THE PROPOSED REHABILITATION OF MAIN ROAD

FROM ATLANTIC ROAD, MUIZENBERG TO CLOVELLY ROAD, CLOVELLY

COMMUNITY LIAISON MEETING # 10

MINUTES
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DATE: Tuesday, 24 November 2009
VENUE: Bay Primary School, Clairvaux Road, Kalk Bay
TIME: 17h30 – 19h00
FACILITATOR: Sadia Chand, Chand Environmental Consultants CC

1. ATTENDEES

PROJECT TEAM
FULL NAME INITIAL ORGANISATION
I. McDonald IM City of Cape Town
M. Doubell MD City of Cape Town
A. Rush AR Kayad Consulting Engineers
R. Hoogwerf RH Kayad Consulting Engineers
R. Starke RS Civils 2000
C. Ford CF Civils 2000
S. Chand SC Chand Environmental Consultants
M. van Breda MvB Chand Environmental Consultants
K. Diedericks KD Chand Environmental Consultants
INTERESTED AND AFFECTED PARTIES
NAME INITIAL ORGANISATION
D. Stuart-Findley DS-F Kalk Bay Historical Society
N. Grant NG Simon’s Town Civic Association
M. Du Toit MD Carisbrook Flats Body Corporate
C. Tyler CT Sustainable Energy Africa
D. Qually DQ Muizenberg Ward 64 Councillor
L. Aylen LA Star of the Sea Primary School
B. Stafford BS Kalk Bay/St James Ratepayers Association

2. OTHERS INVITED

P. Booth City of Cape Town

D Zimmerman Cape Medical Response
S. Liell-Cock Chairman: Far South Community Peninsula Forum
T. Trimmel Kalk Bay/St James Ratepayers Association
J. Hamlett Bay Primary School
A. Espey Interested and Affected Party
K. Sturgeon Cape Town Cycle Tour Trust
D. Hartnick St James Retirement Hotel
I. Pursch Newlands Rotary
C. Tyler Sustainable Energy Africa
F. Purchase Simon’s Town Ward 69 Councillor

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J. Holwill Fish Hoek Ratepayers Association
A. Leader City of Cape Town: Disaster Risk Management
S. Botes Kalk Bay Safety Services
P. De Villiers Simon’s Town Civic Association
K. Price False Bay Volunteer EMS
I. Garthoff CCFM
F. Botha CCFM
R. MacPherson Muizenberg/Lakeside Residents and Ratepayers Association
M. Townsend Kalk Bay Business Owners Association
G. Hill Muizenberg Historical Conservation Society
R. De Beer Metrorail: Area Manager
M. Saffer False Bay Echo and Resident
T. Goduka Naval Dockyard
R. Taylor Golden Arrow Bus Services
J. Luker Two Oceans Marathon
B.V. Walters SA Navy
Y. Staniforth Star of the Sea School
S. Hollerman Table Mountain National Park
J. Sutherland Armscore Dockyard
L. Pietersen Muizenberg Residents and Ratepayers Association
A. Rose-Innes Fish Hoek Ratepayers and Residents Association
G. Musikanth False Bay Tourism and Business Association
W. Peterson Kommetjie Environmental Awareness Group
J. Paterson St. James, Kalk Bay Residents and Ratepayers Association
N. Holderness Fish Hoek Ward 61 Councillor
C. Albert Cape Town Tourism: Local Area Manager
S. Ralston CapeNature
G. Pillay City of Cape Town: Disaster Management and EMS
M. Mansoor City of Cape Town: Economic and Social Development
D. Martheze Department of Transport and Public Works
C. van Wijk Heritage Western Cape
Dr. K Grammer Western Cape Department of Health
G. Conradie Cape Medical Response
Dr. C Robinson Department of Health: Directorate Emergency Services
A. Cunningham The Department of Health
D. Hillebrand Transport Road and Stormwater Network Operation: Incident and Events
Management
A. Greenwood Department of Environmental and Heritage Resource Management, CCT
J. Hodson Friends of Simons Town Coastline & Peninsula Forum
S. Bebelele Metrorail
G. Ashton Noordhoek Environmental Action Group
C. Janse van Rensburg Pedal Power
I. Scott Metrorail
R. Walker Metrorail
G. Gordan Principal: St James Primary
G. Herring St James Retirement Hotel
M. Bassenger Transtel
C. Sowray Two Oceans Marathon
P. Dowling WESSA
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3. INTRODUCTION

3.1 Background

Sadia Chand (SC) welcomed everyone present on behalf of the City of Cape Town’s (CCT) Main
Road Upgrading project, from Atlantic Road, Muizenberg to Clovelly Road, Clovelly.
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SC pointed out that the last Community Liaison Meeting #9 was held on 6 October 2009.

SC outlined the agenda and explained that since October 2009 the email notifications listed
below were sent out to registered I&APs. Furthermore, an update newsletter was distributed to all
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the I&APs on 16 October 2009.

• 20 November 2009:
Detailed instructions for the red arrows on traffic lights, indicating the direction of the
traffic flow (flashing vs frozen arrows).

• 23 November 2009:
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Notification of streetlight installation on 24 and 25 November in the areas that
Carisbrook residents are currently parking. Residents are asked to kindly ensure to
either arrange alternative parking, or utilise the new parking embayment during this time.

SC explained that this Community Liaison Meeting #10 would be the last meeting held in 2009
and that the next meeting would be scheduled for February 2010.

3.2 Key Concerns Raised by I&APs and Response provided by the Project Team

SC noted that many issues were raised by interested and affected parties since the last meeting
and that all issues have been responded to by the project team, as tabled below.

I&AP CONCERNS PROJECT TEAM RESPONSES

Re-use of stone from steps and walls of subway The stones are to be reused. The stones will be
opposite Carisbrook Subway. cleaned and relayed.
Flashing red arrows not visible from driveways make This has been addressed and adjusted. In extreme
it difficult to see the direction of traffic flow. Some cases the Engineers and Contractors can look at
residents can only exit their properties in reverse finding individual solutions, where possible.
which is problematic.
Alternative parking during construction. Parking has been made available opposite Carisbrook.
This parking is mainly used by Carisbrook residents at
night but is available to the public during the day. The
area next to St James station and Rhodes Cottage is
also available for parking.
Restoration of parking bays on sea side of Main A section of the existing road near the traffic signal has
Road. been made available for casual parking and the
parking bays on the sea side will be restored in time for
the December holidays.
Request for ‘Keep Clear” box to be painted on St No ‘Keep Clear’ box will be necessary as the road will
James Road intersection. be opening to two-way traffic for the holiday period.
Come January 2009 this intersection will be inside the
roadworks.
Rubbish bins to be put along Main Road to control The City of Cape Town will make provision for
litter. additional rubbish bins to be provided along the
completed section of Main Road.
On-going management of illegal informal traders. Specialised Law Enforcement Services have
introduced an overtime shift that will attend to this
problem in the evenings. They are committed to assist
with enforcement in the area.
Pointsman to be stationed at Main Road / Boyes According to the CCT, this is not a viable option under
Drive intersection to relieve traffic congestion. the current circumstances.

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I&AP CONCERNS PROJECT TEAM RESPONSES

Obstruction of middle barrier in Main Road during The middle barrier has to remain in place as a safety
December holiday period when open to 2-way traffic. measure given the current difference in road levels.
Residents will unfortunately need to enter and exit their
properties using left turns only for the duration of the
holiday period.
Traffic control at Star of the Sea Primary School. A flagman has been appointed to be on site specifically
for Star of the Sea from 08h00 to 08h45 and 15h00 to
16h40 weekdays.
Why is there no break in construction works during The CCT decided to allow the construction work on
the FIFA World Cup (June 2010). The road should be Main Road to continue through the FIFA World Cup. A
open to 2-way traffic during the FIFA World Cup to temporary closure during FIFA World Cup would result
accommodate the influx of tourists to businesses and in an approximate cost implication of R2 million and a 2
accommodations in the far south. to 3 month delay in the completion programme. There
is no contractual FIFA requirement required that Main
Road should be open to its full width during the World
Cup.
Traffic lights at Kalk Bay Harbour changing red too This has been checked and found to be a hardware
quickly and causing traffic congestion. problem that has now been repaired.
Kalk Bay programme of works. Section 4, the remainder 2.2km section from Leighton
Road to Clovelly Road, Clovelly (including Kalk Bay) is
anticipated to start in early 2011. Kalk Bay businesses
will be notified timeously of the programme of works.
Measures being undertaken to accelerate the The Contractors have undertaken to work extra hours
completion of the construction process. during the week and on weekends.
Restoration of garden at Carisbrook Subway. Very little garden will remain once the Carisbrook
Subway is moved back into the railway reserve so as
to provide additional parking embayments and a wide
enough walkway. If there is sufficient space, a garden
will be re-instated at the subway.
Provision of private demarcated parking bays on This is unsafe, undesirable and not acceptable.
pavements for residents without private garages. Providing parking on the public footway would not only
compromise pedestrian safety but would also cause
additional risks for motorists. Granting permission for
this request would create an undesirable precedent.
Power Outages Contractors have upgraded the traffic system so that it
will be operated by generator power should there be
any further power cuts.
Blind Rises - Some residents have complained that Residents with limited site distance should try to
they are at risk when exiting their garages onto Main reverse into their driveways. The Engineers will try and
Road. The problem is that the limited space requires assist with individual solutions to this problem,
them to perform a three-point turn, with limited sight wherever possible.
distance.
The waiting time at the stop-go is longer on This is as a result of weekend traffic. The Contractors
weekends and causes longer queues and frustration. are aware of this problem and have erected additional
What can be done about this? signage to encourage motorists to use Boyes Drive on
weekends.
Re-instatement of streetlights. The street lights will be reinstated by no later than 4th
December 2009.
Damage to private property as a result
of Please contact Chris Ford of Civils 2000 directly to
construction activities. report any such incidents.
Traffic incidents All traffic incidents are recorded on CCTV. Over 80
incidents have been recorded many of which indicate
drivers disobeying red lights. Incidents should be
followed up with the Traffic Department as these are
traffic offences. The Traffic Department will issue
summons based on available evidence.
Lack of litter management and degradation of The Contractor will ensure that all camp areas are kept
grassed area at construction site (opposite Rodwell reasonably tidy at all times. All grassed areas will be
House). landscaped upon completion.

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I&AP CONCERNS PROJECT TEAM RESPONSES

Request for flagman to be stationed at St James The Resident Engineer will instruct the Star of the Sea
Retirement Hotel entrance to ensure that the yellow Primary School flagman to control traffic at entrance of
zone is kept free to allow residents to enter and exit. St James Retirement Hotel given his close proximity.

SC then handed over to the Resident Engineer, Andrew Rush (AR) who presented an update on
the progress of works to date.

3.3 Progress on Section 2: Southbound Carriageway

• The 600mm bulk water main has been laid and tested.
• The walkway supports are complete and await the completion of the top slab and handrails.
• Carisbrook subway is behind schedule and is currently affecting the completion of the
adjacent section of road
• The kerbing and water-bound macadam sub-base are on track, BTB is scheduled for
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4 December.
• Electrical distribution boxes have been moved, except the major feed to Carisbrook
Substation which we hope will be done next week.
• New street lights will be erected during this week and energised shortly thereafter.
• The site will be cleaned and tidied; barriers and signage adjusted and the road will be
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opened to two-way traffic for the holiday period (11 December 2009 to 11 January 2010).

3.4 Current Project Programme – Revision 10

• Progress has been delayed by the recent wet weather and to compensate for the lost time,
the working hours have been extended and weekend work has been undertaken to catch
up, where possible.
• The Bitumen Treated Base has been programmed for 4th December. This operation is
expected to take 2 days and will be the temporary “riding-surface” until the completion of
Section 2 Northbound.
• Two-way traffic separated with concrete barriers will be in operation during the December
holiday. Residents will not be able to turn right into Main Road.
• We are on track to complete a section of the embayed parking before the holiday period to
accommodate those residents that are currently using part of the existing road on
Section 1.
• The balance of Section 2: Southbound is to be completed by the end of March 2010.

3.5 Updated Project Programme

• Section 2: Northbound is programmed to start on 29 March 2010 and be completed in
mid June 2010.
• Section 3: Southbound is programmed for completion on 1 October 2010 and includes
the extension of the pipe work to Dalebrook.
• Section 3: Northbound and the end of the contract for Phase 1 is scheduled for
10 December 2010.

These programmed dates are based on the production rates achieved in Section 1 & 2:
Southbound and Section 1: Northbound.

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3.6 COMPLETION PROGRAMME:

Task Start Finish

Section 1 31/03/2008 14/09/2009
Section 2 Southbound 14/09/2009 26/03/2010
Section 2 Northbound 29/03/2010 11/06/2010
Section 3 Southbound 14/06/2010 01/10/2010
Section 3 Northbound 104/10/2010 10/12/2010

4. DISCUSSION

• RS pointed out that the Contractors had received many compliments regarding the
completed sections of road, in respect to the visual aspect and the riding quality.
- AR agreed and added that once the next section was completed they could expect
many more such compliments.

• RS explained the during the upcoming holiday season, residents would have to enter
their driveways from the left only as a concrete barrier will be erected between the two
lanes. He further explained that this is for safety reasons given that the two sides of the
road are at different levels.

• AR added that one resident in particular, Jane Mayne, would experience problems exiting
her driveway as her garage was too close to Main Road. He indicated that he had
arranged to meet with her to try and find a solution and added that he would suggest that
she reverse into her garage thereby making it easier to exit.

• DSF queried if installing a red light at the entrance to Jane Mayne’s garage could be a
possible solution, as it would only be required for the duration of the upcoming holidays.
- AR replied that the operation of a red light by an individual would be problematic. A
warning sign may be necessary to slow the traffic.

• MD pointed out that there are four garages at Carisbrook Flats and that the public were
generally very courteous with respect to allowing vehicles through for parking.

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 - AR pointed out that people are not as generous as they normally are due to the
frustration they are experiencing with respect to traffic congestion.

• DSF pointed out that the first completed section of works added no real recreational value
to Main Road but that once the second section was completed it would provide parking
bays as well as a widened footpath which should make people happy. DSF noted that
the second section of works was taking less time to complete than the first section and
that he hoped this improved rate would continue.
- AR indicated that the first section of works had been a learning curve which has
served to inform the works in this next section, thereby making it easier to move
forward at a more rapid rate.
- RS agreed and further noted that there was new management on site and that
things were working better as a result.
- DQ noted that drainage had also been a big problem during works on the first
section given that it was located on the mountain-side of the road.

• DQ questioned why time forecasting seemed to be more accurate this time around and
asked what programme predictions there were for 2010.
- AR responded that the team can only programme what is anticipated and that the
programme will be reconfigured depending on the completion of section 2.

• DQ queried if any “keep clear” signs were going to be erected as, although most
intersections are kept clear, it was very frustrating when they were not.
- AR answered that there was a “keep clear” sign at the pedestrian crossing, that
flagmen were stationed at certain points and that “keep clear” had been painted on
the box outside Star of the Sea Primary School. AR indicated that it would be
possible to erect additional signage which would help to ease the pressure at
intersections.

• DQ asked if it was possible to reduce the long delays at the stop-go. He noted that the
variable messaging boards often indicated a 20 minute delay.
- AR explained that the 20 minute delay displayed on the variable messaging boards
were deliberate to try and discourage the use of Main Road and encourage use of
the alternative routes indicated. He indicated that a 20 minute delay was seldom
experienced.

• CT noted that even though the road would be open full width during the holiday period
that there would be sections of the walkway which will not be completed thereby
preventing pedestrian access during this time.
- AR agreed that this was correct and indicated that pedestrians should cross over to
the other side at such points. However, he noted that there would be the added
advantage of having the parkway on the left which would be safe for walking.

• CT queried whether the problem of motorists driving in the opposite direction of traffic flow
would be investigated.
- AR responded that all incidents were being recorded by CCTV and that
87 incidents have been recorded thus far. AR confirmed that traffic offences would
be taken up with the traffic police for enforcement.

• CT noted that there was a clear programme delay and questioned how additional costs,
as a result of the delays, were being dealt with.
- RS explained that this depended on the nature of the claim. He further explained
that in the case of a legitimate claim, the City of Cape Town would be responsible
for the costs. However, extra costs incurred as a result of other delays would be the
Contractor’s responsibility.

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 - AR added that there had been a generous contingency built into the original
contract to account for the many unknowns which have subsequently materialised
on the project.

• CT queried what the claim process entailed and if the project budget had been exceeded
as yet.
- AR explained that Robin Hoogwerf from Kayad Consulting Engineers would firstly
make a recommendation to the City of Cape Town with respect to the claim
process.
- RH further explained that although there were changes to the scope of the project,
value had been gained and that the project has not yet gone beyond the
contingency yet.

• BS asked if the project team would consider splitting the lanes from the intersection at
Clairvaux Road in the direction of Fish Hoek, to stream traffic into two lanes, left and right,
as it is currently causing congestion.
- IM indicated that this was a good suggestion and confirmed that the City of Cape
Town would take it up with the Traffic Engineer.

• LA enquired as to who the responsible authority would be in terms of signage erection on

lamp posts. She pointed out that a hotel had erected a sign on a pole directly in the
middle of the pavement on Boyes Drive. This was proving to be dangerous and
obstructed pedestrian flow given its location in the middle of the pavement.
- IM indicated that he had seen the sign in question and that he would check with the
Traffic Engineer whether the sign was authorised or not.

• DSF noted that once section 2 had been completed, the remaining section of works
should be much easier to complete.

• IM pointed out that there were no businesses along section 2 and that many issues could
arise regarding access to businesses during section 3.

• IM noted that the City of Cape Town was planning an imminent discussion with respect to
Phase 2 which comprises the section from the Labia to School Road and from Leighton
Road to Clairvaux Road. He noted that the contract for Section 3 had yet to be put out for
tender.

6. CONCLUSION

After ascertaining that there were no further issues to be raised and that the next meeting is scheduled
for February 2010, S Chand thanked all those present for their attendance and valuable input and wished
everyone a safe and happy festive season. The meeting closed at 18h35.

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