250 Questions

SAP B1 Q & A Prepared by INDIA J OBS TODAY
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TB1100 - SAP Business One Accounting
Instructions: This is just for you to prepare and it does not ensure that these questions are important or it will appear in
exam

1. What are the packages that SAP offers for SMB markets?
mySAP All-in-one True False
SAP Business One True False
SAP Information Warehouse True False
SAP Business Suite True False

2. What are the databases SAP Supports?
Oracle True False
Sybase True False
Informix True False
IBM DB2 True False
Microsoft SQL Server True False

3. You want to show interlinks between the SAP documents to a customer. Can you
do that?
You can navigate through the icons on the tool bar to show the links True
False
There is no possibility of showing the document links True False
Display the documents using drag and relate and the resulting report
shows the document True False
Display the document and from there you can view through the base
document True False

4. For a certain vendor you want to see the list of the open purchase order, how will
you do this?
Use drag & relate and drag the BP number True False
Open item list True False
J ournal entry True False
Document draft True False

5. What are the reports that can be generated using Employee Master Data?
Absentees Reports True False
Shift Planning True False
Pay- roll Processing True False
Phone book True False

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Creating Employee Master Data True False

6. What are the contents of Software Development Kit of SAP Business One?
DI Server True False
Integration Toolkit True False
DI-API True False
User Interface API True False

7. To create the customer equipment card
The item must be serial managed
The automatic create equipment card indicator on general settings
Should have service contracts associated

8. A certain customer wants to order his goods based on lot size, how can he define
this?
In the scenario details of the MRP run
In the planning tab of the item master record
SAP B1 doesn't support this

9. What do the dead periods in the MRP results signify & in what color are they
represented?
Dark gray cells of a requirement exists & too long lead-time
Green text and represent available stock
Red colored and represent low stock

10. A certain employee wants to order a certain item as he finds it completely out of
stock, but when he creates the PO, he finds that it displays the quantity as 4
because
In the item master data the minimum required order quantity is 4
The quantity of Purchasing UoM is 4
The Factor 2 is defined as 4

11. A certain item which is defined as an assembly BOM has a component out of
stock, to replace one of the items what can be done?
Declare it as sales BOM
Declare it as template BOM


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12. A customer has various price lists defined for him. How will the system define the
price list for the items?
Special price, Discount group, Price list
Discount, BP Pricing, Price list
BP and Item specific Pricing, BP specific group discount, Hierarchies,
Price List

13. How many control accounts should be declared?
2-5 control accounts
As many as you want
10 accounts
Only 2 control account can be declared in G/L determination

14. What are the mandatory things to be declared using the query wizard?
Table name True False
Field name True False
Value True False
Database True False

15. For the MRP run, what are the pre requisites in the item master data?
Planning System True False
Procurement methods (makes or buy) True False
Lead Time True False
Required Purchasing UoM in Inventory Data True False

16. The order intervals for a certain item has to be for every three months, is it possible to
do this?
Go to the Planning Data in Item Master Data and specify the order
interval. Select Define new and in the Inventory Cycle - Setup mention X
Days as 90 days.
Go to the Planning Data in Item Master Data and specify the order interval.
Select Define new and in theInventory Cycle - Setup mention Months as 3.
It is not possible in SAP Business One


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17. How is the Moving Average price calculated?
The system calculates the moving average price by dividing the total
value of the good through the amount in stock.
The system store the value of the item in a separate layer after a goods receipt
and when a goods issue is done the value of the oldest layer is used, then the
second last and so on.
The system calculates on the basis of the standard price set by us.

18. Using the excel templates provided in data transfer workbench, how can the charts of
accounts be transferred?
Enter the chart of accounts template and save it as .CSV file. Import it
using the Data Transfer Workbench
Enter the chart of accounts template and save it as .CSV file. Import it using
the Import from Excel Sheet option
Directly enter the chart of accounts.

19. Which of the following about installments in SAP Business One is correct?
Installments can only be defined when posting the Invoice
Installments can only be defined in the payment terms window and cannot be
changed in the invoice.
Installments can be defined in the payments terms window and can also
be altered when creating the invoice
Installments can only be defined in G/L Account Determination.

20. How is the due date for a business partner calculated?
The Due Date for a business partner is calculated based on the metrics
defined in the payment system for the business partner.
The Due Date for a business partner is calculated based on the metrics
defined in the payment term specified in the marketing documents.

21. Where in SAP Business One are control accounts defined and/or managed?
Administration >System Initialization >General Settings

False True

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Administration >Setup >Financial >G/L Account Determination True
False
Administration >System Initialization >Company Details True False
Financials >Chart of +Accounts True
False
22. A company is solely involved in the sales of 2 years warranty items. Which of the
following is correct for a Customer Equipment Card to be created automatically for
all sold items?
Create a service contract template with the type "Serial" and assign it to
all sales items (warranty managed) in the item master data.
Create a service contract template with the type "Customer" and assign it to
all Customers in the business partner master data.
Create a service contract template with the type "Item group" and assign it to
Create a service contract template with the type "Customer" and assign it to

23. You are trying to reference a customer equipment card and you keep getting an error
message. The status of the customer equipment card is likely to have been set to
The status of the card is Active
The status of the card is Loaned
The status of the card is In Lab
The status of the card is Closed

24. When is SAP Business One Duty Manager used?
The SAP Business One Duty Manager is a telephone support service that
is used when critical business processes are affected due to system
abnormalities.
The SAP Business One Duty Manager is a telephone support service that is
used when business processes are affected due to ineffective usage.
The SAP Business One Duty Manager is a Hot Line support service that is
used critical business processes are affected due to system abnormalities.

25. How is a User Defined Table in SAP Business One identified
The User Defined Table is suffixed by ?
The User Defined Table is prefixed by U_
The User Defined Table is prefixed by @

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The User Defined Table is suffixed by $

26. How does the system calculate the stock available in the warehouse
The In stock is added with the Ordered and Committed is
subtracted.
The Committed is subtracted from In stock
Committed Ordered
The Ordered is subtracted from Committed
The Committed is added with the In stock and Ordered is subtracted.

27. Which of the following document types can you create header and footer text for
Business Partner master data True False
Sales Order True False
Item master Data False
A/P Credit Memo True False

28. How can Mrs. Maggie change the language settings of the SAP Business One
Application?
Administration > System Initialization > General Settings, Display Tab
and then Language field
Administration > Setup > General > Languages
Set the Language in the General Tab of the Business Master Data.

29. Mr. Roger, the accountant, wants to stop the entry in the logistic documents. But he
should be allowed to enter the accounting documents so as to facilitate the period end
closing. How can he achieve this?
Select Yes in the Active field and Yes in the Locked field
Select Yes in the Active field and No in the Locked field
Select No in the Active field and No in the Locked field
Select No in the active field and Yes in the Locked field

30. How many users will be allowed to use the company database at the same time?
SAP Business One allows only one user to use the company database at the
same time.

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SAP Business One allows two users to use the company database at the
same time.
SAP Business One allows three users to use the company database at the
same time.
SAP Business One allows four users to use the company database at the same
time.

31. On which side of an account the budget is entered in SAP Business One.
The budget in SAP Business One is entered in the extraordinary account as
the account is expense account.
The budget in SAP Business One is entered in the credit side of the account
as the budget is set for a revenue account.
The budget in SAP Business One is entered in a revenue side of a revenue
account.
The budget in SAP Business One is entered in the debit side of an
expense account.

32. Mr. J ames wants to create a credit memo that is based on an invoice with installment.
What are the options available for him for applying the credit memo amount to the
installment?
SAP Business One provides the option of Equally applying the amount
True False
SAP Business One provides the option of applying the First Installment of the
amount True False
SAP Business One provides the option of applying the Second Installment of
the amount True False
SAP Business One does not provide any option. True False

33. Company XYZ is facing a critical problem that may cause a system shutdown or data
loss. Which SAP Customer Notes is given priority in this scenario?
SAP FAQ Notes
SAP Top Notes
SAP Hot News
SAP High News

34. What is the methodology or support tool that helps in the operation of the SAP
Business One guides the implementation and management of the system for a long

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term basis?
SAP Early Watch Alert
Operation Concept
Support Desk
Escalation Handling

35. SAP Business One allows alternative item row type to be defined for which
document type?
SAP Business One allows alternative item row type in Purchase Order
SAP Business One allows alternative item row type in Sales Order
SAP Business One allows alternative item row type in Good Issue
SAP Business One allows alternative item row type in Sales Quotation

36. When Ms. Rani was using special prices in SAP Business One, she observed blue
rows in the special prices window. What does a Blue row signify?
The item rows are not in stock.
Special discount groups are the row items.
No special prices were defined for the item rows.
The item rows have validity/quantity based special prices defined for
them.

37. Mrs. Pari, CEO, wants to know for whom among the following, Commission is not
calculated?
Sales Employee
Item group
Item
Customers

38. The Customer owns a big warehouse with a large item master data and is also aware
about the Pick and Pack Manager in SAP Business One which facilitates the picking
process. But they want to know the status available in the Pick and Pack Manager
Open status showing the Open Purchase Order True False
Picked status showing the Picked Items True False
Blocked status showing the Blocked Purchase Order from Picking True False
Released status showing the Released Items for Picking True False

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39. Mr. Roger, the accountant, is using the opening function utility but there is difference
between the system currency and the local currency defined. What will happen now?
An error message will appear and the system will exit from SAP Business
One.
You must manually convert the balances
The balances are converted automatically
It is not possible to enter opening balances when different system and local
currencies are used in a company
40. While trying to transfer the data from Legacy system using Data Transfer
Workbench, the system encounters an error. What will happen?
Rollback occurs and all data records that are already imported are removed
from the system True False
An error message is displayed and nothing happens True False
The import process stops after a number of errors, yet to be imported records
are stored in an error file True False
The import process stops after a number of errors and all records that have
already been imported are retained in the system. True False

41. What are the features of User Defined Field in SAP Business One
It is used for integration into document templates True False
It is a tool used to generate SQL statements True False
It is used to find objects True False
It is used to format data records True False
It is prefixed by U_ True False

42. SAP Business One maintains certain levels of authorization so only to authorize
the respective user to their respective work only. What are the levels of
authorization available?
None Level of No Authorization True False
Read Only Level where documents created by others are available for
reading True False
Full Level where the entire document are available for reading and
writing True False
Peer Level of authorization for the peers True False

43. The types of Balance Sheet accounts includes the following except:

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Asset
Equity
Liability
Cost of Sales

44. Where in SAP Business One is the system and local currencies configured?
Administration > System Initialization > Company Details
Administration >System Initialization >General Setting
Administration >setup >Financials >Currencies
Financials >Chart of Accounts
45. When you activate purchase account posting system, the G/L account
determination contains additional accounts namely:
Purchase Account True False
PA receipt account True False
PA return account True False
PA offset account True False

46. ABC & Co make payment for all the invoices in the month end. So they use the
Payment Wizard functionality. Similarly it receives payment at the end of each
month. But SAP Business One provides only two possible payment means. What
are they?
Cash True False
Checks True False
Bank Transfer True False
Credit Card True False

47. While implementing SAP Business One for a client, what is the minimum number
of databases that should be created?
Only one database has to be created (Demo)
Two databases have to be created (Demo and Test)
Three Databases have to be created ( Demo, Production and Test)

48. What are the two types of Software Development Kit, tool used to further enhance
the generic system, in SAP Business One?
Implementation True False
Development True False
Configuration True False

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Testing True False

49. What are the valuation methods available in SAP Business One that can be used
by Company ABC as they are following continuous stock system?
FIFO True False
Moving Average True False
LIFO True False
Standard True False

50. While implementing you are trying to create a Purchase Order but are unable to
open the document. You are getting an error saying linking of accounts not done.
You found out that the G/L accounts are not determined properly. Where will you
determine the G/L accounts so as to enable the option of linking the accounts and
the marketing document?
Administration >Setup >Inventory >Define warehouses True False
Administration >System Initialization >Company Details True False
Administration >Setup >Inventory >Define Item group and choose the
Accounting Tab True False
Administration >Setup >Financials >G/L Account Determination True
False
51. While using the print layout functionality in SAP Business One, which fields are
used to define field labels or headings for the repetitive area?
Variable Field
Calculation Field
Data Field
Text Field

52. While creating Human Resource master data, SAP Business One provides certain
default roles. What are they?
Purchasing True False
Sales Employee True False
Technician True False
Manager True False

53. Mr. J ohn, Production Employee in a Car Dealership Company, purchased a used

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car and the management decided to sell the individual components. What type of
production order should be created in order to facilitate the above process?
Standard Production Order
Special Production Order
Sales Production Order
Template Production Order
Disassembly Production Order

54. Company SKY is a commission agent. They raise purchase order to the vendor
when they receive the sales order from the customer. How can this process be
brought into effect in SAP Business One?
Enter the preferred vendor in Purchasing Tab of the Item Master Data.
Create a Drop Ship Warehouse. Create an invoice for the customer and the
Vendor.
Enter the preferred vendor in Purchasing Tab of the Item Master
Data. Create a Drop Ship Warehouse. Create a Sales order with Drop
ship warehouse as the default warehouse and check the Purchase
order option in Logistics tab of the sales order.
Enter the preferred vendor in Purchasing Tab of the Item Master Data.
Create a Drop Ship Warehouse. Create a Sales order with Drop ship
warehouse as the default warehouse and create an invoice directly as the
goods will be delivered by the manufacturer.

55. The company maintains a minimum and a maximum inventory stock. They need
an alert whenever the stock goes below minimum inventory. How can this be
implemented in SAP Business One?
Go to Administration >Alert Management and select the alert as Deviation in
Minimum Inventory. The system will alert as soon as there is a deviation.
True False
Go to Report >Query Generator and create a query for deviation in Minimum
Inventory. Go to Administration >Alert Management and create a new alert
with the query created. True False
Go to Approval Procedure and set an approval procedure for the deviation in

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minimum stock. True False
This is not possible in SAP Business One. True False

56. In a document wizard, which is the target document and which is the base
document in Sales process:
Target: Sales Order, Base: Sales Quotation
Target: Sales Order, Base: Sales Delivery
Target: Sales Delivery, Base: A/R Invoice
Target:Sales Quotation, Base: A/R Invoice

57. What is the purpose of distribution rule?
This option is used to define the percentage of distribution of
expenses to the profit centers
This option is used to distribute the expenses to the profit centers
This option is used to split the expenses based on the percentage defined

58. What is the purpose of center z (Zero Center) in Profit center functionality:
The profit to this center is zero.
This is used to store the expense amount before distribution
This is used to store the expenses amount that need not be shown in
the P/L Statement after the distribution of the expenses to the center.

59. What are the fields or options available in a Query Generator window:
Sorting True False
Grouping True False
Query True False
Condition True False
Field True False
Table True False

60. What is the customer receivables aging report used for
To get details regarding customers under due for a said period.
To be used for calculating the worthiness of the customer.
To analyze the number of sales transactions.

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61. When can you obtain a license?
Immediately after implementation stage but before Go Live.
Immediately after installing the SAP Business One software in the
system
Immediately after the evaluation period of SAP Business is expired.

62. A bicycle manufacturer produces a cycle using the goods purchased. He uses the
standard production order. What type of production order should be created if
there is a separate order for a headlight only?
Standard Production Order
Special Production Order
Sales Production Order
Template Production Order
63. In Budget, which is the scenario checked and forecasted when the budget is
initiated.
Main Budget
Optimistic Budget
Pessimistic Budget
Default Budget

64. What is the functionality used in sales opportunity to enable reporting for a
particular region?
Territory
Region
State
Country

65. Where is the path for documents linked in SAP Business One?
In the General Settings under Administration
In the Company Details under Administration
In the System Initialization under Administration
In the General Settings under System Initialization under
Administration

66. What are the row types available in Purchase Order?
Regular Row Type True False

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Subtotal Row Type True False
Alternative Row Type True False

67. The sales manager should approve the sales order when the general manager is
not there. How can this be implemented.
Use the Approval Procedure functionality by setting the document as sales
order and situation as always.
Use the Alert Management for setting an alert when approval required.
Create the approval stage with No of Approvals as 1 and listing both
the sales and general managers name. Setting the Approval
Procedure for Sales Order.

68. A finance manager will approve the journal entries before they are posted. How
can the employee facilitate this situation in SAP Business One?
J ournal Entry
Journal Voucher
Recurring Posting
Posting Templates

69. What are the properties of a Sales Quotation?
Succeeded by Sales Order True False
Can be deleted if not linked to open purchase order True False
Has to be closed manually. True False

70. The status Locked =yes closes the posting period. No more postings can be made.
True, postings cannot be made.
False, Postings can be made.

71. The status Active =no in a posting period prevents automatic postings from being
made from sub ledger accounting.
Yes, it is possible
No, it is not possible

72. A maximum of 12 posting periods is allowed.

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Yes, 12 postings are possible

73. _______________ contains the total balances of all the associated sub ledger
accounts
Control Accounts
Revenue Accounts
Expense Accounts
Extra Ordinary Accounts

74. Do we have the option of displaying account balances based on Control accounts?
Yes, we can activate this by making the settings in the Administration
> System Initializations > General Settings
No, it is not possible in SAP Business One

75. What are the options available under Updating Special Prices globally?
Change Discount, Change Price, Refresh by Price List, Delete.
There is no option available in SAP Business One

76. For copying special prices from one business partner to other ones the following
copy rules exist except
Replace All Items
Replace Only Existing Items
Do Not Replace Items
Replace the Items based on the Item Group

77. Is integration possible between mySAP Business Suite and SAP Business One?
Yes, depending upon the requirement of the company
No, it is not possible.

78. The company has various warehouses and would like the delivery of goods to the
respective warehouses. Hence separate purchase orders have to be created. How
can this be implemented?
Landed Cost functionality can be used.
Split Purchase order functionality can be used
This option is not available in SAP Business One.

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79. The customer follows a system of purchase requisition in the purchase process. Is
it available in SAP Business One?
Yes, Purchase order is purchase requisition in SAP business one.
No, Add-On has to be created for the purchase requisition.
It is not available in SAP Business one.

80. The customer organizes certain special events and would like to track the
expenses and revenues incurred in the particular event. How can this be initiated
in SAP Business One?
Use the Profit Center functionality
Use the Posting Templates functionality
Use the Projects functionality

81. In case of non availability of a stock, the company should be able to offer a
similar product for sale. How can this be implemented?
We can use the Formatted Search functionality
We can use the Alert Management functionality
We can use the Alternative Item functionality

82. Previously all stock was posted only to the three stock accounts raw material,
work in progress and finished products. In future, each item group is supposed to
have its own stock account. How can this be implemented?
While creating the chart of accounts, separate stock accounts should be
created for each item.
While creating the chart of accounts, separate stock accounts should
be created for each item group.
Account Segmentation option can be used to bring this into effect
This is not available in SAP Business One

83. What are the basic initializations to be created along with the customer?
Defining Chart of accounts True False
Configuring document settings True False
Maintain print preferences True False

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Set G/L Accounts Determination True False
Define Project users True False
Assign Authorization True False
Data Migration True False

84. The following are the Internet Support services except:
Problem Processing
Notes database
Remote Support
Escalation Handling

85. When using Account Segmentation, what do we have to do in order to create the
segments in the chart of accounts?
Create the chart of accounts with the segments required by the company
Use the account code generator to create the segments.

86. While implementing the SAP Business One, we face a problem in the definition
of chart of accounts when a User Defined Chart of Accounts is selected. In what
levels can we have active accounts?
We can have active accounts from Level 2 through 5. Level 1 will always
be title accounts
We can have active accounts from Level 1 through 5.
We can have either active or title accounts from Level 2 through 4.
Level 5 will always be active accounts.

87. What is the procedure followed in physical inventory functionality of SAP
Business One?
Use the system to print out the inventory documents True False
You perform the actual count True False
You record the count results in the system True False
You post the stock differences True False
You do material revaluation True False

88. The customer lives in a place where there is no branch or warehouse available for
the company. How can this situation be handled?

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Consignment Warehouse functionality should be used
Drop Ship Warehouse functionality should be used
General Warehouse functionality should be used
Physical Stock functionality should be used.

89. The Activities functionality in SAP Business One has the following functions
except:
Link to document
Attachments (such as Microsoft Word files)
Activities Reporting
Link to Master records
Reminder Function
Service Calls

90. The company is purchasing goods from the foreign vendor. While defining the
item cost of the item, the cost consists only of the cost at which the item was
purchased for. Other costs like Custom, Shipping, Insurance, so on have to be
added to enable the correct valuation of the item cost. What are the options
available in SAP Business One for this scenario?
Good Issue document can be used for the valuating the item cost.
Good Receipt document can be used for the valuating the item cost.
Material Revaluation document can be used for the valuating the item
cost.
Landed Cost document can be used for the valuating the item cost.

91. In addition to the documents created in the system, there are certain documents,
received from the branch, that have to be entered during month end? How is this
possible in SAP Business One?
You can maintain different document series to distinguish between the
documents from various branches. True False
You can use the manual option in the documents to facilitate the entry of
the voucher number as present in the physical document. True False

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You can continue with the already present numbering series. True
False

92. The Licnse Manager provides two kinds of checks when a user accesses a form in
SAP Business One. What are they
License check controls if you have brought the transaction from SAP True
False
Authorization check controls if you have granted the transaction to the
user. True False
Add-On Check controls if the add on is under the present license. True
False

93. What is the procedure of requesting and adding a License in SAP Business One?
Enter the settings of the License Manager and receive the Hardware Key
from the mother board of the server. True False
Access the SMB Portal and enter the License request. True False
SAP generates the license and sends it as an attachment in email. After
receiving the license file, enter the settings of the license manager, browse
for the license file and select Import License File. True False
It is not necessary to request for the license as evaluation version can be
used for as many days as possible True False

94. How does SAP divide the market generally for small and midsize businesses?
SAP divides the small market as Small companies that does not maintain
balance sheet True False
SAP divides the small market as Advanced companies True False
SAP divides the small market as Sophisticated companies True False
SAP divides the small market as Large Companies True False


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95. What is the meaning of (*) in the payment screen of the payment document?
An asterisk is displayed in the line of every invoice or installment
whose due date has passed.
An asterisk is displayed in the line of every invoice or installment whose
posting date has passed.
document date has passed
system date has passed

96. The company uses Payment Wizard to process outgoing and incoming payment.
But while running the Payment wizard, there are no results viewed even after
payment method is mapped in the business partner master data. What could be the
problem?
The payment method was not selected in the payment default window.
The payment method is not defined in the payment wizard scenario.
There are no open invoices for payment.
The business partner is on hold or not active.

97. State whether the following statement is true/ false?
You can add a journal entry to a journal voucher only if the items on the
credit and debit side balances True False
You cant post individual journal entries from a journal voucher to the
general ledger True False.

98. When you define the cash discount
You can assign cash discount rates to certain day ranges added to the
posting date to which the rates apply. True False
You can define fixed cash discount lines (fixed day of the month, number
of month) to be added to posting date True False

99. Mr. J ohn Smith the Managing Director of the Company would like to remind his
customers payment. How he can avail this facility in SAP Business One?
Highlight Customer's in the Customer Receivables Aging Report and
choose Export to M. S Word, the system automatically generates payment
reminders for selected customers. True False
The system Automatically calculates interest rates for the period after4 the
due date if you specify so using the dunning system True False

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This facility is not possible as these transactions can be done manually
True False

100. When the system performs an automatic reconciliation,
The system reconciles all items whose amounts match and whose posting
dates do not differ by more than the number of days specified in the
variation in days field True False
The system reconciles all items whose amounts as well as the posting
dating date or the due date match True False
The system reconciles all times whose amounts and one of the reference
fields in the last X fields month can be freely defined in the relate to X last
character field True False

101. Mrs. White an accountant receives the post dated checks before they are
due, how she can handle the transaction.
Choose Banking >Deposits > Deposit and then the checks tab, Enter a
special account for post dated checks as the bank account.
Choose Financials >Posting Templates>
Choose Banking >Deposits >Postdated checks >Check deposits to create
a journal entry.

102. When posting the outgoing payments made with different payment means
which of the following payment means are possible
a) Cash
b) Credit Card
c) Check
d) Bank Transfer
A,B,C,D
B, C
C, A
A,C

103. Mr. Preth wants to issue the same type of check regularly , how he can do
this in SAPB1?
Use the check for payment document transaction to create the check for
payment document as a draft and use this draft as a template True False
To transform a check draft into a check for payment use Banking >
Outgoing payment >check for Payment Drafts True False
To use the Banking>outgoing Payments>Print Preference True False

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104. Company xyz receive a check from a customer, you create an incoming
payment with the payment means check for the customer that closes the open
invoice on the account and posts the check into Bank (To change to cash)
Deposit the check to the bank to cash it , you use the deposit
transaction to create a journal entry that debits the bank account and
credits the check account.
It is not possible to do this immediately
Deposit the check to bank to cash it and it is not possible to create a
journal entry that debits the bank account and credit the check account.

105. Mr. Tiny Wilson deposits the postdated checks before they are due
His credit limit will increases because he deposits the postdated checks
before they are due
His credit limit will not increase as there is no such transaction is possible.

106. Can you directly use the checks for payment transaction to create a check
for payment document that is not linked to an Invoice
Yes
No

107. Where you will define and maintain the payment terms.
Administration >setup > Business Partners > Payment terms.
Administration >system initialization >company details
Financials >Edit chart of accounts >payment terms
Administration> system initialization> General settings>BP Tab

108. When you create a credit memo with reference to an invoice with
installments , the system must assign the credit memo amount to the installments .
You decide in the Credit Method Field how the system handled this assignment
Equally: The system distributes the credit memo amount equally to
the installments.
First Installment: The system assigns the credit memo to the first
installment , the second and so on,
Last installment : The system assigns the credit memo to the last
installment , the last but one and so on
First installment : the system assigns the credit memo to the last
installment , the first, the second and so on
In the invoice itself you can view and modify the installments number and
division.

109. Can you define a maximum amount for over and underpayments
Yes
No

------------------------------------------------------------------------------------------------------------

110. If yes this is relevant when small differences exist between the payment
and the balance due
True
False

111. Exchange rate fluctuations can cause exchange rate differences when you
pay invoices in foreign currencies
True
False

112. ------------------------ is dedicated for printing your checks on predefined
check stock which is also pre-numbered.
Overflow check stock.
Overflow Blank Paper
Blank paper

113. Ms Rose the accountant , requests the finance department to create an A/P
Invoice as one of their vendors requests with the past due date. How you will
execute this task.
Create an A/P invoice for any domestic vendor whose due date is one
month past. You can post this invoice into the current posting period
and just manually change the due date.
Create an A/R invoice for any domestic vendor whose due date is one
month past. You can post this invoice into the current [posting period and
just manually change the due date.

114. What options does SAP Business One offer for performing internal user
reconciliations?
Manual reconciliations
Automatic reconciliations
Reconciliations using the reconciliation wizard
Only Manual reconciliation is possible
Automatic is possible only when there is an integration between SAP B1
& SAPR3

115. When you could not carry out reconciliation immediately when the
payment was received whether internal reconciliation s might even be required
now and again for business partner accounts
True
False

116. Mr. Yuan finds an additional increase in the totals on the debit and credit

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sides when posting the transactions, even though he tries to correct the balance of
the accounts. Can you identify why it exists?
In the implementation process there is a error shows the system doesn't
accept reverse transactions.
Due to the recurring postings template problem
Due to standard reverse transactions causes the system to post the
debit in error as a credit and the credit in error as a debit. This
corrects the balance of the accounts.
Reverse transactions with negative amount causes the system to post the
debit in error as a negative debit and credit in error as a negative credit.
This not only corrects the balance but also the totals.

117. In account segmentation up to a maximum of nine dimensions can be set
and we use Account Code Generator to create the segments.
True
False

118. A G/L account can be defined as a control account. The following are the
reasons for creating control accounts.
a) To provide a link between the business partner master data and the
general ledger.
b) For certain transactions such as transactions with Bill of Exchange
c) To display the accounts balance based on the control accounts
A,B,C
B, C
C, A
A,B

119. Certain closing operations must be carried out by the accounting
department at the end of every period. You can use the adjusted data to compile
company reports and produce the required statuary statements
Yes, it is possible in SAP Business One

120. How many sub-periods can be defined in a fiscal year?
Only one sub period
Only two sub periods
Only four sub periods
Any number of sub periods
All the above.

121. Where can you define a new posting period
Administration -> System Initialization - > General Settings

------------------------------------------------------------------------------------------------------------

Administration ->System Initialization - >Company Settings
Administration ->Setup ->Financials ->Period Indicators

122. The status Active =no in a posting period prevents automatic postings
from being made from sub ledger accounting.
True
False

123. Do we have the option of displaying account balances based on Control
accounts?
Yes, we can activate this by making the settings in the Administration >
System Initializations > General Settings
No, it is not possible in SAP Business One

124. The system post the acquisition tax on the __________ side of the account
for output acquisition tax, and posts the same amount for input acquisition tax.
Credit , Debit
Debit, Credit
Both Credit
Both Debit

125. The tax group in the business partner master data always overwrite the tax
group from the item master data
True
False

126. The value added tax (VAT) is calculated as the balance of the sales tax and
Input tax. The sales tax represents a ___________ by the company to the tax
authority and the input tax represents a ____________ on the part of the company
in relation to the tax authority
Liability, Receivables
Receivables, Liabilities

127. Where can you get the list of all journal entries that are scheduled to be
reversed today?
Financials ->Chart of accounts
Financials ->Financial Report Templates
Financials -> Reverse Transactions
Financials ->J ournal Entry


------------------------------------------------------------------------------------------------------------

128. One purpose of the automatic reversal is the easy reversal of adjustment
postings that are made for the period end closing. This is facilitated in SAP
Business One through the following way:
You post adjustments at the last day of the of the old period and enter the
first day of the new period as reversal True False
You create the period end closing reports based on the adjusted general
ledger True False
You reverse the adjustment posting with reverse transactions True False
You post adjustments on the first day of the of the old period and enter the
first day of the new period as reversal True False

129. The system defaults the exchange rate differences accounts defined in the
Realized Exchange Difference Gain field on the ______________ tab and the
Realized Exchange Difference Loss field on the ___________ tab
Sales, Purchase
Purchase, Sales
Both Sales
Both Purchases

130. In your company, local currency is different from the system currency,
hence exchange rate difference occurs. We can approve or reject these differences
under
Financials ->Exchange Rate Difference
Financial s -> Conversion Difference
Financial s ->Currencies

131. __________________ report always takes the complete balance of the
account as the basis of calculation
Balance Sheet
Profit and Loss Statement
Trail Balance

132. If a customer does not pay its liability after a certain number of days after
the due date, the liability is considered to be _________________
Bad Debts
Doubtful Debts
Receivables
Liability

133. Financial report template has exactly ____________ levels
Two
Three
Five
Twelve


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134. The level of certainty with which an account balance is relevant to the
cash flow is applicable for
Security
Cash Inflow
Cash Outflow
Balances

135. Mr. J ohn wants the totals of the G/L accounts to be displayed on a higher
level, you can make the higher titles invisible by selecting the Dummy title
indicator
True
False

136. Mr. X wants to assign the license to the named user after the license file is
imported through the license manager. This is possible in SAP Business One, only
if he is a
Multi User
Super User
User
Manager

137. License Administration in SAP Business One consists of the following
a) Total Number of Licenses
b) Number of Licenses not yet assigned
c) Begin Date and Expiration Date
d) Hardware key and License Manager Number
A,B,C,D
B,C,D
A,B,C
A,C,D

138. The service provided by SAP Business One service manager are
a) SAP Business One Backup Service
b) SAP Business One Mail Service
c) SAP Business One License Manager
d) SAP Business One Authorization Service
A,B,C
A,B
A,B,C,D
A,C

139. What is the advantage of backup service over a backup using the

------------------------------------------------------------------------------------------------------------

Microsoft SQL Enterprise Manager?
Backup service also includes the directories in the general settings
(Attachments, Images and Microsoft Excel files)
Backup service first compresses the selected company databases in a
temporary folder and then transfer a fully zipped folder into the backup
directories
140. SAP Business One allows faxes to be sent. To enable this _____________
is the software to be purchased separately and installed.
MightyFax 3.40
Symantec WinFax Pro 10.0
RKS Fax 1.13
FaxMail for Windows 07.06.15

141. After activating Data Ownership authorization, every document has the
following Owning Filtering Active options of
No Filtering True False
By Header and Line Owners True False
By Header Only True False
By General Ownership True False

142. What are the sections available in the SMB Partner Portal?
a) Press Digest
b) What's New on the Portal
c) One-Click Service
d) Early Watch Alert
A,B,C
A,B,D
A,B,C,D
A,C,D

143. What are the sections available in SMB Customer Portal?
a) Press Digest
b) Main Area
c) One-Click Service
d) SAP Business One Hot News
A,B,C
A and B
A,B,C,D
A and C

------------------------------------------------------------------------------------------------------------

144. What are the activities that a super-administrator can perform?
a) Creating Messages
b) Requesting License
c) Searching for Notes
d) User administration
e) Training Booking
f) None of the above
A,B,C,D
A,B,C,D,E
A and C
A and B

145. The Support Service and the tools offered by SAP Business One Support
are:
Telephone Support True False
Internet Support True False
SAP Early Watch True False
Support Desk True False
Mail Service True False

146. Mr. Y is facing a critical problem, wherein the business is not affected but
the function is not available or the work is not done properly. What is the priority
to be set?
Very High Priority
High Priority
Medium Priority
Low Priority

147. In some cases, it is necessary for SAP Support to access the customer
system to analyze and solve a problem. What is the name of the remote support
provided by SAP to facilitate this case?
Internet Support
Early Watch Alert

------------------------------------------------------------------------------------------------------------

Support Desk
WebEx

148. Mention the colour for the following ratings in SAP EarlyWatch Alert:
EarlyWatch detected potential problem: Yellow
EarlyWatch did not detect any severe problem: Green
EarlyWatch detected severe problem: Red

149. The steps followed in Data Migration are
Data Extraction
Data Mapping
Data Mining
Data Import
Data Export

150. ______________ collects information, messages and error messages of
upload process in Data Migration.
Inbox
Log Management
Change Log
Data Transfer Workbench

151. The following the menu paths wherein we will define the opening
balances except
Administration ->System Initialization ->Opening Balances ->G/L
Accounts Opening Balance
Administration ->System Initialization ->Opening Balances ->Business
Partner Opening Balance
Administration ->Setup ->Financials
Inventory -> Inventory Transaction -> Initial Quantities, Inventory
Tracking, Stock Posting.
152. ____________ is the watermark that is printed in the documents when the
document is not added.
Print
Fax
Draft
Layout
153. The following are several document areas having different roles within the
print layout except:
Page Header and Footer
Start and End of Report

------------------------------------------------------------------------------------------------------------

Repetitive Area
Adjustment Area

154. The following are the field types of the print layout designer except:
Text
Picture
Barcode
External Data
Database

155. The following are the predefined alerts except:
Deviation from Budget
Deviation from discount (in %)
Deviation from Percentage of Gross Profit
Deviation from Commitment Limit
Deviation from Credit Limit
Minimum Stock Deviation
Deviation in the Inventory Valuation Method

156. Approval Procedure allows you to model an electronic approval procedure
with SAP Business One. When a document is created in the system, the system
checks the Approval procedure condition. If condition not met, the system will
send an alert to the person who has to approve the document. True False

157. The two Approval Procedure Reports are Approval Stage Report and
Approval Template Report. True False

158. In the Formatted Search Option, what are the search options available?
Existing Value
Variable Entry
Reference to Screen Entries
With Item No

159. In the formatted search, the syntax for reference to screen entries is
$[Table name. Field name] and $[$Field's item number. Field's column number.
Number/Currency/Date/0]. True False

160. What are the two options available in the Automatic Filling of Fields:
Refresh Regularly
Display Saved Value

------------------------------------------------------------------------------------------------------------

161. What are the tools available in SAP Business One that are used to create
the necessary SQL statements:
Query Wizard, Query Generator

162. The Query Wizard is a user friendly one-screen interface for creating an
SQL statement. The system displays the SQL commands so that you can edit them
directly. Knowledge of SQL is an advantage. True False

163. The Query Generator provides a step-step guide through the process of
creating a query. The system generates the SQL statement in the background and
keeps them permanently hidden. The user does not require SQL knowledge.
True False

164. The _______________ extends along the entire lower edge of the SAP
Business One Main Window and contains various text fields.
Menu Bar
Tool Bar
Main Menu
Status Bar

165. To access all the queries available in the system, Query Manager can be
opened using the path, Tools ->Queries ->User Queries. True False

166. The user defined fields and tables are stored in the database under the
description @ and U_title respectively. True False

167. The user defined fields can be used for the following purposes:
For Integration into the Document Templetes
To use in reports(queries)
To find objects
To store additional information such as pictures, files and hyperlinks

168. To link a user-defined table to the user-defined fields, the ___________
indicator is used.
Set Linked Tables

169. Company XYZ uses continuous stock system, what are the costing

------------------------------------------------------------------------------------------------------------

methods that XYZ can use to manage its stocks.
FIFO
LIFO
Moving Average
Standard Price

170. Can I create purchase requisition in SAP Business One? True False

171. What are the implications of creating a Goods Receipt (that is based on a
Purchase Order)?

- As a result of the accounting effect of the Goods Receipt PO, both the
purchase order and the Goods Receipt PO cannot be amended.
True False
- The Inventory status is updated. True False
- Items that are already copied in full or partial are displayed in light gray
in the purchase order
True False

172. What are the implications of creating an A/P Invoice?

173. Can I reverse a transaction that has already affected my stock quantity and
value? True False

174. Does SAP Business One allow for partial and over deliveries? True or
False

175. ____ __________is a functionality that allows you to split a purchase
order into child purchase order especially when dealing with more than one
warehouse.
Split purchase Order

176. ____ ____________ functionality in SAP Business One allows you to
calculate the actual cost price of an item based on added costs incurred such as
The A/P Invoice cannot be changed True False
If the A/P Invoice is based on a Goods Receipt PO, then only the values
gets updated; else stock quantity is also updated.
True False
Items that are already copied in full or partial are displayed in light
gray in the base document
True False

------------------------------------------------------------------------------------------------------------

custom duties, insurance, tax, etc.
Landed Cost

177. The base document for the landed cost process is the
___________________
Goods Receipt PO.
Purchase Order
Sales Order

178. Moving Average Price is equal to
Total Cost / Total Stock
Total Cost / Available Stock
(c)Total Cost / Committed Stock
Total Cost / (In stock ordered +Committed Stock )

179. One of your company vendor wishes to purchase your products, the SAP
B one allows
This is possible by using the same BP master Record.
SAP B1 does not support this transaction.
This is possible by creating LEAD master Record.
This is possible by creating different Customer and Vendor master
Record.

180. Mr. Raju wants to classify the materials which he purchase from vendors
.He can perform this transaction in SAP B1 by

Grouping the items by Item Group and Manufacturer True False
Grouping the items by Properties and User defined fields True False
Grouping the vendor group True False
Grouping by customer group True False

181. Mr. X wants to create a service for the customer as an item master data.
Whether SAP B1 offers this function True or False

182. Icon with little globe on the right indicates that
Translatable field to other language.
Translatable field to other currency.
Its not a translatable field.

------------------------------------------------------------------------------------------------------------

Its user defined field.

183. __________ can be copied even if it has been closed.
Sales Quotation
Purchase Order
Sales Order
None of the above

184. Mr. Y posted a Credit Memo but it does not change the quantity because
Due to Error in posting
Block the stock posting
Its Value based.
185. __________ is the clearing the document for Goods Receipt PO.
Purchase Order
A/P Invoice
Goods Return
A/P Credit Memo

186. The Activity can be set in SAP B1 for the following except
Phone Call
Tasks
Meeting
Fax
None of the above

187. One of the user want the details of geographic location to be stated in the
SAP B one, so that it can be used in further documents
Assign in BP Master Data and this will be reflected in Sales
Opportunity only.
Assign in Item Master Data and this will be reflected in Customer
Equipment Card only.
Assign in BP Master Data and this will be reflected in Sales
Opportunity and also in Customer Equipment Card.
This is not possible in SAP B 1.

188. A ___________ and _________ can be changed or canceled after they
have been created
Quotation, Sales Order
PO, SO

------------------------------------------------------------------------------------------------------------

Purchase Quotation and order

189. In SAP B 1 the last purchase price list gets updated when you post one of
the transaction

A/P Invoice True False
Work Order True False
Purchase Order True False
Data Import True False

190. The manager wants to copy the special prices to one of his customer, he

Copy special price with replace of all items True False
Copy special price with replace of existing
item
True False
Copy special price with not replacing the
item
True False
Copy special price with hierarchies True False

191. The order of Pricing in SAP B one is
1. Discount Groups
2. Do Hierarchies and expansion for price list exists
3. Price Lists
4. Does the BP and item specific Special Price exists
4-3-2-1
4-2-1-3
2-4-1-3
4-1-2-3
None of the above

192. Batch Number Status are
Released
Not Released
Not Accessible
Locked
Unlocked


------------------------------------------------------------------------------------------------------------

193. _________ is used in sales and purchase documents, while ______ is used
only purchase documents.
Manufacturing Number , BP Catalog Number
BP Catalog Number ,Manufacturing Number
Customer Number , Vendor Number
Serial Number ,Batch Number

194. In the SALES and ASSEMBLY BOM,
SALES BOM should be sales item whereas the ASSEMBLY BOM
should be assembly item.
SALES BOM should be assembly item whereas the ASSEMBLY
BOM should be sales item.
SALES and ASSEMBLY BOM cannot be an inventory item.
SALES and ASSEMBLY BOM can be a purchase item.

195. Check and select the correct Accounts Posting for the following
transactions (Dr / Cr)
Goods Issue - (Stock account and Inventory Offset Increase Account)
Goods Issue for production (WIP Account & Inventory Offset
Decrease Account)
Goods Receipt - (Inventory Offset Increase and Decrease Account)
Goods Issue - (Stock account and Inventory Offset decrease
Account)

196. Select the input for MRP

Forecast and Production Order True False
Sales Order / AR Invoice. True False
BOM True False
Inventory True False

197. Contract Type can cover
Part
Labor
Travel
All the Above

198. In MRP transaction, the following colors indicates (Select the correct one)
Pale Gray Active Period / No Activity
Dark Gray - Active Period / Dead Period
Red Item extended its due date / Excess item

------------------------------------------------------------------------------------------------------------

Light Yellow Active Period / Dead Period

199. The manager wants to monitor the performance of problem solving by the
technician. How to do this transaction in SAP B one?
Service ------ Service Reports -------Performance
Service ------ Service Calls Report
Service ------ Service Reports -------Average Closure time
Service ------Service Report --------Problem Solving

200. Which of the following statements is true regarding the lead business
Partner?

Leads can be used in CRM functions in SAP B1. True False
For Leads we can create Orders and Delivery only . True False
Leads may effect on Accounting True False

201. Service can also be defined as items Comment on this

No. It is not possible in SAP B1 True False
Yes it is possible in SAP B1 True False
Yes it is possible to create but they are relevant for purchase only True False
Yes it is possible to create but they are relevant for sales only True False

202. You use several warehouse and want to transfer stock from one warehouse
to another. You use this option to model a
Dropship transaction.
Consignment Transaction
Initial Stock Transaction

203. The Company has a list of items .Is there is any option if the user want to
choose the list of items starting with some alphabet.

No. It is not possible in SAP B1 True False
This is possible by keeping find mode and give that alphabet and then
find
True False
This is possible by keeping find mode and give that alphabet with * and
then find
True False
This is possible by keeping find mode and give * and then find True False

204. The draft documents can be used again and again for additional postings

------------------------------------------------------------------------------------------------------------

True False

205. The company wants to combine rows with the same item in common rows
in the marketing document. How is this possible in SAP B1?

In order to group different rows by items , choose Summary Type : By
Items
True False
Rows
True False
Item Group
True False
Not possible in SAP B1 True False

206. When Employee wants to create a master record for a non inventory items,

The inventory tab will be grayed out so that he could not enter the details True False
The inventory tab will not disappear True False
The inventory will appear there as system needs it for G/L Account
Determination
True False

207. To reverse a specific Goods Receipt PO, provided that an A/P invoice has
not yet been created for that Goods Receipt, the employee should create
A/P Credit Memo
A/R Credit Memo
Goods Return
Cancel the Goods Receipt PO

208. When the company receives the goods with reference to Purchase order, it
can
a. Increase the quantity in Goods Receipt PO than in Purchase Order True False
b. Additional items can be also entered in goods receipt. True False
c. Decrease the quantity in Goods Receipt PO than in Purchase Order True False

209. When the company receives the partial goods with reference to Purchase
order,
a. The Status of Purchase Order should be change to Closed Status ( Tru False

------------------------------------------------------------------------------------------------------------

Manually) e
b. The Status of Goods Receipt PO should be change to Closed Status (
Manually)
Tru
e
False
c. The Status of Purchase Order will be change to Closed Status
automatically
True False

210. If committed stock is greater than Ordered stock, assuming that there is no
in stock in the company, the available stock
a. The available stock would be positive and it is displayed in red color True False
b. The available stock would be negative and it is displayed in red
color
True False
c. Since there is no in stock , there is no possibility of this transaction True False

211. The company has arranged a delivery by phone for some items with the
vendor. The vendor delivers the goods and encloses the invoice. How will post
the entire transaction in the system in just in one step?
Only A/P invoice

212. The functions of Activity in CRM is that it can
Link Activity to a document from activity itself
Link Activity to business partner or material master record
Plan an activity
All the above

213. Regarding the Number of Stages in Sales Opportunities,
The Number of Stages is limited
The number of stages depends upon the vendor
Many Stages as you want for that lead.

214. To delete a lead master data for whom the company has made a sales
opportunity (open), the transaction should be such that
First Remove the Sales Opportunity then remove the Lead Record
First Remove the Lead then remove the Sales Opportunity
Remove the Lead Master Data Directly.
Its not possible in SAP B1.

215. The Pre-requisites for sales to one time customers are
a) The customer are allowed to make partial payment
b) The customer does not need documents such as an order or
delivery note.
c) The customer are not allowed to make partial payment

------------------------------------------------------------------------------------------------------------

Only b and c are correct
Only a and c are correct
Only a and b are correct
a,b and c are correct.

216. The Reverse Link in the Alternate Items indicates
Both Items are alternate item for each other.
Both Items are not alternate item for each other.
There is no reverse link transaction in SAP B1.

217. When the employee create a sales order and enter a quantity for a item ,
which is less than available quantity for this item,

a. Automatic Item Availability Check windows comes up once you have
activated it in the Administration or Item Availability Check windows comes
up once you have activated with a right click on the line item. once you have
not activated it in the Administration
True False
b. Item Availability Check will not be activated True False
218. When you create an A/R Credit Memo with reference to the A/R Invoice,

The system corrects both the quantities and values in A/R invoices True False
The system increases the stocks of the credit item. True False
The system credits the credit memo value to the customer's account in the
G/L
True False
The system corrects the revenue by the same amount True False

219. In the __________ process, the stock does not arrive and exit from the
company. The company serves only as an agent and receives the commission.
Dropship
Nettable
Consignment
Special Sales

220. Suppose if a purchase order is to be issued that can be deleted later, what is
the procedure:
Purchase order can be deleted before it is despatched

------------------------------------------------------------------------------------------------------------

Po can be deleted at any time
Po should be saved as a draft and then can be deleted, after it is
added.

221. Whether the employee will be able to work with automatic Item
Availability Check for a Sales Quotation? TrueFalse

222. The Prices defined in the price lists are ________________ prices
Special
Discount
Net
All the above

223. Service Contract should be made manually for ______________ service in
SAP B1.
Serial
Customer
Item Group
b & c
A & b

224. Stock counting with negative difference and negative opening balance are
_______________ transaction in SAP B1.
Release
Receipt
Release and Receipt Transaction

225. The color indication of an inventory movement in a Batch /Serial
Transaction is
In: Green
Out: Red
Allocated: Yellow

226. In unit of measurement, when the setting is kept as Base unit as Yes, the
quantity indicates ____________
Inventory unit of measure
Purchase unit of Measure

------------------------------------------------------------------------------------------------------------

Package unit of Measure

227. The type of BOM that can be only used for MRP and Production Order?
Template
Assembly
Sales
Special
None of the above

228. Manual and Back flush are the two methods of ______________________
Goods Receipt
Goods Return
Goods Issue

229. The recommendation of MRP wizard depends upon the procurement
method defined in the planning of an item master record. True False

230. It is recommended to create the journal entry in Landed Cost functionality
before we sell any imported items in order to:
Calculate the correct Cost Price of the items.

231. __________________ provides you with an overview of all the opportunities
that are currently open. It also indicates the sales potential, sales employee
responsible and so on.
Opportunities Forecast Report
Stage Analysis
Source Distribution Over Time Report
Opportunities Pipeline Analysis

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