PRESENTATION SKILLS

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"There are always three speeches, for every one
you actually gave.
The one you practiced,
the one you gave,
and the one you wish you gave."


~ Dale Carnegie
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By the end of the session, wed
have learnt:
4 Ps of Presentations
Structuring a presentation
Managing time during the presentation
Opening and ending the presentation effectively
Using our Body Language during a presentation
Making a powerful presentation
Dealing with questions
Tips for good presentation
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3 Cs of Effective Presentations
Content- Should be practical, useful & easy to
remember

Confidence-Knowing that your presentation
will be valuable and useful.

Connection- The ability to build rapport with
the audience
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Ten characteristics of an
Ideal Presentation
Concise
Simple & Clear
Interesting
Relevant
Friendly & Relaxed
Interactive
Effective & Efficient
Strategically focused
Persuasive
Motivating &
Energizing
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4 Ps of Presentations
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EFFECTIVE PRESENTATION
PLAN
PREPARE
PRACTICE
PRESENT
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PLANNING THE
PRESENTATATION
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PLANNING THE PRESENTATION
Purpose/
Objective
Structure
Time Allocation
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Objective of the Presentation
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OBJECTIVE OF THE PRESENTATION
TO SELL
TO MOTIVATE
TO PERSUADE
TO INFORM
TO TRAIN
TO ENTERTAIN
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Objective of the Presentation
The presentation should always revolve
around the objective that has been set, and
not distract from the main agenda.
The focus, during the entire presentation,
needs to be on the agenda which has been
set earlier.
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Structuring the Presentation
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IN / OUT BOX






NOT NECESSARY TO KNOW




NICE TO KNOW


MUST KNOW
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Structuring the Beginning
Tell them :
What the presentation is about
About your objectives
About yourself
Why you are giving this presentation (gives
you some credibility)
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Structuring the Beginning
Tell them what's in it for them (benefits)

Grab their attention

Set their expectations (when you'll finish,
whether there will be time for questions
afterwards, whether there will be handouts,
coffee etc.)

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Structuring the Middle
Talk about your subject in detail
Tell them logically
Talk to them in an easy-to-understand
language
Use anecdotes and real examples to highlight
your points
Tell them how this information applies to
them
Link everything you say to reality
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Structuring the End
Summarize - Briefly tell them what the most
important points of your presentation were
Tell them the benefits that your solution,
options, conclusions etc. will bring to them
Answer questions where appropriate
Tell them how to get in touch with you if they
need to
End with a bang
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Time Allocation
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Planning Timing It Well
10%
70%
20%
Opening Body Conclusion
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Time Allocation
"No one ever complains about a speech being
too short!"
-- Ira Hayes

Always plan your presentation based on the
time that you have on hand. Your
presentation should not exceed the time-limit.
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PREPARE
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Preparation
"To fail to prepare is to prepare to fail.

"It takes one hour of preparation for each
minute of presentation time."
~ Wayne Burgraff

The best preparation for tomorrow is to do
today's work superbly well.
~ Sir William Osler
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Preparing for the Presentation
Write out your main argument
Brain-storm on the topic and do a lot of research to prepare
yourself thoroughly on the topic
Organize your material well

Write out the main points as headings
Refer to them from time-to-time so that you dont get lost in
between. Always number your index cards

Visit the room and try out the technology.
This will increase your confidence on the day and also make
you comfortable with technical equipment.
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Preparing for the Presentation
Time yourself making the presentation.
Cut it back if it is too long.

Have a clear opening and closing line that
refers directly to the main issue.

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PRACTICE
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Practice
Practice makes perfect (at least better).
Practice where you want to pause for better
effects, what words do you want to use, and
what examples do you want to state.
Practicing before presenting is important for
two reasons:
Firstly, it helps to reduce anxiety and boost
confidence
Secondly, until you have actually said the words
that so far have only existed in your head, you
cannot be absolutely sure what will come out
when you start to speak
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PRESENT
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COMMUNICATION
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PRESENTATION
MAINTAINING
AUDIENCE ATTENTION
CATCHY
INTRODUCTION
STRONG
CONCLUSION
VISUAL AIDS
HANDLING
QUESTIONS
STATE EXAMPLES
PRESENT YOURSELF
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PRESENT YOURSELF
POSITIVE
ATTITUDE
APPEARANCE
BODY
LANGUAGE
LANGUAGE
VOICE
CONFIDENCE
INTERACTION
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Present Yourself
Body Language
Your body language should reflect what you are
saying
Appear Relaxed
Make eye-contact with your audience
Dont put hands in your pockets
Have a smile on your face
Check your nervous gestures
Stand Tall
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Present Yourself
Voice
Confident
Vary your tone & volume
Sound pleasant
Sound conversational & spontaneous
Loud enough to be heard
Convey enthusiasm
Speak clearly/ Be articulate
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Present Yourself
Confidence
Practice
Do not try & deceive the audience
Know what you are talking about

Interaction
Provide opportunity to audience to share & discuss
things/experiences

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Making Power-Point Presentation
Fonts

Rule of Six

Embedding & Linking Objects

Using color



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THANK YOU
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