PROCUREMENT PROCEDURE

Document No:
VAM/PDQP/001
Issue
No.
A01
Page No.
Page 1 of
3
Issue History
Issue Description of Change Originator Efective Date
A01 Initial elease Procurement !anager
Reference Documents
Document Num"er Document #itle
I$O %001:&00' (ualit) !anagement $)stem * e+uirements, Clause -..
I$O %000:&00/ (ualit) !anagement $)stems*0un1amentals 2 3oca"ular)
Contents Page 0or Document Control 4se
Onl)
1 Purpose 1
& $cope 1
5 Process O6ner 1
. De7nitions an1
A""reviations
1
/ Process 0lo6 Chart &
8 Process $tep Description 5
- elate1 ecor1s 5
' elate1 Documents 5
1 Pur!ose
#o improve an1 stream line procurement in 3am"eco Enterprises 9imite1.
" #co!e
#his proce1ure shall govern all purchases of goo1s an1 services
procurement process.
3 Process O$ner: Procurement !anager
% De&nitions an' A((re)iations
%1 De&nitions
%" A((re)iations
!D: !anaging Director DC: Document Controller
P!: Procurement !anager A!: A1ministration !anager
#D: #echnical Director
9PO: 9ocal Purchase Or1er
:N: :oo1s eceive1 Note
0C: 0inancial Controller
PD(P: Procurement Department Procurement Proce1ures
* Process +,o$ C-art
In!ut Process Out!ut Person
Res!onsi(,e
PLEASE MAKE SURE THAT THIS IS THE CORRECT ISSUE BEFORE USE
PROCUREMENT PROCEDURE
Document No:
VAM/PDQP/001
Issue
No.
A01
Page No.
Page " of
3
1.Nee1 for a
pro1uct;service
&. e+uisition 0or
pro1uct;service
5.Approve1
e+uisition
.. (uotations
/. Approve1
(uotation
8. 9PO
- Delivere1 :oo1s
'.Approve1
Delivere1 :oo1s
%. :oo1s eceive1
Note
10. :oo1s in $tore
11. 4se1 goo1s
1. e+uisition for
pro1uct;servic
e
&. Approve1
e+uisition
5. Availa"le :o to
step
Not availa"le * .
..Approve1
(uotation
/. 9PO
8 Delivere1 :oo1s
-.Approve1
Delivere1 :oo1s
'. :oo1s receive1
Note <:N=
%. :oo1s in $tore
10. 4se1 up :
11. Procurement
En1
1. P!;A!
&. !D ;#D; 0C;P!
5. $!;A!
.. #D;!D;P!;0C
/. An) Emplo)ee
8. $upplier
-. P!;A!;PP!
'. An) emplo)ee
%. $!;A!
10. e+uester
11. AA, AC, 0C
. Process #te!s Descri!tion
PLEASE MAKE SURE THAT THIS IS THE CORRECT ISSUE BEFORE USE
Yes
NO
Yes
Yes
Yes
NO
Yes
NO
PROCUREMENT PROCEDURE
Document No:
VAM/PDQP/001
Issue
No.
A01
Page No.
Page 3 of
3
+/
0
Process #te!s Descri!tion
1
It is the responsi"ilit) of the P! or A! to 6rite re+uisition. >o6ever, in the event that the
P! or A! are not technical enough, a re+uisition ma) "e 6ritten ") an) emplo)ee.
&
#he re+uisition can "e approve1 ") either !D ;#D; 0C;P!. A re+uisition ma) "e re?ecte1
for various reasons as 1eeme1 ") the approving authorit).
5
#he re+uester shall "e assigne1 to collect +uotations in relation to the re+uisition.
.
#he +uotation can "e approve1 ") either !D ;#D; 0C;P!. A +uotation ma) "e re?ecte1 for
various reasons as 1eeme1 ") the approving authorit).
/
An) emplo)ee can "e 1irecte1 to 6rite the 9PO.
8
#he re+uester shall "e assigne1 to 6rite an1 9PO "asing on the approve1 Proforma.
-
#he items ma) "e re?ecte1 for various reasons.
%
A :N 6ritten once the goo1s are foun1 to "e accurate. #he) are then ta@en to stores.
10
:N an1 9PO are returne1 to Accounts for accounta"ilit).
1 Re,ate' Recor's
a= 9ocal Purchase Or1er
"= :oo1s eceive1 Note
c= e+uisition form
1= Deliver) Note, etc
2 Re,ate' Documents
Document No Document Tit,e
VAM/PDQF/012
$upplier 9ist
3AM4PD5+400" 9ocal Purchase Or1er
3AM4PD5+4001 Deliver) Note
3AM4#D5+4001 :oo1s eceive1 Note
PLEASE MAKE SURE THAT THIS IS THE CORRECT ISSUE BEFORE USE
Pre!are'
6y7
Name: $ignature: Date:
A!!ro)e'
6y7
Name: $ignature: Date: