a quick reference.
 
 
WORD
 
Note: A plus sign indicates that the keys need to be pressed at the same time.

 
Action Keystroke Action Keystroke

Document actions Text Style

Open a file CTRL+O Font face CTRL+SHIFT+F
New file CTRL+N Font size CTRL+SHIFT+P
Close a file CTRL+W Bold CTRL+B
Save As F12 Italics CTRL+I
CTRL+S or Underline CTRL+U
Save
SHIFT+F12 Double underline CTRL+SHIFT+D
Print Preview CTRL+F2 Word underline CTRL+SHIFT+W
Print CTRL+P All caps CTRL+SHIFT+A
Show/Hide paragraph Change case SHIFT+F3
CTRL+*
symbols
Subscript CTRL+=
Spelling and grammar F7
Superscript CTRL+SHIFT+=
Help F1
Make web hyperlink CTRL+K
Find CTRL+F
Replace CTRL+H
Go To CTRL+G Tables
Go to next cell Tab
 Cursor movement Go to previous
SHIFT+Tab
Select all - entire document CTRL+A cell
Select from cursor to Go to beginning
SHIFT+Home ALT+PageUp
beginning of line of column
Select from cursor to end of Highlight to
SHIFT+END beginning of ALT+SHIFT+PageUp
line
column
Go to beginning of line HOME
Go to end of
Go to end of line END ALT+PageDown
column
Go to beginning of Highlight to end
CTRL+Home ALT+SHIFT+PageDown
document of column
Go to end of document CTRL+End Go to beginning
ALT+Home
of row
Highlight to
Formatting ALT+SHIFT+Home
beginning of row
Cut CTRL+X Go to end of row ALT+End
Copy CTRL+C Highlight to end
ALT+SHIFT+End
Paste CTRL+V of row
Undo CTRL+Z Column break CTRL+SHIFT+Enter
Redo CTRL+Y
Format painter CTRL+SHIFT+C
Miscellaneous
Left alignment CTRL+L
Copyright symbol - © ALT+CTRL+C
Center alignment CTRL+E
Date field ALT+SHIFT+D
Right alignment CTRL+R
Go to footnotes ALT+CTRL+F
Justified CTRL+J
Show/Hide ¶ CTRL+SHIFT+8
Delete previous word CTRL+Backspace
Thesaurus SHIFT+F7
Apply bulleted list CTRL+SHIFT+L
Indent CTRL+M
Page break CTRL+Enter
EXCEL
 
Note: A plus sign indicates that the keys need to be pressed at the same time.

 
Action Keystroke Action Keystroke

Document actions Selecting Cells

Open a file CTRL+O All cells left of current
SHIFT+left arrow
New file CTRL+N cell
Save As F12 All cells right of current SHIFT+right
cell arrow
Save CTRL+S
Entire column CTRL+Spacebar
Print CTRL+P
Entire row SHIFT+Spacebar
Find CTRL+F
Entire worksheet CTRL+A
Replace CTRL+H
Go to F5
Text Style
Bold CTRL+B
Cursor Movement
Italics CTRL+I
One cell up up arrow
Underline CTRL+U
One cell down down arrow
Strikethrough CTRL+5
One cell right Tab
One cell left SHIFT+Tab
Top of worksheet (cell Formatting
CTRL+Home
A1)
Edit active cell F2
End of worksheet
CTRL+End Format as currency with
(last cell with data) SHIFT+CTRL+$
2 decimal places
End of row Home
Format as percent with
End of column CTRL+left arrow SHIFT+CTRL+%
no decimal places
Move to next Cut CTRL+X
CTRL+PageDown
worksheet
Copy CTRL+C
Paste CTRL+V
Formulas Undo CTRL+Z
Apply AutoSum ALT+= Redo CTRL+Y
Current date CTRL+; Format cells dialog box CTRL+1
Current time CTRL+:
Spelling F7
Help F1
Macros ALT+F8
 
POWERPOINT 
 
Action Keystroke Action Keystroke
 Document actions Formatting
Open a presentation CTRL+O Select all CTRL+A
New presentation CTRL+N Copy CTRL+C
Save As F12 Cut CTRL+X
Save CTRL+S Paste CTRL+V
Print CTRL+P Undo CTRL+Z
Help F1 Redo CTRL+Y
Bold CTRL+B
Italics CTRL+I
Presentation actions Underline CTRL+U
Begin slide show F5
Left justified CTRL+L
ENTER or Center justified CTRL+E
Next slide Down arrow
key Right justified CTRL+R
BACKSPACE ALT+SHIFT+Left
Promote list item
Previous slide or arrow
Up arrow key ALT+SHIFT+Right
Demote list item
Activate pen tool CTRL+P arrow or TAB
Erase pen strokes E
Deactivate pen tool CTRL+A
Editing
Show/Hide black screen B
Find CTRL+F
Show/Hide white screen W
Replace CTRL+H
Show/Hide pointer &
A Insert hyperlink CTRL+K
button
End slide show ESC New slide CTRL+M
Spell checker F7
Macros ALT+F8
Run the slide show and press the F1 key to view all keyboard shortcuts applicable when
running a slide show.
 
 
ACCESS
 
Action Keystroke Action Keystroke

Database actions Editing

Open existing database CTRL+O Select all CTRL+A
Open a new database CTRL+N Copy CTRL+C
Save CTRL+S Cut CTRL+X
Save record SHIFT+ENTER Paste CTRL+V
Print CTRL+P Undo CTRL+Z
Display database window F11 Redo CTRL+Y
Find and Replace CTRL+F Find CTRL+F
Copy CTRL+C Replace CTRL+H
Cut CTRL+X Spell checker F7
Paste CTRL+V Toggle between Edit mode
F2
Undo CTRL+Z and Navigation mode
Help F1 Open window for editing
SHIFT+F2
large content fields
Toggle between Form and
F5 Switch from current field to
Design view ESC
current record

Other
Navigating Through a datasheet
Insert line break in a
CTRL+ENTER Next field TAB
memo field
Insert current date CTRL+; Previous field SHIFT+TAB
Insert current time CTRL+: First field of record HOME
Copy data from previous Last field of record END
CTRL+'
record DOWN
Next record
Add a record CTRL++ ARROW
Delete a record CTRL+- Previous record UP ARROW
First field of first record CTRL+HOME
Last field of last record CTRL+END