ESU Rehabilitation Counseling Project Charter

Page 1
Project Title: RC Degree Transition to Online
Project Sponsor: Katrina Miller
Date Prepared: April 14, 2014
Project Manager: Abigail Smith
Project Customer: ESUs Rehabilitation Counseling Department

Project Description, Purpose & Justification
The purpose of this project is to transition the Rehabilitation Counseling Degree program
to an online-only degree. This will allow a wider reach for the degree program, adding
value to the department. It will also allow potential students who are unable to travel to
obtain their degrees.
Upon completion, this project will:
Create an accessible, user-friendly, and connection-oriented online degree for
future students
Train faculty in principles of online teaching
Establish a marketing and recruitment plan
Integrate the new degree smoothly into the wider Emporia State University
community, including an updated website on the ESU servers
Faculty will be trained to build their own courses, with support. We will work together
with the ESU IDT teams Canvas training, and adapt it to our needs. We will work with
ESUs Disability Services office to ensure accessibility of the courses. A student entrance
and orientation course will be developed, with input from the team. A conceptual model
for student academic experience will be developed, with input from the team. We will
work with ESUs Marketing department to create marketing plans and materials.
The ADDIE model will be followed for each subsection of the project.
This should all be completed by August 1
st
, 2014, in time for the fall semester. In October,
a summative evaluation of all objectives will be completed, to assess quality,
effectiveness, satisfaction, and results.

Project Deliverables & Requirements (High-Level)
A reusable training program for faculty that covers course design, course
facilitation, and domain-specific issues
An online application and entrance path for prospective students
An online orientation for new students
A conceptual model and contingency plan, to structure student academic
experience (including plans for social presence)
Technical platforms enabling student-student and student-faculty social presence
and community
ESU Rehabilitation Counseling Project Charter


Page 2
11 courses on Canvas
Protocols for online advising
A marketing plan and materials
A revised website on ESUs servers
Exclusions (High-Level)
This project does NOT include:
Development of any other program material besides RC48: Rehabilitation
Counseling

Assumptions (High-Level)
This project assumes the following:
All faculty will have access to computers and high-speed internet
Implementation and assistance from key ESU services, such as IT, Marketing, the
Graduate School, Disability Services, and IDT.

Constraints (High-Level)
This project will encounter the following constraints:
Some faculty may be unavailable during the summer
There is no budget for expenses

Risks (High-Level)
We might not be able to find people willing to help with creating the materials
needed, at such short notice.
We might run out of time before everything is done.
Some team members might be hesitant to provide full support.


ESU Rehabilitation Counseling Project Charter


Page 3
Summary Milestones
Milestone Due Date
Planning meeting held with faculty members April 22, 2014
Needs analysis & Content analysis reports submitted May 1, 2014
Project tasks delegated May 1, 2014
Website structure, wireframes, and content written May 15, 2014
Student experience conceptual model and contingency plan
completed
May 15, 2014
Advising protocols completed May 15, 2014
Design documents submitted for faculty training course and new
student orientation course
May 15, 2014
Website updated with current information and designed
attractively
May 31, 2014
Faculty training course deliverables completed, submitted for
pilot
June 30, 2014
Pilot of faculty training materials completed, submitted for
revisions
July 5, 2014
Revisions complete, Faculty training starts July 10, 2014
Marketing plan completed July 15, 2014
Student orientation deliverables completed, submitted for pilot July 15, 2014
Pilot of Student orientation completed, submitted for revisions July 25, 2014
Social platforms set up, August 1, 2014
Enrolled students may begin orientation August 1, 2014
Faculty training completed August 10, 2014
Fall Semester starts August 18, 2014
Summative Evaluation of program begins Oct. 1, 2014
Evaluation report submitted Oct. 31, 2014

Stakeholders
Stakeholder Name & Position Project Role
Katrina Miller, professor advisor and director of the RC48 degree
James Costello, professor & chair of the
Counseling Department
faculty, consultant
Michael Richard, associate professor faculty, consultant
Damara Paris, adjunct professor faculty, consultant
Alison Boughn, Graduate Assistant in
the Counseling Department
multimedia developer, consultant, pilot
participant
Carlene Dvorak, senior administrative
assistant for the Counseling
Deparment
consultant. Interface with prospective and
current students about administrative
issues.
ESU Marketing Team providing compliance standards for all
university materials
ESU IT Team providing the Canvas platform and
assisting with IT setup.
ESU Rehabilitation Counseling Project Charter


Page 4

Project Manager (Authority Level)
Staffing Decisions: Not Applicable
Budget Management & Variance: Not Applicable
Technical Decisions: Consultation role.
Conflict Resolution: Consultation role.
Escalation Path for Authority Limitations: Katrina Miller

Project Charter Approved


Project Manager Signature

Project Manager Name

Date



Project Sponsor or Originator Signature

Project Sponsor or Originator Name

Date